MINUTES CITY COUNCIL MEETING COUNCIL CHAMBERS HUTCHINSON, KANSAS May 16, :00 a.m.

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1 MINUTES CITY COUNCIL MEETING COUNCIL CHAMBERS HUTCHINSON, KANSAS 9:00 a.m. 1. The Governing Body of the City of Hutchinson, Kansas met in regular session at 9:00 a.m. on Tuesday, in the City Council Chambers with Mayor Daveline presiding. Councilmembers Piros de Carvalho, Soldner, Dechant and Inskeep were present. 2. The Pledge of Allegiance to the flag was recited. 3. The prayer was given by Pastor Darryl Peterson of Grace Christian Church. 4. Awards a. The Certified Municipal Clerk Award was presented to Karen Weltmer, City Clerk, by John Deardoff, City Manager. 5. Proclamations a. The Proclamation for Community Supporting Breastfeeding was accepted by Brenda Bandy, Executive Director of the Kansas Breastfeeding Coalition. Ms. Bandy congratulated the City for achieving this designation; and said it is one of 15 communities to have met the criteria. 6. Petitions, Remonstrances, and Communications a. Oral communications from the audience. (Please limit your remarks to five (5) minutes and to items NOT on the agenda.) Rod Zook, 120 West 18 th, said the NJCAA track meet begins here on Thursday, May 18. Mr. Zook said it lasts for four days; and brings in athletes. Chuck Pyle of 3252 N. Halstead said he has had many close calls at 30 th & Halstead. He said driving eastbound on 30 th and turning north onto Halstead presents a challenge. He asked the council to consider putting a left turn light at the intersection. Discussion ensued. The City Manager said we probably need to look at the

2 Page 2 7. Consent Agenda traffic flow at that intersection and see how things have changed in the past 8-10 years when the last study was done. a. Approval of Minutes of May 2, 2017 City Council meeting. b. Approval of appointment to the Hutchinson Housing Commission of Tony Finlay, 412 East 15 th, to a second three-year term beginning 6/05/2017 to 6/05/2020. c. Approval of appointment to the Hutchinson Land Bank Board of Trustees of Todd C. Brown, 3705 Spyglass Drive, to fill the unexpired term of Luke McConnaughy for the term beginning 9/30/2014 to 9/30/2017. d. Approval of appointment to the Hutchinson Planning Commission of Valery Roberts-Ropp, 2015 Puesta del Sol, to fill the unexpired term of Bob Obermite for the term beginning 12/31/2014 to 12/31/2017. e. Approval of financial reports for the period ending April 30, f. Approval of appropriation ordinance in the amount of $2,663, Motion by Councilmember Dechant, second by Councilmember Piros de Carvalho, to approve the Consent Agenda; and authorize the Mayor to sign. The motion passed unanimously. 8. Ordinances and Resolutions a. Consider Ordinance amending the Comprehensive Plan Land Use Map. Casey Jones, Senior Planner, spoke. Mr. Jones said the Comp Plan Land Use map needs to be amended as a first step in order to get the TA zoning. Discussion ensued. Motion by Councilmember Piros de Carvalho, second by Councilmember Soldner, to accept and approve the recommendation of the Planning Commission to approve the request for an Ordinance providing for adoption of an amendment to the Comprehensive Plan Land Use Map appearing at Section M.1.7.b. of the Comprehensive Plan for Hutchinson, Kansas; and authorize the Mayor to sign. The motion passed unanimously. b. Consider rezoning request for 1328 West 12 th. Casey Jones, Senior Planner, spoke. Motion by Councilmember Inskeep, second by Councilmember Dechant, to accept and approve the recommendation of the Planning Commission to approve the request to rezone 1328 West 12 th Avenue from R-4 Residential Neighborhood Conservation District to TA Transitional Agricultural Rural District based on due consideration of the factors

3 Page 3 shown, adopt an ordinance for publication; and authorize the Mayor to sign. The motion passed unanimously. 9. New Business a. Consider Request for Conditional Use Permit for billboard sign at 1809 East 17 th Avenue. Jana McCarron, Director of Planning and Development, spoke. Discussion ensued. Motion by Councilmember Soldner, second by Councilmember Piros de Carvalho, to accept and approve the recommendation of the Planning Commission to approve the conditional use permit for a billboard sign on the property at 1809 East 17 th Avenue for the Hutchinson Mall pursuant to the factors and conditions presented. The motion passed unanimously. b. Consider recommendation to the Reno County Commission for approval or denial of a Conditional Use Permit for 2505 East 56 th. Jana McCarron, Director of Planning and Development, spoke. Ms. McCarron said the City is not the granting body, but because the property is in the area of influence, the City is allowed to comment on the matter. Councilmember Soldner said she doesn t believe you d ever see the building unless all of the trees were removed from the property. Discussion ensued. Kim Altvater of 2505 East 56 th said he owns the 14 acres of property. Mr. Altvater said power lines run across the property; and to the south is a 20 deep swamp area that was dug out for construction of the overpass on K-61 Highway. Mr. Altvater said they are not going to manufacture anything on the property; and the building won t be open to the public. Discussion ensued regarding outside storage, type of building, setbacks, etc. Gary Graber of 3403 Arrowhead, said they are willing to withdraw the outside storage area; and because of the high line easement and the swamp area, this property should be given special consideration as there is very limited use for the property. Additional discussion ensued. Motion by Councilmember Dechant, second by Councilmember Soldner, to recommend approval to the Reno County Commission of a conditional use permit to establish a contractor s equipment and storage yard, with the condition there is no outside storage, on property located at 2505 East 56 th Avenue within the City of Hutchinson s Area of Influence; and authorize the Mayor to sign a letter to that effect to the Reno County Commission. The motion passed unanimously. c. Consider approval of Change Order #1 to contract with APAC Kansas, Inc. for 2017 Arterial Street Maintenance Program. Bruce Colle, Director

