REMINDER SOUTHEASTERN CHAPTER ARIZONA PROFESSIONAL LAND SURVEYORS MEETING FRIDAY AUGUST 15, :30 P. M. AT THE COCHISE COUNTY COMPLEX, BUILDING D

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1 REMINDER SOUTHEASTERN CHAPTER ARIZONA PROFESSIONAL LAND SURVEYORS MEETING FRIDAY AUGUST 15, :30 P. M. AT THE COCHISE COUNTY COMPLEX, BUILDING D IN THE IT LEARNING LAB 1415 MELODY LANE BISBEE, ARIZONA Attached Are: The Proposed Agenda For The August 15, 2014 Meeting, The Minutes For The May 16, 2014 Meeting, And The APLS Notifications Regarding The Railroad 101 Surveying Seminar And The OPUS Workshop. All prior meeting minutes have previously been sent and will not be sent again. We need to get members to attend and participate in the meetings. Last year was very poor in meeting attendance and support of the Chapter by the members, and so far this year, it is the same. NOTE: The Change In the Meeting Night From Thursday To Friday!!! And The Location Of This Meeting The Southeastern Chapter Meeting Notice And Accompanying Documents Will Also Be Posted On The APLS Web Site Monthly Calendar At As The Meeting Notice To The Chapter Members So That All Chapter Members Can Download The Documents And Attachments. Those That Are Or Have Been Regular Attendees Will Continue To Be Notified As Has Previously Been Done In The Past. PLEASE! Review The Minutes Prior To The Meeting For Approval At The Meeting And If You Have Anything To Add To The Agenda, Would You Reply To Me At cldowdell@msn.com So I Can Make The Additions To The Document For The Meeting For Those That Wish To Get Together After The Meeting For A Meal, This Can Be Determined At The Meeting. The Dinner Will Be On Your Own. PLEASE Provide an RSVP Notification Whether You Plan To Attend Or Not To Attend The Meeting So That We Can Notify The Facility How Many To Prepare For. THIS IS IMPERITIVE!!!!! You Don t Have To Be A Surveyor To Attend!!

2 SOUTHEASTERN CHAPTER APLS 6:30 P.M. AUGUST 15, 2014 COCHISE COUNTY BUILDING D, IT LAB BISBEE, ARIZONA MEETING AGENDA 1. Call to Order 2. Roll Call and Declaration of a Quorum 3. Agenda Revisions and Adoption 4. Introductions of Guests 5. Approval of the Minutes of the Last Meetings 6. Reports (Officers, Committees and Directors) 6.1 President s Report 6.2 Secretary s Report 6.3 Treasurer s Report Dave Stratton 6.4 Chapter Director(s) Report(s) Dave Stratton 7. Unfinished Business (Old Business) 7.1 Updated Mailing/Contact List Any Changes? 7.2 Larry Elkins Update On His Condition % Dues Adjustment For Corporate Members (5 Up To 20 From Same Firm New Business 8.1 Appointment Of Nominating Committee 8.2 Revisions To By Laws Due To Changes In State Organization By Laws 8.3 NSPS Membership? 8.4 APLS New Web Site 8.5 Using the Cochise County Recorders Web Page to Find Surveys & Plats Cochise County GIS & Recorders Office Presentation 8.6 Railroad 101 Seminar And Opus Workshop 9. Good of the Order 10. Adjournment

