The agenda and supporting materials are included in this package for your review.

Transcription

1 Meeting of the Transportation District Commission of Hampton Roads Thursday, November 8, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, November 8, 2018 at 1:00 p.m. at 509 E. 18 th Street, Norfolk, VA. The meeting is open to the public and in accordance with the Board s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review.

2 Meeting of the Transportation District Commission of Hampton Roads Thursday, November 8, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of October 25, 2018 Meeting Minutes 4. President s Monthly Report - William Harrell A. Board Updates 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer October 2018 Financial Report will be presented at the December 2018 Meeting B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: Commercial Banking Services (Renewal) Recommending Commission Approval: Award of a contract to TowneBank to provide commercial banking services in the amount of $264, Contract No Eleven (11) 35 Low Floor Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure eleven (11) heavy duty 35 low floor diesel buses in the total amount of $5,317,917.

3 Contract No Six (6) 40 Low Floor Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure six (6) heavy duty 40 low floor diesel buses in the total amount of $2,926,440. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee Ms. Doris Johnson, Chair 6. Old and New Business 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, December 13, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 509 E. 18 th Street, Norfolk, VA.

4 Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, October 25, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA Call to order A quorum was attained, and Chairman Fuller of Chesapeake called the meeting to order at 1:00 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Vice Chair Hunter, Portsmouth Past Chair Woodbury, Newport News Alt. Commissioner Sorey, Chesapeake Alt. Commissioner Pittard, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Gray, Hampton Commissioner Kanoyton, Hampton Alt. Commissioner DeProfio, Hampton Commissioner Parnell, Norfolk Alt. Commissioner Inman, Norfolk Commissioner Rowe, Portsmouth Commissioner Wood, Virginia Beach Commissioner Ross-Hammond, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Debbie Ball, Assistant Director of Finance Keisha Branch, Capital Programs & Grant Administration Officer Amy Braziel, Sr. Executive Assistant Conner Burns, Chief Financial Officer David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Rodney Davis, Director of Customer Relations Margaret Denoncourt, Internal Auditor Glenda Dixon, Director of ERP Services Sheri Dixon, Manager of Revenue Services Angela Glass, Director of Budget & Financial Analysis William Harrell, President and CEO Tom Holden, Media Relations Specialist 1

5 Keith Johnson, Manager of Paratransit Ron Jordan, Advantus Strategies Sonya Luther, Director of Procurement Sheila McAllister, City of Newport News Shanti Mullen, Auditor I Sibyl Pappas, Chief Engineering & Facilities Officer Mike Perez, Director of Rolling Stock Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brandon Singleton, Assistant Director of Budget Brian Smith, Chief of Staff Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Judith Brown, League of Women Voters Robert Case, HRPTO Ron Jordan, Advantus Peter Coutu, The Virginian Pilot Karl Daughtrey, City of Hampton Mark Geduldig-Yatrofsky, Portsmouthcitywatch.org Carl Jackson, City of Portsmouth Denise Johnson, Chair, Transit Ridership Advisory Committee Ina Kreps, Citizen Paratransit Customer Amanda Lutke, HDR Amanda Malone, President, Local ATU 1177 Diane Mitchel, Citizen Rick Nav, Kimley Horn Eric Nelson, HDR Doug Smith, Norfolk City Manager Janice Taylor, Chair, Paratransit Advisory Committee Fevrier Valmond, Contracts Manager Constantinos Velissarios, City of Newport News The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President s Report Presentation Social Media Analytics Committee Reports 2

6 Public Comments Ms. Dianne Mitchell stated that she is a customer of HRT s bus service, specifically the Route 4. Ms. Mitchell shared concerns regarding the changes to the Route 4 and senior citizens that need the service that was eliminated or changed. Mr. Ray Amoruso stated that the Route 4 went through streamlining recently. Approval of the September 2018 TDCHR Meeting Minutes A motion to approve the September 2018 meeting minutes, was made by Commissioner Cipriano and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Sorey, Pittard, Gray, DeProfio, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None President s Monthly Report Mr. William Harrell, President and CEO, welcomed everyone to the meeting. Mr. Harrell welcomed Mr. Doug Smith, City Manager of Norfolk, to the meeting. Mr. Harrell provided an overview of the Governor s Transportation Conference which is taking place next week at Norfolk Hilton The Main. Mr. Harrell gave information regarding a few agenda items taking place during the Conference to include: Transforming Transit Panel will meet on October 31 st at 3:00 PM Operations and Oversight Committee Meeting on November 1 st at 10:00 AM Kick-off Forum: Regional Transit Transformation Project on November 1 st at 1:30 PM at the Slover Library on the 6 th Floor. Mr. Harrell had Dr. Brian Smith give an update regarding the public engagement portion of the Regional Transit Transformation Project. Dr. Smith stated that project groups are currently being developed; specifically, the Interagency Coordinating Committee, Regional Advisory Panel, Technical Work Group, and TDCHR Management Team. There was some discussion regarding public outreach and and additional cost that could be incurred. Mr. Ray Amoruso stated that HRT has a contract in place for outreach activities that will be utilized. Mr. Amoruso stated that there is plenty of funding available under that contract. 3

