AGENDA Tuesday, November 4, :30 a.m. County Commissioners Room 300 North State Street East Annex Waseca, Minnesota 56093

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1 AGENDA Tuesday, November 4, :30 a.m. County Commissioners Room 300 North State Street East Annex Waseca, Minnesota (All times approximate) Persons with background material for agenda items are asked to provide them to the Administrator s Office 5 days prior to the meeting date so that the material can be linked to the online agenda. If handouts at the Board meeting are necessary, please bring enough copies for the Board, county staff, the press and the public. Generally, 15 copies should be sufficient. Waseca County Board of Commissioners 1. Roll Call 2. Pledge of Allegiance 3. Public Comment Those wishing to speak must state their name and address for the record after they reach the podium. Each person will have five (5) minutes to make his/her remarks. Speakers will address all comments to the Board as a whole and not one individual commissioner. The Board may not take action on an item presented during the Public Comment period, unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought up during the Public Comment period to the County Administrator for follow up. 4. Approval of Agenda 5. Correspondence 6. Discussion of Bills 7. Department Head Time 8. Consent Agenda Items listed on the Consent Agenda are considered routine and non-controversial by the County Board. There will be no separate discussion of these items unless requested by a member of the County Board. a. Approval of Bills b. Approval of Association of Minnesota Counties (AMC) Voting Delegates c. Approval of Out-Of-State Travel Request GIS Flood Mapping Software (Jonathan Graves, GIS Coordinator) d. Approval of Billboard Advertising for the Waseca County Veterans Service Office e. Approval of Replacement of Sheriff s Storage Shed West Parking Lot with Blacktop f. Approval of Agreement with Steele County for Solid Waste Delivery g. Approval of Conditional Offer of Employment David Wulff (Court Services Officer SWDC)

2 h. Approval of Conditional Offer of Employment Serena Frazier (Deputy Sheriff Sheriff s Office) i. Acceptance of Grant of $34, on Behalf of the Waseca County Trail Association 9. Approval of County Board Minutes a. October 14, 2014 Special Board Meeting 10. Solid Waste & Recycling a. Farm Lease 11. County Administrator s Office a. Insurance Committee Update/Recommendation b. County Administrator Report 12. Reports of the Commissioners 13. Other County Board Business 14. Adjourn Meeting Reminders/Dates to Know November 4: General Elections November 5: Association of Minnesota Counties (AMC) Fall Meeting (AmericInn Mankato) November 11: County Offices Closed November 18: Le Sueur-Waseca Community Health Board Meeting (Waterville City Hall) 1:30 p.m. November 27-28: County Offices Closed Disclaimer: This agenda has been prepared to provide information regarding an upcoming meeting of the Waseca County Board of Commissioners. This document does not claim to be complete and is subject to change.

3 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 2 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name IMPRINT, INC AZTEC SOUP MUG SPOON Miscellaneous Expense COOL GEAR SALAD TO GO BOWLS Miscellaneous Expense IMPRINT, INC Transactions 4088 ANCOM COMMUNICATIONS INC , SITE TRUCKING SYSTEM ARMER EC Capital Assets (5,000+) 4088 ANCOM COMMUNICATIONS INC 14, Transactions 1143 APG MEDIA OF SOUTHERN MN LLC CRT SVCS OFFICER AD A Advertising,Legal Notices & Subscript 1143 APG MEDIA OF SOUTHERN MN LLC Transactions 1526 ASSOCIATED LUMBER MART OUTDOOR BATHROOM Building Improvements 1526 ASSOCIATED LUMBER MART Transactions 5569 AVAYA INC , HRDWARE PBX PHONE MAINT Rentals & Service Agreements 5569 AVAYA INC 7, Transactions 6139 BERRY/SARAH /15-10/17 MILEAGE BERRY Travel Expenses - Mileage /15-10/17 MILEAGE BERRY Travel Expenses-Mileage-Ship Grant 6139 BERRY/SARAH Transactions BETTERS WEINANDT ATTORNEYS AT LAW LTD CRT APPT ATTY 81JV14462 Court Appointed Attorneys CRT APPT ATTY 81JV13621 Court Appointed Attorneys BETTERS WEINANDT ATTORNEYS AT 1, Transactions LAW LTD 240 BLUE EARTH CO HUMAN SERVICES TH QTR IMMTRACK 7174 Prof & Tech Services 240 BLUE EARTH CO HUMAN SERVICES Transactions 2779 BLUE EARTH CO SHERIFFS OFFICE , MDTS 7530 Prof & Tech Services Copyright 2010 Integrated Financial Systems

4 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 3 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 2779 BLUE EARTH CO SHERIFFS OFFICE 1, Transactions 67 BRIGGS & MORGAN P.A , GUARDIAN ENERGY Prof & Tech Services ATTORNEY FEES Prof & Tech Services 67 BRIGGS & MORGAN P.A. 20, Transactions 166 C&D OIL SERVICES OF WASECA LLC OIL FILTER RECYCLING 6782 Rentals & Service Agreements 166 C&D OIL SERVICES OF WASECA LLC Transactions 6121 CARQUEST AUTO PARTS #27 BLOWER MOTOR RESISTOR Vehicle Parts #25 WIPER BLADES Vehicle Parts 6121 CARQUEST AUTO PARTS Transactions 2252 CIT INC , VM SUPPORT/VPN FIREWALL Prof & Tech Services , SHERIFF FIREWALL Non-Capitalized Inventory 2252 CIT INC 4, Transactions 761 CITY OF MANKATO , SHARED RECORD SYSTEM Software Support 761 CITY OF MANKATO 13, Transactions 456 CONDON FARM SERVICE SEEDING Other Misc Road Materials FORK LIFT Vehicles 456 CONDON FARM SERVICE Transactions 5548 CONNOR/KATHLEEN A /7-10/17 MILEAGE CONNOR Travel Exp-Mileage-Homemakers 5548 CONNOR/KATHLEEN A Transactions 2505 COPIER BUSINESS SOLUTIONS INC ESTUDIO 5520CT EXT Copier Maintenance Copyright 2010 Integrated Financial Systems