3 A P L S Minutes of Southeastern Chapter Meeting May 16, 2014 Solomon, Arizona President Dale Jones called the meeting of the Southeastern Chapter of the Arizona Professional Land Surveyors to order at 6:30 P.M. at the La Paloma Restaurant in Solomon, Arizona. Those in attendance were Professional Members, Leonard Dowdell, Dale Jones, Dave Stratton, and Thomas Dupont. There being four Professional Members in attendance, a quorum was declared and Chapter business was conducted. All four professional members in attendance voted aye to approve the minutes of the February 21, 2014 Chapter Meeting as written. Dave Stratton gave a verbal Treasurers Report stating that there is $ in treasury funds. There has not been an update on the condition of Larry Elkins since the March 2013 meeting. Dave gave a verbal report on the May 3 Board of Directors Meeting held in Sedona. There still seems to be a lot of dissention concerning the mandatory membership in NSPS. Some on the Board thought that maybe the Chapters should pay the $40.00 membership fee for members and potential members. The additional $40.00 fee is not the issue, but those that do not want to pay the APLS dues to join or continue their membership are opposed to the mandatory membership in NSPS, as they do not want anything to do with NSPS and object to having to become a member of NSPS in order to belong to APLS. The BOD does not seem to grasp what is being put before them concerning this issue. The Chapter left this item for future discussion. Dale gave a verbal report on the Conference. Leonard passed around a copy of an from Walter Domann regarding holding the next Chapter Meeting in Bisbee on August 15 th, so that he, along with an assist from Christine and the staff in the County Recorders Office can do a presentation on Using the Cochise County Recorders Webpage to Find Surveys and Plats. The next meeting has tentatively been scheduled for Friday August 15, 2014 in Bisbee at the IT Lab at the Cochise County Complex on Melody Lane. The meeting adjourned at 8:00 PM with a motion by Dave Stratton and 2 nd by Leonard Dowdell. The Chapter furnished the meal for those in attendance at the La Paloma Restaurant. Dave paid for this and the members present authorized him to write a check from the Chapter Funds to reimburse him for the expenditure. Respectfully submitted by, Charles L. Dowdell, Secretary 1

4 1. 1A. Arizona Professional Land Surveyors Meeting Minutes Board of Directors Meeting Held at Embassy Suites 2333 Thomas Road, Phoenix, Arizona Saturday February 28, 2015 Scheduled for 9:00 AM to 12:00PM Call to Order Pledge of Allegiance The meeting was called to order by Chairman Dan Muth at 9:02 AM Swearing in of new officers David Shane swore in the new officers. Dan Muth, Chairman, Doug Schneider, Vice Chairman, Jerry Dodd, Treasurer, Tom Liuzzo, Secretary 2. Roll Call and Declaration of a Quorum Present Absent - Alternate Chapter Director Central Clayton Howard P Geospatial Thomas Homan P Mohave Jason Foose P Northern John Luckow P Sahuaro Ernie Gomez P Southeastern David Stratton P Verde Valley James Crowley P White Mountain Stephen James P Yavapai David Passmore P Executive Committee Chairman Dan Muth P Vice Chairman Doug Schneider P Treasurer Jerry Dodd P Secretary Tom Liuzzo P Non-Voting Members NSPS Director Kent Groh P WestFED Delegate Christopher McDonald A AGIC Representative Jason Foose P

5 3. Agenda revisions and adoption (Discussion/Action Item): None Introduction of Guest & Call to the membership: David Shane past treasurer Dan Pucket 4. Kevin Pucket Zachary Radel Stan Dickey 5. Kiden Sheppard (11:07 am) RDO Approval of the Minutes of the Previous meeting: Motion Stan Dickey Second Tom Homan Discussion: Jason Foose clarified the preliminary minutes and his comments had been addressed. Doug Schneider amended the previous minutes in regard to WestFED. Unanimously adopted Executive Reports 6.1 Chairman Report none Treasurer Report Written provided and Jerry Dodd reiterated the balances of the current report. David Shane past treasurer assisted with the presentation of the current budget. Doug Schneider requested that we add a column for percentage of the overall budget and it will be added. Motion to accept Report Clayton Howard, Second Ernie Gomez. Unanimous Motion to Adopt Budget Clayton Howard Second Dave Stratton Unanimous 6.3 Executive Director Written report and Christa briefly discussed. 391 members so far this year. Conference is May 7 to 9. All vendor booths are taken. No booth for PCC. New Mexico State University will be at the conference. Brochure is ready and registration is underway. 3 seminars beginning in July or August including the LSIT seminar. Newsletter is due out March 30. Professional Liaison Reports WestFED Delegate Absent