7 Mr. Harrell stated that HRT is taking an integrated approach and feedback will be gathered by all the key players related to public outreach and stated the importance of the ground work development. Mr. Harrell introduced Sheriff Joe Baron and mentioned the 2 nd Annual Senior Support Services Seminar. Sheriff Baron thanked HRT for being a supporter of the seminar which hosted approximately 700 senior citizens. Sheriff Baron presented a plaque to Mr. Harrell. Mr. Harrell mentioned HRT s MAX service campaign and had Gene Cavasos highlight the new campaign: Park Less. Text More. Mr. Cavasos shared the campaign videos with the Board. Mr. Harrell provided an update on transit funding and believes that HRT and its partners are trying to position this region for success. Dr. Smith stated that there is a hand-out at the Commissioners seats that includes information on statewide transit funding programs. Dr. Smith provided an overview of significant changes implemented by the General Assembly. Dr. Smith gave an overview of the allocation of State funding. Dr. Smith stated that a new prioritization framework for capital grants is now in place and there is a new 100% performance-based funding metric for operating assistance grants. Dr. Smith reviewed the Capital Grants Program and forthcoming changes. There was discussion regarding the availability of funds and capital needs. There was discussion regarding WMATA and whether or not they will receive dedicated funding going forward and where the funding comes from. There was discussion regarding who will be doing the performance rating and Commissioner Pittard stated that DRPT will oversee the performance rating process. There was discussion regarding State funding and the new funding model to include SMART Scale funding. Mr. Harrell stated that HRT is advocating for dedicated funding and noted that Dr. Smith is a member of the TSDAC. COMMITTEE REPORTS Audit and Budget Committee Commissioner Hunter provided an overview of the meeting and stated that an exceptional report was given under the recent audit. Mr. Conner Burns presented the September 2018 Financial Report. Operations and Oversight Committee 4

8 Commissioner Parnell, Chair, gave a reminder that the Operation and Oversight Committee will meet at Norfolk Hilton The Main on November 1 st. Commissioner Parnell called on Ms. Sonya Luther, Director of Procurement, to present the contracts for approval, Ms. Luther presented the following contracts for approval: Contract No: R, Light Rail Video Surveillance System Upgrade, was recommended for Commission approval to award of a contract to Apollo Video Technology for light rail video surveillance system upgrade services in the not-to-exceed amount of $159,728. There was discussion regarding the number of bidders on the contract. Contract No , Ten (10) 29 Low Floor Diesel Buses, was recommended for Commission approval to award of a contract to Gillig to procure ten (10) heavy duty 29 low floor diesel buses in the total amount of $4,640,980. Mr. Harrell stated that HRT was asked to look at adding USB ports and WiFi to all new buses. The initial cost for the upgrades would exceed $100, Mr. Harrell stated that staff gathered requested information and that HRT feels that USB ports and WiFi for its entire fleet is not a good investment at this time. Commissioner Parnell provided additional details on a discussion that took place during the Operations and Oversight Committee regarding USB ports and WiFi. Contract No , Agency Enterprise Asset Management System, was recommended for Commission approval to award of a contract to Trapeze Software Group, Inc. to implement an agency Enterprise Asset Management system in the not to exceed amount of $2,015,827. A motion to approve Contract No: R, , and was made by the O&O and Commissioner Woodbury properly seconded. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Sorey, Pittard, Gray, DeProfio, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None Planning and New Starts Development Committee The Planning and New Starts Development Committee did not meet in October. External Legislative Advisory Committee (ELAC) Dr. Brian Smith gave an overview of the ELAC meeting. Dr. Smith stated that the 2019 Legislative priorities are being brought forward for Commission approval. 5

