PRE-CONFERENCE DELEGATE GUIDE

Transcription

1 PRE-CONFERENCE DELEGATE GUIDE 1

2 Table of Contents Letter from the Secretary-General.. 3 Logistics at a Glance.. 4 Conference Schedule Important Dates Hotel Information Busing HenMUN Code of Conduct 5 Committee Contact Information. 8 General Delegate Preparation. 10 Position Paper Guidelines for the General Assemblies, Economic and Social Councils, and Regional Bodies 12 Resolution Writing Guidelines 13 HenMUN Rules of Procedure.. 19 Delegate Preparation for Specialized Agencies.. 26 Position Paper Guidelines for Specialized Agencies. 27 Specialized Agency Rules of Procedure 28 Awards Criteria. 29 Glossary of Model UN Terms 30 2

3 HenMUN IV Kevin Konzelman Secretary-General Micah Petersen Director-General Alessandra Chapman Under-Secretary-General, Administration Gerard Weir Chief of Staff Chris Merken Under-Secretary-General, General Assembly Rachel Travis Under-Secretary-General, Economic and Social Council & Regional Bodies Laura Holt Under-Secretary-General, Specialized Agencies Alyssa Dugan Under-Secretary-General, Delegate Relations Contact Us: Phone: (302) Address: University of Delaware Department of Political Science and International Relations Attention: HenMUN 347 Smith Hall Newark, DE Dear Delegates and Advisors, Welcome to HenMUN IV! Following this letter, you will receive your first look into the HenMUN way of Model United Nations and into the way the conference will operate. In this guide, you will find contact and logistical information, the conference Code of Conduct, a guide to preparation, Rules of Procedure, and other helpful information that will assist you in preparing for your HenMUN IV experience! Novice delegates will find it extremely helpful to read through this guide in its entirety. The guide was written with first time delegates in mind. Novice delegates will find the sections on preparation, position papers, and resolutions particularly helpful in addition to the general Rules of Procedure. More experienced delegates, on the other hand, may find it more helpful to direct their focus to the Rules of Procedure (and also to the Specialized Agency sections, if applicable to the delegate), which may differ from some other high school conferences. Reading the rules will give experienced and novice delegates alike the chance to understand the goals and philosophy of the conference and of our Secretariat. Finally, advisors will surely find all of the logistical information helpful in planning for the conference. Further, advisors should ensure that all delegates read through the Code of Conduct and understand the expectations of the University of Delaware and of the HenMUN staff. Though we believe this guide is comprehensive, we understand that it will not answer all questions that a delegate or advisor may have. Therefore, as always, please do not hesitate to contact any member of the Secretariat with any questions or comments. With that, we thank you for choosing HenMUN and look forward to welcoming you to campus in a few weeks! Sincerely, Kevin Konzelman Secretary-General HenMUN IV 3

4 Logistics at a Glance CONFERENCE SCHEDULE Friday, February 27, :00-3:00 PM: Campus Tours 2:00-5:00: Registration 5:00-6:00: Late Registration 6:00-7:00: Opening Ceremonies 7:15-10:15: Committee Session I 10:45-12:00 AM: Ice Cream Social 11:00-11:45 PM: Advisor Meeting I Saturday, February 28, :00 AM-12:00PM: Session II 12:00-1:30: Lunch Break 1:30-5:00: Committee Session III 2:00-3:00: Advisor Meeting II 5:00-7:30: Dinner Break 7:30-9:30: Committee Session IV 10:15-11:45: Delegate Dance Sunday, March 1, :30 AM-12:00 PM: Committee Session V 10:30-11:30: Advisor Meeting III 12:30-1:30: Closing Ceremonies ** Schedule is subject to change IMPORTANT DATES February 15 Complete Pre-Conference Survey February 19 Position Papers and Medical Waivers Due February 20 Update Papers and Media Teasers Available February 26 HenMUN Begins! HOTEL INFORMATION Embassy Suites 654 South College Avenue Newark, DE (302) Homewood Suites 640 South College Avenue Newark, DE (302) Courtyard Marriott 400 David Hollowell Drive Newark, DE (302) If you have any questions about Hotels, please contact Micah Petersen, Director- General, at dir-gen@henmun.org. BUSING Busing will be provided by chartered HenMUN buses for the duration of the conference. Busing will be provided between campus and the hotels before and after each day s sessions, as well as to all social events and Midnight Crisis. Busing is available to all delegates regardless of whether or not they are staying at one of the hotels. A full, finalized bus schedule will be available in the Conference Guide provided to each delegate and advisor upon registration. Please the Director-General, Micah Petersen, (dirgen@henmun.org) with questions. 4

