The agenda and supporting materials are included in this package for your review.

Transcription

1 Meeting of the Transportation District Commission of Hampton Roads Thursday, December 14, :00 p.m. 2nd Floor Board Room th Street, Norfolk, VA A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, December 14, 2017, 1:00 p.m., 2nd Floor Board Room, 509 E. 18 th Street, Norfolk, VA. The meeting is open to the public and in accordance with the Board s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review.

2 Meeting of the Transportation District Commission of Hampton Roads Thursday, December 14, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of Minutes November 9, President s Monthly Report - William Harrell A. Board Updates 5. Committee Reports A. Audit & Budget Review Committee Keith Parnell/ Sylvia Shanahan, Interim Chief Financial Officer Presentation of 2017 Annual Financial Audit Cherry Bekaert October 2017 Financial Report B. Operations & Oversight Committee - Commissioner Fuller/ Dyanne Sampson, Director of Procurement C. Planning and New Starts Development Committee Commissioner Wood D. External/Legislative Advisory Committee Commissioner Kanoyton E. Management/Financial Advisory Committee Steve Jenkins/ Sylvia Shanahan, Interim Chief Financial Officer F. Paratransit Advisory Subcommittee Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee (TRAC) Mr. Jamie Battle

3 6. Old and New Business Overview of Rail State Safety Oversight by the Virginia Department of Rail and Public Transportation (DRPT). This presentation will be provided by Andrew Ennis, Program Manager, and Sharmila Samarasinghe, Rail Transit Programs Administrator. Resolution No Endorsing Core 20 Plan Resolution No Federal Transit Administration Resolution authorizing the filing of grant applications with the (FTA) administration. Resolution No Directing the Acceptance and Appropriation of $5 Million Provided by the City of Virginia Beach Resolution No Adopting Update to the HRT Capital Improvement Plan (CIP) for FY 2018-FY Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, January 25, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 3400 Victoria Boulevard, Hampton, VA.

4 Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, November 9, :00 p.m. 2nd Floor Board Room 3400 Victoria Blvd., Hampton, VA Call to order A quorum was attained, and Chairman Woodbury of Newport News called the meeting to order at 1:03 p.m. Commissioners in attendance: Chairman Woodbury, Newport News Commissioner West, Chesapeake Commissioner Sorey, Chesapeake Commissioner Pittard, VDRPT Commissioner Moffett, Hampton Commissioner Kanoyton, Hampton Commissioner Cipriano, Newport News Commissioner McClellan, Norfolk Commissioner Parnell, Norfolk Commissioner Rowe, Portsmouth Commissioner Reel, Virginia Beach Hampton Roads Transit Staff in attendance: Amy Braziel, Sr. Executive Assistant Debbie Ball, Assistant Director of Finance Bob Korroch, General Counsel, Williams Mullen Angela Glass, Director of Budget & Financial Analysis William Harrell, President and CEO Ron Hodges, Director of Business Development Jamie Jackson, Director of Transit Development Keith Johnson, Manager of Paratransit Don Lint, Director of Construction Sonya Luther, Assistant Director of Procurement Shanti Mullen, Internal Auditor II Sibyl Pappas, Chief Engineering & Facilities Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Interim Chief Financial Officer Benjamin Simms, Director of Transportation (Bus & Rail) Brian Smith, Assistant to the President for Organizational Advancement Mark Stemple, Director of Technical Services 1

