MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS OCTOBER 10, 2017

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1 MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS OCTOBER 10, 2017 CONVENED: BOARD OF COMMISSIONERS: Chair Andy Duyck Vice Chair Greg Malinowski Commissioner Roy Rogers Commissioner Bob Terry Commissioner Dick Schouten was traveling today. STAFF: Robert Davis, County Administrator Alan Rappleyea, County Counsel Andrew Singelakis, Director, LUT Andy Back, Planning & Development Services Manager, LUT Theresa Cherniak, Principal Planner, LUT Sambo Kirkman, Associate Planner, LUT Michelle Miller, Senior Planner, LUT Dyami Valentine, Senior Planner, LUT Bill Gaffi, General Manager, CWS Chuck Schable, Audiovisual Technician Barbara Hejtmanek, Recording Secretary PRESS: Peter Wong, Pamplin Media Group 1. ORAL COMMUNICATION (2-MINUTE OPPORTUNITY) None. 2. CONSENT AGENDA It was moved to adopt the Consent Agenda. 2 nd Terry

2 APPROVAL OF MINUTES: September 19, 2017 September 26, 2017 CLEAN WATER SERVICES 2.a. CWS MO Award Master Services Contracts for Community Engagement Services (Approved Under Consent Agenda) 2.b. CWS MO Approve an Intergovernmental Cost Sharing Agreement with the City of Hillsboro for the Sanitary Sewer I&I Abatement Project for the 1911/1936 and Turner Creek Basins Project No (CPO 9) (Approved Under Consent Agenda) 2.c. CWS MO Direct Clean Water Services to Prepare an Engineering Study and Assessment Report for the Possible Formation of the SW Baker Lane Sanitary Sewer Local Improvement District, Project No (CPO 4B) (Approved Under Consent Agenda) 2.d. CWS MO Award Contract to Purchase Four Dewatering Centrifuges for the Rock Creek and Durham Advanced Wastewater Treatment Facilities Dewatering Centrifuge Procurement Project Nos and 6894 to GEA Mechanical Equipment US (All CPOs) (Approved Under Consent Agenda) 2.e. CWS MO Award a Primary Contract for Traffic Control Services for Prevailing Wage Projects to Hoss Paving, Inc. and a Back-Up Contract to D&H Flagging, Inc. (All CPOs) (Approved Under Consent Agenda) 2.f. CWS MO Award Progressive Design-Build Contract for the Tualatin Interceptor and Siphon Improvement Project No and Approve Phase 1 Services (CPOs 4, 5) (Approved Under Consent Agenda)

3 LAND USE AND TRANSPORTATION 2.g. MO Approve Agreement with the City of Beaverton for the Distribution of Major Streets Transportation Improvement Program (MSTIP) Opportunity Fund for the Beaverton School District Safe Routes to School Program (CPOs 6, 7) (Approved Under Consent Agenda) COUNTY ADMINISTRATIVE OFFICE 2.h. RO Adopt Supplemental Budget for Fiscal Year (Approved Under Consent Agenda) 2.i. MO Award $250,000 to the Virginia Garcia Memorial Foundation Capital Fundraising Campaign (All CPOs) (Approved Under Consent Agenda) COUNTY COUNSEL 2.j. MO Authorize Filling of Exotic Animal Ban Ordinance (Approved Under Consent Agenda) HEALTH AND HUMAN SERVICES 2.k. MO Authorize Contract Amendment with Neighborhood Health Center to Support School Based Health Centers (Approved Under Consent Agenda) 2.l. MO Grant Waiver from Request for Proposals and Authorize Contract with Lifeworks Northwest to Support School-Based Health Center ( W) (Approved Under Consent Agenda) 2.m. MO Grant Waiver from Request for Proposals Process and Authorize Contract Amendment with Virginia Garcia Memorial Health Center to Support Youth Activities at School-Based Health Centers ( W) (Approved Under Consent Agenda)