5 1. Committee Attendance/Dress Code HenMUN Code of Conduct a. All delegates are expected to arrive on time to all committee sessions. Delegates are expected to attend each committee session. Failure to comply with the above will detract from a delegate s chances to win an award, and the delegate s advisor will be notified. b. Delegates are expected to wear western business attire. For men, this includes dress shoes, shirts, ties, suits, sport coats, and slacks. For women, this includes skirts, slacks, blouses, dress shoes, dresses, jackets, sweaters, etc. c. If a HenMUN staff member deems a delegate to be inappropriately dressed, the delegate will be asked to leave and change before returning to committee. Inappropriate dress includes but is not limited to sneakers, jeans, t-shirts, shorts, clothes with derogatory language or symbols, and revealing wear. 2. Drug and Alcohol Policy 3. Badges a. Delegates are prohibited from consuming or possessing alcohol or illicit drugs while at the conference. This includes possession/consumption at all campus facilities as well as in the hotels. b. Security staffers will be on duty during the evenings at all hotels. c. Violation of this policy will lead to the immediate expulsion of the offending delegate from the conference, advisors and parents/guardians will be notified, and HenMUN reserves the right to notify the authorities and pursue the violation to the fullest extent of the law. a. Delegates must wear their badges in a visible manner at all times while participating in conference functions. Badges are the primary mode of identification for delegates and are necessary for access to HenMUN events and conference facilities. b. Delegates and advisors can report lost badges to the HenMUN Delegate Relations staff. They will be replaced for a small fee. 4. Curfew and Restricted Areas a. HenMUN will enforce an evening curfew throughout the conference. b. The curfew will vary depending on the activities planned for that night. c. Curfew will be enforced by HenMUN staff. Violations will be reported to advisors and consequential actions may be taken by the Secretariat. d. Advisors can set earlier curfews if they wish, but HenMUN cannot enforce individual school curfews. e. With the exception of tours, delegates may only enter buildings reserved for use by the conference. Delegates are expressly forbidden from entering residence halls, dining halls, and off-campus housing. 5. Prewritten Resolutions and Laptop Policy a. Prewritten resolutions are expressly forbidden. Any delegate found to have a prewritten resolution will have that resolution seized by staff, and may be at risk of being disqualified or possibly expelled from the conference. b. Plagiarized resolutions are also absolutely forbidden. Any delegates found to have plagiarized a resolution will be disqualified from competing, and subsequent and appropriate action may be taken at the discretion of the Secretariat and the University of Delaware. 5

6 c. The conference has a strict policy prohibiting the use of personal laptops during session times, whether it be inside or outside the committee room. In the interest of fairness, all resolution work will be submitted in handwriting to the committee dais. 6. Loss of Personal Property/Damage to Property a. Any personal property lost or stolen during the conference is the liability of the owner. HenMUN will not be held responsible for the loss, damage to, or pilfering of personal property. b. Delegates are prohibited from stealing or damaging property of HenMUN, the University of Delaware, the City of Newark, or the personal property of fellow delegates or university students. c. Delegates in violation of this policy may be expelled from the conference. Advisors will be contacted, parents/guardians may be contacted, and if the situation warrants, Newark Police or UD Public Safety may be notified. 7. General Campus Courtesy and Guest Policy a. All delegates are guests of the University of Delaware and are expected to conduct themselves in a manner accordingly. b. Delegates are expected to be courteous to all university students and faculty. They must be mindful that classes will be in session on Friday, and some exams will be in session on Saturday. c. Delegates must respect all campus rules in addition to those set by the conference as well as the laws that govern the City of Newark, the state of Delaware, and the United States of America. Delegates are also expected to be respectful of local authorities such as the Newark and University of Delaware police. 8. Midnight Crisis a. There will be midnight crises in a select few committees. Advisors will be notified specifically which committees in advance. b. Delegates participating in midnight crises must stay with the staff members tasked with accompanying them at all times. c. Though after hours, all HenMUN, University of Delaware policies, and local, state, and federal laws still apply and will be enforced during the duration of the crises. 8. Midnight Crisis a. There will be midnight crises in a select few committees advisors will be notified about which committees specifically prior to the night on which they will occur. b. Delegates participating in midnight crises must stay with the staff members tasked with accompanying them at all times. c. Though after hours, all HenMUN, University of Delaware policies, and local, state, and federal laws still apply and will be enforced during the duration of the crises. 6

7 Committee Contact Information General Assembly Under-Secretary-General: Chris Merken Disarmament and International Security Committee (DISEC) Chair: Abdel Hossain Special Political and Decolonization Committee (SPECPOL) Chair: Anastasia Plyasunova Social, Cultural, and Humanitarian Committee (SOCHUM) Chair: Kaitlyn Felicetti United Nations High Commissioner for Refugees (UNHCR) Chair: Nicholas Konzelman Economic and Social Councils and Regional Bodies Under-Secretary-General: Rachel Travis Nuclear Security Summit Chair: Erica Loudermilk United Nations Human Rights Council (UNHRC) Chair: Eshani Pandya Association of Southeast Asian Nations (ASEAN) Chair: Callie Kanim Arctic Council Chair: Maggie Wood 7

8 United Nations Security Council (UNSC) Chair: Frank Haendel-Gonzalez International Olympic Committee (IOC) Chair: Daniel Bucolo Anonymous Chair: Yousef Aly Joint Cabinet Crisis: Kosovo, 1999 Chair: Nathaniel Shannon Joint Cabinet Crisis: Serbia, 1999 Chair: Micaela Miller Press Corps Chairs: Nicole Dugan and Leah Rodriguez Specialized Agencies Under-Secretary-General: Eden Sung 8

