WASECA COUNTY BOARD OF COMMISSIONERS DECEMBER 6, 2016

Transcription

1 WASECA COUNTY BOARD OF COMMISSIONERS DECEMBER 6, 2016 The Waseca County Board of Commissioners met in regular session on Tuesday, December 6, 2016, in the boardroom, 300 North State Street, Waseca, Minnesota. Members present were Chair Richard Androli, Mike Hintz, Dan Kuhns, Blair Nelson and Jim Peterson. Others present were Tammy Spooner, Auditor-Treasurer; Tim Madigan, Interim Financial Advisor; Brenda Miller, County Attorney; Melissa Sexton, Human Resources Manager; Erin Selvik, Executive Assistant; Judy Hiller, IT Director; Doug Christopherson; Russ Guse, Ditch Inspector; Brian Tomford, Buildings & Grounds Maintenance Director; Brad Milbrath, Sheriff; Kelly Hunt, Water Resource Specialist; Brian Harguth; Debbie Sontheimer; Laurel Remund; Diane Tlougan; Mark & Beth Wadman; Lisa Poppe; Joe Udermann, Assessor; Nathan Richman, Highway Engineer; Linda Karst, Recorder; Sondra Herman, Public Health Business Manager; Kevin Venenga, MnPrairie Finance Director; Jane Hardwick, MnPrairie Executive Director; Bill Harguth; Virginia Wenisch, Assessor s Office Administrative Assistant; John Curran, Appraiser; Jean Steffens, License Bureau Official; Christopher Hinton, Veteran s Services Officer; Shannon Asselin, Court Administrator; Jon Schiro, Court Services Director; Shannon Jes. Chair Androli called the Ditch Authority Meeting to order at 5:00 p.m. Roll call was taken and the Pledge of Allegiance was recited. Russ Guse, Ditch Inspector, presented repair requests on County Ditch #33 in the amount of $316.25; County Ditch #36 & Joint County Ditch #5 in the amount of $150.00; and County Ditch #15-2 in the amount of $3, Kuhns moved and Peterson seconded to approve the requests as presented. Motion carried unanimously. Russ Guse also provided an update on flood related issues. Hintz moved and Nelson seconded to adjourn the ditch session at 5:11 p.m. Motion carried unanimously. Chair Androli called the regular session to order at 5:11 p.m. Roll call was reiterated and the Pledge of Allegiance was recited. There was no public comment. Kuhns moved and Nelson seconded to approve the agenda as presented. Motion carried unanimously. Correspondence was shared. At department head time, Sheriff Milbrath presented Shannon Jes with a Scholarship on behalf of the Minnesota Sheriff s Association. Mark Leiferman gave a brief Planning Commission update.

2 Kuhns moved and Hintz seconded to approve the Minutes from the November 1, 2016 Commissioner Meeting. Motion carried unanimously Nelson moved and Peterson seconded to approve the Minutes from the November 15, 2016 Commissioner Meeting. Motion carried unanimously. Hintz moved and Nelson seconded to approve the Consent Agenda as presented. Motion carried unanimously. a) Approval of Bills b) Transfer Funds from 89-Employee Deductions to 01-General fund in the amount of $3, c) 2017 Medical Examiner Contract d) Joint Powers Agreement with South Central Task Force e) Motorola Service Agreement in the $55, f) ANCOM Radio Service Contract in the amount $65, g) Purchase of Application Xtender (scanning software) in the amount of $9, h) Update from November 3, 2016 Planning Commission Meeting: Pleasant Grove Pizza Farm Conditional Use Permit (CUP) Review Judy Hiller, IT Director, requested authorization to sign lease documents for copiers. Nelson moved and Peterson seconded to adopt resolution to grant the requested authority. Motion carried unanimously. Resolution Resolution Authorizing Execution of Lease Documents for Copiers WHEREAS, Waseca County has a need for efficient copier equipment in order for staff to effectively perform their duties; and WHEREAS, when the County s current copier equipment is no longer operating with the efficiency required for department staff to effectively perform their duties; and WHEREAS, the named lessor has evaluated the needs of County Staff and has proposed a satisfactory lease agreement that provides a new, higher technology copier. NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioner for Waseca County does resolve as follows: SECTION 1. The foregoing recitals are adopted as findings of the Board of Commissioners as though set forth fully herein. SECTION 2. The IT Director is authorized to execute all documents and to perform all other necessary County acts to enter into a lease agreement with Riverbend Leasing for copier equipment, plus the cost of copies. SECTION 3. That sufficient funds are taken from the copier lease budget, , to cover the cost of the lease agreement, plus the cost of copies. 170