6 7.2 NSPS Governor Kent Groh presented. November was his first meeting and he stated it was a good experience. The next meeting is April 2015 and is joint with MAPPS. Go Trig-Star! 7.3 AGIC Committee Jason included the agenda from the last AGIC meeting. He emphasized the need for more geospatial involvement with AGIC and does not need to be reserved to a registered surveyor. It was reminded that the seat was reserved for APLS to have a registrant at the AGIC table. Dan Muth and Jason agreed that that was the case but that now with our Geospatial presence, it would be acceptable that a Geospatial Member be able to fill the seat. Jason s seat is up in June and we will have to make a recommendation to the Governor to replace his seat BTR Liaison Stuart Lane was absent 7.5 Education Foundation David Shane reported for the foundation and they have $10,000 and that link is available on line for public review. Jason Foose emphasized the need for the foundation to help the Phoenix College Program and David reviewed the history of the interaction. A discussion regarding the availability of the funds took place and Tom Homan stated that he had an employee that used the foundation to pay for a GIS class. Committee Reports: Conference Committee The 2015 conference is set and will be in early May. The 2016 conference is being discussed to be a joint conference with Nevada and Christa is working out the details. She would be the conference manager for both association and paid by that conference fund. There is a need for volunteers for the conference and that the conference fee will be paid for 3 non registrant volunteers Public Information Committee Newsletter will be out by the end of March and there are several outside articles that have been provided. 8.3 Ethics & Standards no report 8.4 Strategic Plan meeting being held but movement toward a goal is slow. 8.5 BTR Liaison David Shane reported that the last meeting was well attended and that he will be stepping back and looking for more involvement from new members. He encouraged the need for individuals to look at the BTR meeting agenda. Also mentioned a permanent surveyor s advisory committee to work with the board and evaluate applications.

7 9. Chapter Reports: Central No report Geospatial No report, a meeting is scheduled for next Wednesday Mohave Jason has officers and will be getting running again. Northern Written report Sahuaro Written report Southeastern No reort Verde Valley No report White Mountain No report Yavapai No report Old Business: 10.1 Proposed Minimum Standards Voting process is carried over from agenda item 10.1 from the November meeting. That was the motion and second and allowed for the voting to be tallied at this meeting.. Central 52 yes 12 no Geospatial no response Mohave 0 yes 8 no Northern 8 yes 6 no Sahuaro 8 yes 21 no Southeastern 0 yes 3 no White Mountain 7 yes 0 no Verde Valley 7 yes 0 no Yavapai 4 yes 0 no 10. Results 86 yes 50 no the vote has passed that the new minimum standards will continue forward to be presented to the BTR L&R committee for consideration. 136 responses out of 520 members 10.2 Ethics & Code of Conduct Dan Muth presented an example of the Rotary code of conduct. Jason Foose asked if this was necessary. Dan stated that this was just a thought to be considered. Discussions between members have taken on an adversarial position at times and we need to emphasize the professionalism of APLS. John Luckow discussed the Better Business Bureau code of conduct being similar. Christa presented the Board Code of Conduct that is presented to each director. Stan Dickey made a statement pertaining to the reluctance of involvement of the younger members due to the public infighting that sometimes presents itself in APLS and the need is present for us to focus on building up our organization not tearing it down. A draft APLS code of conduct draft to be prepared and presented at next board meeting by committee.

8 New Business: 11.1 Recognition of new registrants with notification to local chapters: Ernie Gomez asked if there is a process to recognize new registrants. Dan Muth pointed out that this should start at the chapters at least two times per year. Motion: Develop a procedure for Recognition of New Registrants Made by Ernie Gomez and seconded by Jason Foose. Discussion: Do we offer a discounted membership to new registrants? Discounted conference? How do we reach out of state registrants? Unanimous Vote to develop a procedure Break taken at 10:48 am, the meeting resumed at 11:03 am Ernie Gomez will bring a possible solution to the next meeting Go to Meeting Jason Foose He will make arrangements for directors to experience GTM with the AGIC meetings so there is an understanding of the functionality. We are allowed to use this function but we need to have at least 2 face to face meetings but we are not limited to a certain amount for GTM. Central Chapter will try this for their April meeting. Kiden Sheppard with RDO was introduced by the chair Conference 2016 in Las Vegas with NALS covered in the Executive Directors report 11.4 Bylaws & Board of Directors Dan Muth offered the need for clarity on the voting procedure of the chapter directors and the executive board. We revisited the bylaws adopted in To clarify the interpretation of the Board of Directors for these bylaws, they state that the Chapter Directors are voting members and the executive board members are non-voting members unless there is a tie then the chairman can vote to break the tie. A quorum is 5 of the 9 Chapter Directors that are appointed by each chapter to a two year term. The chapter director or alternate director cannot be both a voting director and executive board member.

9 12. Good of the Order: Dan wants us all to be a brotherhood, Kent Groh brought up the Surveyors Craft Brewing Facebook page Meeting Schedule June in the north country 15. Adjournment Meeting Adjourned at 11:52 am Foose/Gomez