5 Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Frank Azzalina, HRTI Joni Baker, League of Women Voters Judith Brown, Chair, Transportation Committee, League of Women Voters of South Hampton Roads Lisa Cipriano, City of Newport News Ina Kreps, Paratransit Client Ryan Kuhan, SC&H Sherri Neil, City of Portsmouth Russell Ojers, SC&H Steve Pittard, VDRPT Jeff Raliski, City of Norfolk Tara Reel, City of Virginia Beach Mathew Simmons, SC&H Darcy Sink, League of Women Voters Brian Solis, City of Virginia Beach CJ Stolle, 2 Cap Consulting Constantino Velisserio, City of Newport News Jerri Wilson, City of Newport News Susan Wilson, City of Portsmouth Mark Geduldig-Yatrofsky, Portsmouthcitywatch.org The November 2017 TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda October Meeting Minutes October President s Report Presentation October Public Comments and Social Media Analytics November President s Report Committee Reports Public Comment Ms. Judith Brown stated that she attended a meeting of the ELAC and represented the League of Women Voters. Ms. Brown stated that the League of Women Voters are poised to visit legislators and at the General Assembly in support of public transportation. Ms. Brown requested information that may assist the league in securing dedicated funding for HRT. A motion to close the Public Comment section of the meeting was made by Commissioner Moffett and was properly seconded by Commissioner West. A roll call vote resulted as follows: Ayes: Commissioners Woodbury, West, Sorey, Pittard, Moffett, Kanoyton, Cipriano, McClellan, Parnell, Solis and Reel. 2

6 Nays: Abstain: None None Approval of the October 2017 TDCHR Meeting Minutes A motion to approve the October 2017 minutes was made by Commissioner West and properly seconded by Commissioner Parnell. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Woodbury, West, Sorey, Pittard, Moffett, Kanoyton, Cipriano, and Parnell. None McClellan, Solis and Reel President s Monthly Report Mr. William Harrell, President and CEO, welcomed everyone to the meeting. Mr. Harrell provided an update on the Core 20 and stated that this plan is a significant and historic step for HRT. Mr. Harrell stated that the direction of the plan is very firm. Commissioner Rowe arrived at 1:11 pm Mr. Harrell stated that he was pleased to report that the City of Hampton approved a resolution endorsing two recommended Bus Rapid Transit alignments from the Peninsula Corridor Study. COMMITTEE REPORTS Audit and Budget Committee Ms. Sylvia Shanahan stated that due to the timing of the November Commission Meeting, the October financial presentation would be presented in December. Operations and Oversight Committee Ms. Sampson presented the following contracts for approval: Contract No: , Bus Stop Sign Installation and Maintenance Services Recommending Commission Approval: Award of a contract to American Road Markings, LLC. for bus stop sign installation and maintenance services in the not-to-exceed amount of $235,042 over a fiveyear period. Contract No: HASTUS Maintenance and Support Services 3

7 Recommending Commission Approval: Award of a contract of a sole source agreement to GIRO, Inc. to provide HASTUS maintenance and support services in the not-to-exceed amount of $646,879 over a five-year period. Contract No: , Third Party Administration for Claims Administration & Risk Control Services Recommending Commission Approval: Award of a contract to PMA Management Group to provide claims administration and risk management services, in the amount not to exceed $1,216,635 over a five-year period. There was some discussion regarding the Third-Party Administration for Claims Administration & Risk Control Services contract. Commissioner Rowe motioned to approve the following contracts, Contract No: , Bus Stop Sign Installation and Maintenance Services, Contract No: HASTUS Maintenance and Support Services and Contract No: , Third Party Administration for Claims Administration & Risk Control Services, on behalf of the Operations and Oversight Committee and the motion was properly seconded by Commissioner Moffett. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Woodbury, West, Sorey, Pittard, Moffett, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Solis and Reel. None None Planning and New Starts Development Committee The Planning and New Starts Committee did not have a meeting this month and no report was given. External Legislative Advisory Committee Commissioner Kanoyton presented the Core 20 Plan Resolution. There was a discussion regarding the cost of the Core 20 plan. Mr. Harrell stated that HRT anticipates having preliminary cost estimates for the current Core 20 plan to present at the December Commission meeting. Commissioner McClellan motioned to table Resolution , Endorsing the Core 20 Plan until the December regular scheduled TDCHR meeting and presentation of the preliminary cost estimates for the current Core 20 project. Commissioner West properly seconded the motion. A roll call vote resulted as follows: Ayes: Nays: Commissioners Woodbury, West, Sorey, Pittard, Moffett, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Solis and Reel. None 4