9 General Delegate Preparation One of the biggest and most important aspects of any Model United Nations conference is the research component. It is vital for delegates to have a deep understanding of not only their various topics for committee, but also of what past actions have already been taken on those topics, what exactly their committee can do about those topics, and, finally, where their country or character stands on the issues at hand. While the committee background guides are sure to be helpful and integral parts of every delegate s preparation process, they are not intended to be fully comprehensive and should serve as jumping off points for further research. Here are some suggestions for further readings that delegates may find useful as they advance their knowledge on the topics of their committees and the United Nations in general: Charter of the United Nations: This document is the foundation upon which every Model UN committee is based, and the principles, rules, and guidelines espoused in it carry an international weight that should not be overlooked when debating in committee. Link: General Assembly of the United Nations: This main deliberative and representative body of the UN covers the full spectrum of international issues and has representation from every nation on Earth. Link: United Nations Economic and Social Council: This special organ of the UN focuses on the important matters of social and economic progress for the world, and is therefore a good place to gain an international perspective on many social and economic issues. Link: International Court of Justice: This main judicial body of the UN contributes to the enforcement and resolution of international legal issues between nations, and is therefore integral to any research on international law. Link: United Nations Declaration of Human Rights: This declaration serves as an affirmation of the UN s ultimate goal of protecting and advancing human rights, and is an important document for almost any committee. Link: In addition to the aforementioned readings, a delegate should also strive to uncover as much information about their respective country or character as possible. The CIA World Fact Book is a good place to gain a working knowledge of any country. Link: 9

10 For specific issues-based research, a delegate should seek out only the best international news sources. Here is a list of only a few potential sources: BBC World News: CNN: Foreign Affairs: The Economist Magazine: The Wall Street Journal: Al Jazeera English: The New York Times: AP: Ultimately, the onus of responsibility for conference research falls upon individual delegates. While the background guides and the above sources of research will assist in preparing any student, the importance of a library or online academic journal cannot be understated, as every delegate should feel encouraged to go above and beyond what is mentioned there and herein. 10

11 Position Paper Guidelines for the General Assemblies, Economic and Social Councils, and Regional Bodies At HenMUN, position papers are a delegate s first chance to make an impression on the Chair. Chairs look for realistic, original ideas and diligence in research when reading position papers. A thorough position paper can be a first step in learning and critically thinking about a committee s topic, and the HenMUN staff is excited to read what our delegates have come up with. A position paper should answer a few central questions pertaining to the topic at hand. First, position papers should introduce the important aspects of a topic. Who/what does the issue affect? Why is the issue important? Then, position papers should explain why the topic matters to the country represented. Is the topic relevant to the country? Why? What, if anything, has been done in the past to solve the issue? Clearly state the country s policy. This part demonstrates to the Chair that the country and issue have been researched and are understood by the delegate. The next part of a position paper is the most important part to Chairs, and that is the ideas a delegate will bring to debate. What has been done in the past/what has worked or not worked, and why? What can be done in the future? What can your nation do to contribute to solving the issue? It is important to use original ideas. If the idea is found somewhere else, HenMUN will not tolerate any form of plagiarism. If any part of a position paper is found to be plagiarized, the student will promptly be asked not to participate in the conference. HenMUN has a few requirements of every delegation concerning position papers. HenMUN committees require one position paper per topic. Position papers cannot exceed one page single-spaced. HenMUN also requires a heading such that the following information is displayed: Delegate Name School Name Committee Name Country Name Topic Title Within these guidelines, HenMUN hopes that delegates get as creative as they can. 11

12 Resolution Writing Guidelines A Resolution is a statement of international opinion, or a piece of international law. It is the primary output of committees in the United Nations and other Inter- Governmental Organizations (IGOs). Most committees produce resolutions that are statements and take no official concrete action; the United Nations Security Council, however, produces resolutions that may be defined as having the force of law, or binding resolutions. Stages in the Life of a Resolution: Working Paper: At the start of the resolution writing process, delegates will create a document that is not a resolution, but rather a working paper. A delegate s document is a working paper from the moment it is created until it is codified or approved by the dais, which essentially means that it has been edited and meets the format rules of the conference, at which point it becomes a Draft Resolution. Prior to this approval, it is not officially introduced to the committee, and cannot be referred to in speeches as such. Draft Resolution: The Draft Resolution phase begins with a working paper being codified and having a proper heading added to the top of the document. At this point the members of the committee can vote upon it. It can be printed and distributed to the delegates and now can be referred to in speeches. It is also now the property of the body, meaning that it is no longer owned by the authors but by the committee at large and can be amended by the committee. The Draft Resolution phase ends when delegates move into voting on the topic. Resolution: After a Draft Resolution has been voted on in committee, if it passes, it becomes a resolution. Formatting: The way a resolution is laid out is as follows: Heading: Committee: Topic: Sponsors:,,, etc. Signatories:,,, etc. After the heading is added, the first line of any resolution should include the committee you are writing on behalf of. If you are in the United Nations Development Program, the first line of your resolution will read as: 12