3 SECTION 4. This resolution shall become effective immediately following passage and adoption thereof. Brenda Miller, County Attorney, presented a proposed purchase agreement for purchase of two houses located north of the Courthouse Parking Lot. Nelson moved and Hintz seconded to enter into the purchase agreement on the vacated house, the further north of the two properties. After discussion of potential relocation costs, Nelson withdrew his motion and Hintz withdrew his second. Staff was directed to do further research of potential costs and to schedule meetings with seller and with the current tenant. Brian Tomford requested to purchase a parcel at th Avenue NW that is vacant. Mr. Tomford negotiated with Condor Capital to purchase the parcel for $38, Nelson moved and Kuhns seconded to purchase the property for $38, Motion carried 4-1 by the following roll call: Peterson no; Hintz-yes; Nelson-yes; Kuhns-yes; Androli-yes. Brian Tomford reported that Apex looked at the drycleaner building. The proposal for asbestos test and removal is $3, A soil probe was recommended and the cost would be $3, The total cost would be $6, to do all testing and removal of asbestos. If anything additional comes up in the soil test, there would be additional costs. Brenda Miller has been in touch with LeSueur County Attorney and Administrator regarding Dusbabek Cemetery. It appears the entrance to the cemetery is in LeSueur County. Waseca County and LeSueur County GIS Coordinators have reviewed the parcels and it appears the cemetery may have drifted. LeSueur County is willing to help pay for cost of surveying to determine the exact boundaries and prefer we use Bolton & Menk. Staff was directed to inquire as to a cost estimated and then offer to LeSueur County that we will pay 50%. Brenda Miller presented a resolution that would allow the Auditor-Treasurer to sign off on charitable gambling requests. Hintz moved and Kuhns seconded to approve the Resolution of Delegation of Charitable Gambling Authorization. Motion carried unanimously. RESOLUTION # DELEGATION OF CHARITABLE GAMBLING AUTHORIZATION WHEREAS, all charitable gambling conducted within the county limits must be approved by Waseca County personnel; and WHEREAS, some charitable gambling operations (Permits #LG214 and #LG230) require approval, by resolution, of the Waseca County Board of Commissioners; and WHEREAS, some charitable gambling operations (Permits #LG220 and #LG240B) do not require approval by County Board resolution, and WHEREAS, the Waseca County Board of Commissioner may delegate their authorization for charitable gambling operations that do not require a resolution (Permits #LG220 and #LG240B), and 171

4 WHEREAS, this board wishes to name the Waseca County Auditor/Treasurer as its designee to authorize non-resolution requiring charitable gambling permits #LF220 and #LG240B, NOW, THEREFORE, BE IT RESOLVED, the Waseca County Board of Commissioners hereby authorizes the Waseca County Auditor/Treasurer to review all non-resolution requiring charitable gambling applications (Permits #LG220 and #LG240B). Brenda Miller, County Attorney, requested to accept a $50 donation to the Drug Court from American Association of University Women of Blooming Prairie Branch. Nelson moved and Kuhns seconded to accept the donation by resolution as follows. Motion carried unanimously. RESOLUTION # ACCEPTANCE OF DONATIONS FOR DRUG COURT WHEREAS, M.S allows counties to accept grants and donations of real or personal property for the benefit of its citizens in accordance with terms prescribed by the donor; and WHEREAS, said donations must be accepted via resolution of the County Board of Commissioners by a two-thirds majority of its members; and WHEREAS, the Board of Commissioners finds that it is appropriate to accept the donations offered; NOW, THEREFORE, BE IT RESOLVED, the Waseca County Board of Commissioners accepts, with sincere appreciation the donation of $50 from the American Association of University Women of Blooming Prairie Branch. Nathan Richman, Highway Engineer, presented a proposal and agreement for Waseca County s portion of the upcoming Waldorf project for sewer, water, and roads. The engineering is for only the one mile of road and is not a duplication of SCH s work. Nelson moved and Kuhns seconded to enter into the agreement for an estimated amount of $720, and authorize the Board Chair to sign the contract. Motion carried unanimously. Nathan Richman, Highway Engineer, presented a resolution of support for the Statewide Safe Route to School Program. Hintz moved and Nelson seconded to adopt the following resolution of support. Motion carried 5-0. RESOLUTION OF WASECA COUNTY, MN RESOLUTION # SUPPORTING THE 2016 TRANSPORTATION ALTERNATIVES PROGRAM (TA) INFRASTRUCTURE APPLICATION AND THE STATEWIDE SAFE ROUTES TO SCHOOL (SRTS) PROGRAM 172