8 Abstain: None Management Finance Committee (MFAC) Ms. Shanahan stated that MFAC held a meeting this month. Ms. Shanahan stated that there was discussion at the meeting regarding multiple matters affecting each member City s current service, budgeting and review of future service and the impact, if any, to each municipality s local share pursuant to the Cost Allocation Agreement. The next MFAC meeting will be in December. Paratransit Advisory Sub-Committee (PAC) Ms. Ina Kreps stated that the PAC did not have anything to report. The next meeting is scheduled on December 13, 2017 in Hampton. Transit Ridership Advisory Committee (TRAC) No report was presented. Old and New Business Bob Korroch, Legal Counsel, read Resolution No endorsing the two recommended alignments resulting from the Peninsula Corridor Study for the implementation of Bus Rapid Transit and formally requesting Hampton Roads Transit to initiate an Environmental Review Study for those options identified in the cities of Hampton and Newport News. Commissioner Parnell asked if there were any reservations regarding the corridor study and there were not. It was stated by Mr. Harrell that some of the money left over from the study will be used to purchase buses. Commissioner Moffett motioned for adoption of Resolution No , properly seconded by Commissioner Kanoyton. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Woodbury, West, Sorey, Pittard, Moffett, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Solis and Reel. None None Resolution No , endorsing the Core 20 Plan was tabled until the December Commission Meeting as the preliminary estimated costs are being evaluated by a third-party for verification. ACTION ITEM: Board requested to have a presentation of the preliminary cost estimates for the current Core 20 project on or before the next Commission Meeting. 5

9 A handout was distributed: DRPT HRT Financial Management Review: Executive Summary. Mr. Steve Pittard with the Virginia Department of Rail & Public Transportation (VDRPT) gave a briefing on the Financial Management Review that was conducted and stated that the full report will be out soon which will serve HRT well as they move forward. There was a discussion regarding some high-level issues that were discovered, and it was stated that the auditors were encouraged that the Commission is looking at the overall issues and working to come up with solutions. Mr. Pittard noted that VDRPT is encouraged by its interactions with HRT and believes that both agencies share a common vision for regional public transportation throughout Hampton Roads. SC&H Consulting provided a summary of its findings that will be presented at a later date as a formal report. It was noted that this review is still a draft document and that draft is attached to these minutes. SC&H Consulting stated that the Commission needs to clearly commit to HRT either becoming a true regional agency or continuing to provide services for each city on an individual basis without significant collaboration and regional vision. There was a discussion regarding line of credit, the bylaws and the Cost Allocation Agreement, the Federal drawdown, and a comparison to funding/structure of other transit agencies. There was a discussion regarding the establishment of operating reserves for HRT. Mr. Pittard stated that on the capital side, HRT does good job with planning but when executing the plan, it has to go back to localities for local funding that is not provided. Mr. Pittard stated that neglecting to fund capital projects results in higher future costs. DRPT recommended that HRT s capital plan should drive decision making as opposed to the availability of funding. DRPT stated that this shift is more in-line with a true regional agency. It was stated that HRT being allowed to become a regional entity will allow for a better model to provide public transportation in Hampton Roads. ACTION ITEM: Once the final report is available, HRT staff will respond to the review with options and plans on how to effectively implement practical recommendations. Mr. Harrell appreciated the opportunity to have the review and stated that it is crystal clear that HRT needs a dedicated funding source to support a regional model and that everyone has to work together as a region. Commissioner Solis asked what the next steps are following the report. Mr. Pittard stated that they are trying to have the report done by Christmas and stated that the solution needs to come from within HRT and the Commission. 6

10 Commissioner West stated that a good job of identifying the problem was done but the issue of funding must be addressed. Comments from Commissioners: Commissioner McClellan stated that she rode the bus recently in Norfolk with HRT staff as part of a tour of the bus system. Dr. Woodbury went to a recent Traffix Board meeting and encouraged others to go as well. It was announced that the next External Legislative Advisory Committee (ELAC) Meeting is on December 6, 2017 in Norfolk. Adjournment The meeting adjourned at 2:12 p.m. TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Patricia P. Woodbury Chairman Luis R. Ramos, Commission Secretary December 14,

11 TDCHR Board Meeting November 9,

12 Core 20 Plan

13 Core 20 Plan Better regional connectivity A reliable core bus network Better access to jobs and job training New buses, technology and basic customer amenities More transit riders benefits everyone