13 The United Nations Development Programme, A notable exception to this is for the Disarmament and International Security committee (DISEC), which should be addressed as, The First Committee of the General Assembly, As far as the number of Sponsors and Signatories go, this will vary by organ and will be clearly laid out for delegates in the Conference Delegate Guide to be received prior to Opening Ceremonies. Preambulatory Clauses: Following the heading and the line The United Nations Development Program, are the Preambulatory Clauses. The preambulatory clauses serve to provide context, justification, and reasoning for the entire resolution and the Operative Clauses. They usually will attempt to explain the problem and why the committee feels the need to act. Some basic grammar and structuring rules of the preambulatory clauses include: Preambulatory clauses are never numbered. The first word, the actual clause word that must be an official preambulatory clause, is italicized. Each preambulatory clause ends with a comma (,). The only acceptable Preambulatory Clause words/phrases for HenMUN are as follows: Preambulatory Clauses: Affirming Appreciating Bearing in mind Also bearing in mind Believing Calling attention Commending Conscious Deeply alarmed Deeply appreciative Deeply concerned Deeply conscious Deeply disturbed Desirous Determined Emphasizing Expressing concern Expressing its concern Expressing its regret Expressing particular concern Expressing its satisfaction Expressing its support Having considered Having examined Having received Looking forward Noting with concern Noting with gratitude Noting with satisfaction Profoundly concerned Reaffirming Realizing Recalling Re-emphasizing Regretting Reiterating its appreciation Reiterating its conviction Reiterating its dismay Stressing Stressing its desire Strongly emphasizing Strongly supporting Taking note Taking note with satisfaction Welcoming 13

14 Some examples of Preambulatory Clauses are: Deeply appreciative of the Charter of the United Nations and the Universal Declaration of Human Rights in helping to provide for worldwide rights of children, Confident in the willingness of all nations with territorial claims in the South China Sea to negotiate and pursue their interests peacefully, Operative Clauses: Following the Preambulatory Clauses come the Operative Clauses. Operative clauses are the aspect of the resolution that are actually meant to do something and take action or make a statement. Be it sending in peacekeeping forces, condemning a state s actions, calling for a ceasefire, or allocating resources, it takes place in the operative clauses. Some basic grammar and structuring rules of the operative clauses include: The first word/phrase of the clause is underlined. Each operative clause is numbered. If a clause has NO sub-clauses, the clause ends with a semi-colon (;) before moving on to the next clause. Formatting order for sub-clauses is as follows: 1. a. i. A. I. After a main clause that has a sub-clause you must have a colon (:). After a sub-clause moving to another sub-clause on the same level (a. to b. or i. to ii., etc.) you must have a comma (,). After a sub-clause moving to a lower sub-clause (i.e. b. to i.) you must have a colon (:). You cannot have an a. without a b. The same applies not being able to have an i. without an ii., etc. At the end of the clause and all its sub-clauses, you must have a semi-colon (;). After the final clause you put a period (.). This should be the only period in the entire document. Like Preambulatory Clauses, Operative Clauses must start with a clause phrase, which in this case, is an action word meant to convey some sort of tangible policy or statement. 14

15 Here is a list of the only acceptable Operative words/phrases that may be used at HenMUN: Operative Clauses: Accepts Affirms Approves Asks Authorizes* Calls Calls upon Condemns* Confirms Congratulates Considers Declares accordingly Demands* Deplores *These words/ phrases may only be used in the United Nations Security Council. Designates Draws the attention Emphasizes Encourages Endorses Expresses its appreciation Expresses its hope Further invites Further proclaims Further recommends Further reminds Further resolves Have resolved Notes Proclaims Reaffirms Recalls Recommends Regrets Reminds Requests Solemnly affirms Strongly condemns* Supports Takes note of Transmits Trusts Urges An example of an Operative Clause is as follows: 1. Authorizes the use of existing Ombudsman posts, as well as similar UN assessment instruments, with the consent of willing nations, in order to provide an accurate system of garnering information on the local status of environmentally related issues to the High Commissioner, for the purpose of: a. Providing reliable information on a case-by-case basis for suitable organizations to take appropriate measures to mitigate conflict, b. Creating a mechanism for local concerned citizens to voice their concerns for anticipated security threats related to environmental issues such as, but not limited to: i. Food shortages, ii. Lack of clean water, iii. Agricultural problems, iv. Conflict over natural resources, v. Territorial claims, c. Cooperating with the High Commissioner in implementing the development of Ombudsman posts, at the request of willing nations; Sample Resolution 15