4 2.n. MO Grant Waiver from Request for Proposals Process and Authorize Contract Amendments with Virginia Garcia Memorial Health Center to Support School-Based Health Centers ( W) (Approved Under Consent Agenda) JUVENILE DEPARTMENT 2.o. MO Authorize Grant Funding and Intergovernmental Agreement with the State of Oregon for Juvenile Drug Court (Approved Under Consent Agenda) 2.p. MO Authorize Amendment of the Intergovernmental Agreement with the Department of Human Services for the Title IV-E Reimbursement Program (Approved Under Consent Agenda) SUPPORT SERVICES 2.q. MO Approve the Basic Plan Chapter of the County Emergency Operations Plan (All CPOs) (Approved Under Consent Agenda) 2.r. MO Execute Sight Distance Easement and Agreement and Authorize Private Sale of County-Owned Real Property Described as 1S106AA03000 to Thanh V Truong and Trinh H Chau (CPO 7) (Approved Under Consent Agenda) 3. BOARDS AND COMMISSIONS 3.a. MO Announce Vacancies on County Boards and Commissions (All CPOs) Chair Duyck announced vacancies on the following Board-appointed advisory committees: Aging and Veteran Services Advisory Council Audit Committee Behavioral Health Council Board of Property Tax Appeals Budget Committee Columbia Pacific Economic Development District (Col-Pac) Cultural Coalition of Washington County Developmental Disabilities Council

5 Enhanced Sheriff Patrol District Budget Committee Fair Board Fairgrounds Advisory Committee Farm Board of Review Homeless Plan Advisory Committee Housing Advisory Committee Housing Authority Board of Directors Metzger Park Local Improvement District Advisory Board Northwest Area Commission on Transportation Park and Recreation Advisory Board Planning Commission Public Health Advisory Council Public Safety Coordinating Council Rainbow Lane Special Road District Board Rural Roads Operations and Maintenance Advisory Committee Urban Road Maintenance District Budget Committee Urban Road Maintenance District Advisory Committee The Chair encouraged interested persons to contact the County Administrative Office for an application. 4.a. PUBLIC HEARINGS LAND USE AND TRANSPORTATION 4.a. MO Consider Proposed A-Engrossed Ordinance No. 826 an Ordinance Amending the Community Development Code Relating to Telecommunication Facilities Standards (All CPOs) There was a motion to read Proposed A-Engrossed Ordinance No. 826 by title only. Alan Rappleyea read the proposed ordinance by title. Sambo Kirkman utilized a PowerPoint presentation, which may be found in the Meeting File. She stated that Ordinance No. 826 proposes changes to the Community Development Code related to how the County regulates cell towers, wireless facilities, broadcast communication facilities and radio towers. The public hearing was opened. Meridee Pabst, 2728 N. L Street, Washougal, Washington, appeared on behalf of Verizon. She expressed general support for passage of the engrossed version of the ordinance. At an earlier

6 meeting, Ms. Pabst had asked the Board to consider placing antennas on County infrastructure in the right-of-way. She continued to hope to have that conversation in the future. Chair Duyck asked staff if this ordinance had been recommended to be sent back to the Planning Commission. Ms. Kirkman replied that staff intended to proceed with the ordinance. She said that one element of the original ordinance which discussed the new facilities within the public right-of-way will return to the Board after staff has had the opportunity to talk with the Planning Commission and stakeholders on that single issue. Chair Duyck divulged that he has a conflict of interest and so he will not vote on even the continuation. It was moved to continue the public hearing to October 24, nd Terry Vote Duyck - Abstain 4.b. MO Consider Proposed A-Engrossed Ordinance No. 827 an Ordinance Amending the Community Development Code Relating to Parking and Loading Standards (All CPOs) There was a motion to read A-Engrossed Ordinance No. 827 by title only. Alan Rappleyea read the proposed ordinance by title. Dyami Valentine utilized a PowerPoint presentation, which may be found in the Meeting File. He stated that A-Engrossed Ordinance 827 proposes amendments to CDC Section 413 to update the County s parking and loading standards. Mr. Valentine said that the ordinance amends off street parking requirements to better reflect prevailing demand and allow for greater flexibility to supply. He stated that it expands eligibility for reductions based on on-site specific context, such as access to transit, whether it is mixed-use development or shared parking arrangements. Mr. Valentine said that the ordinance establishes parking standards for regulated affordable housing. Mr. Valentine recalled that on September 19, 2017, the Board conducted a public hearing on this ordinance and directed staff to engross it and continue the hearing to today and October 24 th. He listed a summary of the engrossments.