9 A motion to approve the 2019 Legislative Priorities was made by Commissioner Wood and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Sorey, Pittard, Gray, DeProfio, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None Commissioner Kanoyton arrived at 1:57 PM. Management Finance Advisory Committee (MFAC) Commissioner DeProfio stated that the MFAC met Monday and gave an overview of items discussed. Commissioner DeProfio noted how well the TSP is working. It was stated that the deadline for getting comments back to HRT is November 15, Thereafter,HRT will provide cost estimates to the Cities in December. Commissioner DeProfio stated that the State completed an audit in the spring and mentioned the funding model specifically. It was requested that HRT staff give updates on the items mentioned in the report at the next meeting. There was discussion regarding the extra funding received from the state. Dr. Woodbury thanked the MFAC for their work. Paratransit Advisory Sub-Committee (PAC) Ms. Janice Taylor stated that the PAC met Wednesday the 10 th. Ms. Taylor gave an update on subcommittee reports that were presented at the meeting to include meetings with legislative appointees. Ms. Taylor mentioned concerns related to her meetings with legislative appointees and HRT staff was directed to follow up on Ms. Taylor s concerns. Transit Ridership Advisory Committee (TRAC) No report was given. Old and New Business 2019 Legislative Priorities was approved by the Commission during the External Legislative Advisory Committee portion of the meeting. 6

10 Comments by Commissioners Commissioner Kanoyton reminded everyone of the Transformational Workshop to make sure everyone is reached in the outreach and encouraged everyone to add anyone that was missed to the list. Closed Session Commissioner Rowe made a motion to convene into closed session to discuss certain personnel matters involving the assignment, appointment, promotion, performance, or salaries, of specific public officers, appointees, or employees of HRT as provided by Paragraph 1 of of Section (A) of the Code of Virginia. Commissioner Wood properly seconded the motion. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Sorey, Pittard, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None Commissioner Rowe made a motion to certify that the Board of Commissioners of, to the best of each member s knowledge, only discussed the following while in closed session: (i) (ii) public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and only such public business matters as were identified in the motion convening the closed session meeting were heard, discussed or considered in the closed meeting just concluded. Commissioner Wood properly seconded the motion. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Woodbury, Sorey, Pittard, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None Commissioner Rowe, moved that based on his FY18 evaluations, William E. Harrell will be given a one-time lump sum bonus of 2.76% of his current annual salary in the amount of $7, Commissioner Ross-Hammond properly seconded the motion. A roll call vote resulted as follows: Ayes: Nays: Commissioners Fuller, Woodbury, Pittard, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None 7

11 Abstain: None Commissioner s Hunter, Gray and Sorey were excused from the closed session. Adjournment The meeting adjourned at 3:36 p.m. TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Douglas Fuller Chair Luis R. Ramos, Commission Secretary November 8,

12 TDCHR Board Meeting October 25,

13 Board Updates 2018 Governor s Transportation Conference The Main Hilton Downtown, Norfolk 10/31 Transforming Transit Panel (3pm) 11/1 Operations & Oversight Committee Meeting (10am) 3 rd Floor - The Ghent Boardroom 11/1 Kick-off Forum: Regional Transit Transformation Project (1:30-3pm) Slover Library, 6 th Floor, 235 E Plume St, Norfolk 2

14 New Project Update: Public Engagement 3

15 New Project Update: Organizing Project Groups Interagency Coordinating Committee Regional Advisory Panel Technical Work Group TDCHR Management Team 4

16 Recognition Norfolk Sheriff Joe Baron 2nd Annual Senior Support Services Seminar. Senior Event 5

17 MAX Campaign 6

18 Board Update: Statewide Transit Funding Programs 10/25/18 7

19 Background 2018 General Assembly legislation initiated significant changes to Statewide transit programs New $154M dedicated annual funding for WMATA Separation of WMATA vs. Rest of State Commonwealth Transportation Board (CTB) must allocate: 53.5% to WMATA Operating and Capital 31% to Rest of State operating assistance 12.5% to Rest of State capital program 3% to Special Programs (e.g., TDM) 8

20 Rest of State Programs New prioritization framework for Capital grants New 100% performance-based funding for Operating Assistance 9

21 Capital Grants Program CURRENT Three Tiers of Project Types (Tier 1 Vehicles, Tier 2 Facilities, Tier 3 Other) Match rates based on Tier/Type (Tier 1, 68%; Tier 2, 34%; Tier 3, 17%) minimum 4% Local Match Application-driven Program NEW No Tiers, three classifications* 1. State of Good Repair (SGR) 2. Minor Enhancement (ME) 3. Major Projects (MP) (>$2M or 5% fleet growth) *majority of allocations dedicated to SGR SGR/ME match rate 68% Major Projects up to 50% minimum 4% Local Match SGR/ME Fully competitive scoring, ranking and funding to prioritize and allocate funds Major Projects Competitive using modified SMART Scale factors 10

