WHEELING PARK DISTRICT BOARD OF COMMISSIONERS MINUTES OF REGULAR MEETING JANUARY 17, 2017

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1 WHEELING PARK DISTRICT BOARD OF COMMISSIONERS MINUTES OF REGULAR MEETING JANUARY 17, 2017 The Regular Meeting of the Board of Commissioners of the Wheeling Park District, Cook and Lake Counties, Illinois, was held in the Boardroom of the Community Recreation Center, 333 West Dundee Road, Wheeling, Illinois. The meeting was called to order at 7:00 p.m. by President Stein, followed by the Pledge of Allegiance. The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, B._Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, and S. Stein. Staff members present were Jan Buchs, Executive Director; Matt Wehby, Deputy Director; Amy Rivas, Director of Administrative Services; Jim Tourloukis, General Manager of Chevy Chase Country Club; Larry Raffel, Superintendent of Planning; Susan Rice, Director of Marketing and Communications; and Marcia Jendreas, Recording Secretary. Also present was Terry Steilen of the Wheeling Historical Society. AGENDA ADDITIONS/DELETIONS/CORRECTIONS None APPROVAL OF MINUTES OF PUBLIC HEARING OF DECEMBER 20, 2016 Commissioner Lichtenberger moved, seconded by Commissioner Burns, to approve the Minutes of Public Hearing of December 20, AYE: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, S. Stein APPROVAL OF MINUTES OF REGULAR MEETING OF DECEMBER 20, 2016 Commissioner Klumpp moved, seconded by Commissioner Burns, to approve the Minutes of Regular Meeting of December 20, 2016.

2 Board Meeting of January 17, 2017 Page 2 AYE: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, S. Stein UNFINISHED OR CONTINUING BUSINESS Adoption of Capital Replacement and Improvement Plan Deputy Director Wehby explained the draft version of the Capital Replacement and Improvement Plan (CRIP) was presented during the last meeting in December, and said it will be the guiding plan for the District s capital projects and purchases. Commissioner Rosen asked if the plan could be delayed because he felt it might cause budgeting needs to be higher than necessary. He noted that yearly funding listed in the CRIP, for at least the last four years, has been higher than the actual amount spent. President Stein clarified the CRIP is just a five-year plan that lists possibilities of what the District might want to do in the future. Commissioner Rosen asked if the Board could receive an update on the CRIP. Executive Director Buchs said staff provides an update every year and will continue this practice. Commissioner Whittington moved, seconded by Commissioner Kurgan, to approve the Capital Improvement and Replacement Plan, as presented on December 20, AYE: M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, S. Stein NEW BUSINESS Ordinance 2017-A Abating Tax Levied for the Year 2016 to Pay the Principal and Interest on Taxable General Obligation Bonds (Alternate Revenue Source), Series 2010 Deputy Director Wehby said the Board approved the issuance of Taxable General Obligation Bonds (Alternate Revenue Source), Series 2010, as Build America Bonds, in the amount of $8.8 million on November 16, The District has determined that revenue sources are available to pay the 2017 principal and interest on the bonds; thus, it can abate (eliminate) the taxes levied for that purpose.

3 Board Meeting of January 17, 2017 Page 3 Commissioner Burns moved, seconded by Commissioner Lichtenberger, to approve Ordinance 2017-A to abate the portion of the 2016 tax levy related to the 2017 debt service payments on the Taxable General Obligation Bonds (Alternate Revenue Source), Series AYE: B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein Ordinance 2017-B Abating Tax Levied for the Year 2016 to Pay the Principal and Interest on Taxable General Obligation Bonds (Alternate Revenue Source), Series 2014A Deputy Director Wehby said the Board approved the issuance of General Obligation Park Bonds (Alternate Revenue Source), Series 2014A, for Chevy Chase Country Club in the amount of $3,380,000 on October 7, The District has determined that revenue sources are or will be available to pay the 2017 principal and interest on the bonds; thus, it can abate (eliminate) the 2016 taxes levied for that purpose. Commissioner Lichtenberger moved, seconded by Commissioner Whittington, to approve Ordinance 2017-B to abate the portion of the 2016 tax levy related to the 2017 debt service payments on the General Obligation Park Bonds (Alternate Revenue Source), Series 2014A. AYE: M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, S. Stein Resolution Regulating Travel, Meal and Lodging Expenses in Accordance with the Local Government Travel Expense Control Act Executive Director Buchs explained that the new Local Government Travel Expense Control Act requires all school districts, community colleges, and units of local government to regulate, by resolution or ordinance, the reimbursement of all travel, meal, and lodging expenses for its officers and employees. She said Resolution complies with the Act s requirements. Commissioner Rosen moved, seconded by Commissioner Whittington, to approve Resolution A Resolution Regulating Travel, Meal and Lodging Expenses in Accordance with the