5 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 4 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 2505 COPIER BUSINESS SOLUTIONS INC Transactions 5818 CPS TECHNOLOGY SOLUTIONS INC IBM AS400 MAINT Equipment Repairs & Maintenance 5818 CPS TECHNOLOGY SOLUTIONS INC Transactions 115 DAVE'S GROCERY UNLEADED Gas 115 DAVE'S GROCERY Transactions 635 ELVEBAK/LAURA MILEAGE ELVEBAK PLYMOUTH Travel Expenses-Mileage 635 ELVEBAK/LAURA Transactions 271 FIRST LAB FEDERAL DRUG TESTS Prof & Tech Services 271 FIRST LAB Transactions 701 FLEX COMM SECURITY MTHLY MONITORING Misc Expense 701 FLEX COMM SECURITY Transactions 913 GILSON COMPANY INC SUPPLIES Engineering & Surveying Supplies 913 GILSON COMPANY INC Transactions 3502 HINTZ/MIKE /16-10/14 MILEAGE HINTZ Travel Expenses - Mileage /4-8/15 MILEAGE HINTZ Travel Expenses - Mileage /8-7/31 MILEAGE HINTZ Travel Expenses - Mileage /13-6/27 MILEAGE HINTZ Travel Expenses - Mileage /30-6/12 MILEAGE HINZ Travel Expenses - Mileage /25-4/30 MILEAGE HINTZ Travel Expenses - Mileage /17-3/13 MILEAGE HINTZ Travel Expenses - Mileage /8-2/11 MILEAGE HINTZ Travel Expenses - Mileage 3502 HINTZ/MIKE Transactions Copyright 2010 Integrated Financial Systems

6 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 5 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 1290 KALOW/NICOLE PORT/GUIDES/3X5 BX Office Supplies 1290 KALOW/NICOLE Transactions 233 KOBYLINSKI.IVAGENE CLOTHING ALLOWANCE Clothing/Uniform Allowance 233 KOBYLINSKI.IVAGENE Transactions 854 KUNZ/ALAN CLOTHING ALLOWANCE Clothing/Uniform Allowance 854 KUNZ/ALAN Transactions 3515 LEIFERMAN/MARK MEETING ROOM RENT Conference-Training-Registration-Dues 3515 LEIFERMAN/MARK Transactions 107 LESUEUR CO TREASURER , /14 LPHG PYMNT PH NURSING Lesueur Co Phn - Chs , /14 MCH PYMNT PHN SERVICE Lesueur Co Phn - Mch , /14 REIM CTC ADMIN SVCS Lesueur Co Phn - Other , /14 TANF PYMNT PHN SVC Lesueur Co Phn - Other , /14 LPHG ENVIRO HLTH Lesueur Co Env Health - Chs 107 LESUEUR CO TREASURER 20, Transactions 744 LIBERTY TIRE RECYCLING, LLC , TIRE RECYCLING Prof & Tech Services 744 LIBERTY TIRE RECYCLING, LLC 9, Transactions 4315 M-R SIGN COMPANY INC , SIGNS Traffic Signs 4315 M-R SIGN COMPANY INC 3, Transactions 2326 MENARDS-MANKATO SUPPLIES Traffic Signs 2326 MENARDS-MANKATO Transactions 1415 MN COUNTY ATTORNEY ASSOC Copyright 2010 Integrated Financial Systems

7 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 6 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name MCAA DIST MTG Conference-Training-Registration-Dues MCAA DIST MTG Conference-Training-Registration-Dues MCAA DIST MTG Conference-Training-Registration-Dues MCAA DIST MTG Conference-Training-Registration-Dues 1415 MN COUNTY ATTORNEY ASSOC Transactions 169 MN SHERIFFS ASSOC SHERIFFS CONFERENCE Registration Costs 169 MN SHERIFFS ASSOC Transactions 3875 NACVSO MEMBERSHIP DINNEEN Conference-Training-Registration-Dues 01/01/ /31/ NACVSO Transactions 260 OTISCO TOWNSHIP USED MOWER Machinery/Vehicle Parts 260 OTISCO TOWNSHIP Transactions 2610 OUT TO LUNCH WELLNESS FAIR BOX LUNCHES Miscellaneous Expense 2610 OUT TO LUNCH Transactions 4524 PAAPE DISTRIBUTING CO INC RADIATOR VALVES Equipment Repairs & Maintenance WORK ON BOILER Equipment Repairs & Maintenance 4524 PAAPE DISTRIBUTING CO INC Transactions 2381 PANTHEON COMPUTER SYSTEMS INC LENOVO THINKPAD AC ADAPTER Office Supplies , COMPUTER LEIFERMAN Non-Capitalized Inventory 2381 PANTHEON COMPUTER SYSTEMS INC 2, Transactions 269 PATTON HOVERSTEN & BERG PA CRT APPT ATTY 81JV14313 Court Appointed Attorneys CRT APPT ATTY 81JV14208 Court Appointed Attorneys CRT APPT ATTY 81JV13994 Court Appointed Attorneys Copyright 2010 Integrated Financial Systems

8 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 7 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name CRT APPT ATTY 81JV14654 Court Appointed Attorneys CRT APPT ATTY 81JV14470 Court Appointed Attorneys 269 PATTON HOVERSTEN & BERG PA 1, Transactions 92 RED FEATHER PAPER CO INC WIPERS/LINERS/TOWELS/TISSUE Custodial/Building Supplies WIPERS/LINERS/TOWELS/TISSUE Custodial/Building Supplies WIPERS/LINERS/TOWELS/TISSUE Custodial/Building Supplies WIPERS/LINERS/TOWELS/TISSUE Custodial/Building Supplies WIPERS/LINERS/TOWELS/TISSUE Custodial/Building Supplies 92 RED FEATHER PAPER CO INC Transactions 1934 RIVER BEND BUSINESS PRODUCTS C7270 LEASE Copier Maintenance CRT SVCS I3225 PAGES Copier Maintenance C7270 PPP Copier Maintenance MTHLY LEASE AGRMNT Office Supplies Forfeiture 10/29/ /29/ MTHLY MAINT Office Supplies Forfeiture 10/23/ /23/ MTH LEASE AGRMNT Rental & Service Agreements MTHLY COPY MAINTENANCE Rental & Service Agreements CANON COPIER MAINTENANCE CPC Rental & Service Agreements 1934 RIVER BEND BUSINESS PRODUCTS 1, Transactions RIVERLAND COMMUNITY COLLEGE AUSTIN EXCEL 2010 BASIC CLASS Conference-Training-Registration-Dues RIVERLAND COMMUNITY COLLEGE Transactions AUSTIN 242 SEACHANGE PRNTG & MKTG SVCS LLC PCMCIA CARD ELECTION 8776 Prof & Tech Services 242 SEACHANGE PRNTG & MKTG SVCS LLC Transactions 274 SIMPLE DISTRIBUTORS LLC COPIER PAPER 2 CASES COLOR Copier Supplies 274 SIMPLE DISTRIBUTORS LLC Transactions Copyright 2010 Integrated Financial Systems