5 WHEREAS, the Minnesota Department of Transportation (MnDOT) administers the TA grants program which provides federal funding for projects to improve safety conditions and promote students walking and biking to school; and, WHEREAS, the Statewide solicitation has $7.5 million available for TA infrastructure projects in 2021 and 2022; and, WHEREAS, Waseca County will apply for a TA Infrastructure Grant for SRTS for the Janesville-Waldorf-Pemberton Public Schools; and, WHEREAS, Janesville-Waldorf-Pemberton Public School District has been an active participant in working with the City of Janesville and Waseca County to identify SRTS needs and was a participant in a 2015 study focused on a SRTS Plan for community schools; and, WHEREAS, the proposed SRTS project works towards increasing safety for students to walk or bicycle to school; and, WHEREAS, the City of Janesville plans a resolution of support; and, WHEREAS, Waseca County and the City of Janesville will have a cost participation agreement for the proposed project; and, NOW, THEREFORE, BE IT RESOLVED, Waseca County supports pedestrian/bicycle system improvements including enhancements and upgrades to existing sidewalks and the construction of sidewalk segments that will complete system connectivity as part of the 2015 TA Infrastructure Solicitation; and, BE IT FURTHER RESOLVED, Waseca County agrees to act as sponsoring agency for the TA Project including willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. Waseca County agrees to design, construct, operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement. Mark Leiferman, Planning & Zoning Administrator, presented an Amended Landscape Plan for SBKK Holdings. Hintz moved and Nelson seconded to adopt Findings of Fact and Conclusions and Order. Motion carried unanimously. (A complete copy of the Conditional Use Permit Amendment is on file at the Planning & Zoning Office.) Kelly Hunt, Water Resources Specialist, presented a Memorandum of Agreement for One Watershed One Plan for the Cannon River Watershed. Kuhns moved and Hintz seconded to entering into the agreement. Motion carried unanimously. Melissa Sexton, Human Resources Manager, updated the board on the recruitment for Solid Waste & Recycling that was approved September 6 th. The position was offered and accepted. The new-hire started and quit the same morning. Additional recruitment took place and Joseph Veroeven started this week. Kuhns moved and Peterson seconded to approve hiring Joseph Veroeven. Motion carried unanimously. 173

