SPRINGFIELD TOWNSHIP BOARD MEETING May 10, 2012 SYNOPSIS

Transcription

1 SPRINGFIELD TOWNSHIP BOARD MEETING May 10, 2012 SYNOPSIS CALL TO ORDER: 7:30 p.m. by Supervisor Walls PLEDGE OF ALLEGIANCE: ROLL CALL AGENDA ADDITIONS & CHANGES: None PUBLIC COMMENT: None CONSENT AGENDA: a) Approved Minutes: April 12, 2012 Regular Meeting with bills and additional disbursements of $313, b) Accepted April 2012 Treasurer s Report c) Received April 2012 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Police, Fire, Assessing, IT and Comp Time Report d) Authorized payment of bills as amended, totaling $25, e) Approved purchase of parts and installation for repair of Civic Center water softener system from DiHydro Services, Inc. for a cost of $3,125 f) Received Communications and placed on file PUBLIC HEARINGS: 1. None OLD BUSINESS: 1. Second Reading: Ordinance No. 84-Code of Ordinances Adopting Ordinance Adopted Ordinance 2. Fee Schedule Resolution Adopted Resolution, schedule effective as of May 24, Police Millage Discussion Moved to place millage question on August 7, 2012 ballot to increase general ad valorem taxes by.75 mills for years 2012 to 2015 for the purpose of maintaining police services NEW BUSINESS: 1. Fireworks Display Request: 4-H July 6 th Approved permit for Colonial Fireworks for July 6 or rain date to be approved administratively if necessary 2. Fireworks Display Request: Robert Fischer June 30 th -Approved permit for June 30 or rain date of July 1 3. First Reading: Amendment to Zoning Ordinance 26, Article XVI, Section Access Management Authorized Clerk to publish for Second Reading 4. First Reading: Amendment to Zoning Ordinance 26, Article XII, Section M-1 Light Industrial District Authorized Clerk to Publish for Second Reading 5. Davisburg Cemetery Management Policy Approved policy subject to final review and approval by Attorney Need and Clerk Moreau Tri-Party Discussed funding of Oakhill Road paving project PUBLIC COMMENT: Treasurer Dubre commented that the Springfield Township Spring Clean Up is this Saturday, May 12 from 8 am to 2 pm at Springfield Oaks. Property Manager Mike Forst stated that this meeting was recorded with new audio/video equipment. The recording will be broadcast on the cable channel and will be available at Peg Central Site Springfield-twp. pegcentral.com. ADJOURNMENT: 9:12 pm Laura Moreau, Clerk

2 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk Call to Order: Supervisor Walls called the May 10, 2012 Regular Meeting of the Springfield Township Board to order at 7:30 pm at the Springfield Township Civic Center, Davisburg Road, Davisburg, MI Pledge of Allegiance Roll Call: Board Members Present Collin Walls Laura Moreau Jamie Dubre Judy Hensler David Hopper Dennis Vallad Township Supervisor Township Clerk Township Treasurer Township Trustee Township Trustee Township Trustee Board Members Not Present Roger Lamont Township Trustee Others Present Greg Need Township Attorney Agenda Additions & Changes: There were no additions or changes to the agenda. Supervisor Walls noted that Trustee Lamont was absent due the birth of his first grandchild. Public Comment: There were no public comments. * Trustee Hopper moved to approve the Consent Agenda as presented. Trustee Vallad supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. a) Approve Minutes: April 12, 2012 Regular Meeting with bills and additional disbursements of $313, b) Accept April 2012 Treasurer s Report c) Receive April 2012 Monthly Reports: Building, Electrical, Plumbing, Mechanical, Ordinance, Police, Fire, CDBG, Assessing, IT and Comp Time Report d) Authorize payment of bills as presented, totaling $25,

