The agenda and supporting materials are included in this package for your review.

Transcription

1 Meeting of the Transportation District Commission of Hampton Roads Thursday, September 27, :00 p.m. 2nd Floor Board Room 3400 Victoria Boulevard, Hampton, VA A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, September 27, 2018 at 1:00 p.m. at 3400 Victoria Boulevard, Hampton, VA. The meeting is open to the public and in accordance with the Board s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review.

2 Meeting of the Transportation District Commission of Hampton Roads Thursday, September 27, :00 p.m. 2nd Floor Board Room 3400 Victoria Boulevard, Hampton VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of August 23, 2018 Meeting Minutes 4. President s Monthly Report - William Harrell A. Board Updates 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer August 2018 Financial Report B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Pending Operations & Oversight Committee Approval Contract No: Peninsula Bus Rapid Transit Document Categorical Exclusion Recommending Commission Approval: Award of a contract to Kimley- Horn and Associates, Inc. to perform a Peninsula bus rapid transit documented categorial exclusion in the not-to-exceed amount of $1,390, Purchase Order No Light Rail Vehicle State of Good Repair Equipment Recommending Commission Approval: Award of Purchase Order to Siemens Industry, Inc. to provide new horizontal dampers, suspension

3 chevrons and spherical mount bearings for the State of Good Repair maintenance of HRT s LRVs in the total amount of $436, C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee Ms. Doris Johnson, Chair 6. Old and New Business Title VI Service Changes presentation Resolution Title VI Equity Analyses for Proposed Major Service Changes October Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, October 25, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 509 E. 18 th Street, Norfolk, VA.

4 Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, August 23, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA Call to order A quorum was attained, and Chairman Fuller of Chesapeake called the meeting to order at 1:00 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Vice Chair Hunter, Portsmouth Past Chair Woodbury, Newport News Alt. Commissioner Hennessee, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Kanoyton, Hampton Commissioner McClellan, Norfolk Commissioner Parnell, Norfolk Commissioner Rowe, Portsmouth Commissioner Wood, Virginia Beach Commissioner Ross-Hammond, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Amy Braziel, Sr. Executive Assistant Conner Burns, Chief Financial Officer David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Margaret Denoncourt, Internal Auditor William Harrell, President and CEO Keith Johnson, Manager of Paratransit Sonya Luther, Director of Procurement Sibyl Pappas, Chief Engineering & Facilities Officer Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brian Smith, Chief of Staff Derrick Snowden, Chief Safety & Security Officer Mark Stemple, Director of Maintenance 1

5 Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Frank Azzalina, HRTI Robert Case, HRPTO Johnna Cossaboon, Advantus Peter Coutu, The Virginian Pilot Karl Daughtrey, City of Hampton Amy Inman, City of Norfolk Carl Jackson, City of Portsmouth Ina Kreps, Citizen Kent Slusher, MABC Constantinos Velissorios, City of Newport News The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President s Report Presentation Social Media Analytics Committee Reports Public Comments There were no public comments. Approval of the July 2018 TDCHR Meeting Minutes A request to amend the July 2018 meeting minutes, adding Constantinos Vellisserios with the City of Newport News to the attendee list was made. A motion to approve the July 2018 meeting minutes, as amended, was made by Commissioner Woodbury and properly seconded by Commissioner Hennessee. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Hennessee, Kanoyton, Cipriano, McClellan, Parnell, Rowe, and Wood. None None President s Monthly Report Mr. William Harrell, President and CEO, welcomed everyone to the meeting. 2