14 President s Report Hampton City Council Approves Resolution to continue Peninsula Corridor Study 4

15 TDCHR Board Meeting November 9,

16 HRT s Social Media Analytics November 1 November 30, 2017 HRT s Total fans: 12,352 Total posts: 19 Impressions: 34,481 Engagements: 810 Clicks: 149 People engaged: 58% female, 42% male Women between most active users 3400 Victoria Boulevard Hampton, VA East 18th Street Norfolk, VA gohrt.com

17 HRT s Total followers: 6,003 Tweets sent: 22 Retweets: 25 Mentions received: 122 Impressions: 17,101 Engagements: 304 Clicks: 44 People engaged: 55% male, 45% Men between most active users 3400 Victoria Boulevard Hampton, VA East 18th Street Norfolk, VA gohrt.com

18 HAMPTON ROADS TRANSIT President s Report December 2017 HRT HELPS WITH THE HOLIDAY HUSTLE Hampton Roads Transit s vision is to be a valued regional partner that drives prosperity and makes life better for our community. The holiday season brings many great events within the Hampton Roads area and HRT is honored to assist in transporting thousands of people to these popular festivities. The City of Norfolk and Olde Town Portsmouth kicked off Holidays in the City on November 18th at the 33rd Annual Grand Illumination Parade in Downtown Norfolk. Thousands of excited people filled the streets to cheer on and experience the festive beginning of the holiday season. The theme this year was From Sea to Shining Sea, acknowledging it as an official Norfolk Naval Station Centennial Event. The parade featured spectacular floats, energetic marching bands, giant balloons, lively dancers and even Santa himself. HRT has played a vital role at this parade since light rail opened in We work closely with the City of Norfolk and the Downtown Norfolk Council to make this a success. This year, HRT had 11,243 people ride Light Rail, 5,647 people ride the Elizabeth River Ferry and 977 ride the bus. Newtown Road light rail station has continued to see the most boardings. HRT wrapped two light rail trains to look like vintage holiday steam engines and called them the Holiday Express trains. They were unveiled at this parade and were quite popular with the crowd. Because of the large crowds, several HRT staff members were recruited to volunteer and assist customers riding transit to this event. Tide Guides assisted customers using the Ticket Vending Machines (TVMs) with purchasing their tickets, answering questions about the parade and schedule, and with safely boarding the train as it arrived every few minutes. This year, we had 12 Tide Guides, six members of our operations training staff, 14 light rail operators, 14 bus operators and two light rail track maintainers. The Safety and Security team were all on deck in addition to all Norfolk s extra duty officers and security guards spread between the four busiest light rail stations. Finance had six TVM Technicians ready to fix any issues that arose with ticket sales. And last, but certainly not least, customer service had 13 staff members selling light rail, bus and ferry tickets to customers at the two busiest light rail stations and two Portsmouth ferry docks to help with efficiency. It was an all hands-on-deck, team effort, to say the least.

19 HAMPTON ROADS TRANSIT President s Report December 2017 Then, on December 2nd, the City of Newport News and Hampton kicked off their holiday season with a special annual event, Hollydazzle Thousands of people from all over Hampton Roads come out to enjoy holiday music, delicious food, unique entertainment and much, much more. The highlight of the Hollydazzle is the fireworks, special pyrotechnics, and the lighting of the 45-foot tree. Each year, HRT shuttles visitors to the event, since there is limited parking within the City Center area. Shuttle buses are set up at Canon Industries transporting people to City Center at Oyster Point Fountain and back throughout the evening. HRT used a total of 24 buses, 26 operators and two maintenance personnel; as well as, supervisory staff to support the event. Eight buses were used from the Southside and the remaining sixteen were from the Northside. The shuttle service began at 3 p.m. and concluded at roughly 9:30 p.m. The buses continually ran throughout the event and were packed with many trips having standing room only. HRT transported approximately 7,304 event participants to this event. The new year is just weeks away and we will end it with another great City-partnership. The City of Norfolk has secured five additional hours of service for the light rail and ferry on December 31st, so we could serve thousands of people who are ringing in the new year downtown. The Waterside District and The Main, in addition to many others, are having large parties. We look forward to getting everyone home safely. I hope you all enjoy this joyous holiday season. We certainly have a lot to be thankful for and an aggressive agenda planned for 2018 as we collectively pursue our mission to connect Hampton Roads through high quality, safe, efficient, and sustainable transportation services. Sincerely, William E. Harrell President and CEO Hampton Roads Transit