9 AMYS 10/30/14 3:18PM Waste Management Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 8 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 3132 SPECIALTY PERSONNEL SERVICES INC , AARON ULRICH 10/20/ Contracted Labor , AARON ULRICH 10/28/ Contracted Labor 3132 SPECIALTY PERSONNEL SERVICES INC 2, Transactions 1241 STEELE CO COURT SERVICES , /14 COURT SERVICES DIR FEE 3 Prof & Tech Services 1241 STEELE CO COURT SERVICES 4, Transactions 299 SUPREME OUTDOOR ADVERTISING , BILLBOARD ADVERTISING 6 MO Advertising, Legal Notices & Subscript 299 SUPREME OUTDOOR ADVERTISING 3, Transactions 1347 TITAN MACHINERY , KUHN MOWER Fixed Assets (500+) 1347 TITAN MACHINERY 5, Transactions 505 TOTAL GLASS-LOCK INC KEYS FOR BUILDINGS Custodial/Building Supplies KEYS FOR BUILDINGS Custodial/Building Supplies 505 TOTAL GLASS-LOCK INC Transactions 917 TRADES OFFICE PRODUCTS LABELS/CALC RIBBONS/PENS Office Supplies THERMAL ROLLS/HIGHLIGHTER/TAPE Office Supplies TONER Office Supplies LABELING TAPES/DISCS Office Supplies LABELS/BADGES Office Supplies CD'S/2014 TABS Office Supplies , OFFICE FURNITURE Non-Capitalized Inventory BUSINESS CARDS Office Supplies INK CARTRIDGES Supplies, Administrative Office DESK PAD/APPT BK/COPYHOLDER Office Supplies CORR TAPE/CARDS/COPYHOLDER Office Supplies CLASP ENVELOPES Office Supplies 917 TRADES OFFICE PRODUCTS 2, Transactions Copyright 2010 Integrated Financial Systems

10 AMYS 10/30/14 3:18PM Public-Works Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 9 Vendor Name Rpt Warrant Description Invoice # Account/Formula Description No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 4675 TRAFFIC MARKING SERVICE INC , STRIPING Traffic Marking , STRIPING Traffic Marking 4675 TRAFFIC MARKING SERVICE INC 16, Transactions 7346 WALMART PYMT PROCESSING ATLANTA SUPPLIES Custodial/Building Supplies RECYCLING SUPPLIES 9/14 STMNT Custodial/Building Supplies OFFICE SUPPLIES 9/14 STMNT Office Supplies 7346 WALMART PYMT PROCESSING ATLANTA Transactions 2703 WASECA CO AUDITOR-TREASURER , EM DIRECTOR LAPTOP Non-Capitalized Inventory 2703 WASECA CO AUDITOR-TREASURER 1, Transactions 4188 WASECA COUNTY NEWS (SUBSCRIPTION) YEAR SUBSCRIPTION Advertising,Legal Notices & Subscript 4188 WASECA COUNTY NEWS (SUBSCRIPTION) Transactions 497 WASECA RENT & SAVE TILE STRIPPER Grounds Improvements 497 WASECA RENT & SAVE Transactions 4206 WASTEQUIP MANUFACTURING LLC ROLLERS COMPACTOR BOXES Machinery/Vehicle Parts 4206 WASTEQUIP MANUFACTURING LLC Transactions 2312 WEST GROUP PAYMENT CTR LIBRARY PLAN CHARGES Law Library-West Law Communication 09/05/ /04/ WEST GROUP PAYMENT CTR Transactions Final Total , Vendors 112 Transactions Copyright 2010 Integrated Financial Systems

11 AMYS 10/30/14 3:18PM General Revenue Fund *** Waseca County *** Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 10 Recap by Fund Fund AMOUNT Name , , , , , General Revenue Fund Public-Works Fund Waste Management Fund Special Revenue Fund Capital Projects Fund All Funds 145, Total Approved by, Copyright 2010 Integrated Financial Systems

12 From: To: Subject: Date: Importance: Laurie Klupacs Laura Elvebak AMC Delegate Confirmation & County Door Prize Reminder Tuesday, October 21, :02:18 PM High The Association of Minnesota Counties Annual Conference is nearing. A few important details need to be taken care of, most important of which are the designated voting delegates from each county. Our records show the following persons as voting delegates for your county: 1. Laura Elvebak, Waseca County Administrator 2. Blair Nelson, Waseca County Commissioner 3. Dan Kuhns, Waseca County Commissioner 4. James Peterson, Waseca County Commissioner 5. Joyce Oliver, Waseca County Auditor-Treasurer Tammy Wynkoop, Waseca County Auditor/Treasurer 6. Mike D. Hintz, Waseca County Commissioner 7. Richard Androli, Waseca County Commissioner 8. Nathan Richman, Waseca County Engineer AMC Bylaws - ARTICLE VIII ASSOCIATION DELEGATES AND DISTRICTS Section 1. Association Delegates. Each member county shall be entitled to a number of delegates equal to three more than the number of persons on the board of county commissioners of the member county. Delegates shall be appointed annually by the county board from among the officials and employees of the county. Each delegate so appointed shall be eligible to vote at any meeting of the Association or to be elected an officer or director of the Association. We would appreciate delegate confirmation by Monday, November 3, Please me at lklupacs@mncounties.org, or fax the changes to If you do not respond by the deadline, we will assume that our records are correct and only those persons listed on this form will be eligible to vote at the AMC Annual Conference. Don t forget to showcase your county by donating a gift from your county for the door prize drawing, which will take place on the morning of Tuesday, December 9th. Thank you for your timely response and I look forward to seeing you at the Rivers Edge Convention Center in St. Cloud on December 8-9, Association of Minnesota Counties 125 Charles Avenue, Saint Paul, MN Main Line: , Fax: Laurie Klupacs Association of Minnesota Counties Deputy Director 125 Charles Avenue St. Paul MN Office: Cell: Fax:

13 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Out of State Training for GIS Flood Mapping Software at the Emergency Management Institute in Frederick, Md November 30 th through December 5 th. Consent Agenda: Yes No Originating Department(s): IT / Emergency Management Requested Board Date: November 4 th, 2014 Presenter(s): Jonathan Graves Recommendation/Action(s): Approval Summary: Hazus is a GIS tool to map potential flooding areas. It allows a GIS trained individual to produce data that shows likely places to be affected by flooding and what kind of impacts the flood may inflict. This includes property damage and economic cost to businesses. The data when adequately used can aid in receiving funding from FEMA for disaster declared areas as well as receiving funding for flood mitigation planning. Budget/Financial Consideration: I m requesting a Waseca County car for travel. Meals for 5 days at approximately $125 & possible lodging on Saturday November 29 th and Friday December 5 th if inclement weather interrupts travel days. (All other costs are paid for or reimbursed by the Emergency Management Institute in Fredrick, Md) Attachments: N/A Administrator s Office Use: Date Received: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

14 WASECA COUNTY REQUEST FOR BOARD ACTION Requested Board Date: Item: CONSENT AGENDA Originating Department: VETERANS SERVICE Presenter: DENNIS DINNEEN Board Action Requested: Approval of $ to Outdoor Supreme Advertising for billboard advertising the CVSO office on Hwy.#14 Background: We did the same thing one year ago to pay for billboard rental advertising Budget/Financial Consideration: None. The bill will be paid from our VSO operational improvement grant, the same as last time. Legal Consideration: none Recommendation: Administrator s Office Use: Date Received: Board Action: Approved as Requested Motion Offered By Denied Motion Seconded By Tabled Vote By Acclamation Other Roll Call Vote District 1 Peterson District 2 Hintz District 3 Nelson District 4 Androli District 5 Kuhns Attest: Tammy Wynkoop, Auditor Treasurer

15 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Replace west parking lot of sheriff s storage shed Consent Agenda: Yes No Requested Board Date: November 4, 2014 Originating Department(s): Building Maintenance Presenter(s): Brian Tomford Recommendation/Action(s): Hire LaCanne Paving to replace the west parking lot of the sheriff s storage building for the proposal of $16, Summary: The replacement of the parking lot was discussed with the building committee and agreed upon for replacement. The west side of the building is used for repo vehicles that will not fit in storage as well as vehicles that go up for auction. This parking lot is also our access to enter and exit the building with Sheriff Vehicles as well as maintenance vehicles. With the crumbling of the lot it makes it very hard to keep clean during the winter of snow without taking blacktop with the plow. In a discussion with the highway department supervisor it was stated that the lot could not be patched. Budget/Financial Consideration: Buildings budget. Attachments: Administrator s Office Use: Date Received: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

16 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Renew contract with Steele County for MSW Consent Agenda: xx Yes No Requested Board Date:November 4 th, 2014 Originating Department(s):Solid Waste Presenter(s):Georgette Hanson Recommendation/Action(s):Approve renewed contract with Steele County for solid waste delivery. Summary: We have had an ongoing contract with Steele County Landfill and would like to renew the contract with them and maintain an ongoing relationship. Budget/Financial Consideration:Increase of $2.00 per ton factored in budget. Attachments: Updated contract renewal from Steele County. Administrator s Office Use: Date Received: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

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18 STEELE AND WASECA COUNTIES WASTE DELIVERY CONTRACT This Waste Delivery Contract ( Contract ) is made by and between Steele County, Minnesota ( Steele or County ) and Waseca County, Minnesota ( Waseca or Contractor ) (hereinafter the Parties ). RECITALS WHEREAS, the Waste Management Act of 1980 (Minnesota Statutes Chapter 115A, as amended), Minn. Stat. 145A.05, subd. 5, and the County Solid Waste Management Act of 1971(Minnesota Statutes Chapter 400, as amended) authorize the Parties to establish solid waste management programs; and WHEREAS, the Parties operate solid waste management programs to assure the protection of the environment and protect against environmental liability for their citizens and businesses; and WHEREAS, Steele, as part of its solid waste management program, owns and operates the Steele County Landfill in Blooming Prairie ( Facility ), Minnesota; and WHEREAS, Waseca, as part of its program, desires to enter into an agreement with Steele to deliver Acceptable Waste generated within Waseca s borders to the Facility; and WHEREAS, entering into this Contract will be mutually beneficial to the Parties by providing, among other mutual benefits, a greater certainty that the solid waste collected or generated by Waseca will be delivered to and accepted by the Facility. NOW THEREFORE, in consideration of the promises and mutual agreements hereinafter set forth, and in order to permit the Parties to accomplish the goals and objectives set out in Minn. Stat. Chaps. 115A, 116, 145A and 400, the Parties hereto agree as follows: ARTICLE I. TERM AND RENEWAL This Contract shall commence on January 1, 2015, and shall terminate on December 31, It shall be renewed upon its same terms for one (1) year unless either party provides written notice to the other at least six (6) months prior to termination that it will not renew upon the same terms. 1