6 Mr. Harrell welcomed Mr. Case with the TPO and stated that the TPO is a valued regional partner of Hampton Roads Transit. Mr. Harrell stated that HRT takes its corporate social responsibility seriously and shared a few initiatives that staff was working on in recent months such as: An Amyotrophic Lateral Sclerosis (ALS) walk that took place over the summer HERO Back-to-School Backpack Drive One-Walk for Juvenile Diabetics Research Foundation (JDRF) A Blood Drive for the American Red Cross Mr. Harrell called on Ms. Sibyl Pappas to provide an update on the new Liberty Street Bus Transfer Center. Ms. Pappas briefed the Commission and mentioned that the City of Chesapeake procured the funding for the new transfer center. A new initiative for recruitment efforts was shared with the Board. HRT shared new Ads and the use of available space on all modes of transit was discussed for recruitment ads. COMMITTEE REPORTS Audit and Budget Committee It was reported that the Audit and Budget committee did not meet in August. Mr. Conner Burns gave the July 2018 Financial Report. A printed copy of the same was included in the Board package. There was discussion regarding personnel and contract services and how a reduction was achieved. It was shared that there were 2 invoices that were not received prior to the month s close out that will be reflected in the next month s cycle. There was some discussion regarding the additional State funding for FY19 and it was asked if it would be carried separately in the reporting. It was stated that the additional funding was being managed by HRT and it was recommended by HRT and DRPT to preserve the funding without amendment to revenue and expenses. Staff noted that the anticipated discussion regarding a potential budget amendment at MFAC was tabled for 30 days due to several key absences at the August MFAC meeting. Mr. Burns reviewed the new formatting of the report with the Board. ACTION ITEM: A request to add a section to the Locality Reconciliation to view the costs Year over Year. There was a discussion regarding the variance related to the farebox. Mr. Ray Amoruso gave information regarding ridership and the goals that are set annually. The national ridership averages were discussed. 3

7 Operations and Oversight Committee Chairman Fuller called on Ms. Sonya Luther, Director of Procurement, to present the contracts for approval, Ms. Luther presented the following contracts for approval: Contract No: Elizabeth River Ferry Docks Enhanced Amenities Design: Award of a contract to Retnauer Baynes Associates, LLC to prepare the design and plans for upgraded and new passenger amenities at the Elizabeth River Ferry docks in the not-to-exceed amount of $138, A motion to approve Contract Elizabeth River Ferry Docks Enhanced Amenities Design was made by Commissioner Ross-Hammond and Commissioner Wood properly seconded. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Woodbury, Hennessee, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Ross-Hammond, and Wood. None None Commissioner Hunter recused himself from the presentation of Contract General Printing Services and did not vote. Change Order: C Light Rail Vehicle Overhaul Kits: Award of a Purchase Order to Knorr Brake Company to provide brake caliper overhaul kits in the total amount of $100, Contract No: Microsoft Enterprise Agreement Software License (Renewal) Award of a sole source contract to SHI International Corporation to provide Microsoft Enterprise licenses, support and software maintenance in the amount of $1,174, for three (3) years. A motion to approve Contract No: C Light Rail Vehicle Overhaul Kits: and Contract No: Microsoft Enterprise Agreement Software License (Renewal) was made by Commissioner Wood and Commissioner Woodbury properly seconded. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Hennessee, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Ross-Hammond, and Wood. None None Planning and New Starts Development Committee The Planning and New Starts Development Committee did not meet in August. 4

8 External Legislative Advisory Committee (ELAC) Commissioner Kanoyton provided updates on several outreach initiatives and upcoming events. Dr. Brian Smith provided an update on the upcoming Governors Transportation Conference and stated that the Operations and Oversight Committee Meeting scheduled for November will be held at The Main in Norfolk, the same location as the Conference. Management Finance Advisory Committee (MFAC) Mr. Connor Burns stated that the MFAC committee met earlier in the week. Mr. Burns provide an update on a recent State Audit. Mr. Burns stated that the finance department coordinated with all stakeholders to create a calendar with firm deadlines to permit staff to plan service for the upcoming year and member cities to have certitude relative to transit service costs when creating their individual budgets. Paratransit Advisory Sub-Committee (PAC) No Report given. Transit Ridership Advisory Committee (TRAC) No Report given. Old and New Business In accordance with a prior request from the Board, Ms. Brittany Sumpter presented a summary of the DBE program focusing on federal requirements and differences between DBE and the comparable state initiative known as SWaM. It was asked if HRT tracks SWaM businesses. Staff responded that a DBE contractor qualifies as a SWaM contractor. All SWaM contractors, however, do not qualify for DBE status. HRT only monitors DBE goals and compliance. There was a discussion regarding the federally mandated formula HRT utilizes to create its agency wide DBE goal and how compliance is tracked throughout the life of a contract. At the request of Commissioner Kanoyton, Mr. Ray Amoruso gave a presentation regarding HRTs Advertising Sales Program, including the history of the department, goal setting, available real estate, and advertising campaign opportunities moving forward. There was discussion regarding naming rights on different stations. There was a discussion regarding advertising restrictions in some cities. There was a discussion regarding fare cards sales and related advertising in terms of where they can be purchased. It was stated that marketing is working with promotions to get the message out as to where fare media can be purchased from third party resellers. 5