20 Draft Financial Statement OCTOBER 2017 FISCAL YEAR 2018 FINANCIAL REPORT

21 REVENUE & RIDERSHIP YTD OCTOBER 2017 Farebox Recovery Ratio Average Cost per Rider 20% $6.30 $6.20 $ % 18% 18% 19% Target Actual $6.10 $6.00 $5.90 $5.80 $5.96 Target Actual 17% $5.70 1

22 OPERATING FINANCIAL STATEMENTS OCTOBER 2017 Monthly FISCAL YEAR 2018 Year to Date Budget Actual Variance Dollars in Thousands Annual Budget YTD Actual Variance Operating Revenue $ 1,614.0 $ 1,306.3 $ (307.6) -19.1% Passenger Revenue $ 17,686.1 $ 5,802.4 $ 11, % % Advertising Revenue 1, $ 1, % % Other Transportation Revenue 2, $ 1, % % Non-Transportation Revenue $ (62.3) 203.8% Non-Operating Revenue 1, , % Federal Funding 16, ,481.7 $ 10, % 1, ,625.5 (44.2) -2.6% State Funding 20, ,501.9 $ 13, % 3, , % Local Funding 44, ,752.2 $ 29, % $ 8,012.4 $ 8,140.4 $ % TOTAL REVENUE $ 101,947.0 $ 33,716.2 $ 68, % $ 5,202.7 $ 5,235.9 $ (33.1) -0.6% Personnel Services $ 64,087.8 $ 20,893.0 $ 43, % (448.0) % Contract Services 9, , , % % Materials & Supplies 11, , , % % Utilities 1, % % Casualties & Liabilities 4, , , % % Purchased Transportation 8, , , % % Other Miscellaneous Expenses 2, , % $ 8,012.4 $ 8,216.1 $ (203.8) -2.5% TOTAL EXPENSE $ 101,947.0 $ 31,784.4 $ 70, % 0.0 (75.8) 75.8 OPERATING PROFIT (LOSS) 0.0 1,931.7 (1,931.7) 2

23 OPERATING FINANCIAL STATEMENTS OCTOBER 2017 Farebox Revenue (in millions) JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY17 ACTUAL FY18 BUDGET FY18 ACTUAL Total Expenses (in millions) JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY17 ACTUAL FY18 BUDGET FY18 ACTUAL 4

24 LOCAL FUNDING OCTOBER 2017 Local Funding Projected FISCAL YEAR 2018 (Dollars in Thousands) Annual Budget Projected Cost Projected Due to/ (from) HRT Local Funding Chesapeake $ 2,547.6 $ 2,625.7 $ 78.1 Newport News 7, , Hampton 4, , Norfolk 19, ,333.5 (218.7) Portsmouth 2, , Virginia Beach 7, ,007.2 (361.0) TOTAL LOCAL FUNDING $ 44,256.6 $ 44,256.6 $ (0.0) 5

25 RIDERSHIP GRAPHS OCTOBER ,400,000 1,200,000 1,000, , , , ,000 30,000 25,000 20,000 15,000 10,000 5, BUS FY15 FY16 FY17 FY FY15 FERRY FY16 FY17 FY18 130, , , , , , , , , , ,000 32,000 31,500 31,000 30,500 30,000 29,500 29,000 28,500 28,000 27,500 27,000 FY15 LIGHT RAIL FY16 FY17 FY FY15 PARATRANSIT FY16 FY17 FY

26 PROCUREMENTS BETWEEN $50K-$100K OCTOBER 2017 There were no procurements between $50K- $100 during October 7

27 TRAC Chair Report December 2017 TRAC did not meet in December. The next TRAC meeting is scheduled for January 10, 2018 in Norfolk at 6:00 pm.