19 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT ARTICLE II. DEFINITIONS A. Acceptable Waste means garbage, refuse and Mixed Municipal Solid Waste (as defined in Minn. Stat. 115A.03) from residential, commercial, industrial, and community activities, but does not include Unacceptable Waste. B. Director means the Director of the Steele County Environmental Services Department. C. Facility means the Steele County Landfill, 9420 SE 64th Ave., Blooming Prairie, MN, but does not include the construction waste and demolition debris portion of the Landfill. D. Hazardous Waste is waste defined as hazardous waste by State or Federal law, rules, and regulations, as amended from time to time, including but not limited to 42 U.S.C. 6903(5), and regulations interpreting such act, or in Minnesota Statutes , subd. 11, and regulations interpreting such statute, but excluding waste excluded by Minnesota Rules , Subp. 1A. E. Service Area means all of the area within the geographical boundaries of Steele County. F. Solid Waste means garbage, refuse and other solid waste from residential, commercial, industrial and community activities which is collected in aggregate, but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludge, tree and agricultural waste, tires, and other materials collected, processed and disposed of as separate waste streams. G. Tipping Fee is the fee charged to the Contractor for use of the Facility for management of Acceptable Waste. H. Unacceptable Waste means waste delivered in quantities which, as determined by the Director, may pose a threat to health or safety, or to the environment, or may cause damage to, or materially adversely affect, the operation of the Facility, including but not limited to: industrial waste that has not been evaluated; incinerator ash; foundry sand; explosives; hospital, pathological and biological waste; Hazardous Waste; chemicals and radioactive materials; oil sludges; auto hulks; tires; undisclosed regulated asbestoscontaining material; cesspool or other human waste; sewage and other highly diluted, water-carried materials or substances and those in gaseous forms; street sweepings; ash; mining waste; sludges; hazardous refuse of any kind, such as cleaning fluids, crank case oils, cutting oils, paints, acids, caustics, poisons, drugs and such other materials as may be specified from time to time by the Director. 2

20 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT A. CONTRACTOR REPRESENTATIONS ARTICLE III. REPRESENTATIONS 1. The Contractor has full power and authority to execute this Contract and such execution constitutes a binding legal obligation of the Contractor that is fully enforceable in accordance with its terms and conditions. 2. The execution of the Contract does not conflict with any other agreement, indenture or other instrument to which the Contractor is a party. B. COUNTY REPRESENTATIONS 1. The execution of this Contract by the Chair of the Steele County Board of Commissioners has been duly authorized and approved by the Steele County Board of Commissioners. 2. The execution of the Contract does not conflict with any other instrument to which the County is a party. ARTICLE IV. COMPLIANCE WITH REGULATORY REQUIREMENTS A. The Parties shall at all times operate their waste management activities in compliance with all applicable local, state, and federal laws, rules, regulations and ordinances. B. The Parties shall obtain and maintain all necessary waste management licenses, permits and other authorizations required by the Minnesota Pollution Control Agency ( MPCA ) and any other governmental agency having jurisdiction over their activities. ARTICLE V. OPERATIONS A. DELIVERY OF ACCEPTABLE WASTE 1. Except as otherwise provided in this Contract, Contractor agrees to deliver a minimum of 500 tons per year up to a maximum of 2,500 tons per year of Acceptable Waste to the Facility. All Acceptable Waste must be generated and/or collected by Contractor outside the Service Area. If Contractor fails to deliver the minimum amount of tons per year, Contractor shall be liable to the County for the difference between the minimum and the actual amount delivered per year, at the Tipping Fee for that year. 3

21 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT 2. If the Facility is closed, Contractor will deliver Acceptable Waste to another solid waste management facility that has received and maintains all required local, state and federal permits. Contractor will notify the County if Contractor anticipates substantial changes in the anticipated tonnage to be delivered to the Facility at least one week in advance. 3. The Contractor agrees not to deliver any Unacceptable Waste to the Facility. The Facility shall not be required to accept any waste that does not constitute Acceptable Waste. The County shall have the right, but not the obligation, to inspect vehicles delivering Solid Waste to the Facility. No inspection by the County shall limit the obligation of the Contractor to deliver only Acceptable Waste to the Facility. 4. The Contractor agrees to cooperate in any permitting or approval process required by the MPCA regarding the delivery of industrial waste (as defined in Minn. Stat. 115A.03) to the Facility. 5. The Contractor shall not deliver to the Facility recyclable materials that are separated for recycling, or yard waste that is separated for composting. B. GENERAL DELIVERY REQUIREMENTS 1 The Contractor agrees that it shall comply with such reasonable rules and regulations regarding the use of the Facility as the Director may periodically adopt. 2. The Contractor agrees to comply with the traffic control policies of all cities and townships within the Service Area. 3. Subject to applicable County and municipal ordinances or other notice from the County, the Contractor must follow all rules and policies of the Facility. 4. Upon the written request of the Contractor, the Director and Steele County Administrator may determine whether, for public health, safety, or other reasons, to waive the delivery requirements of this Contract and to allow the Contractor to deliver waste to another facility. 5. All Contractor vehicles that deliver Waste to the Facility shall prominently display on the outside of the vehicle the County identification license decal as assigned by County licensing provisions. Contractor shall follow such other 4

22 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT identification procedures as the Director may require. The Contractor, acting through its drivers, shall state the origin of delivered Solid Waste on the Facility scale ticket at the time of delivery to the Facility. At its expense, the Contractor shall be solely responsible for the provision of all personnel and equipment necessary to transport all Acceptable Waste delivered under this Contract and to deliver the same to the Facility in accordance with such regulations established by the Board from time to time. C. WASTE REJECTION AND RESPONSIBILITIES 1. The Facility may require the Contractor to reload and dispose of Solid Waste deposited on the working face of the Facility if the Waste contains Hazardous Waste or Unacceptable Waste, including Acceptable Waste contaminated by Unacceptable Waste. 2. The Facility has the right to reject entire or partial loads of Hazardous or Unacceptable Waste. The Contractor shall be provided with documentation certifying the rejection and reasons therefore. All costs of reloading, removal, and disposal of Hazardous Waste and Unacceptable Waste shall be borne by the Contractor. D. PAYMENT PROCEDURES 1. The County shall, within ten (10) days following the last day of each month, submit to the Contractor a statement showing the amount that the Contractor is required to remit to the County for charges incurred during the preceding month pursuant to this Contract. The charge for each month shall be computed on the basis of the amount of Acceptable Waste accepted by the Facility multiplied by the Tipping Fee. 2. Remittances for each month s deliveries shall be paid according to the Steele County Landfill Credit Policy. ARTICLE VI. COVENANTS OF COUNTY A. COUNTY S DUTY TO ACCEPT WASTE. Except as otherwise provided in this Contract, the County shall accept from the Contractor all Acceptable Waste delivered by the Contractor to the Facility, up to the maximum amount pursuant to Section V.A.I. 5