9 It was stated that HRT s website has a list of places that you can purchase fare media. IKEA was mentioned as a potential client for advertising. Commissioner McClellan mentioned using advertising for HRTs recruitment efforts and the possibility of using the same concept to cross reference on how to ride other transit modes. Commissioner Woodbury mentioned educating younger children on how to ride transportation in an effort to cultivate new ridership. CLOSED SESSION: Commissioner Parnell moved that the Board convene into closed session to discuss certain personnel matters involving the assignment, appointment, promotion, performance, or salaries, of specific public officers, appointees, or employees of HRT as provided by paragraph 1 of Virginia Code Section (A) and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice and briefings by staff members or consultants as provided by paragraph 7 of Virginia Code Section (A). The motion was properly seconded by Commissioner Wood. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Hennessee, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Ross-Hammond, and Wood. None None Commissioner Parnell moved to reconvene into the public meeting and that only legal matters requiring the provision of legal advice and briefings by staff members or consultants as provided by paragraph 7 of Virginia Code Section (A) were discussed. The motion was properly seconded by Commissioner Woodbury. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Woodbury, Hennessee, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Ross-Hammond, and Wood. None None Commissioner Hunter was excused from the closed session. 6

10 Adjournment The meeting adjourned at 2:32 p.m. TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Douglas Fuller Chair Luis R. Ramos, Commission Secretary September 27,

11 TDCHR Board Meeting August 23,

12 Board Update Our Vision A valued regional partner that drives prosperity and makes life better for our community. Corporate Social Responsibility 2

13 Board Update Walk to Defeat ALS (June) 3

14 Board Update Blood Drive with The American Red Cross (Health and Wellness Committee August) 4

15 Board Update Back to School Supplies Drive (HERO Committee August) One Walk to Support Diabetes Cure Research with JDRF (October) 5

16 Board Update Opening of new Liberty Street Bus Transfer Area (Chesapeake) State and Local Funded 6

17 Human Resources Recruitment Ads 7

18 TDCHR Board Meeting August 23,

19 HAMPTON ROADS TRANSIT President s Report September 2018 AN OUNCE OF PREVENTION Hampton Roads fortunately dodged a major bullet this month Hurricane Florence. This storm posed a major threat to life and property across our region, and our thoughts and prayers are with communities in North and South Carolina and elsewhere where impacts have been significant. The safety of our customers and employees is central to our mission at Hampton Roads Transit. In events like this, we also have an obligation to safely secure facilities and equipment to ensure they are ready for use as quickly as possible during recovery efforts. In the case of Hurricane Florence, as Governor Northam declared a state of emergency and mandatory evacuations for parts of our region, our staff acted promptly and with great professionalism. With Florence looming off the coast, the City of Norfolk requested that transit customers be able to ride free on September 12th to reach designated Emergency Shelters and other destinations throughout the service area. HRT responded to garner the necessary support and collaboration among all HRT member cities, and by 5pm on Tuesday was able to publicly announce free bus service for the following day. Taking every step necessary to preserve life and property, HRT suspended light rail and ferry service on September 12th and all services on September 13th. Similarly, schools, businesses and cities did not take the hurricane threats lightly, and all began shutting down. We executed a detailed process of winding down services, including securing ticket vending machines, storing light rail vehicles on elevated tracks, and docking ferries at a secure location on the Elizabeth River. We also made plans to safely store buses, and Oceanfront trolleys were sent to the garage in Hampton. Staff spent time securing buildings that are particularly exposed to risks from flooding, including the Norfolk Tide Facility, the Mangrove Avenue warehouse, and the Parks Avenue garage in Virginia Beach. All these locations are in flood Zone A. We communicated with our partners and through press coverage, and notices were also communicated externally through Customer Alerts, social media, gohrt.com, and printed flyers at transit centers. Customers calling HRT received automatic updates through the IVR phone system. Thankfully, Hurricane Florence turned sufficiently south and away from the region. Our facilities and core operational systems were able to be fully restored on Saturday (these systems include things like LRT Traction Power Substations, Train Control Signal Systems and the Operations Control Center, as well as Bus and Rail Fare Collection Systems and the Bus Radio Control Center), and normal transit operations were restarted systemwide on Sunday morning.