28 Draft RESOLUTION Endorsing A Robust Regional Transit System with Dedicated Funding WHEREAS, reliable transportation is essential to prosperity, and WHEREAS, having a robust multi-modal transportation system is the most effective way to ensure reliable transportation for the residents of Hampton Roads, and WHEREAS, economic growth in Hampton Roads continues to lag behind the Commonwealth s other metropolitan regions, and WHEREAS, major employers looking to expand or relocate are increasingly seeking access to high quality transit services for their employees in their location decisions, and WHEREAS, transit access has become a factor in Department of Defense facility decisions in other parts of the country and could become so in Hampton Roads, and WHEREAS, cities and regions around the United States are aggressively competing against Hampton Roads by offering access to quality public transportation to support economic growth strategies, and WHEREAS, the American Public Transportation Association ranks Hampton Roads at the bottom in terms of transit offerings when compared to the 42 United States regions with one million or more residents, and WHEREAS, State financial investments made in local and regional transit have not been adequate to satisfy the need for a truly regional transit system, with reliable buses, technology, and customer amenities that users expect and enjoy when traveling elsewhere, and WHEREAS, for decades little has changed with the region s bus network, such that bus routes traverse the region however they are significantly fragmented in route structure, days and hours of service, and Whereas, a lack of financial investments has resulted in the region s main bus fleet being in worse condition than anywhere in Virginia, and WHEREAS, to position itself for success it is imperative for Hampton Roads to take bold new steps forward to improve the region s core bus transit network, using the best data available to identify and prioritize new investments that would transform commuter experiences and help unleash the region s economic potential, and WHEREAS, recognizing the significant challenges that each city and the region face, and aligning with new Transit Development Plan requirements of the Virginia Department of Rail and Public Transportation, Hampton Roads Transit and municipal staff in Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, and Virginia Beach have analyzed service needs and evaluated data with respect to the efficiency and effectiveness of bus routes, identifying targeted improvements that could be made in

29 Draft each city as well as upgrades to inter-jurisdictional bus network connections in order to create a new core regional bus network, and WHEREAS, resulting from this work, the Core 20 Plan represents a data-driven and empirically sound starting point to advance the concept and future implementation of a high-quality core regional bus network connecting the cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, and Virginia Beach, and WHEREAS, the Core 20 Plan has transformational potential to expand access to employment opportunities and improve quality of life along a new core bus network, and connect more than 10 colleges, universities and workforce training locations, 9 hospitals and centers for medical training and research, as well as central business districts and major attractions in every city, and WHEREAS, the Core 20 Plan proposes to fix items that are broken or missing in today s system by implementing consistent, high-frequency bus service across city boundaries with uniform hours of operation, providing new customer amenities, deploying state-ofthe-art technologies, and utilizing new buses with better reliability, resulting in a true regional bus system that is dependable and makes sense for Hampton Roads, and WHEREAS, with new and sufficient funding the targeted program of Core 20 investments can be phased and fully implemented within a five-year time frame, and NOW, THEREFORE, BE IT RESOLVED BY THE TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS VIRGINIA: Endorses the Core 20 Plan with the goal of supporting the development and implementation of a new regional core bus network, to be supported by a phased approach to implementation and financing, that should include a variety of funding sources, including new dedicated funding, to ensure a sustainable program of services. BE IT FURTHER RESOLVED BY THE TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS: That the President and CEO is hereby directed to communicate this resolution through correspondence to legislative and executive branches of government with involvement in the planning, funding, or construction of transportation assets in Hampton Roads. ATTEST: TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS Commission Secretary, Luis Ramos Patricia P. Woodbury Chairman

30 External and Legislative Affairs Committee Core 20 Modeling Scenarios December 6, 2017

31 Scenarios Bus SGR Core 20 Investments Reserve Fund Dedicated Revenue Bus SGR Only X X X Core 20 X = NO = YES 2

32 Modeling Assumptions Core 20 initiative start: FY 22 Program fully operational in Five Years Analysis Period: 10 years, FY 22 FY 31 State Capital Funding Assistance: 2 alternatives for each scenario: No Fiscal Cliff (replacement of state funding so state match tiers continue at 68%/34%/17%) Fiscal Cliff: same state match tiers used in the current CIP model, extended beyond CIP at same level No competitive grants included (Federal/state) Incremental federal formula grants not included 3