6 Melissa Sexton, Human Resources Manager, presented the resignation of David Wulff, Steele Waseca Drug Court Probation Officer. Hintz moved and Nelson seconded to accept the resignation. Motion carried unanimously. Melissa Sexton, Human Resources Manager, requested to begin recruitment for a replacement for the Drug Court Probation Officer. The Board requested additional information on which costs are covered by grants. The MNPEA Highway Labor Contract was presented for approval by Melissa Sexton. Nelson moved and Androli seconded to approve the contract. Motion carried unanimously. Melissa Sexton, Human Resources Manager, presented a revised retirement policy for necessary updates. Clarifications were made to continued paid insurance upon retirement. The premium money will go into HCSP and to be controlled by the retiree. Hintz moved and Nelson seconded to make this policy effective November 1, Motion carried unanimously. Joe Udermann, County Assessor, presented a resolution Requesting Reimbursement of Property Tax Relief Provided under Section Hintz moved and Peterson seconded to adopt the following resolution. Motion carried unanimously. RESOLUTION # WASECA COUNTY RESOLUTION REQUESTING REIMBURSEMENT OF PROPERTY TAX RELIEF PROVIDED UNDER SECTIONS WHEREAS, the County of Waseca County experienced a disaster that commenced on September 21, 2016 and; WHEREAS, said disaster caused extensive property damage to residential and agricultural properties in the County of Waseca, and; WHEREAS, the County of Waseca has been declared a disaster area by Presidential declaration, and; WHERES, Minnesota Statutes, sections provide for property tax relief upon reassessment of properties damaged by disaster, and upon application to the Governor of the State of Minnesota and the Executive Council, and; WHEREAS, the minimum requirements of the aforementioned statues have been met as demonstrated in the attached damage assessment summary report and supported by other county calculations; NOW, THEREFORE, BE IT RESOLVED that the Waseca County Board of Commissioners hereby requests the property tax abatement and credits granted to property owners for the disaster that commenced on September 21, 2016 be reimbursed pursuant to the provisions of Minnesota Statues, section

7 Interim Financial Advisor, Tim Madigan provided followed up information regarding the Joint Powers Agreement for MnPrairie. There is no requirement to repay grants if the agency is dissolved. At 6:23 p.m., Chari Androli recessed the meeting until 6:30 p.m. Chair Androli called the meeting back to order at 6:30 p.m. Tim Madigan, Interim Financial Consultant, presented the 2017 Waseca County Proposed Budget. Chair Androli opened the Public Hearing at 6:55 p.m. No public comment was received. The comment period was closed at 6:56 p.m. Peterson moved and Kuhns seconded to adopt the 2017 Budget by Resolution in the amount of $14,542, Motion carried unanimously. Resolution Resolution Approving the Final 2017 County Tax Levy WHEREAS, in accordance with MS the County Board on September 20, 2016 adopted a preliminary property tax levy and budget for 2017 in the amount of $14,573,905.80, and WHEREAS, MS requires the County Board to adopt a final property tax levy and certify said levy to the State of Minnesota Department of Revenue; and WHEREAS, MS requires the County Board to conduct a public hearing prior to adopting a final property tax levy; and WHEREAS, on December 06, 2016 at 6:30pm, the Waseca County Board conducted a public hearing on the preliminary tax levy and proposed 2017 Budget where testimony was taken; and WHEREAS, the budget requests, revenue projections, levy data and needs of Waseca County have been duty considered, and WHEREAS, the Waseca County Board of Commissioners finds said budget requires levies in the following amounts for debt service: GO Capital Bond (2013A) $ 301,613 GO State Aid Road Bond $ 100,800 Total Debt Service Levy $ 402,413 WHEREAS, the Waseca Board finds it necessary to levy for the following funds with the following amounts: General Fund $ 7,950,765 Building fund $ 200,

8 Public Works Fund $ 3,597,390 Human Services Fund $ 2,392,183 Total $14,542,751 NOW THEREFORE BE IT RESOLVED, that the Waseca County Board of Commissioners approves and hereby adopts the following property tax Levy for 2017 in this stated amount: $14,542,751 BE IT FURTHER RESOLVED, that the Waseca County Auditor/Treasurer is hereby authorized and directed to apportion this levy on the tax rolls of the County of Waseca, and certify this levy to the Minnesota Department of Revenue as approved and adopted by the Waseca County Board of Commissioners Having no further county board business, Kuhns moved and Nelson seconded the motion to adjourn the meeting. Motion carried unanimously and meeting adjourned at 7:04 p.m. Richard Androli, Chairperson Waseca County Board of Commissioners ATTEST: Tamara J. Spooner, Clerk Waseca County Auditor/Treasurer The following bills were audited and allowed: A.H. HERMEL COMPANY INC ALCOHOL MONITORING SYSTEMS INC ALLIED OVERHEAD DOOR 8, ALTERNATIVE RESOLUTIONS INC 7, AMERICAN SOLUTIONS FOR BUSINESS INC 1, ANCOM COMMUNICATIONS INC 65, APG MEDIA OF SOUTHERN MN LLC ARNOLD'S SUPPLY AND KLEENIT CO ASSOC OF MN COUNTIES BARKER COMPANY INC/BOB BATTENFELD LAWN CARE LLC BEST OF WASECA INC BETTERS WEINANDT ATTORNEYS AT LAW BOCKS SERVICE INC BOMGAARS SUPPLY