20 HAMPTON ROADS TRANSIT President s Report September 2018 We will certainly take lessons learned from this event. Departments have conducted debriefings, and on Friday staff across all departments performed an agency-wide after-action review. I m very proud of our staff, who demonstrated great teamwork and collaboration and went above and beyond the call of duty preparing for the storm and restoring services, with very little setbacks. We are truly blessed that the storm changed paths and didn t negatively impact Hampton Roads as it could have, and our thoughts and prayers are with those in the Carolinas who have not been as fortunate. Sincerely, William E. Harrell President and CEO Hampton Roads Transit

21 HAMPTON ROADS TRANSIT Web Site Analytics Gohrt.com July - August 2018 GOHRT.COM JULY 2018 GOHRT.COM AUGUST 2018 OVERVIEW 78,452 Sessions 46,171 Users 194,926 PageViews OVERVIEW 76,489 Sessions 44,329 Users 184,428 PageViews DEVICE USAGE: 73.10% Mobile 22.93% Desktop 3.97% Tablet DEVICE USAGE: 72.82% Mobile 23.55% Desktop 3.63% Tablet PAGEVIEWS BY PAGE (TOP 10) / (home) 15.44% /route/norfolk/ 7.17% /route/ 6.87% /fares/ 6.48% /route/virginia-beach/ 5.35% /services/ferry/ 4.17% /services/vb-wave/ 3.83% /route/newport-news/ 3.79% /services/the-tide/ 3.70% /route/hampton/ 2.12% PAGEVIEWS BY PAGE (TOP 10) / (home) 17.35% /route/norfolk/ 7.72% /route/ 6.91% /fares/ 6.46% /route/virginia-beach/ 5.41% /services/the-tide/ 3.87% /route/newport-news/ 3.85% /services/vb-wave/ 3.79% /services/ferry/ 3.35% /route/hampton/ 2.16% TRAFFIC SOURCE PER SESSION Organic Search 68.31% Direct 22.35% Referral 8.76% Social 0.17% Display 0.17% 0.13% (Other) 0.12% STUDENT FREEDOM PASS Viewed Main Page 1,712 Viewed Application 927 Completed Application 607 OTHER 164 RFP Solicitation Information Requests 9,759 Trip Planner Submissions (Get Directions) TRAFFIC SOURCE PER SESSION Organic Search 67.12% Direct 22.45% Referral 9.92% 0.20% (Other) 0.18% Social 0.13% STUDENT FREEDOM PASS Viewed Main Page 1,773 Viewed Application 784 Completed Application 524 OTHER 72 RFP Solicitation Information Requests 11,681 Trip Planner Submissions (Get Directions)

22 HAMPTON ROADS TRANSIT Social Media Analytics July - August 2018 FACEBOOK STATS July 1 July 31, 2018 HRT s Total fans: 12,500 Total posts: 14 Impressions: 36,600 Engagements: 978 Clicks: 8 People engaged: 58% female, 42% male Women between most active users August 1 August 31, 2018 HRT s Total fans: 12,500 Total posts: 11 Impressions: 20,900 Engagements: 348 Clicks: 66 People engaged: 58% female, 42% male Women between most active users FACEBOOK TOP POSTS Post Reactions Comments Engagement Reach Hampton Roads Transit % 1,127 (Post) August 22, :51 pm Hampton Roads Transit We love seeing our commissioners out in the community talking about the importance of transit in addition to many other important topics impacting our Hampton Roads region. thrive the young professional program of the Hampton Roads Chamber, hosted a great event this morning on Regional Collaboration at Virginia Wesleyan University. Great job, Honorable Andria McClellan and kudos to all the other impressive panelists and to our public relations coordinator Alisa Crider who also serves as chairwoman of this great group of 2,000 young professionals. #Im757Proud #gohrt % 1,011 (Post) August 30, :44 am Hampton Roads Transit We had a blast at the Oceanfront this morning talking up our new GoHRT Mobile App! VB Wave Trolley customers can now purchase tickets from their smartphone. HRT's long-term goal is to make mobile ticketing system-wide and ease the way customers interact with all our buses, light rail and ferry services but for now we're piloting it on the trolleys. Click here to learn more % 972 (Post) August 03, :18 pm Hampton Roads Transit Did you know you can purchase tickets from your smartphone for VB Wave routes 30 and 31? HRT's long-term goal is to make mobile ticketing systemwide but for now we're piloting it on the trolleys ONLY. Learn more: % 736 (Post) August 28, :26 am