3 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk e) Approved purchase of parts and installation for repair of civic Center water softener system from DiHydro Services, Inc. for a cost of $3,125 Receipt of Communications: Received letter from State of Michigan Depart. Of Agriculture and Rural Development regarding the Clinton River Spillway Intercounty Drain Assessment Received letter regarding Outdoor Warning Siren Grant for Springfield Plains Elementary Public Hearings: None Old Business: 1. Second Reading: Ordinance No. 84-Code of Ordinances Adopting Ordinance Clerk Moreau commented that the Township has been working on this process for almost two years. Ordinance 84 is an ordinance that adopts the new Code. Everything done during codification, as well as legal reviews, followed the requirements for any new or amended ordinance. The Board is being asked to adopt the new Code. All Township ordinances have been codified and arranged in a more organized and concise format and in new Code books. There were no comments or questions from the Board. * Clerk Moreau moved to adopt Ordinance 84-Code of Ordinance Adopting Ordinance as published for Second Reading; said ordinance to take affect seven (7) days following publication of the Notice of Adoption. Treasurer Dubre supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 2. Fee Schedule Resolution Supervisor Walls noted this is a companion document to Ordinance 84. The majority of Township fees are in a Fee Ordinance. With the adoption of the new Code, new or changed fees will now be adopted by a Resolution of the Board. Also included in the Board packet was a resolution prepared by Clerk Moreau. 2

4 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk Supervisor Walls went over the fee schedule highlighting the corrections or changes that were discussed at last month s meeting. There were no other questions or comments from the Board. * Clerk Moreau moved to adopt Resolution with the attached Fee Schedule amending the Non-temporary 200 amp or less fee from $40.00 to $50.00, all other fees are as presented; the schedule to be effective as of May 24, Trustee Vallad supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 3. Police Millage Discussion Per last month s meeting discussion, Supervisor Walls prepared a comparison chart for the Sheriff s Department Deputy II Fill vs. No-Fill rates. The results were outlined in his memo dated April 28, Board members discussed those results and their opinions on a possible millage rate to be placed on the August ballot. Supervisor Walls noted the decrease in funds, as with most municipalities, is due to the decrease in current market values. It was the desire of the majority of the Board to ask for enough to be able to maintain the current level of service. It was Trustee Hopper s opinion, after reviewing Supervisor Wall s projections, that asking for.7837 mills would keep the total mills to 3 and still be palatable to voters. He was also in favor of using cable franchise fees and some of the State Shared Revenue funds to support the Police Fund. Trustee Hensler commented that given the results of the recent Clarkston School millage vote, she would like to keep the Police Fund millage request as low as possible, around.6 mills. She also noted as a way to cut costs, was not opposed to eliminating the patrol investigator position for the time being. Clerk Moreau said the most she would support was.75 mills and was also not opposed to eliminating the patrol investigator position. She commented she would be in favor of transferring some of the General Fund balance into the Police Fund as well as setting aside what was budgeted for the maintenance building - the Board needs to put the money where it is more directly needed. 3

5 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk Trustee Vallad was still in favor of.9 mills so as to be able to try and maintain a reserve of 6 months as recommended by the Township auditor. He disagreed on allocating the money for the maintenance building to the Police Fund - once that money is spent, the Township will never get it back. The Board needs to decide whether to reduce services or put a millage out there that will reach the goals of the Board. He was concerned what will happen in years 3 and 4. Treasurer Dubre would be in favor of a maximum.75 millage rate which would bring the total millage being collected for the Police Fund to a little less than 3 mills. However, she would support going as low as.6 mills which would obtain the Board s short term goals. When the millages expire, the Board will know better how things stand. She noted she always still believes that 10% of the State Shared Revenue and 10% of cable franchise fees should go into the Police Fund and was in favor of transferring the money that was allocated from the General Fund into the Police Fund. Treasurer Dubre had concerns that Holly will also be putting a millage request on the August ballot and the only thing taxpayers are going to see is more taxes. It was Supervisor Walls opinion that eliminating the police investigator would be a change in service. He summarized the Board discussion - that they are leaning toward funding police service out of the General Fund or funds that used to go exclusively into the General Fund, which he also does not have a problem with; and the consensus was to set the millage at a reasonable and comfortable rate. He commented that it is going to be the Township s job to get the information out there so the voters are well informed and, hopefully, pass the millage. There were no comments or questions from the public. Supervisor Walls moved the following language for the August 2012 ballot: Police Additional Millage Question: Shall the limitation on general ad valorem taxes imposed upon taxable property within the Charter Township of Springfield be increased by.75 mills and that amount levied for a period of four (4) years from 2012 to 2015, inclusive, for the purpose of maintaining police services. If approved, the levy would generate in the first year approximately $412, Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. New Business: 1. Fireworks Display Request: 4-H July 6th 4