23 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT B. PROPER DISPOSAL OF WASTE. The County shall dispose of all Acceptable Waste delivered to it in accordance with the terms of this Contract and all applicable laws and regulations. C. TIPPING FEE. The Tipping Fee shall be Forty-Two Dollars ($42.00) per ton. In addition to the Tipping Fee, the Contractor will pay all applicable taxes and other fees established by the State of Minnesota or other governmental body. For purposes of determining the amounts due, the number of tons of Acceptable Waste delivered to and accepted at the Facility during the month shall be established by the weight records from the Facility scales. In the event the Facility scales are down, cubic yards will be converted into weights following the procedures set forth in the Minnesota Department of Revenue regulations for collecting landfill fees and taxes. ARTICLE VII. NOTICE REQUIREMENTS A. The County may not arbitrarily terminate, suspend, or curtail services provided to the Contractor under this Contract without the consent of the Contractor or without just cause. B. The County shall notify the Contractor in writing by certified mail if the County adds any wastes or other substances to the definition of Unacceptable Waste. A. CONTRACTOR DEFAULT ARTICLE VIII. DEFAULT The following shall constitute default by the Contractor: 1. Failure to comply with all legally applicable laws, ordinances, rules and regulations relating to Solid Waste management; 2. Failure to maintain insurance as required by this Contract; 3. Persistent and repeated failure to fulfill any of its material obligations under this Contract; 4. Transfer of any interest under this Contract, whether by subcontract, assignment or novation, in violation of Article X, Section E; 6

24 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT 5. Delivery of Hazardous Waste or Unacceptable Waste to the Facility, and failure to comply with rejection procedures provided for under Article V, Section C; 6. Failure to make timely payment of Tipping Fees; 7. If the Contractor enters voluntary bankruptcy or insolvency, or seeks reorganization, arrangement, adjustment or composition under the Federal Bankruptcy Code or any applicable federal or state law (or makes any general assignment for the benefit of its creditors without complying with the provisions in Article X, Section E regarding transfers and assignments) or suffers any order for relief under the Federal Bankruptcy Code or any order adjudicating it to be bankrupt or insolvent, or appointing a receiver, liquidator, assignee for the benefit of creditors, trustee, sequestrator or other similar official for the Contractor which prevents or impairs the Contractor s ability to perform all terms and conditions of this Contract. B. COUNTY DEFAULT The following shall constitute a default by the County: The persistent or repeated failure to fulfill any of its material obligations under this Contract. C. DEFAULT REMEDIES Upon the occurrence of an Event of Default, the non-defaulting Party shall provide written notice of the default to the defaulting Party. If the defaulting Party has not cured the default within thirty (30) days of the date of the notice of default, the non-defaulting Party may pursue any available remedy by suit at law or equity to enforce the covenants of the defaulting Party herein, including such appropriate judicial proceedings as the non-defaulting Party shall deem most effective to protect and enforce or aid in the protection and enforcement of the covenants and agreements in this Contract. D. MANNER OF EXERCISE Unless otherwise stated, no Contract remedy conferred upon or reserved to the Parties is intended to be exclusive of any other remedy, but each and every such remedy shall be cumulative and shall be in addition to any other remedy of the Parties given now or hereafter existing at law, in equity or by statute. The assertion or employment of any right or remedy hereunder shall not prevent the concurrent assertion or employment of any other appropriate right or remedy. 7

25 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT No delay or omission in exercising any right or power accruing upon any Event of Default shall impair any such right or power or shall be construed to be a waiver of any such Event of Default or acquiescence therein, and every such right and power may be exercised from time to time and so often as may be deemed expedient by the Party. E. ATTORNEYS FEES AND EXPENSES If an Event of Default occurs and the non-defaulting Party should employ attorneys or incur other reasonable expenses for the collection of any sums owing to the non-defaulting Party under this Contract, or in the enforcement of performance of any obligation or agreement on the part of the defaulting Party, the defaulting Party will, on demand, pay to the non-defaulting Party the reasonable fees of such attorneys and such other reasonable expenses so incurred if the nondefaulting Party prevails in its action. F. ENFORCEMENT OF CONTRACT The Parties may enforce this Contract by seeking temporary and permanent injunctive relief, and any other remedies provided by law. In the event Contractor breaches this Contract by failing to deliver the minimum amount of Acceptable Waste, and if, after notice by the County, Contractor fails to remedy such insufficient amount, the Contractor will be liable to the County for the reasonable legal fees and costs of suit incurred by the County in connection with enforcement of the Contract. ARTICLE IX. INDEMNIFICATION A. The Contractor shall indemnify, defend, save, and hold harmless the County, its members, its agents, elected officials and employees from all claims, damages, losses, liabilities, costs, expenses and lawsuits, whatsoever arising out of any act or omission on the part of the Contractor or its contractors, agents, servants or employees in the performance of or in relation to any of the actions, work or services to be performed or furnished by the Contractor under the terms of this Contract. B. The County shall indemnify the Contractor for any damages, including costs of defense, for the negligence of the County, its employees or agents arising from the violation of any representation, warranty, covenant or condition of this Contract. The parties agree that the exceptions from the tort liability and immunity accorded the County pursuant to Minn. Stat. 466, as subsequently amended, shall continue in full force and effect. Nothing in this Contract shall waive, or be deemed or constructed to waive, the exceptions from tort liability and immunity accorded the County by Minn. Stat. 466, as amended. 8