16 Here is a sample resolution containing all aspects discussed above: Committee: Special Political and Decolonization Committee Topic: Peaceful Uses of Outer Space Sponsors: Egypt, Kazakhstan, Malaysia, Mexico Signatories: Cyprus, Germany, Italy, Japan, Russian Federation, Rwanda, Tunisia, Turkey, United Kingdom, United States, Yemen, Zimbabwe The Special Political and Decolonization Committee, Alarmed by the current state of the international community in regards to space development and the possibility of a future arms race in outer space, Reaffirming the principles of the 1967 Outer Space Treaty, Noting the importance of cooperation and communication between nations on an international level, Emphasizing the importance of transparency in regards to space development for the benefit of the international community, 1. Requests the establishment of the Prevention of an Arms Race in Outer Space (PAROS) ad-hoc committee: a. For the purpose of multilateral input in order to stimulate transparency within the international community, b. To encourage Confidence- Building Measures (CBMs) in order to reduce international tensions through: i. Promoting regional cooperation in regards to peaceful space developments, ii. An exchange of space technology and safety provisions, iii. Awareness of dates, purposes, and locations of space expeditions, iv. Cooperation and communication on an international level, c. analyzing the motives of nations space capabilities and developments, d. which will consist of all willing nations and scientific experts ; 2. Urges an amendment to article IV of the 1967 Outer Space Treaty (OST): a. Which would define outer space as beginning at the Kárman line, specifically 100 kilometers above earth s surface, b. Which would prohibit the placement of all weapons in outer space; 3. Encourages the utilization of the International Court of Justice (ICJ) for the purpose of: a. Seeking an advisory opinion in the case of a nation violating international 16

17 laws regarding space developments, including treaties, b. Penalties based on the court s verdict in order to provide regional and international enforcement; 4. Emphasizes the need for an awareness campaign, which would include but not be limited to: a. Awareness of the possibility and effects of an arms race in outer space, b. Educational programs including but not limited to: i. Grass roots education through seminars involving governments and scientific experts, ii. Mass media campaign through pamphlets, radio, television, internet, and posters where available, iii. College campus seminars; 5. Encourages the expansion of regional launch centers for the purpose of: a. Discouraging developing nations from seeking to acquire military technology in outer space, b. Fostering regional cooperation, c. Expanding peaceful space technology, which will be funded by a collaboration of willing nations within their respective region; 6. Decides to remain actively seized of the matter. 17

18 HenMUN Rules of Procedure I. INTRODUCTORY REMARKS a. Rule 1. Official and working languages. English shall be the official and working language of all committees during formal and informal debate at HenMUN. b. Rule 2. Decorum. Delegates are to obey instructions given by HenMUN staff and are to be respectful to all participants of HenMUN. Those who do not obey directions will be dismissed from the conference. II. III. SECRETARIAT a. Rule 3. Statements by the Secretariat. The Secretary-General or his/her representative may make oral as well as written statements to any committee concerning any issue. b. Rule 4. General Functions of the Committee Staff. The Chair shall declare the opening and closing of each meeting and may propose the adoption of any procedural motions to which there is no significant objection. The Chair, subject to these rules, shall have complete control of the proceedings at any meeting and shall moderate discussion, announce decisions, rule on points or motions, and ensure and enforce the observance of these rules. The Chair may temporarily transfer his or her duties to another member of the committee staff. All procedural matters in committee are subject to the discretion of the Chair. The Chair may undertake any action that is not covered in the Rules of Procedure in order to facilitate the flow of debate at the conference. AGENDA a. Rule 5. Agenda. The Secretary-General or his/her representative shall communicate the agenda to the delegates before the conference. b. Rule 6. Revision of the Agenda. Additional items of an important and urgent nature may be placed on the agenda during a regular session by the Secretary-General who may add additional topics to the agenda at his discretion. c. Rule 7. Adoption of the Agenda. The first order of business for the committee shall be the adoption of the agenda. The only motion in order at this time will be in the form of The nation of [country name] moves that [topic area] be placed first on the agenda followed by... i. The motion is debatable; ii. A provisional speakers list shall be established with three people speaking for and three people speaking against the motion (speaking time for these remarks shall be one minute); iii. After the provisional speakers list is exhausted the committee shall move into an immediate vote: a simple majority is required for the motion to pass; 18

19 iv. A motion to proceed to the second topic area is in order only after the committee has adopted or rejected a resolution on the first topic area or debate has been adjourned; v. In the event of a crisis or emergency, the Secretary-General, Director-General, or Chair may call upon a committee to table debate on the current topic area so that the more urgent matter may be addressed. After a resolution has been addressed and voted upon, the committee will return to debate the tabled topic. If a resolution on the crisis topic fails, the committee may return to debate on tabled topic area only at the discretion of the Secretary- General, Director-General, or Chair. IV. FLOW OF DEBATE a. Rule 8. Speakers List. The Chair shall open the speakers list for each topic to be discussed at the request of a delegate. Any delegate wishing to be added to the speakers list shall indicate so when asked by the Chair or shall submit such a request in writing to the dais. b. Rule 9. Limitation of Speaking Time. The Chair may limit the time allotted to each speaker. However, delegates can motion to increase or decrease the speaking time, which will be voted upon by the committee or council. When a delegate exceeds his or her allotted time, the Chair may call the speaker to order without delay. As a courtesy, the Chair will wrap the gavel when the speaker has a pre-determined amount of time left. c. Rule 10. Speeches. No delegate may address the body without the previously-obtained permission of the Chair. The Chair may call a speaker to order if his/her remarks are not relevant to the subject under discussion. The Chair shall enforce the time limit as described by Rule 9. d. Rule 11. Yielding Time. The delegate, who has been recognized by the Chair to address the body on a substantive issue, may yield any time following their remarks after their speech. Yields may be made in three ways: to another delegate, to questions, or to the Chair. If no yield is made, a motion to comment will be in order and two delegates will be given the chance to make relevant comments to the speech just heard. i. Yield to another delegate. His/her remaining time shall be given to another delegate. Once a delegate yields his/her time, the second delegate (the one who has been yielded to) may not yield any remaining time. ii. Yield to questions. Delegates shall be selected by the Chair to ask one question at a time. The Chair has the right to call order to any delegate whose question is, in the opinion of the Chair, not designed to elicit information. Answers to questions are limited to the time remaining in a delegate's speech. Delegates may refuse to answer a question, though it will be frowned upon by the dais. 19

