REGULAR MEETING OF THE COUNCIL CITY OF SOUTHFIELD. March 31, 2008 INDEX RESOLUTION TOPIC PAGE(S)

Transcription

1 REGULAR MEETING Approved May 5, 2008 OF THE COUNCIL CITY OF SOUTHFIELD March 31, 2008 INDEX RESOLUTION TOPIC PAGE(S) REAPPOINTMENT of Ronald Roberts to the Parks & Recreation Board APPROVE the minutes of the Regular Meeting of February 25, AUTHORIZE a fireworks permit for Lawrence Technological University for a May 3, 2008 fireworks Display conducted by Kundis Fireworks of Sebewaing, Michigan AUTHORIZE the Mayor and City Clerk to sign a License agreement with The Right Production to produce and execute a 70 s, 80 s and 90 s Music Festival, September 13-14, 2008 on the front lawn of the Civic Center AUTHORIZE the Mayor and City Clerk to execute a contract with Magellan Health Services to provide Employee Assistance Program Services APPROVE the purchase of two (2) trailer mounted spray injection road repair machines from JB Machinery of Wauseon, Ohio AWARD the purchase of vehicles to Buff Whelan Chevrolet of Sterling Heights, Michigan, Shaheen Chevrolet of Lansing, Michigan; Bill Snethkamp of Lansing, Michigan and Jorgensen Ford of Detroit, Michigan, for the Police Department and Building Department...3-4

2 REGULAR MEETING 2 MARCH 31, 2008 ***** WITHDRAW request to award bid for the retrofitting Of 200 handicap ramps with surface detectable warning Devices ADOPT the revised Cross Connection Control Plan Dated March 19, 2008, in accordance with the Michigan Department of Environmental Quality AUTHORIZE the Mayor and City Clerk to execute a Contract with the Ann Arbor Credit Bureau of Ann Arbor, Michigan to provide collection services for Delinquent medical transport bills APPROVE the expense report of Myron Frasier for The NLC Congressional Cities Conference in Washington, DC, March 7-11, APPROVE a one-year extension of the Special Use and Site Plan approval to February 26, 2009 for GP:1194/ SP: APPROVE the expense report of Irv Lowenberg for the MMTA in Lansing, Michigan, January 17-18,

3 REGULAR MEETING Approved May 5, 2008 OF THE COUNCIL CITY OF SOUTHFIELD MINUTES March 31, 2008 The meeting of the Council convened at 7:00 p.m. in the Council Chambers of the Municipal Building, Evergreen Road, Southfield, Michigan, with Council President Joan Seymour in the Chair. PRESENT: Council Members: Myron Frasier, Sidney Lantz, Bill Lattimore, Joan Seymour and Kenson Siver. EXCUSED: Donald Fracassi and Sylvia Jordan. ALSO PRESENT: City Clerk Nancy Banks, City Administrator James Scharret and City Attorney Jack Beras. There being a quorum, Council was in session. The meeting began with the Pledge of Allegiance. The first item on the agenda was the reappointment of Ronald Roberts to the Parks & Recreation Board. Mayor Lawrence asked Council to confirm the reappointment of Ronald Roberts to the Parks & Recreation Board with term of office expiring March 31, Mr. Roberts has served on the P & R Board since Motion by Frasier; seconded by Lattimore. RESOLVED: that Council does hereby confirm the reappointment of Ronald Roberts to the Parks & Recreation Board with term of office expiring March 31, The next item on the agenda was the approval of the minutes of the Regular Meeting of February 25, Motion by Frasier; seconded by Siver. RESOLVED: that Council does hereby approve the minutes of the Regular Meeting of February 25, Next on the agenda was the Consent Agenda. Councilman Lattimore asked that item CA-C be pulled from the Consent Agenda.