9 BORNEKE CONSTRUCTION INC 27, BOSS SUPPLY INC BRIGGS & MORGAN P.A. 11, CDW GOVERNMENT INC 9, CHARLIES HARDWARE INC COLE PAPERS INC 1, CONSOLIDATED COMMUNICATIONS 1, CONTINENTAL RESEARCH CORP CONTROL SOLUTIONS INC CPS TECHNOLOGY SOLUTIONS INC CRYSTEEL DISTRIBUTING INC DAILY GRIND DAVE'S BODY SHOP DEML FORD INC DONAHUE ELECTRIC LLC EMERGENCY AUTO TECH, INC 1, EXPRESS CARE INC EXPRESS PRESSURE WASHERS INC FLEX COMM SECURITY GODFATHER'S EXTERMINATING INC GUSE/RUSSELL 2, H&H EXCAVATING INC HALEY/MARCIA HALVERSON/AMANDA HEALING HANDS WELLNESS GROUP, INC HEALTHY SMILES INC 3, HENNEPIN CO MEDICAL CENTER HOTSY EQUIPMENT COMPANY HUNT/KELLY HY-VEE OWATONNA HY-VEE WASECA INNOVATIVE OFFICE SOLUTIONS LLC J SCOTT BRADEN LAW OFFICE 1, JACOBSON/RHONDA 5.40 JOBS PLUS INC JONES & MAGNUS, ATTORNEYS AT LAW 1, JONES HAUGH & SMITH 2, KANEWISCHER/TREVOR KEYES/CURT KIMBALL MIDWEST KIRBY/MEGAN LESUEUR CO TREASURER 14, LOHSE/LINDA M PETERS ENTERPRISES M-R SIGN COMPANY INC MACO AITKIN (MN ASSOC OF CO OFF) 1,

10 MADDEN, GALANTER, HANSEN LLP MADEL/MARY ANN MAYO CLINIC MANKATO 1, MEDTOX LABORATORIES MEHA-ST CLOUD MEI TOTAL ELEVATOR SOLUTIONS MIDWEST MONITORING & SURVEILLANCE MN BCA CRIMINAL JUSTICE TRNG & EDU MN PRAIRIE 19, MN SOUTH CENTRAL INVESTIGATORS CO MN VALLEY COUNCIL OF GOVTS 2, MOTOROLA SOLUTIONS, INC 55, MULCAHEY/MARGARET J TRUSTEE NESTES CAR CARE NRHEG STAR EAGLE INC PAAPE DISTRIBUTING CO INC PANTHEON COMPUTER SYSTEMS INC 3, PATTON HOVERSTEN & BERG PA 1, PERSONALIZED PRINTING OF WASECA INC PETERSON/JAMES RAMSEY COUNTY 1, REGENTS OF UNIVERSITY OF MN RENT N SAVE PORTABLE SERVICES INC RIVER BEND BUSINESS PRODUCTS ROSE OIL LLC MUFFLER CENTER SHRED RIGHT SKJEVELAND ENTERPRISES SOUTHSIDE MARINE INC SOUTHWICK/AMANDA B STARKSON & STEFFEL STEELE CO DETENTION CENTER STEWART SANITATION 1, STONEBROOKE ENGINEERING INC STREAMLINE COMMUNICATIONS LLC 2, STREICHERS 1, SURPLUS SERVICES (STATE OF MN) THE ELECTRONIC CONNECTION TLOUGAN/ LES UNIVERSITY OF MN (OSTP) UNIVERSITY OF MN EXTENSION SERVICE 2, VEROEVEN/AUDRA VOYAGEURWEB WALMART PYMT PROCESSING ATLANTA WASECA CO AUDITOR-TREASURER WASECA GLASS INC WEST GROUP PAYMENT CTR

11 WESTERN PETROLEUM COMPANY 1, WHITE CANYON 1,