20 iii. Yield to the Chair. Such a yield should be made if the delegate does not wish his/her speech to be subject to comments. The Chair shall then move on to the next speaker. e. Rule 12. Right Of Reply. The Chair may recognize the Right of Reply only in instances of a grave personal insult. Rights of Reply may be submitted in writing or when the Chair calls for motions, and may only be granted after a speech is completed. No ruling on this matter is subject to appeal. f. Rule 13. Appeal to the Chair s Decision. An appeal is made when a delegate feels that the Chair has made an incorrect ruling. The delegate formally challenges the Chair in writing by sending a note to the dais, moving to appeal the Chair's decision. The appeal will be taken to the respective Under-Secretary-General who will decide if the appeal will be considered. Once the motion is acknowledged, the Under-Secretary- General will hear from both the delegate and the Chair before making a decision. V. POINTS a. Rule 14. Point Of Personal Privilege. During the discussion of any matter, a delegate may raise a Point of Personal Privilege, and the Chair shall immediately address the point. A Point of Personal Privilege must refer to a matter of personal comfort, safety, and/or well-being of the members of the committee. The Chair may refuse to recognize a Point of Personal Privilege if the delegate has not shown proper restraint and decorum, or if the point is dilatory in nature. b. Rule 15. Point Of Order. During the discussion of any matter, a delegate may raise a Point of Order and the Chair shall immediately consider the request. A Point of Order must relate to the observance of the rules of the committee or to the way the Chair is exercising his or her power. A delegate raising a Point of Order may not speak on the substance of the matter under discussion. The Chair may refuse to recognize a Point of Order if the delegate has not shown proper restraint and decorum governing the use of such a right, or if the point is dilatory in nature. c. Rule 16. Point Of Information. A delegate may raise a Point of Information if he/she is unclear about something relating to the topic at hand and the substance of said topic. The point should be addressed to the Chair who can choose to answer it or not at his/her discretion. A Point of Information can never interrupt a speaker. d. Rule 17. Point Of Inquiry. If there is no discussion on the floor, a delegate may raise a Point of Inquiry to request clarification of the present procedural status of a meeting. A Point of Inquiry may never interrupt a speaker. 20

21 VI. MOTIONS a. Rule 18. Caucusing. Upon the recommendation of the Chair or any delegate, the committee may consider a motion to move into a moderated or un-moderated caucus. This motion requires a majority vote. i. Moderated Caucus: The recommendation for a moderated caucus must include a time limit for delegate remarks, a time limit for the entire caucus, and a purpose for the caucus (e.g. "The nation of [country name] moves for a five minute moderated caucus with a 30 second speaking time for the purpose of..."). During a moderated caucus, the chair shall recognize delegates for remarks without the use of a speakers list and yields shall be out of order. Typically, the delegate who motioned will be offered the chance to speak first. ii. Un-moderated Caucus: The recommendation for an un-moderated caucus requires only a time limit to be made with no stated purpose necessary (e.g. "The nation of [country name] moves for a ten minute un-moderated caucus."). Un-moderated caucuses allow delegates to have informal discussions. b. Rule 19. Motion to Table Debate. During the discussion of any matter, the committee may consider a motion to table debate on the item under discussion at the recommendation of the Chair or any delegate. If the motion is made, two representatives may speak in favor of and two against the motion. Then, the motion shall immediately be put to a vote. A two-thirds majority is required for passage. If a motion to table debate is passed, the topic is considered tabled and no further actions or votes will be taken on it. A topic may be reintroduced to the committee so that debate can resume through the same process. The motion to resume debate on a tabled topic shall also require a two-thirds majority for passage. c. Rule 20. Closure of Debate and Moving to Voting Procedure. A delegate may, at any time, move for the closure of debate on the item under discussion, after which debate will end and all draft resolutions and amendments will be put to an immediate vote. Permission to speak on the closure of debate shall be accorded only to two speakers opposing the closure, after which the motion shall be immediately put to a vote. This motion requires a two-thirds majority decision. Upon passage of this motion the Chair shall declare the closure of debate and immediately move into voting procedure on the substantive proposals introduced and pending before the committee. The committee shall also close debate and move into voting procedure when the speakers list has been exhausted. For voting procedure, doors will be barred and no delegate or staff member will be permitted to enter or exit the committee chamber. d. Rule 21. Adjournment of the Meeting. During the discussion of any matter, a delegate may move for the adjournment of the meeting. Such a motion shall not be debated but shall be immediately put to a vote. After 21