22 Operating Assistance Program CURRENT Allocations based on both Traditional Funding and Performance-based Funding NEW All operating funding to be based on performance factors 2 Step Performance-based method: 1. Determine Size/Weight based on Operating Costs and Ridership to define relative share of state funds an agency may be eligible for 2. Determine actual share based on: Passengers / Revenue Hours Passengers per Revenue Mile Net Cost / Passenger New approach TBD CTB to adopt changes in February 2019 *next TSDAC meeting 11/13 (DRPT, Richmond) 11

23 TDCHR Board Meeting October 25,

24 President s Report November 2018 TRANSIT TRANSFORMATION PROJECT KICKS OFF More than 100 community stakeholders across the region gathered at the Slover Library on November 1 for a kickoff event for the Transit Transformation Project. The goal of the project is to develop a new strategic plan for the region s public transit system that is more efficient and relevant to the daily needs of Hampton Roads citizens. Despite periodic adjustments to local routes or the occasional addition or subtraction of a new route, the current network of HRT bus routes has not changed much over the years. The Transit Transformation Project will evaluate the performance of the existing system and take a blank slate approach to designing a new network that could perform better and help the region thrive economically. Robert Puentes, president of the Eno Center for Transportation, moderated a panel discussion as part of the November 1st forum. Roland Staib, President and CEO, INIT Innovations in Transportation, Inc., Zack Wasserman, Head of Global Business Development at VIA, the leading developer and operator of on-demand transit systems and Adam Yeatts, Business Development Executive for TransLoc, a Ford Smart Mobility company based out of the Research Triangle Park in Durham, North Carolina all served on the panel. The group discussed some of the new technologies and innovative solutions that cities and regions are using to improve mobility and maximize the value of public transportation. Understanding stakeholders visions and opinions of bus in the region is critical to the success of the project. After the Innovation Panel there was an overview presentation and facilitated breakout session. The participants worked in groups addressing two questions: If you were rebuilding the Hampton Roads bus system from scratch, what features do you think it should have? and Imagine we did not have a transit system in Hampton Roads. What arguments would you make (to the public and lawmakers) to now establish one? What are the goals for the transit system, and bus in particular? Each group focused on all elements of an effective bus system vehicles, roadway and supporting infrastructure. The highest priority needs such as affordable fares and service for access to jobs was discussed and groups answered how this would impact the region s broader mobility goals. Some goals discussed included reducing congestion; reducing emissions; moving people to job centers; and providing an affordable, reliable and convenient form of transportation. The Transit Transformation Project will run between Fall 2018 and Winter The public is encouraged to actively participate and provide input throughout the duration of the project. More information is available at the project s website, transformtransit.com, including a short survey that is open between now and February. Next spring, citizens will have opportunity to review preliminary scenarios and provide input into the design of best future system. A regional transit summit is planned for May.

25 President s Report November 2018 workforce training opportunities, and enable many others to reach their destinations. We want everyone to get in on the conversation about the future of transit and regional mobility. We have a lot of good data to help design a better bus system, what we need is to hear from the community. We must know what our customers who travel on our transportation modes every day want and what must change to have a better bus system. This project is about designing our best transportation system together then working hard to make the plan a reality. Sincerely, William E. Harrell President and CEO Hampton Roads Transit