4 REGULAR MEETING 2 MARCH 31, 2008 Councilman Frasier requested that item CA-E be pulled from the Consent Agenda. Councilman Lantz asked that items CA-G and CA-H be pulled from the Consent Agenda. Council President Seymour read the remaining Consent Agenda items. CA-A Approve the request of Lawrence Technological University for a fireworks permit for LTU's 75th Anniversary celebration on May 3, CA-B Authorize an agreement with The Right Productions of Detroit, Michigan for a 70's, 80's and 90's retro Music Festival at the Civic Center on September 13 and 14, 2008 to serve as the finale of the City's 50th anniversary celebration. CA-D Authorize continuation of the existing Employee Assistance Program with Magellan Health Services, at the current flat rate of $26.52 per employee, for the one-year period May 1, 2008 through April 30, CA-F Schedule a public hearing for April 14, 2008 for the purpose of confirming the Single Lot Special Assessment Roll. CA-I Approve the low bid award of two DuraPatcher trailer mounted spray injection road repair machines in the net amount of $102,645 to JB Machinery of Wauseon, Ohio Motion by Frasier; seconded by Siver. RESOLVED: That the City Council hereby authorizes a fireworks permit for Lawrence Technological University for its May 3, 2008, fireworks display, to be conducted by Kundis Fireworks of Sebewaing, Michigan, in accordance with Act 358, P.A. of 1968, State of Michigan, and all National Fire Protection Association standards and regulations Motion by Frasier; seconded by Siver. RESOLVED: That Council does hereby authorize the Mayor and City Clerk to sign a license agreement with The Right Productions to produce and execute the 70s, 80s and 90s Music Festival on the front lawn of the Civic Center on September 13 and 14, Motion by Frasier; seconded by Siver. BE IT RESOLVED: That the Mayor and City Clerk are hereby authorized to execute a contract with Magellan Health Services, upon review and approval by the City Attorney, to provide Employee Assistance Program (EAP) services; and

5 REGULAR MEETING 3 MARCH 31, 2008 BE IT FURTHER RESOLVED: That the contract is authorized in accordance with Chapter 8, Section 1.279(2) of the City's Code of Ordinances, for the period May 1, 2008 through April 30, 2009, at a cost of $17,238 annually. Funds are provided for this purpose in the Human Resources Department budget (account # ), and will be included in the Human Resources Department budget, as Council may approve Motion by Frasier; seconded by Siver. RESOLVED: That Council does hereby approve the purchase of two (2) trailer mounted spray injection road repair machines from JB Machinery of Wauseon, OH for their low bid in the amount of $102,645, with funding to be provided from the Insurance Risk Retention Fund (account # ). Council President Seymour stated that item #CA-C was the purchase of a total of 14 replacement vehicles for the Police Department and the Building Department, in the total amount of $295, Councilman Lattimore questioned the need to purchase replacement vehicles when there are several new vehicles sitting in the DPW yard. Mr. Scharret replied that there is limited production of police vehicles and thus it is necessary to keep extra vehicles on hand. Rae Townsel, Purchasing Agent, stated that the City did request authorization to purchase vehicles in August 2007, for all departments but the Police Department, in order to take advantage of pricing incentives from General Motors. Police vehicles were not ready at that time. Normally, all vehicles are ordered at the same time. Clive Brown, Motor Pool, stated that the City carries a smaller vehicle inventory now than it has in the past. The main reason for the inventory of vehicles is that production runs for police vehicles are only done at certain times. The City has to take advantage of those windows of opportunity. Currently, twelve police vehicles are scheduled for rotation. Replacement vehicles will be taken from the inventory on hand. The inventory needs to be restocked. The Building Department vehicles are from 1997 to The City has an opportunity to get 2007 pricing. Councilman Lattimore asked what role attrition plays in the replacement of vehicles. Mr. Scharret replied that in 2007, one police vehicle and one Building Department vehicle were wrecked in accidents. Councilman Lattimore asked if the request is based on the age and mileage of current vehicles. Mr. Brown responded that the condition of the vehicle and type of service needed is also considered.