26 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT ARTICLE X. MISCELLANEOUS A. INSURANCE During the term of this Contract, the Contractor shall obtain and keep in force the types and amounts of insurance required pursuant to the County s solid waste ordinances. B. AUDIT All books, records, documents and accounting procedures and practices of the Contractor relevant to this Contract are subject to examination by the County, and the State Auditor, as appropriate. The County will provide reasonable notice prior to the County s examination of the above listed items. C. NOTICE All written notices required pursuant to this Contract shall be either hand delivered or mailed to the Contractor and the County at the following address or such other address as may be provided in writing to the other party from time to time: Steele County Environmental Services Director 630 Florence Ave, PO Box 890 Owatonna, MN Contractor: Waseca County Administrator 307 N. State St. Waseca, MN D. RELATIONSHIP OF THE PARTIES For the purposes of this Contract, the Contractor shall be deemed to be an independent contractor and not an employee of the County. The Contractor shall maintain, at its own expense, all equipment and personnel necessary to fulfill its obligations under this Contract. Any and all agents, servants, or employees of the Contractor or other persons, while engaged in the performance of any work or services required to be performed for the County under this Contract, shall not be considered employees of the County, and any and all claims that may or might arise against the County, its agents, servants or employees as a consequence of any act or omission on the part of the Contractor, its agents, servants, employees or other persons shall in no way be the obligation or responsibility of the County. 9

27 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT E. ASSIGNMENT Contractor shall notify the County of its intent to assign or transfer this Contract. Assignment or transfer of this Contract by Contractor may only occur after written approval is received from the County. Upon such transfer or assignment, the assignee/transferee shall be bound by the covenants herein and no such assignment/transfer shall be effective unless the assignee consents to be bound by the terms of this Contract. Nothing herein shall limit the County s ability to transfer or assign the Facility to another person, business organization, or governmental entity. F. SURVIVAL OF INDEMNITIES The indemnification provisions in Article IX under this Contract shall survive the execution and term of this Contract. G. WAIVER The waiver of any of the rights and/or remedies arising under the terms of the Contract on any one occasion by any Party hereto shall not constitute a waiver of any rights or remedies with respect to any subsequent breach or default of the terms of the Contract. The rights and remedies provided under the terms of the Contract are cumulative and not mutually exclusive. H. EQUAL OPPORTUNITY LAWS The Parties agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders prohibiting unlawful discrimination on account of race, color, creed, national origin, sex, marital status, status with regard to public assistance, membership on a local human rights commission, disability, sexual orientation or age. I. ENTIRE AGREEMENT This Contract shall constitute the entire agreement between the Parties and shall supersede all prior oral and written negotiations. J. GOVERNING LAW This Contract shall be interpreted and construed according to the laws of the State of Minnesota, without regard to conflicts of law principles. Any litigation related to this Contract shall be venued in the Third Judicial District of Minnesota District Court in Steele County. 10

28 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT K. ALTERATION CLAUSE Any alteration, modification, amendment or waiver of the provisions of this Contract shall be valid only after it has been reduced to writing and duly signed by all parties. L. EARLY TERMINATION 1. In the event that the Parties mutually agree in writing to terminate this Contract, such termination shall take effect immediately, in which event neither Party shall have any further rights against the other Party, except as provided in Section X.F. 2. In the event the Facility permanently ceases operations, this Contract may be terminated by the County by written notice specifying the termination date. In this event, neither Party shall have any further rights against the other Party, except as provided in Section X.F. 3. In the event of a default that is not cured by the defaulting Party within the thirty (30) day period pursuant to Article VIII, Section C, the non-defaulting Party may terminate this Agreement upon written notice to the Party in default. M. UNFORESEEN CIRCUMSTANCES The inability of either Party to perform any obligation under this Contract due to an Unforeseen Circumstance shall not constitute a breach of any such obligation during the pendency of the Unforeseen Circumstance. Unforeseen Circumstance means any act, event or condition that has had, or will have, a material adverse effect on the rights or obligations of the Parties under this Contract, if such act, event or condition is beyond the reasonable control of the Party relying thereon as justification for not performing an obligation or complying with any condition required of such Party under this Contract. Such acts or events may include, but shall not be limited to, and are qualified by the following: 1. An act of God (but not including reasonably anticipated weather conditions for the geographic area of the Facility) such as a landslide, lightning, tornado, flood, fire, explosion, sabotage or similar occurrence; acts of a public enemy, extortion, war, blockade or insurrection, riot or civil disturbance; 2. The non-issuance, suspension, termination, interruption, denial or failure of renewal of any permit, license, consent, authorization or approval essential to the operation of the Facility; provided that such act or event shall not be the result of the willful or negligent action or inaction of the Party relying thereon and that neither the contesting in good faith of any such order nor the reasonable failure to 11

29 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT so contest shall be construed as a willful or negligent action or inaction of such party; 3. A change in law which prohibits or substantially prohibits the cost effective operation of the Facility; 4. The failure of any appropriate federal, state, county, or city public agency or private utility, having operational jurisdiction in the area in which the Facility is located, to provide and maintain utilities, services, water and sewer lines, and power transmission lines to the Facility site which are required for and essential to the operation of the Facility; and 5. The failure of any subcontractor or supplier to furnish labor, services, materials or equipment during the term of this Contract provided that such failure is caused by an Unforeseen Circumstance and materially adversely affects the Party s ability to perform its obligations, and the Party is not able reasonably to obtain substitute labor, services, materials or equipment during the term of this Contract. Strikes by a Party s employees shall not constitute an Unforeseen Circumstance. N. SEVERABILITY In case any one or more of the provisions contained in this Contract shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Contract, but this Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. O. EXECUTION OF CONTRACT This Contract will become legally binding when signed by the Parties. 12

30 STEELE COUNTY/WASECA COUNTY WASTE DELIVERY CONTRACT IN WITNESS WHEREOF, the Parties have caused this Contract to be executed as of the latest date below. STEELE COUNTY BOARD OF COMMISSIONERS By: Its: Date: Attest: Date: WASECA COUNTY BOARD OF COMMISSIONERS By: Its: Date: Attest: Date:

31 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: CONDITIONAL OFFER OF EMPLOYMENT Consent Agenda: Yes No Requested Board Date: November 4, 2014 Originating Department(s): Court Services Presenter(s): Mike McGuire, Court Services Director Recommendation/Action(s): Approve Conditional Offer of Employment to David Wulff as a Court Services Officer for the Steele Waseca Drug Court. Summary: Laura Elvebak, County Administrator; Nicole Grams, Steele-Waseca Drug Court Coordinator; and I conducted interviews on October 20, 2014 and October 23, A conditional offer of employment was made to David Wulff contingent upon Board and Court approval and satisfactory background and reference checks. Budget/Financial Consideration: The position is included in the 2014 approved budget and the 2015 tentatively approved budget. Steele Waseca Drug Court is funded by grants from the Minnesota Courts and the United States Department of Justice. In the event that grant funding expires or is not renewed the County Board would retain the right to terminate this position. Attachments: None Administrator s Office Use: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

32 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: CONDITIONAL OFFER OF EMPLOYMENT FOR A DEPUTY Consent Agenda: Yes No Requested Board Date: November 4, 2014 Originating Department(s): Sheriff s Office Presenter(s): Sheriff Brad J. Milbrath Recommendation/Action(s): Approve the hiring of Serena Frazier for Waseca County Deputy Position. Summary: The County Administrator Laura Elvebak received 79 applications for the recruitment of a deputy and scored them. The top 25 scores were given a written test on 10/08/2014. The top 11 candidates from the test were interviewed on 10/22/2014 by Chief Deputy Trevor Kanewischer, Jail Administrator Tim Kinniry, and Alex Jermeland, Program Administrator Minnesota Valley Council of Governments. On 10/30/2014 Sheriff Milbrath interviewed the top 4 candidates. A conditional offer of employment was made and accepted by Serena Frazier. The offer of employment is based on successful completion of a background, physical, job related physical strength and agility, drug and alcohol, and psychological examinations and reference check. Budget/Financial Consideration: The position is included in the 2014 approved budget. Attachments: None Administrator s Office Use: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

33 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Consent Agenda: Yes No Requested Board Date: Originating Department(s): Auditor-Treasurer Presenter(s): Tammy Wynkoop Recommendation/Action(s): Approve acceptance of $34, grant on behalf of the Waseca County Trails Assn. Summary: Budget/Financial Consideration: Attachments: Grant Agreement Administrator s Office Use: Date Received: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

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39 SPECIAL SESSION WASECA COUNTY BOARD OF COMMISSIONERS OCTOBER 14, 2014 The Waseca County Board of Commissioners met in special session on Tuesday, October 14, 2014, in the boardroom, 300 North State Street, Waseca, Minnesota. Members present were Chair Blair Nelson, Dan Kuhns, Richard Androli, Jim Peterson and Mike Hintz. Others present were Laura Elvebak, County Administrator; Tammy Wynkoop, Auditor-Treasurer; Doug Prescher; Bonnie White; Sheila Morris, Historical Society; Harry Popiel; Tim Collins; Bill Hoversten; Paul Dressler; Tom Hagen; Samantha Maranel, New Reporter; and Michel Sorenson, BEST of Waseca County. Chair Nelson called the meeting to order at 8:30 a.m. Roll call was taken and the Pledge of Allegiance was recited. The meeting was opened for public comment. Sheila Morris, Co-Executive Director, shared the official position of the Historical Society as follows: The Waseca County Historical Society would like to publicly clarify its position concerning the proposed Veterans Monument to be located within the City of Waseca. While WCHS completely endorses the concept of a memorial to honor all of our veterans (past, present and future), it does not endorse the present proposed location on the south lawn of the Waseca County Courthouse. Placement of the monument on this location would not be in compliance with the Historic Landscape Plan, which is in place for the protection of our National Register Courthouse and the existing war monument. Not honoring the Landscape Plan would jeopardize significant funding opportunities available for immediate and future repairs needed to property maintain and preserve the courthouse and existing monument It is our belief that a more suitable location can be found so that this monument honoring our veterans can become reality in the near future. And the grant funding opportunities for the Courthouse as a historic property can be kept available. Doug Prescher, Harry Popiel, Tom Hagen, and Bill Hoversten all addressed the Board of Commissioners as proponents of constructing the monument on the south lawn of the Courthouse. Discussion ensued regarding the impact of potential grant funding and the impact upon taxpayers in the event the memorial eliminates the County as an applicant. Laura Elvebak presented information from the State Historical Preservation Office and their being willing to discuss the project and provide feedback. Hintz moved to approve the construction of the monument on the south lawn of the Courthouse. Mr. Hintz requested that the committee meet with SHPO, just to hear their recommendations. Androli seconded the motion. Motion carried unanimously. Hintz moved and Kuhns seconded the motion to adjourn the meeting. Motion carried unanimously and meeting adjourned at 9:38 a.m.

40 Blair J. Nelson, Chairperson Waseca County Board of Commissioners ATTEST: Tamara J. Wynkoop, Clerk Waseca County Auditor/Treasurer 2

41 WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: FARM LEASE Consent Agenda: Yes x No Requested Board Date: November 4, 2014 Originating Department(s): Solid Waste & Recycling Presenter(s): Georgette Hanson, Solid Waste & Recycling Director Recommendation/Action(s): Terminate Lease between Waseca County and Terrence Jewison for 4 parcels (approximately 132 tillable acres) effective December 31, Discuss and direct staff on next steps. Summary: At the October 21, 2014 Waseca County Board meeting, Ben Jewison (speaking on behalf of Terrence Jewison) discussed the possibility of terminating the lease which is in effect for 2013, 2014 and 2015 crop years. Mr. Jewison was requested to formalize the termination in writing, if that was his decision. The board briefly discussed options for the 2015 crop year which include leasing for 2015 crop year, leasing for multiple years or selling the land. Staff is requesting Board action on whether or not to lease, lease length or whether to further explore selling the property. Budget/Financial Consideration: The acreage up for discussion will have and always has had an annual impact on Solid Waste income/budget/finance. The dollars generated from the acreage has been a reliable source of income with the least amount of effort required. Attachments: Termination letter submitted and signed from Ben Jewison. Administrator s Office Use: Date Received: Board Action: Approved as Requested I Motion Offered By Denied I Motion Seconded By Tabled I Vote By Acclamation Other: I Roll Call Vote I District 1 Peterson I District 2 Hintz I District 3 Nelson I District 4 Androli I District 5 Kuhns Attest: Tamara Wynkoop, Auditor/Treasurer

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