26 GOHRT.COM - SEP 2018 GOHRT.COM - OCT 2018 OVERVIEW Sessions 82,260 Users 136,059 Pageviews 195,532 DEVICE USAGE: mobile 74.71% desktop 21.69% tablet 3.60% OVERVIEW Sessions 73,355 Users 123,845 Pageviews 177,970 DEVICE USAGE: mobile 72.32% desktop 24.00% tablet 3.68% TRAFFIC SOURCE PER SESSION Organic Search 68.51% Direct 21.44% Referral 8.60% 0.56% (Other) 0.70% Social 0.18% TRAFFIC SOURCE PER SESSION Organic Search 68.12% Direct 22.86% Referral 6.04% 0.21% (Other) 2.55% Social 0.22% PAGEVIEWS BY PAGE (TOP 10) /index.html 21.96% /route/norfolk/index.html 10.75% /route/index.html 10.17% /services/vb-wave/index.html 8.94% /fares/index.html 8.86% /route/virginia-beach/index.html 8.86% /services/the-tide/index.html 8.78% /route/newport-news/index.html 7.88% /services/paratransit/index.html 6.97% /services/bus/index.html 6.83% STUDENT FREEDOM PASS /studentfreedompass/index.html, /studentfre.. 1,275 /studentfreedompass/application/index.html 620 /studentfreedompass/thank-you/index.html 403 PAGEVIEWS BY PAGE (TOP 10) /index.html 21.60% /route/norfolk/index.html 11.26% /route/index.html 10.99% /route/newport-news/index.html 10.33% /fares/index.html 8.81% /route/virginia-beach/index.html 8.71% /services/the-tide/index.html 8.23% /services/paratransit/index.html 7.94% /services/bus/index.html 7.11% /services/vb-wave/index.html 5.02% STUDENT FREEDOM PASS /studentfreedompass/index.html, /studentfreed.. 1,815 /studentfreedompass/application/index.html 1,243 /studentfreedompass/thank-you/index.html 1,040 OTHER RFP Solicitation Information Requests 62 Trip Planner Submissions (Get Directions) 9,115 OTHER RFP Solicitation Information Requests 225 Trip Planner Submissions (Get Directions) 10,284

27 Contract No: Title: Commercial Banking Services (Renewal) Three Base Year Price: Two Option Year s Price: $161, $102, Acquisition Description: Enter into a renewal contract with a qualified firm to provide core banking services and a revolving line of credit. Background: Under the terms of this agreement the financial institution is required to provide core banking services such as wire transfers, account maintenance, ACH services, etc. and a $17 million line of credit. The line of credit shall take the form of a grant anticipation note payable upon receipt of federal funds that are provided on an annual basis to HRT, as a federally recognized grant recipient for formula-based funding. Contract Approach: A Request for Proposals (RFP) was issued on August 31, One (1) proposal was received on October 12, 2018 from TowneBank in the total amount of $279, A postsolicitation survey conducted concluded that the other firms solicited did not possess the capability and/or capacity to provide the requirements, such as cash processing and the line of credit, as described in the Scope of Work. There was no indication that a re-solicitation to pursue more competition would have resulted in greater participation. After initial review and evaluation of the proposal, HRT staff determined that TowneBank is deemed technically qualified, and therefore invited for discussions and negotiations. Negotiations focused on reducing the proposed individual rates and closing cost; and, increasing the Earning Credit Rate (ECR). At the conclusion of negotiations, a Best and Final Offer (BAFO) was requested. After an in-depth review an analysis of the BAFO received, HRT staff determined that TowneBank provided the best value to HRT based on a combination of technical capability and price. TowneBank s BAFO included a reduction in the closing cost from $22,500 to $7,500 and an increase in the ECR from 1% to 1.25%. As a result, the BAFO in the amount of $264, is $15,000, or approximately 5% less than the original total proposed price of $279, TowneBank s pricing is deemed fair and reasonable based on a price analysis performed utilizing the independent cost estimate and historical data. A contractor responsibility review performed confirmed that TowneBank is both technically and financially capable to perform the work. TowneBank is headquartered in Newport News, VA and provides similar services to United Property Associates, Inc. in Virginia Beach, VA; County of Currituck in North Carolina; and, Hampton- Newport News Community Services Board in Hampton, VA. TowneBank also currently provides the services to HRT satisfactorily. The period of performance for this contract is three (3) base years with two (2) additional one-year options. No DBE goal was established for this solicitation.

28 Contract No: Title: Commercial Banking Services (Renewal) Three Base Year Price: Two Option Year s Price: $161, $102, Cost/Funding: Project Manager: This contract will be funded by operating funds. Debbie Ball, Assistant Director of Finance Contracting Officer: Fevrier Valmond, Senior Contract Specialist Recommendation: It is respectfully recommended that the Commission approve the award of a contract to TowneBank to provide commercial banking services in the amount of $264, SOLICITATION RESULTS DESCRIPTION ORIGINAL OFFER BEST AND FINAL OFFER Banking Services Cost $256, $256, Closing Costs on Line of Credit $22, $7, Total Proposed Price $279, $264, Earning Credit Rate 1% 1.25%