23 HAMPTON ROADS TRANSIT Social Media Analytics July - August 2018 TWITTER STATS July 1 July 31, 2018 HRT s Total followers: 6,313 Tweets sent: 116 Retweets: 45 Mentions received: 111 Impressions: 66,100 Engagements: 781 Clicks: 67 People engaged: 54% male, 46% female Men between most active users August 1 August 31, 2018 HRT s Total followers: 6,280 Tweets sent: 71 Retweets: 35 Mentions received: 131 Impressions: 55,900 Engagements: 567 Clicks: 56 People engaged: 54% male, 46% female Men between most active users TWITTER TOP POSTS Tweet Potential Reach Responses Clicks Retweets gohrt_com HRT is currently experiencing a Level 1 Inclement Weather emergency. Several intersections and thoroughfares have been closed due to flooding. Currently, all Norfolk routes will be experiencing delays until the waters recede. Please allow extra time for buses to service (Tweet) August 20, :20 am 15.7k gohrt_com Last weekend of Oceanfront means time for the American Music Festival. See bands @googoodolls, Aug 31- Sept 2. Catch WAVE Routes 30, 31, & 35 to get around @WAVY_News 7, (Tweet) August 28, :24 am gohrt_com Heat Stroke & Heat Exhaustion are very serious medical conditions that can change rapidly. Know the warning signs and take proper preventative precautions when riding our system. Here at HRT, the safety of our passengers is @cityofportsva (Tweet) August 16, :52 am gohrt_com The HRT Ferry or Light Rail is a great way to games at Harbor Park this weekend. With service running at least every 30 minutes and till 12AM, it's a smart way for a fun day! For more info, visit: (Tweet) August 10, :27 pm gohrt_com Calling all Hep-cats! Ride the HRT Ferry or Light Rail to the Jazz Festival With services at least every 30 min. Both run til midnight and are a great way to get in the groove and avoid traffic. For (Tweet) August 24, :09 am 23.7k 52.6k 36.2k

24 Draft Financial Statement AUGUST 2018 FISCAL YEAR 2019 FINANCIAL REPORT 1

25 OPERATING FINANCIAL STATEMENTS AUGUST 2018 Draft Financial Statement 2

26 OPERATING FINANCIAL STATEMENTS AUGUST 2018 Draft Financial Statement 3

27 LOCALITY RECONCILIATION AUGUST 2018 YTD July 2018 Draft Financial Statement 4

28 LOCALITY RECONCILIATION AUGUST 2018 YTD July 2018 FISCAL YEAR 2019 Virginia Beach (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,053.4 $ 1,163.3 $ 1,163.3 Plus: Local Farebox $ 2,259.4 $ $ Locality Share Sub Total $ 9,312.8 $ 1,584.2 $ 1,705.9 $ Plus: Federal Aid $ 2,620.3 $ $ $ State Aid $ 3,014.6 $ $ $ Total Revenue Contri buti on $ 14,947.7 $ 2,538.9 $ 2,907.9 $ Operati ng Expens es $ 14,947.7 $ 2,538.9 $ 2,999.1 $ Revenue Variance Less Operating Expenses $ (91.2) * KPI's Fa rebox contribution to Opera ti ng Expens es 15.1% 16.6% 18.1% Farebox as a % of Locality Share Sub Total 24.3% 26.6% 31.8% Farebox as a % of Locality Operating Share 32.0% 36.2% 46.6% *Heavily weighted service hours for July & August. Draft Financial Statement 5

29 LOCALITY RECONCILIATION AUGUST 2018 YTD July 2018 Draft Financial Statement 6

30 LOCALITY RECONCILIATION AUGUST 2018 FISCAL YEAR 2019 (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,220.0 $ 1,206.8 $ 1,206.8 Plus: Local Farebox $ 2,473.1 $ $ Locality Share Sub Total $ 9,693.1 $ 1,667.5 $ 1,695.9 $ 28.4 Plus: Federal Aid $ 2,697.4 $ $ $ (9.2) State Aid $ 3,132.1 $ $ $ (4.4) Tota l Revenue Contributi on $ 15,522.6 $ 2,655.1 $ 2,669.9 $ 14.8 Opera ting Expens es $ 15,522.6 $ 2,655.1 $ 2,441.9 $ (213.2) Revenue Variance Less Operating Expenses $ KPI's Newport News Farebox contribution to Operating Expenses 15.9% 17.4% 20.0% Farebox as a % of Locality Share Sub Total 25.5% 27.6% 28.8% Farebox as a % of Locality Operating Share 34.3% 38.2% 40.5% YTD July 2018 Draft Financial Statement 7

