BEDFORD TOWNSHIP BOARD MINUTES 8100 JACKMAN ROAD, TEMPERANCE, MI February 19, :00 p.m. TC Clements, Trustee

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1 BEDFORD TOWNSHIP BOARD MINUTES 8100 JACKMAN ROAD, TEMPERANCE, MI February 19, :00 p.m. PRESENT: Paul Pirrone, Supervisor Paul Francis, Treasurer ABSENT: Trudy Hershberger, Clerk TC Clements, Trustee Craig Montri, Trustee Rick Steiner, Trustee Nancy Tienvieri, Trustee ALSO PRESENT: Marty Kamprath, Township Attorney The Regular Meeting of the Bedford Township Board was called to order by Pirrone at 7:00 p.m. followed by the Pledge of Allegiance and Prayer led by Bob Tienvieri. APPROVAL OF AGENDA Pirrone asked to switch the order of item 8E & 8F and to add 8H request to approve the Mannik Smith Group change order for the Downtown Temperance Improvements and 8I request to approve the Uniform Video Service Local Franchise Agreement with Buckeye Cablevision Resolution. Tienvieri objected to the changes and made a motion to approve the agenda without the additions, as presented. Motion failed due to no second. Motion was made by Francis, seconded by Clements to approve the agenda as amended. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Steiner, Montri & Pirrone. Nays: Tienvieri. Absent: Hershberger. CONSENT AGENDA The Consent Agenda contained the following items for approval: The February 5, 2019 Township Board Minutes; The General, Savings, Pooled Funds and CD reports from the Treasurer; The Revenue/Expense report and Balance sheet for the period ending January 31, 2019; Appointment of Kristen Massingill to the Lewis Avenue Redevelopment Committee for a 1 st term ending 12/31/2020; Appointment of Janelle DeFelice to the Library Advisory Board for a 1 st term ending 12/31/2021; Appointment of Christopher Zawisza to the Fire Advisory Board for a 1 st term ending 12/31/2020; Motion was made by Tienvieri, seconded by Clements to approve the consent agenda as published. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Clements, Montri, Steiner, Francis & Pirrone. Nays: none. Absent: Hershberger. PUBLIC COMMENT Logan Tisdale, 1308 Brandywine asked about the meaning of other hours in the Sheriff s reports. STAFF REPORTS REQUEST FOR APPROVAL TO PRINT HARDCOVER EDITIONS OF THE ORDINANCE DEPARTMENT S RESIDENT GUIDE BOOKLET Officer Cecil explained more people are apt to keep the booklet if it has a hard cover and it would also look more professional. Motion was made by Tienvieri, seconded by Steiner to approve the Resident Guide booklet being published for 500 copies from Help Printers with the cardstock cover, have it charged to the Community Promotions Fund, and to include a revision date or number on it. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Steiner, Montri, Clements, Francis & Pirrone. Nays: none. Absent: Hershberger.

2 Bedford Township Board February 19, 2019 Page 2 REQUEST FOR APPROVAL TO ADOPT A NEW BLIGHT ORDINANCE Cecil mentioned this Ordinance will replace the current Blight Ordinance #19, has easier language to understand, should streamline the process, and make it easier to enforce. Motion was made by Tienvieri, seconded by Clements to adopt the new Blight Ordinance #102, titled Bedford Township Blight Ordinance, as presented. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Clements, Steiner, Montri, Francis & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR APPROVAL TO PURCHASE A 200-GALLON DANKO XL SKID UNIT TO OUTFIT THE NEW BRUSH TRUCK Massingill explained this is the pump to outfit the new Brush Truck. Motion was made by Francis, seconded by Steiner that based on the Chief s recommendation the Board agree to purchase the 200-gallon Danko XL Skid Unit from R & R Fire Truck Repair for a total cost of $15, and it will come out of the Equipment Millage Funds. Motion carried on a roll call vote as follows: Ayes: Francis, Steiner, Montri, Tienvieri, Clements & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR APPROVAL TO PURCHASE 12 SETS OF TURNOUT GEAR FROM DINGES FIRE COMPANY The equipment replacement plan calls for eight new sets, but due to a significant increase in volunteers, Massingill would like to order twelve new sets. These four additional sets would come out of the millage funds, and the other eight out of the Fire Departments budgeted funds. Tienvieri mentioned there is a savings once you order thirteen. Motion was made by Steiner, seconded by Clements to approve the purchase of thirteen sets of turnout gear from Dinges Fire Company at a total cost of $29, with a portion coming of the Operating Millage Fund and the other out of the Capital Funds for the Fire Department. Motion carried on a roll call vote as follows: Ayes: Steiner, Clements, Montri, Tienvieri, Francis & Pirrone. Nays: none. Absent: Hershberger. UPDATE ON THE EMS REPORTS Massingill updated the Board on the current EMS services, stating they are providing 24/7 Advanced Life Support services and are now able to handle multiple calls with this same level of service. He also mentioned they are licensed by the State for both Monroe and Lenawee County and are moving towards a paperless reporting system. OLD BUSINESS NEW BUSINESS REQUEST FOR APPROVAL OF VOUCHERS FOR PAYMENT - Motion was made by Francis, seconded by Clements to approve the following vouchers for payment: General Fund-$223,061.13, Fire District-$24,893.66, Police Fund-$96,892.00, Park Fund-$1,173.70, Library Operating Fund- $500.37, Lewiston Estates SAD-$640.00, Downtown Development Authority-$1,137.16, Sewer Operation & Main. Fund-$5,788.01, & Trust and Agency Fund-$ for a total of $354, Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Steiner Montri, Tienvieri & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR A FEE WAIVER OF BZA FEES FOR THE FARMER S MARKET Pirrone mentioned this is a waiver which has been granted for the Farmer s Market for the past few years and an updated Ordinance regarding this process should be coming to the Board for review soon. Tienvieri asked to have someone from the Farmer s Market come and give a report to the Board at a future meeting. Motion was made by Steiner, seconded by Tienvieri to approve the Board of Zoning Appeals fee waiver for $ for the BZA meeting on March 4, Motion carried on a roll call vote as follows: Ayes: Steiner, Tienvieri, Montri, Clements, Francis & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR APPROVAL TO PURCHASE FROM HABITEC SECURITY AND TO INSTALL KEY CARDS ON BEDFORD TOWNSHIP DEPARTMENT DOORS Pirrone would