6 REGULAR MEETING 4 MARCH 31, 2008 Councilman Lattimore asked how often Council would be receiving requests for replacement vehicles. Ms. Townsel responded that normally a request is made once every budget year. The eighteen vehicles in the current inventory are in the process of being rotated into the fleet. A few of the vehicles will be kept as emergency replacements Motion by Frasier; seconded by Lantz. BE IT RESOLVED: That Council does hereby give favorable consideration of awards for the purchase of vehicles "...by contracting with or through another unit of government," namely the Oakland County and State of Michigan Cooperative Purchasing Programs~ in accordance with Chapter 8, Section (3) of the City's Code of Ordinances from: Buff Whelan Chevrolet, Sterling Heights: Two (2) Tactical Crime Suppression Unit (TCSU) vehicles; and three (3) Chevrolet fleet Malibu's totaling $93,397.00; Shaheen Chevrolet, Lansing: One Chevrolet Tahoe Police Special Service 4WD vehicle totaling $30,049.57; Bill Snethkamp, Lansing: Four (4) Dodge Charger Police package vehicles and one (1) standard Dodge Charger vehicle totaling $107,474.84; and Jorgensen Ford: Three (3) Ford Crown Victoria Police package vehicles totaling $64,434.00; Expenditures total $295, and funds are provided in the Motor Pool Equipment Replacement (account number ); and BE IT FURTHER RESOLVED: That Council does hereby terminate the award for the purchase of Chevrolet Malibu's from Buff Whelan, dated August 27, 2007, in the total amount of $72,621.00; and BE IT FINALLY RESOLVED: That Council authorizes the Purchasing Department to dispose of the vehicles being replaced in the manner most advantageous to the City and hereby directs the Mayor and City Clerk to execute any motor vehicle titles in connection therewith. Council President Seymour read item CA-E. CA-E Accept the low bid of Saladino Construction of Wixom, Michigan in the amount of $44,000; total project costs including engineering, inspection and contingencies not to exceed $60,000 for the retrofit of 200 handicap ramps with surface detectable warning tiles.

7 REGULAR MEETING 5 MARCH 31, 2008 Councilman Frasier asked if the 200 ramps included all the ramps in the City. Mr. Mekjian replied that 200 was only a portion of the ramps in the City. The $8800 in contingency funds will be used to do additional ramps or to cover situations that may rise unexpectedly. Roxanne Liebrock, HRC, stated that only Section 12 has been done. The entire City needs to be done. Only some of the ramps can be retrofitted. Mr. Mekjian explained that as the City does sidewalk replacement and repair in each section of the City the warning devices will be installed at that time. The retrofit is for those ramps that were replaced prior to the warning device program. Ms. Liebrock noted that only 33 were done last year and there are approximately 500 more over and above the 200 being done this year. Mayor Lawrence stated that the devices that have been installed in her subdivision are now coming loose. Mr. Scharret replied that the City will have them reinspected. Ms. Liebrock responded that the supplier has been very willing to replace tiles that come loose. Mayor Lawrence asked about using a better adhesive. The devices are becoming a trip hazard. She is very concerned about the one at Eleven Mile and Arlington. Mr. Mekjian replied that Ann Arbor has used the system extensively and are pleased with their performance. Mr. Scharret recommended pulling the item so that additional research could be done. Council President Seymour asked if the product was ADA approved. Ms. Liebrock responded that the ADA and MDOT recommend the product. She agreed with Mr. Scharret that more information was needed before proceeding forward. Council President Seymour read item #CA-G. CA-G Adoption of the revised and updated Cross Connection Control Plan in accordance with the Michigan Department of Environmental Quality Water Bureau requirements, State of Michigan legal requirements, and City ordinance revisions. Councilman Lantz asked for an explanation of Cross Connection Control. Mr. Mekjian explained that cross connection control has to do with the public water system. Some companies may have reservoirs containing chemicals, for example that may be connected to the City s water system. The cross connection control plan allows the City to go in and inspect those connections. At some point all residential connections will also be inspected. Councilman Lantz asked how and why they are connected to the City s water system. Mr. Mekjian responded that if they are a City water customer and use the proper connections to separate it from contaminants, they are allowed to do so.