6 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk Supervisor Walls noted the application for a fireworks display to take place in conjunction with the 4-H Fair. The display would be held on July 6 th. The application was submitted by Colonial Fireworks which has done displays for Oakland County parks. The application appears to be complete. He also noted the copy of the Certificate of Insurance and its coverage. Mr. Lynch from Colonial Fireworks was present and handed Fire Chief Oaks a copy of the application for his review. Mr. Lynch confirmed they do not have a rain date scheduled and would leave that up to the Board. * Trustee Hensler moved to approve the fireworks display for Springfield Oaks July 6, 2012 as presented by Colonial Fireworks; a rain date to be approved by the Township administratively if necessary. Trustee Vallad supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 2. Fireworks Display Request: Robert Fischer June 30 th Mr. Fischer was present and gave Supervisor Walls a copy of his Certificate of Insurance. Supervisor Walls reviewed the certificate which he found to be acceptable. The display is scheduled for June 30 th with a rain date of July 1 st. Fire Chief Oaks acknowledged he had a copy of the application and said it appears to be perfectly safe. * Clerk Moreau moved to approve the Fireworks Display Permit as requested by Robert Fischer for June 30, 2012 or a planned rain date of July 1, Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. Supervisor Walls commented that the application was very well put together. 3. First Reading: Amendment to Zoning Ordinance 26, Article XVI, Section Access Management Supervisor Walls explained this amendment pertains to non-residential uses to establish standards for driveways for improved safety. He went over each of the provisions for the audience. There were no questions or comments from the Board. 5

7 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk * Trustee Hopper moved to authorize the Clerk to publish for Second Reading Amendments to Zoning Ordinance 26, Article XVI, Section Access Management as presented. Treasurer Dubre supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 4. First Reading: Amendment to Zoning Ordinance 26, Article XII, Section M-1 Light Industrial District This is a deletion from the existing Zoning Ordinance for mini storage facilities. Currently all compartments of a mini storage facility have to be connected to a fire alarm system. This provision has been preempted by the State Construction Code therefore the Township can not enforce it and is proposing it be omitted from the ordinance. * Trustee Hopper moved to authorize the Clerk to publish for Second Reading Amendment to Zoning Ordinance 26 Article XII Section Principle Uses Permitted and Section Self Storage Facility as presented. Trustee Vallad supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote. 5. Davisburg Cemetery Management Policy Clerk Moreau commented she has been wanting to revisit this policy due to some issues that have come up, especially the recent question - what is an appropriate permanent marker/headstone in regard to size and material. Her goal was to establish more specific regulations and guidelines and be able to provide that to people when they purchase a burial space. Her goal was also to make the provisions as flexible as possible. The new policy she is proposing establishes the size, material, and placement of permanent headstones, monuments, and markers; defines more clearly an approved planting area and establishes that all decorations of any kind must be confined to the area; it establishes a time frame for grave blankets and wreaths; and it would restrict shrubs and trees because of the long term care they create. These guidelines would not expressly prohibit temporary memorials but they would be restricted to the small planting area as outlined on the diagram Clerk Moreau provided. The policy would also give authority to the Township Clerk to remove and dispose of any temporary items if they become unsightly, create litter, or interfere with the maintenance of the cemetery. Clerk Moreau noted the policy does need to be reviewed by the Township Attorney. 6

