CFRW BOARD OF DIRECTORS MEETING Registration Packet

Transcription

1 CFRW BOARD OF DIRECTORS MEETING Registration Packet April 29, 2016 Burlingame, CA

2 CALL to CFRW Board of Directors Meeting/ CRP Caucus April 29, 2016, Burlingame, before the CRP Convention CFRW Article VIII-Board of Directors, Section 1. The CFRW Board of Directors shall consist of all elected and appointed officers, the Chairman of Standing Committees, the President of each Division and the Immediate Past President. Section 2. Three (3) meetings of the CFRW Board of Directors shall be held during the year, unless an emergency situation arises. The location of the meetings shall alternate among the divisions unless otherwise ordered by the Board in a regular meeting, or by order of the President. Section 6, One-Third (1/3) of the CFRW Board of Directors, providing three (3) of them are elected officers shall constitute a quorum. At the last CFRW Board of Directors meeting, at Rancho Cordova, Sacramento, on February 26-28, 2016, a motion was made and passed that for One time only we would suspend the rule that the call must be mailed 60 days prior to the meeting. (Rationale) The Call to meet at Burlingame should have been mailed on February 29, one day after the Board of Directors meeting and there was not enough time to do this) If we meet at the CRP convention, we would eliminate the cost of registration, meals, and rooms. So we have elected to do this. If you are a member of CRP it should be no problem. If you are NOT a member of CRP you can still come at the following times and then leave. Shirley Mark CFRW President March 6, 2016

3 April 29-30, 2016 Following is the necessary information: Location Hyatt Regency San Francisco Airport, 1333 Bayshore Highway, Burlingame, Ca AGENDA Friday 4/29 3:00 pm to 5:00 PM Executive Board Meeting in CFRW President Room TBD 3 pm Call to Order Invocation Pledge of Allegiance to the flag Update of business since February 26-28, 2016 Board of Director meeting in Sacramento Benediction Adjourn Saturday 4/30 2:00 pm to 4:00 pm* General Meeting in CFRW, California Caucus Room TBD 9 am Call to Order Invocation Pledge of Allegiance to the flag Introductions Business Session-Update from last Board of Directors meeting held in Sacramento on February 26-28, 2016 Benediction Adjourn * the time could possibly change as CRP has not confirmed our caucus time.

4 CFRW Board of Director s Meeting/CRP Convention April 30, 2016 Burlingame, CA General Agenda 2:00 PM Call to Order...Shirley Mark Invocation...Phyllis Stout Renewal of the Pledge of Allegiance to the Flag...Betty Scheidt Introduction and Welcome...Shirley Mark Registration Report: Executive Committee members Standing Committee Members Guests Total Voting Body Total in Attendance Number needed for a quorum CFRW Standing Rules...Mariann Hedstrom Adoption of the Agenda...Shirley Mark Appointment of Minutes Review Committee...Shirley Mark Minutes of Approval of CFRW Winter Board of Directors meeting, February 26, 2016 meeting...daryl Reynolds Treasurer Report...Lorie Noble Membership Report...Janet Gardner Ambassador Report...Cheryl Bluy President s Report...Shirley Mark Division President Reports: Northern President...Olivia McCaffrey Central President...Lynn Wyman Southern President...Joy Bliss General Business...Shirley Mark Voter Registration Membership Newsletter contest Achievement Awards Volunteer Hours What questions do you have Benediction Adjourn

5 REGISTRATION FORM ` Please complete the following Registration Form, ONLY IF YOU WILL BE ATTENDING and return to Shirley Mark, 2mrksb@tcsn.net by April 15, You will have to sign in and name badges will be given to you along with a full agenda. Please circle YES I will attend the Executive Committee meeting YES I will attend the CFRW Board of Directors meeting Name Club CFRW Title Shirley Mark CFRW President

6 CFRW BOARD OF DIRECTORS MEETING AND CONFERENCE STANDING RULES 1. VOTING BODY. (Article VIII, Section 1) All elected and appointed officers and Chairman of Standing Committees, the President of each Division and the Immediate Past President of CFRW shall constitute the voting body. 2. CREDENTIALS. Each voting member shall sign in with the Credential/Registration Committee and receive a registration badge. Guests are to also receive a registration badge. a. All Board members and guests shall be require to wear their badges, within plain view, at all times during the conference. b. A credentials report will be given following the opening of the first business meeting and shall include the most recent number of members and guests that have registered as present with proper credentials, and shall make supplemental reports as ordered. 3. DECORUM a. Board members and guests shall be seated before the session is called to order and the doors are to remain closed during opening ceremonies and during a vote. Members and guests waiting to enter shall be admitted at the discretion of the Pages. b. A Board member or Club President wishing to speak shall rise, address the Chair, and having been recognized, shall state her name and title. c. Communications to the Chair or members seated at the head table shall be delivered by official pages. d. MOTIONS. Motions longer than ten words shall be written, signed and given to a Page for delivery to the Chair. Only accredited Board Members may make motions and vote. 4. DEBATE. No Board Member shall speak in a debate more than once to the same question on the same day, or longer than two minutes, without permission of the Conference body granted by a two-thirds (2/3) vote without debate. 5. DEBATE on each substantive motion shall be limited to fifteen minutes. 6. QUORUM. One-third (1/3) of the CFRW Board of Directors, providing three of them as elected officers, shall constitute a quorum. 7. BALLOTS. A Board member shall be required to sign next to her registration signature before receiving her ballot. 8. CELL PHONES/PAGERS. Cell phones and pagers shall be in the silent mode during all business meetings, workshops and speakers presentations. Video camera and recording equipment, other than that approved by the President, shall not be permitted in the meeting rooms. 9. ALL PRINTED MATERIAL must be approved by the CFRW President prior to distribution at any Board Meeting. 10. PARLIAMENTARY AUTHORITY. Robert s Rules of Order Newly Revised shall be the parliamentary authority to govern the Conference in all cases to which they are applicable and in which they are not inconsistent with the bylaws and any special rules of order adopted by the CFRW.

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