22 adjournment, the committee shall reconvene at its next regularly scheduled meeting time; adjournment of the final meeting shall adjourn the session. e. Rule 22. Order Of Procedural Motions. The motions below shall have precedence in the following order over all other proposals or motions before the committee: i. Point of Personal Privilege ii. Point of Order iii. Point of Inquiry iv. Point of Information v. Introduction of a Draft Resolution vi. Motion to Suspend Debate vii. Motion to Table Debate viii. Motion for Closure of Debate ix. Motion to Adjourn the Meeting VII. VIII. RESOLUTIONS a. Rule 23. Submission Of Working Papers, Draft Resolutions, and Amendments. Working papers, draft resolutions, and amendments shall be submitted to the Chair and with the proper number of signatures in both the sponsor and signatory sections (5-10% and at least 20%, respectively, of the committee). The Chair may permit discussion and consideration of proposals and amendments once approved, even if the documents have not been circulated through the committee. b. Rule 24. Introducing Draft Resolutions. Once a draft resolution has been approved by the Chair, a delegate may raise a motion to introduce the draft resolution, which is approved by the Chair and does not require a vote. The content of the introduction shall be limited to summarizing the operative clauses of the draft resolution. Such an introduction shall be considered procedural in nature, hence yields and comments are out of order. Additional questions and comments regarding the resolution are encouraged to be raised through the speakers list and yields. c. Rule 25. Amendments. Both friendly and unfriendly amendments require the approval of the Chair. An amendment is considered friendly if all of the sponsors of the initial draft resolution are signatories of the amendment. Such an amendment is adopted automatically. Unfriendly amendments are a decision of the Committee. An unfriendly amendment must have the approval of the Chair and the signatures by 20% of the committee in order to be considered. Amendments need a simple majority to pass. Amendments to amendments are out of order. VOTING a. Rule 26. Methods Of Decision. All procedural decisions, except for the closure and adjournment of debate, shall be made by a simple majority of the delegations present. Delegations physically present in the committee 22

23 may not abstain on procedural motions. Decisions on draft resolutions and amendments shall require a simple majority in favor. In the interest of fairness in the Security Council, the permanent five members (United States, United Kingdom, PR China, France, Russia) do not hold the power to kill a motion or draft resolution alone by voting against it. b. Rule 27. Voting Rights. Each present delegation shall have one vote. Observing nations and non-governmental organizations (NGOs) cannot vote on substantive matters. Each vote may be a Yes, No, Yes with Rights, No with Rights, or Abstain. On procedural motions, members may not abstain. Members present and voting shall be defined as members casting an affirmative or negative vote (no abstentions) on all substantive votes. Specialized Agencies and select other committees will operate under their own voting procedures to be discussed at the start of session. c. Rule 28. Conduct While In Voting Procedure. After the Chair has announced the beginning of voting, no representative may enter or leave the room, nor shall any representative interrupt the voting except on a Point of Personal Privilege, Point of Inquiry, or a Point of Order in connection with the actual conduct of the voting. Communication between delegates is strictly forbidden. A member of the staff shall secure the doors during voting procedure. d. Rule 29. Method Of Voting. Delegations may vote in favor of or against a proposal or may abstain from voting. The committee shall normally vote by show of placards, but any delegate may request a roll call vote on substantive matters. The roll call vote shall be taken in alphabetical order of the English names of the countries present. During a roll call vote, delegations may answer with an affirmative vote, a negative vote, an abstention (when appropriate), or may pass. Delegations passing in the first round of voting will be called upon alphabetically in a second round, at which time they may only answer with an affirmative or negative vote. Delegations that appear to be voting out of policy, while casting an affirmative or negative vote, may reserve the right to explain their vote by Voting with Rights. Delegations must announce that they are Voting with Rights at the time they cast their vote. The Chair may permit delegations Voting with Rights to explain their votes after voting has concluded but before the decision has been announced. e. Rule 30. Order Of Draft Resolutions. If two or more draft resolutions relate to the same question, the committee shall vote on the resolutions in the order in which they have been submitted, unless a Motion to Reorder has been made and voted upon in the affirmative. f. Rule 31. Voting On Unfriendly Amendments. During the voting procedure on a substantive proposal, unfriendly amendments to a resolution shall be voted on first. When two or more amendments are proposed to a resolution concurrently, the committee shall first vote on the amendment that creates the greatest change to the draft resolution, as deemed by the Chair, followed by the amendment that creates the second greatest 23

24 change to the resolution. This process continues until all amendments are voted upon. Where, however, the adoption of the amendment necessarily implies the rejection of another amendment (as decided by the Chair), the latter amendment shall not be put to a vote. If one or more amendments are adopted, the amended proposal shall then be voted upon. Amendment voting is a substantive procedure and adoption requires the simple majority consent of the delegations present. g. Rule 32. Passage Of Resolutions. If a vote does not result in a simple majority* in favor, the resolution shall be regarded as rejected. A simple majority requires fifty percent of the members present during the last role call, plus one. Example: 99 members present requires 49.5 (50%) + 1= 50.5=51 affirmative votes. The permanent five members of the Security Council do not have the power to veto a resolution. IX. SUSPENSION OF THE RULES a. Rule 33. Suspension Of The Rules. These rules may only be suspended following a majority vote. Any motion to suspend the rules is subject to the Chair s discretion. ***The above rules are the property of and were drafted by The United Nations Association-United States of America. The rules have been adapted in accordance with HenMUN conference policy.*** 24