31 LOCALITY RECONCILIATION AUGUST 2018 FISCAL YEAR 2019 (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 4,488.8 $ $ Pl us: Local Fa rebox $ 1,442.4 $ $ Locality Share Sub Total $ 5,931.2 $ 1,018.9 $ 1,015.9 $ (3.0) Plus: Federal Aid $ 1,652.1 $ $ $ (4.5) State Aid $ 1,897.6 $ $ $ (3.0) Total Revenue Contribution $ 9,480.9 $ 1,620.4 $ 1,609.9 $ (10.5) Opera ti ng Expens es $ 9,480.9 $ 1,620.4 $ 1,492.1 $ (128.3) Revenue Variance Less Operating Expenses $ KPI's Hampton Fa rebox contri buti on to Opera ti ng Expens es 15.2% 16.6% 17.8% Farebox as a % of Locality Share Sub Total 24.3% 26.4% 26.2% Farebox as a % of Locality Operating Share 32.1% 35.8% 35.4% YTD July 2018 Draft Financial Statement 8

32 LOCALITY RECONCILIATION AUGUST 2018 FISCAL YEAR 2019 (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 19,243.1 $ 3,212.3 $ 3,212.3 Plus: Loca l Fa rebox $ 6,702.8 $ 1,248.6 $ 1,340.1 Locality Share Sub Total $ 25,945.9 $ 4,460.9 $ 4,552.4 $ 91.5 Plus: Federa l Aid $ 5,128.5 $ $ $ 16.7 State Aid $ 7,930.1 $ 1,321.7 $ 1,282.4 $ (39.3) Total Revenue Contribution $ 39,004.5 $ 6,667.9 $ 6,736.8 $ 68.9 Operating Expens es $ 39,004.5 $ 6,667.9 $ 5,996.9 $ (671.0) Revenue Variance Less Operating Expenses $ KPI's Norfolk Farebox contribution to Operating Expens es 17.2% 18.7% 22.3% Farebox as a % of Locality Share Sub Total 25.8% 28.0% 29.4% Farebox as a % of Locality Operating Share 34.8% 38.9% 41.7% YTD July 2018 Draft Financial Statement 9

33 LOCALITY RECONCILIATION AUGUST 2018 FISCAL YEAR 2019 (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 2,773.2 $ $ Plus: Loca l Fa rebox $ $ $ Locality Share Sub Total $ 3,694.8 $ $ $ 17.6 Plus: Federa l Aid $ $ $ $ (15.0) State Aid $ 1,152.9 $ $ $ 4.9 Total Revenue Contribution $ 5,836.4 $ $ 1,004.9 $ 7.5 Operating Expens es $ 5,836.4 $ $ $ (45.1) Revenue Variance Less Operating Expenses $ 52.6 KPI's Portsmouth Farebox contribution to Operating Expens es 15.8% 17.2% 19.9% Farebox as a % of Locality Share Sub Total 24.9% 27.1% 29.0% Farebox as a % of Locality Operating Share 33.2% 37.1% 40.9% YTD July 2018 Draft Financial Statement 10

34 PROCUREMENTS BETWEEN $50K-$100K AUGUST 2018 Contract Method of Contract Description Cost Center Funding Source Number Procurement Award Amount Award Date Awarded Vendor Performance Period General Painting Services Facilities Operations RFQ $ 80, /9/2018 SDC Contracting, LLC 1 Yr. w/ 1 1 Yr. Option Fare Technology Assessment Phase 3 Technology Grant Sole Source $ 95, /16/2018 IBI Group 16 Months 11