8 REGULAR MEETING 6 MARCH 31, 2008 Councilman Lantz asked if a permit is needed. Mr. Mekjian replied that before a facility is put into operation plans must be submitted to the Building Department for approval. Under the cross connection control plan, the City is provided access to those facilities to ensure that the water supply is protected. If a problem is found and not corrected, the water supply is disconnected Motion by Frasier; seconded by Siver. RESOLVED: That Council does hereby adopt the revised Cross Connection Control Plan, dated March, 19, 2008, in accordance with the Michigan Department of Environmental Quality, Water Bureau (MDEQWB), and in order to comply with the State of Michigan Public Act 399, 1976 Rule # through Rule # of the Administrative Code. Motion passed. Councilman Lantz voted nay. Council President Seymour read item #CA-H. CA-H Approve a three-year contract with Ann Arbor Credit Bureau based on competitive proposals through the Purchasing Department, for collection of delinquent emergency medical transport bills. This is a contingent fee based arrangement with no cost to the City. Councilman Lantz asked how many people currently owe the City money for medical transportation. Mr. Scharret replied that there is approximately $13,000 outstanding. Hardship cases are reviewed by a committee. Many times unpaid bills are due to the fact that the individual was not aware they owed the City money. Councilman Lantz asked if the insurance company or the patient is billed. Fire Chief Peter Healy replied that the insurance company is billed. Unpaid bills are referred to the collection agency after 90 days. Several cases have been forgiven because of financial hardships. AccuMed will set up payment programs. He has only received one complaint regarding the collection process Motion by Siver; seconded by Frasier. RESOLVED: that Council does hereby authorize the Mayor and City Clerk to execute a contract with Ann Arbor Credit Bureau of Ann Arbor, MI to provide collection services for delinquent medical transport bills for the period beginning April 7, 2008 through April 7, 2011, with two 2-year extension options and a 30- day out clause, upon review and approval as to form by the City Attorney's office. Next on the agenda was the expense report of Myron Frasier for the NLC Congressional Cities Conference in Washington, DC, March 7-11, 2008.

9 REGULAR MEETING 7 MARCH 31, Motion by Siver; seconded by Lattimore. RESOLVED: that Council does hereby approve the expense report of Myron Frasier for the NLC Congressional Cities Conference in Washington, DC, March 7-11, Council President Seymour stated that Councilman Frasier had recently expressed concern about the switch from analog to digital transmissions in February Cable 15 showed a brief video explaining the switch. Councilman Siver reminded the public that Saturday, April 26, 2008 is Personal Privacy Day. A large shredder will be in the parking lot of Southfield High School from 10 a.m. to 2 p.m. Residents can bring their personal documents and have them shredded free of charge. City Clerk Nancy Banks added that large commercial shredders will be used. Residents will be given the opportunity to dump their own documents into the shredder. Councilman Siver stated that Senator Gilda Jacobs has introduced a bill that addresses the issue of the pop-up taxes on newly purchased homes. The bill would give an exemption to anyone 65 years or over. He urged everyone to contact their legislators and voice their support of the bill. Next was the Mayor s Portion. Mayor Lawrence stated that Farmbrook Drive needs some serious attention. She wanted to know where the City stands in terms of federal funds versus state funds versus county funds. Mr. Scharret replied that the road funding sources will be given in detail during the budget process. A repair schedule will also be outlined. Mayor Lawrence asked for an update on renovations and updating of the municipal complex. She spoke to someone recently who expressed concern about the outdated condition of the ice arena. She questioned when the arena would be updated. Mr. Scharret replied that there are significant capital projects included in the budget. Improvements to Parks & Recreation facilities may require bond financing. Next on the agenda was the request for an extension on a Special Use and Site Plan approval Motion by Frasier; seconded by Lattimore. RESOLVED: That City Council approves a one year extension of Special Use and Site Plan approval to February 26, 2009, for GP:1194/SP:1239, which provides for the demolition of a portion of the parking lot for the One Northwestern Plaza Building located at Northwestern Highway, and the construction of a one story retail building to include a restaurant with a drive-thru window, on the southeast corner of Northwestern Highway and Beck Road, Sidwell Parcels and -011.

10 REGULAR MEETING 8 MARCH 31, 2008 Next on the agenda was the expense report of Irv Lowenberg for the MMTA in Lansing, Michigan, January 17-18, Motion by Lattimore; seconded by Frasier. RESOLVED: that Council does hereby approve the expense report of Irv Lowenberg for the MMTA in Lansing, Michigan, January 17-18, There being no further business, the Regular Meeting of March 31, 2008, adjourned at 8:30 p.m., until the next Regular Meeting (conducted as a Committee-of-the-Whole) on April 7, 2008, in the Council Conference Room of the Municipal Building, Evergreen Road, Southfield, Michigan. Joan Seymour, Council President Nancy L. M. Banks, City Clerk

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