4 Page 4 of Engineering, spoke, giving an overview of the changes. Discussion ensued regarding budgeting for the increased cost, the reasons for adding Severance Street to the 2017 program, etc. a.m. Councilmember Piros de Carvalho left the meeting at approximately 10:17 Additional discussion ensued with the City Manager discussing multijurisdictional roads. He said the City will agree to annex those roads; and the County will do an overlay of the roads prior to annexation. He said we will get money back from the County on those sections of roads. Additional discussion ensued. Councilmember Piros de Carvalho returned to the meeting at 10:22 a.m. Motion by Councilmember Inskeep, second by Councilmember Piros de Carvalho, to approve Change Order No. 1 to Contract No C 22 with APAC Kansas, Inc., Shears Division, for the 2017 Arterial Street Maintenance Program, in the amount of $148,680.61, subject to compliance with all legal requirements; and authorize the Mayor to sign. The motion passed unanimously. City Manager John Deardoff said there is another item not on the agenda regarding a grant and bid letting through KDOT. Bruce Colle, Engineering Director, said this is for a left turn lane going northbound on K-61 at 4 th Avenue. Mr. Colle said this project was originally conceived in 2013; and was submitted to KDOT for KLINK funding. KDOT approved the project; and funding was approved in the amount of $76, The cost estimate from BG Consultants is $120,392.00, which leaves a deficit of $57, Mr. Colle said KDOT plans to let the project on June 21; and after meeting with Mr. Deardoff and Frank Edwards, Director of Finance, they found that funding is available in the KLINK reserves to cover the cost. Mr. Colle said there are two options. The first option would be to pull the project; and the second would be to proceed and use the funds from the reserves. Discussion ensued. Mr. Deardoff said the plan is to move forward, but wanted the council to be aware of the cost. Mr. Colle said he has another item, not on the agenda, that had just come up. He said he attended a meeting yesterday in Topeka; and highlighted some information from that meeting with council. Mr. Colle said the TA (Transportation Alternatives) Funding includes the multipurpose trail from Severance through the fairgrounds, as well as the Graber elementary school project. He said the TA funding is now included in the Fast Act bill; and all projects will be treated as federal highway administration projects. Mr. Colle said the completed application must be in Topeka by July 7, 2017; and there is a lot of

5 Page 5 documentation to be done. He said KDOT plans to visit the sites from July through September. Mr. Colle said funds will be awarded in November, 2017, with KDOT doing the letting of all projects. He said time is of the essence; and asked council to consider projects of interest. Discussion ensued. 10. Report of City Officials a. Council Councilmember Soldner had no comments. Councilmember Dechant said the street painting done at 11 th and Poplar and 17 th and Poplar by the College Grove neighborhood looks nice. He said it s a nice addition with the street toppers. Councilmember Inskeep said it s good to have everyone back. Councilmember Piros de Carvalho said it s good to be back. Mayor Daveline said the grand opening of the Rice Park Splash Pad will be Friday, May 26. b. City Manager John Deardoff, City Manager, reminded council that the first budget workshop will be on Tuesday, May 23, 2017 at 8:30 a.m. He said they will also spend some time talking about the tax lid and its implications. Mr. Deardoff also talked about the Welcome Channel discussion they had at the May 10, 2017 study session. He asked council if they want to reinstate the funding for Mayor Daveline said it was a long overdue discussion; and if we are going to continue to fund the Welcome Channel we need a formal contract. The Mayor said he has watched Channel 7; and some upgrades have been made. He said he would like to fund this for the balance of 2017 in an amount of $6,500.00; and that the City enter into a contract with First Generation for the remainder of Discussion ensued regarding funding, content, etc. Mr. Deardoff said he will reach out to the Chamber to see if they will be willing to follow the City s lead, as they had cut their funding as well. Motion by Councilmember Piros de Carvalho, second by Councilmember Soldner, to approve funding to First Generation Video in the amount of $6, for the remainder

6 Page 6 of 2017, with the condition that a contract be in place for the remainder of the year. The motion passed unanimously. 11. Adjournment Motion by Councilmember Piros de Carvalho, second by Councilmember Inskeep, to adjourn. The motion passed unanimously.