35 Contract No: Title: Peninsula Bus Rapid Transit Documented Categorical Exclusion Price: Term: $1,390, Mos. Acquisition Description: Enter into a contract with a qualified firm to prepare a documented categorical exclusion. Background: Hampton Roads Transit (HRT), in coordination with the City of Hampton and the City of Newport News has identified the need for high capacity transit service within HRT s existing service area on the Virginia peninsula. A corridor study was completed in 2017 identifying two (2) potential corridors for high capacity transit and Bus Rapid Transit (BRT) as the preferred mode. Under the terms of this agreement, the Consultant will prepare a Documented Categorical Exclusion (CE) and ancillary deliverables with the intended purpose to evaluate reasonable alternatives in preparation for selection of a preferred alternative to advance into the FTA Project Development process under the Capital Investment Grant (CIG) program. Contract Approach: A Request for Proposals was issued on June 7, Four (4) proposals were received on July 19, 2018 from the following firms: Kimley-Horn and Associates, Inc. (Kimley-Horn) Michael Baker International, Inc. (Michael Baker) Parsons Transportation Group, Inc. RK&K, Inc. (RK&K) Upon review and evaluation of the technical proposals, three (3) firms were rated best to meet the Scope of Work (SOW) requirements. The three firms, Kimley-Horn, Michael Baker and RK&K were invited to discuss their proposals and provide technical clarifications on their approach to the Scope of Work (SOW). At the conclusion of discussions, negotiations were held with Kimley-Horn for the purpose of a possible award, based on the firm s strong technical qualifications and information presented during the presentations regarding their overall proposed project approach. Negotiations focused on reducing their proposed pricing and clarifying miscellaneous scope items. At the conclusion of negotiations, a Best and Final Offers (BAFO) was requested. After an analysis of the BAFO received, HRT Staff determined that Kimley-Horn s proposal provided the best value to HRT based on a combination of technical capability and price. As a result of a price analysis conducted and the fact that pricing was obtained in a competitive environment, Kimley-Horn s BAFO is deemed fair and reasonable. A contractor responsibility review confirmed that Kimley-Horn is both technically and financially capable to perform the work.

36 Contract No: Title: Peninsula Bus Rapid Transit Documented Categorical Exclusion Price: Term: $1,390, Mos. Kimley-Horn has an established office in Baltimore, MD and has successfully completed similar work for the Greater Richmond Transit Company in Richmond, VA; the Williamsburg Area Transit Authority in Williamsburg, VA; and, Metro Transit in St. Paul, MN. Kimley-Horn has also provided similar services to HRT satisfactorily. The Contract period of performance is twelve (12) months. A DBE goal of 9% was established for this solicitation and Kimley-Horn has committed to 18% DBE participation. Cost/Funding: Project Manager: This contract will be funded by grant funds. Samantha Sink, Transit Development Planner Contracting Officer: Sonya Luther, Director of Procurement Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Kimley-Horn and Associates, Inc. to perform a Peninsula bus rapid transit documented categorical exclusion in the not-to-exceed amount of $1,390,391. SOLICITATION RESULTS OFFEROR OFFER BEST AND FINAL OFFER RK&K, Inc. $589,900 N/A Parsons Transportation Group, Inc. $1,149,978 N/A Kimley-Horn and Associates, Inc. $1,411,877 $1,390,391 Michael Baker International, Inc. $1,447,708 N/A

37 Purchase Order No.: Title: Light Rail Vehicle State of Good Repair Equipment Price: $436, Acquisition Description: Award a Purchase Order (PO) for a vendor to provide horizontal dampers, suspension chevrons, and bearings for the State of Good Repair maintenance of HRT s Light Rail Vehicles (LRV). Background: HRT currently owns and operates nine (9) LRVs. Each LRV powered truck is equipped with vulcanized rubber Chevrons as the Primary Suspension. Each LRV powered truck also has a Motor and Gearbox that each use a Spherical Bearing flexible mount to the frame. The powered and unpowered trucks use Horizontal Dampers as part of the stabilization and suspension system. The manufacturer recommends replacement at 300,000 miles and Chevron replacement at six (6) years due to deterioration of the vulcanized rubber. The LRV s have all surpassed 300,000 miles and are over eight (8) years old. This PO will provide for the replacement of the Chevrons, Horizontal Dampers and Spherical Bearings used for the stabilization and suspension systems of the powered and unpowered LRV trucks. Contract Approach: A Request for Quote (RFQ) was issued on June 4, One (1) quote was received on June 6, 2018 from Siemens Industry, Inc. After an evaluation of the quote received, HRT staff determined that Siemens was responsive (in compliance with submittal requirements) and responsible (capable to perform) and eligible for award. Siemens is also the Original Equipment Manufacturer (OEM) of the LRV s. Based on a price analysis performed Siemen s quote is deemed fair and reasonable. A contractor responsibility review performed confirmed that Siemens is technically and financially capable to provide the requested items. Siemens is headquartered in Munich, Germany and has been a provider for rail and transit authorities for over one hundred and seventy-one (171) years. Cost/Funding: Project Manager: This Purchase Order will be funded by grant funds. Wayne Groover, Senior Manager of Rail Vehicle Maintenance Contracting Officer: Fevrier Valmond, Senior Contract Specialist Recommendation: It is respectfully recommended that the Commission approve award of a Purchase Order to Siemens Industry, Inc. to provide new horizontal dampers, suspension chevrons and spherical mount bearings for the State of Good Repair maintenance of HRT s LRVs in the total amount of $436,