3 Bedford Township Board February 19, 2019 Page 3 like to install six key card locks, one for each department door, as a way to stop individuals from just walking into each department. Discussion followed. Motion was made by Tienvieri, seconded by Steiner to not approve the Habitec Security keycard bid for installing six new key cards and to force employees to lock their department doors. Motion failed on a roll call vote as follows: Ayes: Tienvieri, Steiner & Clements. Nays: Montri, Francis & Pirrone. Absent: Hershberger. Motion was made by Pirrone to approve two key card purchases, one for the Clerk s department and one for the Treasurer s department for $1, per door plus about $13.00 per month for a monitoring fee. Motion failed for lack of a second. Motion was made by Montri, seconded by Tienvieri to deny the bid from Habitec without mandating the employees to keep the doors locked. Motion carried on a roll call vote as follows: Ayes: Montri, Tienvieri, Clements, Steiner, Francis & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR APPROVAL OF THE YARD WASTE SERVICE AGREEMENT WITH MULCH KING, LLC Pirrone explained this service reduces the amount of burning in the Township and eliminates all the problems associated with having dumpster behind the Township Hall for basically the same price. Andrew Nyct, Mulch King, explained the process and answered questions. Motion was made by Tienvieri, seconded by Montri to approve the Yard Waste Agreement with Mulch King for composting material delivered by Bedford Township residents at no cost from March 15, 2019 through December 15, 2019 at a total cost of $16, divided over four equal payments of $4, each. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Montri, Steiner, Clements, Francis & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR APPROVAL TO SHARE THE COSTS ASSOCIATED WITH THE PROPOSED ROUNDABOUT AT THE JACKMAN-SMITH INTERSECTION WITH THE MONROE COUNTY ROAD COMMISSION Barry Buschmann, Mannik Smith, explained the project and costs. Lengthy discussion followed. Motion was made by Tienvieri, seconded by Francis to table this agenda item regarding the roundabout at Jackman and Smith until the next scheduled board meeting. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Francis, Steiner, Montri, Clements & Pirrone. Nays: none. Absent: Hershberger. REQUEST FOR AUTHORIZATION TO ENTER INTO NEGOTIATIONS WITH MILLER DANBERRY COMMERCIAL REALTY TO OBTAIN 6602 JACKMAN ROAD PROPERTY This is the property the Township would need to purchase to move forward with the roundabout. Motion was made by Clements, seconded by Steiner to authorize Supervisor Pirrone and Treasurer Francis to enter into negotiations for the purchase of the property at 6602 Jackman Road, Temperance, Michigan, with the contingent stipulation that no deal will be authorized without Board approval and also contingent upon this Board approving to engage in the roundabout contract with Monroe County Road Commission. Also, a potential agreement needs to be reviewed by legal before an actual contract is signed. Motion carried on a roll call vote as follows: Ayes: Clements, Steiner, Montri, Francis & Pirrone. Nays: Tienvieri. Absent: Hershberger. Tienvieri stated she voted no because she does not think the Board should be buying property. REQUEST TO APPROVE THE MANNIK SMITH GROUP AGREEMENT FOR ENGINEERING SERVICES FOR THE EXTENSION OF WATER SERVICE UNDER THE LEWIS AVENUE RAILROAD TRACKS Buschmann explained this project would extend the water line north up Lewis Avenue. Discussion followed regarding the cost and whether the citizens or Township benefit from the extension. Motion was made by Pirrone, seconded by Montri to approve the extension of water underneath the railroad tracks by approving the agreement for professional services with Mannik & Smith to design the extension of water service under the railroad tracks on Lewis Avenue. The preliminary estimate is roughly $160, for the project