8 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk In a previous discussion with Supervisor Walls, he noted that in Section 1 (A) language was left out that the Clerk has the authority to enforce the Management Policy and suggested that Attorney Need see if that needs to be strengthened. He was also concerned about using the word temporary in Section 4(H). The Trustees commended Clerk Moreau on the policy and the diagram she provided. It was agreed the policy did not need to come back before the Board, approval could be contingent upon additional language worked out between Attorney Need and Clerk Moreau. * Trustee Hensler moved to approve the Davisburg Cemetery Management Policy as presented, subject to Attorney Need and Clerk Moreau s review and approval. Trustee Hopper supported the motion. Vote on the motion. Yes: Dubre, Hensler, Hopper, Moreau, Vallad, and Walls; No: None; Absent: Lamont. The motion carried by a 6 to 0 vote Tri-Party Program Supervisor Walls noted that 2012 Tri-Party funds and the paving of a portion of Oak Hill Road have become intertwined. He commented the Board approved contributing to the engineering of this project in 2009 but did not approve anything further to his knowledge. Now due to a miscommunication of some kind, the Road Commission and Groveland Township (of which a portion of Oak Hill Road is in) has assumed that Springfield Township will also be contributing to the paving. He noted engineering is done, that concept drawings should be done at the end of May, and the Township has been given an extension on how it wants to allocate its 2012 Tri-Party funds. He is suggesting the Board at least wait and take a look at the concept drawings before making a final decision regarding this matter. Mr. Bob DePalma, Groveland Township Supervisor, explained his understanding of the situation. He noted there is only one place to get grant money for the paving of gravel roads which is through the Federal Service Funding Transportation Committee. Mr. DePalma commented that he spoke to former Supervisor Mike Trout after the last election and suggested the two Townships coordinate doing a road together so as to have a better chance of being awarded the 80% grant. He told Mr. Trout he would try and get the grant since he was again on the Transportation Committee and Mr. Trout agreed to it. The project was selected for Federal grant funding before the Townships approved funding the engineering. The only question that remains is what the exact cost will be for construction. He asked the Board to seriously consider this and would contact Supervisor Walls when the concept drawings were available. 7

9 Minutes of REGULAR MEETING Held May 10, 2012 Township of Springfield Laura Moreau, Clerk Treasurer Dubre concurred that when the Board originally discussed this, Tri-Party funds were only being allocated towards the project engineering and was not aware that anything else was in the works. She noted concern with the County s bid process referring back to the Davisburg/Dixie Signal and how far off the construction cost was. Supervisor Walls commented that paving Oak Hill Road is not a priority of his but again suggested the Board at least wait to review the concept drawings before making any decisions. It was the consensus of the board to wait and look at the concept drawings. This will be put back on the next agenda. Public Comment: Treasurer Dubre reminded the public about Spring Clean Up on May 12 th. Mike Forst commented that tonight s meeting was filmed and recorded on the new equipment. The video should be posted on cable tomorrow and the audio and video quality should be much improved. He noted that people will now be able to go to Springfield-twp.pegcentral.com (or be linked through the Township website ) and view Township meetings and be able to pick what subjects they want to view. Adjournment: Hearing no other business, Supervisor Walls adjourned the meeting at 9:11pm. Collin Walls, Township Supervisor Laura Moreau, Township Clerk 8

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24 REGULAR MEETING May 10, 2012 Township of Springfield Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT: GENERAL FUND Road Commission for Oakland County $ Smith s Disposal (2) UNUM Oakland Press All N One Lawn Care Verizon Wireless Quill (2) Collin Walls Erin Mattice Carlisle/Wortman Assoc., Inc Arelene Badgley Printing Systems, Inc. (3) 1, Judy Hensler Blue Care Network 8, American Water TOTAL $ 12, BILLS PRESENTED FOR PAYMENT: FIRE FUND Road Commission for Oakland County $ 1, UNUM All N One Lawn Care Blue Care Network 1, Douglas Safety Systems, LLC 5, AT&T (2) Clarkston Paper Comcast (2) C&S Motors Marlan Hillman J&B Medical Supply (3) Kerton Lumber Lessors (2) Mazza Auto Parts Ryan Morin Michigan Water Conditioning Payette Sales & Service Petty Cash 8.32 Suburban Office & Janitorial Charles Oaks Home Depot TOTAL $ 10,026.75