38 Resolution Title VI Equity Analyses for Proposed Major Service Changes October 2018 A Resolution of the Transportation District Commission of Hampton Roads approving the Title VI Equity Analyses for Proposed Major Service Changes in October WHEREAS, the Transportation District Commission of Hampton Roads adopted the Hampton Roads Transit (HRT) 2014 Title VI Program through Resolution on the 24 th day of January 2014, in compliance with Federal Law and FTA Policy; and WHEREAS, the adopted HRT 2014 Title VI Program requires that the Commission demonstrate the consideration, awareness, and approval of the Title VI Equity Analysis results for each proposed Major Service or Fare Change prior to approval or implementation of the proposed change; and WHEREAS, Hampton Roads Transit has proposed Major Service Changes to the Routes 116, 119 and MAX Routes 972, 973, 974; and WHEREAS, Hampton Roads Transit has determined that public involvement is warranted because these changes would reduce, eliminate, and/or increase service; and WHEREAS, Hampton Roads Transit has received comments from the public and stakeholders; and WHEREAS, Hampton Roads Transit has completed a Title VI Equity Analysis on the proposed changes and reported the results of the analyses to the Commission for full consideration; and WHEREAS, the Title VI Equity Analyses included a full discussion of any potential disparate or disproportionate impacts with regards to race, color, national origin, or income; and WHEREAS, Hampton Roads Transit has shown a substantial legitimate justification for the proposed actions: NOW, THEREFORE, BE IT RESOLVED that the Transportation District Commission of Hampton Roads has given full consideration of, is aware of, and approves the equity analyses for the proposed October 2018 Major Service Changes. APPROVED by the Transportation District Commission of Hampton Roads at its meeting on the 27 th day of September 2018.

39 TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS Chairman ATTEST: Luis R. Ramos Commission Secretary

40 TRAC Report September, 2018 HRT s Transit Riders Advisory Committee (TRAC) met on September 5, 2018, in Norfolk. The committee was provided a presentation on HRT s trash collection plan for facilities and bus stops by Scott Demharter, Director of Facilities Maintenance. Ms Deborah Ward, the TRAC Vice Chair and a Virginia Beach representative, surfaced her concern about the state of repair of the Pembroke East transfer center. Mr. Demharter addressed her concerns. The normal roundtable was held for the airing of issues and concerns by the TRAC and members of the general public. Ms Loraletta Gaynor, a Chesapeake TRAC member nominee, expressed her desire for extended bus service in Chesapeake. Ms Alyson Swett, a Norfolk TRAC member, asked if lighting was a consideration in the selection of bus stops. After the meeting, the TRAC Chair was informed that lighting is a consideration in bus stop designation. ATU Local 1177 Vice President (and bus operator) Ms Vanessa Wadsworth surfaced the need for a bus stop for the outbound route 23 in the vicinity of Lake Taylor High School. After the meeting, the TRAC Chair was informed that the City of Norfolk is exploring the means to establish a stop near Lake Taylor High. Ms Wadsworth also addressed her specific security concerns at the DNTC. After the meeting, the TRAC Chair was informed that these specific security concerns had been passed on to the Chief of Safety and Security and that enhanced security measures were being implemented. Sandra Williams, Norfolk TRAC member nominee, stated she was concerned that the elderly and those with disabilities had to walk a considerable distance from the bus stop at the intersection of Military Highway and Lake Herbert Drive in Norfolk, in order to get to the Social Security Administration office. The TRAC Chair was informed after the meeting that this issue had been examined in the past and it was determined that all things considered, the current stop was the most feasible. After the last TRAC meeting, the TRAC Chair in coordination with the Hampton Roads Public Transportation Alliance met with Senator Louise Lucas of Portsmouth on Aug 29 th, and Delegate Jay Jones of Norfolk on Aug 22. The TRAC Chair will meet with Delegate Chris Stolle of Virginia Beach on September 25th. The next TRAC meeting will be held in Norfolk on November 7, 2018.