33 Reminder: State Capital Funding Outlook* Funding alternative a) With Fiscal Cliff, state capital assistance drops: Tier FY18 FY19 FY20 FY21 FY22 FY23 FY24 1: Rolling Stock 68.00% 68.00% 68.00% 49.00% 49.00% 49.00% 27.00% 2: Facilities 34.00% 34.00% 18.00% : Other 17.00% 17.00% Funding alternative b) No Fiscal Cliff, state capital assistance is maintained according to the existing tiers (68%/34%/17%) *All stakeholders should be advocating to replenish the state s Mass Transit Capital Fund 4

34 Millions Scenario 1a: Bus SGR Only With Fiscal Cliff $12.4m per year on average 5

35 Millions Scenario 1b: Bus SGR Only No Fiscal Cliff $5.7m per year on average 6

36 Scenario 2: Core 20 Frequency Availability Time Period Frequency Day Span Morning & Evening Rush Hour 15 minutes Weekdays 6:00am 11:00pm Midday & Evening 30 minutes Early Morning & Late Night 60 minutes Saturday 30 minutes Saturday 6:00am 11:00pm Sunday 60 minutes Sunday 7:00am 8:00pm Current: 460,000 hours / 5.6 million miles of service Upgrade: 303,000 hours (66%) / 3.3 million miles (58.4%) of service

37 Scenario 2: Core 20 78% to Bus Capital and Operations

38 Millions Scenario 2a: Core 20 With Fiscal Cliff Ramp-up: $30m needed in FY22; $74.5m in FY31 9

39 Millions Scenario 2b: Core 20 No Fiscal Cliff Ramp-up: $21.1m needed in FY22; $62.5m in FY31 10

40 Millions Total Program With Fiscal Cliff 11

41 Millions Total Program No Fiscal Cliff 12

42 Next steps Clear path on Bus State of Good Repair Foundation for reliable, consistent service systemwide Modest flexibility to be responsive of new service requests Builds base for core network Clear path on Technology and Customer Amenities that would have positive system-wide impacts Opportunity to prioritize and phase Core 20 Operations in collaboration with partners 13

43 Resolution No AUTHORIZING RESOLUTION Resolution authorizing the filing of applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for Federal transportation assistance authorized by 49 U.S.C. Chapter 53, and/or authorized by any other Federal statutes administered by the Federal Transit Administration, including, but not limited to, applicable sections of 23 U.S.C. Chapter 23. WHEREAS, the Federal Transit Administrator has been delegated authority to award Federal financial assistance for public transportation projects; WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose certain obligations upon the Applicant and may require the Applicant to provide the local share of such project costs; WHEREAS, the Applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project. NOW, THEREFORE, BE IT RESOLVED BY the Transportation District Commission of Hampton Roads: 1. The President & Chief Executive Officer or his/her designee is authorized to execute and file an application for Federal assistance on behalf of Transportation District Commission of Hampton Roads with the Federal Transit Administration for Federal assistance authorized by 49.U.S.C. Chapter 53, and/or authorized by any other Federal statutes administered by the Federal Transit Administration, including, but not limited to, applicable sections of 23 U.S.C. Chapter The President & Chief Executive Officer or his/her designee is authorized to execute and file with its application(s) the annual certification and assurances and other documents the Federal Transit Administration requires before awarding a Federal assistance grant or cooperative agreement. 3. The President & Chief Executive Officer or his/her designee is authorized to execute grant and cooperative agreements with the Federal Transit Administration on behalf of Hampton Roads Transit. CERTIFICATION to AUTHORIZING RESOLUTION The undersigned duly qualified Commission Chair, acting on behalf of the Transportation District Commission of Hampton Roads, certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Transportation District Commission of Hampton Roads, held on October 26, (If the Applicant has an official seal, impress here.) Patricia P. Woodbury Chairman of TDCHR Luis R. Ramos Secretary (Date)