25 REGULAR MEETING May 10, 2012 Township of Springfield Laura Moreau, Clerk BILLS PRESENTED FOR PAYMENT: POLICE FUND Verizon Wireless $ TOTAL $ BILLS PRESENTED FOR PAYMENT: CABLE TV FUND General Fund $ Micro Center TOTAL $ BILLS PRESENTED FOR PAYMENT: CIVIC CENTER DEBT FUND None $ 0.00 TOTAL $ 0.00 BILLS PRESENTED FOR PAYMENT: BUILDING DEPT FUND Ron Shelton $ Doug Weaver Tim Koerber Charles B. Warner Merle West TOTAL $ 1, BILLS PRESENTED FOR PAYMENT: LAKE IMPROVEMENT FUND None $ 0.00 TOTAL $ 0.00 BILLS PRESENTED FOR PAYMENT: SOFTWATER LAKE FUND None $ 0.00 TOTAL $ 0.00 GRAND TOTAL FOR ALL FUNDS $ 25, ELECTED OFFICALS REIMBURSEMENT THROUGH PAYROLL None $ 0.00 TOTAL $ 0.00

26 ADDITIONAL DISBURSEMENTS ~ April 2012 for Approval at May 2012 Township of Springfield Laura Moreau, Clerk ADDITIONAL DISBURSEMENTS: GENERAL FUND Carol Jones $ Unum Advanced Arboriculture 1, Carlisle/Wortman Assoc., Inc. (2) 1, Consumers Energy Laura Moreau Lynn Harrison Quill (4) Coffee Break Service, Inc Erin A. Mattice (2) Road Commission for Oakland County 67, Unicare ES&S Macomb Assessors Organization Adkison, Need & Allen PLLC 3, OCE Imagistics, Inc Holly Area Chamber of Commerce American United Life Insurance Company DTE Energy Street Lighting 2, Michigan Association of Planning Absolute Building Maintenance 2, Clarkston Paper DTE Energy (2) 2, Kerton Lumber (2) Mat Rental Service Mike LaLone MMTA Paetec TOTAL $ 88, ADDITIONAL DISBURSEMENTS: FIRE FUND Unum $ Unicare Oakland County Sheriff s Office 1, J&B Medical Supply (2) Forestry Suppliers, Inc Flagpoles Etc., Inc AT&T Allen-Hope & Assoc. (3)

27 ADDITIONAL DISBURSEMENTS ~ April 2012 for Approval at May 2012 Township of Springfield Laura Moreau, Clerk Comcast (2) Nextel Communications Consumer s Energy (2) DTE Energy (2) TOTAL $ 3, ADDITIONAL DISBURSEMENTS: POLICE FUND Oakland County Sheriff s Office $ 130, TOTAL $ 130, ADDITIONAL DISBURSEMENTS: CABLE TV FUND Nextel Communications $ Chris Benedict AVI Systems, Inc. 85, TOTAL $ 85, ADDITIONAL DISBURSEMENTS: CIVIC CENTER DEBT FUND None $ 0.00 TOTAL $ 0.00 ADDITIONAL DISBURSEMENTS: BUILDING DEPT FUND Carlisle Wortman Assoc., Inc. $ 5, TOTAL $ 5, ADDITIONAL DISBURSEMENTS: LAKE IMPROVEMENT FUND Waumegah DTE Energy $ TOTAL $ ADDITIONAL DISBURSEMENTS: SOFTWATER LAKE FUND None $ 0.00 TOTAL $ 0.00 GRAND TOTAL-ADDL. DISB. - ALL FUNDS $ 313,545.18