7 Commissioner Malinowski said he has used the mall next to the Sunset Transit Center as an example. He spoke of the restrictions against allowing those vacant parking spots to be used for commuters. Commissioner Malinowski wondered if we allow the leasing and renting whether we are going to open it up and let people park there. Mr. Valentine stated that the engrossed ordinance has provisions that reduce the required off street parking for commercial sites in particular. He said that a person in Commissioner Malinowski s example could, because of the required reduction in off street parking, look at those existing standards rather than the standards that were in place at the time of the permit. Commissioner Malinowski asked when this ordinance would take effect, if adopted. Alan Rappleyea responded that it would take effect 30 days after adoption. The public hearing was opened. No public testimony was provided. It was moved to continue the public hearing to October 24, nd Terry 4.c. ADOPTED Consider Proposed Ordinance No. 829 an Ordinance Amending the Washington County Hillsboro Urban Planning Area Agreement, an Element of the Washington County Comprehensive Plan (CPOs 7, 9) There was a motion to read Proposed Ordinance No. 829 by title only. Alan Rappleyea read the proposed ordinance by title. Michelle Miller utilized a PowerPoint, which may be found in the Meeting File. She said that Ordinance No. 829 amends the Washington County-Hillsboro Urban Planning Area Agreement (UPAA). Ms. Miller stated that this ordinance proposes to amend the UPAA and adds a new section for Concept Planning and Urban Planning Area C. She showed the Board a new map, which is titled Exhibit A. Ms. Miller said that there are two Urban Reserve Planning Area Responsibility Undefined, which means that no jurisdiction has exclusive rights to plan for that area at this

8 time. She stated that County and City staff have discussed this and agreed to the draft findings concerning the continued applicability of the existing Urban Service Area agreements. Ms. Miller recommended adoption of this ordinance, with associated findings. Alan Rappleyea informed the Board that Tualatin Valley Fire and Rescue did make comments on the draft findings and wanted to put some additional concerns about the urban services agreement in them. He stated his belief that the findings, as drafted, are adequate. Robert Davis interjected that there is a statement in the findings that was drafted by Fire Chief Duyck. Commissioner Malinowski asked about the sentence added by Chief Duyck. Mr. Rappleyea replied that it was regarding the continuing applicability of the urban services agreement and that this ordinance does not affect that. The public hearing was opened. No public testimony was proffered. The public hearing was closed. It was moved to adopt Ordinance No nd Terry Roll Call: All Aye 5. ACTION LAND USE AND TRANSPORTATION 5.a. RO Adopt Findings for Ordinance No. 829 (CPOs 7, 9) It was moved to adopt the findings for Ordinance No. 829 and to authorize the Chair to sign the Resolution and Order memorializing the action. Motion Terry 6. ORAL COMMUNICATION (5-MINUTE OPPORTUNITY) None.

9 7. BOARD ANNOUNCEMENTS Chair Duyck announced next week s meeting schedule: Worksession will begin at 8:30 a.m. and Regular Board meeting will convene at 10:00 a.m. The Chair asked staff if a meeting will be needed on the fifth Tuesday, since Ordinance 829 was adopted today. Theresa Cherniak responded that that hearing would have been needed if Ordinance 829 had been engrossed. Since it was not, she said that we will not need the October 31, 2017 meeting. Chair Duyck observed that we can cancel that meeting. Ms. Cherniak was then informed by her staff in the audience that two annexations have been noticed for that date and so the extra meeting is needed after all. Commissioner Malinowski announced that there is a Housing Advisory Committee Retreat that is open to the public on Friday, October 13, 2017 at the River House at Rood Bridge Park from 8:30 a.m. to 2:30 p.m. 8. ADJOURNMENT: 10:20 a.m. MINUTES APPROVED THIS DAY 2017 RECORDING SECRETARY CHAIRMAN