4 Bedford Township Board February 19, 2019 Page 4 and the engineering fees are $8, for design and a $6, CE&I fee. Motion carried on a roll call vote as follows: Ayes: Pirrone, Montri, Steiner, Clements & Francis. Nays: Tienvieri. Absent: Hershberger. Tienvieri voted against it as she doesn t see the benefit to Bedford taxpayers. REQUEST TO APPROVE THE CHANGE ORDER AGREEMENT FROM MANNIK SMITH FOR THE DOWNTOWN TEMPERANCE IMPROVEMENTS Buschmann explained this is due to the fact they originally anticipated seven easements, but ultimately it was necessary to prepare eighteen. Motion was made by Clements, seconded by Steiner to approve the request for the additional eleven easements for a total of $8, to Mannik Smith for the Downtown Development Grant project. Motion carried on a roll call vote as follows: Ayes: Clements, Steiner, Tienvieri, Montri, Francis & Pirrone. Nays: none. Absent: Hershberger. REQUEST TO APPROVE THE BUCKEYE CABLESYSTEM UNIFORM VIDEO SERVICE LOCAL FRANCHISE AGREEMENT Kamprath reviewed the history of the Buckeye Franchise agreement with Bedford Township. He then explained how a 2007 State Law requires Buckeye to use a Michigan standard form when renewing the Agreement and if it is not signed within thirty days of receipt by the municipality, it will auto renew. This Agreement is non-exclusive, so another cable company can still come into the Township. Since the Agreement submitted by Buckeye was the mandated standard form and satisfied all the requirements of Michigan s Franchise Act, the only variable for the Board to decide is the franchise fees. Motion was made by Francis, seconded by Steiner to approve and accept the Uniform Video Service Local Franchise Agreement with Buckeye Cablevision with a four percent franchise fee, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Steiner, Clements & Pirrone. Nays: Tienvieri & Montri. Absent: Hershberger. COMMENTS FROM THE PUBLIC Logan Tisdale, 1308 Brandywine spoke to the issue of traffic citations and community policing. Tim McAfee, 9837 Pamela questioned Pirrone campaigning on Township time and suggested the Board look into applying for a grant to do the work extending the water line under the railroad tracks. REQUEST TO EXTEND THE MEETING Motion was made by Clements, seconded by Tienvieri to extend the meeting past the 10:00 p.m. adjournment time. Motion carried on a roll call vote as follows: Ayes: Clements, Tienvieri, Montri, Steiner, Francis & Pirrone. Nays: none. Absent: Hershberger. COMMENTS FROM THE PUBLIC CONTINUED Laura Collins, business at 3352 Dean spoke in opposition to the knox boxes. Daryl Andrews, Douglas asked questions regarding the knox boxes; he would like more information about them. Andrea Allen, business at 7355 Sulier concerned about knox boxes and would like more information and a say in the decision. Rob Hendrickson, 8394 Twin Creek Circle spoke against the knox box. Tim Allen, business at 7355 Sulier doesn t feel the knox box is very safe. Dale Track, 2842 Sanibel spoke to allowing business owners to have an opt out option for the knox box. REPORT FROM TOWNSHIP BOARD MEMBERS Tienvieri thanked all the people who attended the meeting and shared their opinions and she mentioned that the elected officials are not required by law to work a certain number of hours because they are essentially on call 24/7.

5 Bedford Township Board February 19, 2019 Page 5 Steiner the Fire Department had a potentially dangerous fire to attend to tonight and he asked for people to remember the men and women who take care of our community in their thoughts and prayers. Francis mentioned the knox box is a troubling issue and he can see both sides. If the fire department has to break down a door, the Township is then liable for the building and at least two firefighters would need to remain there until it is secured. This means the department has less personnel and equipment to respond when there are multiple calls which makes the decision of a knox box also a safety issue. Clements appreciates all the people who sat through the meeting to give their comments, plus those who him. He acknowledged the quality of service the Fire Department provides in our community even though they largely serve as volunteers and his prayers go out that everyone stays safe in tonight s fire. Montri echoed the other comments regarding people coming tonight to speak their minds and he encourages those unhappy with Buckeye Cable to barrage the Michigan Public Service Commission or to cut their service and go online. Pirrone - stated he is not campaigning on township time in fact he works many weekends and evenings answering calls and complaints, answered the question that other hours on the Sheriff s reports can be for a variety of things, it basically means anything outside of regular hours, and that the Board is working on the knox box issue and hopefully will have it on the next agenda. ADJOURNMENT The meeting was adjourned at 10:18 p.m. Trudy L. Hershberger Bedford Township Clerk Nancy Gin Deputy Clerk/Recording Secretary