25 Delegate Preparation for Specialized Agencies Preparation for Specialized Agencies is very similar to the preparation necessary for General Assemblies, ECOSOCS, and Regional Bodies; yet these agencies require a second level of both diligence and attentiveness. Background Guides and Updates should be read thoroughly in order to better understand the nature of each committee, and should serve as a stepping-stone for further research. It is expected that each delegate in HenMUN s Specialized Agencies will have a thorough knowledge of their committees and topics to ensure that these committees are functioning at their highest potential in terms of debate and delegate cooperation. Specialized Agency delegates may be representing a country, but many will be representing people. Positional preparedness is a key element to success for all delegates, and thus the HenMUN Background Guides and Updates will encourage and support this preparedness. However, it is expected that all delegates perform research on their characters and national policies prior to the beginning of the conference. One of the key elements that sets the Specialized Agencies apart from the rest of the committees at HenMUN is the presence of continual crises. Thus, with the large amount of power and responsibility each delegate possesses, it is necessary that extensive research on both committee issues and personal powers be conducted. Be prepared to change the course of history and utilize our extensive crisis operations staff. One of the best places to showcase this knowledge is in your position papers which are required of all delegates. In order to push you in the right direction for research, we encourage delegates to not only utilize the research links provided on the HenMUN website, but the references provided in your Background Guides as well. The main purpose of the Background Guide is to set the initial scene and push you in the right direction! Understanding the context of one s committee is also extremely important. For those in historical committees, it is important that you expel prior solutions from your minds in order to allow the committee to rewrite history. Working within the context of the era and your personal portfolio powers will allow for the ultimate success of HenMUN s Specialized Agencies. 25

26 Position Paper Requirements Guidelines for Specialized Agencies Position Papers are required of all delegates participating in HenMUN. Position Papers for Specialized Agencies will follow the same standard format, yet some of the information will differ. Position papers will be one page, single spaced in length and are one of the best ways for delegates to prepare for the conference. Not only do position papers help stimulate further research, but they allow delegates to understand and become comfortable with UN language. A position paper typically has three main sections the first one introducing and discussing the problem/topic at hand as seen by your country/character, the second discussing national policies, actions, interests, etc., and the third providing opinion and discussion on potential solutions to the issue at hand. If representing a person, it is important to discuss both the views of your character personally, while also noting the views of your home government, if appropriate. For historic and futuristic committees, be sure to refer to the timeline and timeframe given in the Background Guide. While we encourage delegates to be creative, we ask that you are mindful of the dates and information provided so that our committees flow smoothly and all delegates are on the same page. One position paper should be written for each topic the committee will potentially discuss. For double delegation partnerships, this means one paper per topic per partnership, not for each delegate individually. For continual crisis committees that are not given set topics, pay close attention to the information given in your Background Guides. It will be on you, as prestigious members of your governments, to read through the Background Guides and choose the most pressing issues facing your nation that you would like your cabinet/council to address. These topics chosen will be brought up and decided upon in the initial session. 26

27 Specialized Agency Rules of Procedure Specialized Agencies follow the same rules of Parliamentary Procedure and debate as all committees at HenMUN do. The main difference in the structure of the committees lies in their continual crisis nature. Given this structure, while delegates may formally set an agenda during the first session, it is possible that other events may occur, drawing attention away from the set topic. Thus, it can be difficult for delegates to follow a formal speakers list or pass multifaceted resolutions. Specialized Agencies will likely operate in perpetual moderated caucuses. The rules regarding Parliamentary Procedure are identical to regular committees--meaning delegates will set a speaking time, caucus duration, and can also ask the Chair to entertain other motions. Majority of written solutions will be passed in the form of Directives, rather than Working Papers or Resolutions. Specialized Agencies are also privy to the writing of Communiqués and Press Releases. All of these documents may be written and passed by the entire committee, or by an individual delegate if given the portfolio powers to do so. A Communiqué is a letter from one government/representative to another person or party. A Communiqué can go directly to a particular member of another cabinet at HenMUN, or to someone or group the author wishes to contact that is not present at the conference. If this person/government/etc. is not represented by another delegate, a response/proper action will be given or taken by the Crisis Room. The same procedure stands for Press Releases. While different in their length and nature, introducing, voting, and passing all of these documents occurs in the same structure as do Resolutions. Due to the continual crisis element present in the Specialized Agencies at HenMUN, the dais will be responsible for determining if and when the suspension of committee rules is necessary. Crisis Documents At a Glance: Directive: Directives (sometimes known as Action Orders) require the delegates to take action on a matter Used to direct troops, agencies, individuals, etc. to take an action that is within the authority of the committee. 27