29 Contract No: Title: Eleven (11) 35 Low Floor Diesel Buses Price: $5,317,917 Acquisition Description: Piggyback on an existing Commonwealth of Virginia, Department of Rail and Public Transportation (DRPT) Contract No MA2274 to procure eleven (11) 35 Low Floor Diesel Buses (State Contract). Background: Using the competitive procurement process, in June 2017, the Commonwealth of Virginia awarded Contract No. E MA2274 to Gillig to purchase a number of different style buses during a base term of one (1) year with four (4) additional one-year options. Under the terms of the Contract, as a DRPT funds recipient, the Transportation District Commission of Hampton Roads dba Hampton Roads Transit (HRT) is considered an additional user. This procurement is to utilize the Gillig contract to purchase eleven (11) 35 heavy duty low floor buses for use in HRT s operations. It should be noted that HRT is often precluded from piggybacking on existing state contracts as those agreements often do not include all of the contractual terms mandated by the Federal Transit Administration. DRPT, however, included the mandated federal terms in the State Contract thus allowing HRT to order buses pursuant to this agreement. Contract Approach: The original State Contract was competitively procured with a base unit price of $383,574 for a standard 35 bus. Unit prices for additional features/options were also established at the time of award of the State Contract. Gillig s unit price to HRT, including HRT selected options, is $483,447. HRT s options include passenger information stations, driver s seat shoulder belt, heavy duty driver s protective barrier, upgraded passenger windows with bonded frames, side turn signal guards, Trapeze TransitMaster Automatic Vehicle Locator (AVL), Twin Vision amber LED destination and rear run signs, Genfare FastFare fareboxes, farebox guards, Apollo video surveillance systems, bike racks, Quantum Passenger activated wheel chair restraints, electrically assisted power steering and a number of other additional upgrades. Based on a price analysis conducted by DRPT at the time of award of the State Contract, and the fact that the pricing was obtained in a competitive environment, Gillig s unit price of $483,447 is deemed fair and reasonable. All Federal Transit Administration required pre-award audits and certifications confirming Buy America, final assembly and motor vehicle safety standards have been received and verified. Cost/Funding: Project Manager: This contract will be funded by Grant funds. Michael Perez, Operations Project and Contract Administrator Contracting Officer: Sonya Luther, Director of Procurement Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Gillig to procure eleven (11) heavy duty 35 low floor diesel buses in the total amount of $5,317,917.

30 Contract No: Title: Six (6) 40 Low Floor Diesel Buses Price: $2,926,440 Acquisition Description: Piggyback on an existing Commonwealth of Virginia, Department of Rail and Public Transportation (DRPT) Contract No MA2274 to procure six (6) 40 Low Floor Diesel Buses (State Contract). Background: Using the competitive procurement process, in June 2017, the Commonwealth of Virginia awarded Contract No. E MA2274 to Gillig to purchase a number of different style buses during a base term of one (1) year with four (4) additional one-year options. Under the terms of the Contract, as a DRPT funds recipient, the Transportation District Commission of Hampton Roads dba Hampton Roads Transit (HRT) is considered an additional user. This procurement is to utilize the Gillig contract to purchase six (6) 40 heavy duty low floor buses for use in HRT s operations. It should be noted that HRT is often precluded from piggybacking on existing state contracts as those agreements often do not include all of the contractual terms mandated by the Federal Transit Administration. DRPT, however, included the mandated federal terms in the State Contract thus allowing HRT to order buses pursuant to this agreement. Contract Approach: The original State Contract was competitively procured with a base unit price of $387,867 for a standard 40 bus. Unit prices for additional features/options were also established at the time of award of the State Contract. Gillig s unit price to HRT, including HRT selected options, is $487,740. HRT s options include passenger information stations, driver s seat shoulder belt, heavy duty driver s protective barrier, upgraded passenger windows with bonded frames, side turn signal guards, Trapeze TransitMaster Automatic Vehicle Locator (AVL), Twin Vision amber LED destination and rear run signs, Genfare FastFare fareboxes, farebox guards, Apollo video surveillance systems, bike racks, Quantum Passenger activated wheel chair restraint, electrically assisted power steering and a number of other additional upgrades. Based on a price analysis conducted by DRPT at the time of award of the State Contract, and the fact that the pricing was obtained in a competitive environment, Gillig s unit price of $487,740 is deemed fair and reasonable. All Federal Transit Administration required pre-award audits and certifications confirming Buy America, final assembly and motor vehicle safety standards have been received and verified. Cost/Funding: Project Manager: This contract will be funded by Grant funds. Michael Perez, Operations Project and Contract Administrator Contracting Officer: Sonya Luther, Director of Procurement Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Gillig to procure six (6) heavy duty 40 low floor diesel buses in the total amount of $2,926,440.