44 Resolution Directing the Acceptance and Appropriation of $5 Million Provided by the City of Virginia Beach A Resolution of the Transportation District Commission of Hampton Roads directing the acceptance and appropriation of $5 million from the City of Virginia Beach for the purpose of acquiring new fleet bus assets. WHEREAS, in 2010, the City of Virginia Beach purchased a right of way from Norfolk Southern Railway Company (NSROW) for the purposes of establishing a multi modal transportation corridor for extension of the Norfolk Light Rail System, and the Transportation District Commission of Hampton Roads (HRT) contributed $5 million toward that purchase using funds originating from the Federal Transit Administration (FTA); and WHEREAS, in November 2016, a light rail referendum effectively ended the proposed extension into Virginia Beach; and WHEREAS, the FTA informed HRT on April 11, 2017 that it had determined that the NSROW is no longer needed for the purpose for which it was acquired, and there is no active project that would utilize the NSROW and advised HRT to request disposition instructions for the Federal interest in the property; and WHEREAS, on June 29, 2017, HRT complied with the FTA directive, and on August 23, 2017, the FTA provided HRT with written disposition instructions for the NSROW and advised that the Federal interest in the property would be extinguished once full reimbursement had been received by HRT; and WHEREAS, on November 6, 2017, the FTA further advised HRT that if HRT received the reimbursement of the NSROW funds from the City of Virginia Beach and the Federal interest is extinguished, the FTA would allow for the reallocation of the funds towards another eligible capital project in accordance with FTA Circular E; and WHEREAS, the FTA further advised HRT that in order to show the return of the Federal interest, an adjustment would need to be shown in TrAMS as part of a new grant; and WHEREAS, using the $5 million to acquire new fleet bus assets would be an eligible capital project in accordance with the FTA Circular and would enable HRT to improve its fleet and thus better serve its member localities and their citizens; and WHEREAS, on December 12, 2017, the City Council of the City of Virginia Beach adopted an ordinance authorizing the City Manager to repay the $5 million to HRT upon receipt of written assurances that (1) the federal interest in the NSROW is relinquished; and (2) HRT will use the funds to acquire new fleet bus assets. NOW, THEREFORE, BE IT RESOLVED that the Transportation District Commission of Hampton Roads hereby accepts the $5 million that will be provided by the City of Virginia Beach and appropriates those funds for the purpose of acquiring new fleet bus assets; and BE IT FURTHER RESOLVED that HRT staff shall (1) provide the City of Virginia Beach with a copy of this adopted resolution and written assurances that the FTA has relinquished the federal interest in the NSROW; and (2) ensure that an appropriate adjustment is shown in TrAMS as part of a new grant for fleet bus asset acquisition.

45 APPROVED by the Transportation District Commission of Hampton Roads at its meeting on the 14 th day of December, TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Patricia P. Woodbury Chairman Luis R. Ramos Commission Secretary

46 Transportation District Commission of Hampton Roads Resolution RESOLUTION A Resolution of the Transportation District Commission of Hampton Roads adopting the update to the HRT Capital Improvement Plan (CIP) for FY 2018 FY 2024 WHEREAS, the Virginia Department of Rail and Public Transportation has required all transit agencies in Virginia to complete a six year plan for operations and capital improvements, Hampton Roads Transit (HRT) has developed an update to last years HRT Capital Improvement Plan for FY 2018 FY 2024; WHEREAS, the CIP will serve as a management and guidance document for HRT capital investments over the next six years; WHEREAS, the CIP will provide the basis for inclusion of HRT s capital and operating needs in programming and planning documents, that will be included in the ten year Transit Development Plan; WHEREAS, the CIP will support the development of a fiscally constrained annual capital and operating plan; WHEREAS, the CIP will provide guidance to HRT management to maximize the investment of public funds and improve the efficiency and effectiveness of public transportation; NOW, THEREFORE, BE IT RESOLVED that the Transportation District Commission of Hampton Roads adopts the attached updated HRT Capital Improvement Plan FY 2018 FY APPROVED and ADOPTED by the Transportation District Commission of Hampton Roads at its meeting on the 14th day of December TRANSPORTATION DISTRICT COMMISION OF HAMPTON ROADS ATTEST: Patricia P. Woodbury Chair Luis R. Ramos Commission Secretary December 14, 2017