4 Board Meeting of January 17, 2017 Page 4 Local Government Travel Expense Control Act, with an effective date of February 1, AYE: J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, S. Stein Approval of Information Technology Consultant Third-Party Agreement Director Rivas stated Wheeling Park District began working with Enteralogix Corporation beginning June 23, 2012, and the company has successfully provided the District with IT project management and resources. Director Rivas said staff has budgeted for, and is recommending the District maintain its relationship with, Enteralogix to manage the District s IT services in Enteralogix will continue to work in conjunction with the Park District s IT Specialist. She outlined the services to be provided. Commissioner Klumpp moved, seconded by Commissioner Burns, to authorize the Executive Director, on behalf of the Wheeling Park District, to enter into an agreement with Enteralogix Corporation (d/b/a Ispera Government Systems) to provide IT services for the Park District, with the effective date of January 1, 2017, through December 31, AYE: R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, S. Stein Renewal of IAPD Annual Membership Executive Director Buchs explained the Illinois Association of Park Districts (IAPD) dues are billed annually, and the amount of $6, has remained constant for the past three years. Commissioner Lichtenberger moved, seconded by Commissioner Whittington, to approve membership for Wheeling Park District in the Illinois Association of Park Districts for the year 2017, in the amount of $6,

5 Board Meeting of January 17, 2017 Page 5 AYE: C. Klumpp, M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, S. Stein COMMITTEE REPORTS Commissioner Lichtenberger said a Future Planning Committee meeting will be held on Thursday, February 2, to discuss preliminary design concepts for the Community Recreation Center renovation. Commissioner Klumpp noted that Village President Argiris was very complimentary regarding Park District staff moving forward with Senior Services issues. FINANCE Treasurer s Report December 2016 Deputy Director Wehby advised the December 2016 report is preliminary, and staff will continue to record 2016 bills received in 2017 as 2016 expenditures. He briefly reviewed the individual funds and said transfers to the Capital Projects Fund will exceed budget. Voucher List Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Voucher List dated January 17, 2017, in the amount of $903, AYE: M. Burns, B. Lichtenberger, M. Kurgan, R. Rosen, C. Klumpp, B. Lichtenberger, S. Stein STAFF REPORTS Deputy Director Wehby noted the Frozenfest event was well received, with approximately 1,200 to 1,500 guests attending. Regarding Parks and Facilities Services, he said staff has not been able to maintain sufficient ice for skating because of the warm weather. He reported that Fitness Center memberships climbed from 765 to 883 in one month.

6 Board Meeting of January 17, 2017 Page 6 Director Rice reported that social media, in general, is expanding and it is being monitored very closely by staff. There is more communication in dual languages, and there is an increase in guests using the website. Regarding ice skating, she noted the Park District s home page now displays a picture of a green or red skate to indicate whether the rink is opened or closed. General Manager Tourloukis reported on the golf and food & beverage net operating income and expenses. He anticipates the golf course opening in sixty days, and staff is being proactive in attracting new customers. Parties were hosted for golf coordinators and reserved tee-time holders, and the feedback was great. He noted 285 people attended the New Year s Eve event. Director Rivas advised the Staff Recognition event will be held at the RAM Restaurant from 4 to 7 p.m. on February 10. Executive Director Buchs said the District will host the IAPD Legislative Picnic on August 26 in Heritage Park. She noted the IAPD/IPRA Conference begins on Thursday, January 19, at the Hilton Chicago. Executive Director Buchs reminded everyone about the Future Planning Committee Meeting on February 2 at 6 p.m. at the CRC. She said representatives from FGM Architects will present design concepts for changes at the CRC. Executive Director Buchs said staff is reviewing the Parks and Recreation Comprehensive Plan and the Strategic Plan, and will report on these in April. Also, the State of the Community Address will be held on February 9 at Chevy Chase. WRITTEN COMMUNICATIONS President Stein listed the written communications and asked that they be placed on file. VERBAL COMMUNICATIONS Board: Commissioners expressed positive comments about local meetings sponsored by State Representative Carol Sente, the recent Frozenfest event, the traffic light at Community Boulevard, and the IAPD/IPRA Conference. Commissioner Lichtenberger made reference to a recent article he read about balance training and tai chi being good for seniors. He suggested staff look into the possibility of physician referrals and tai chi programs. Citizens: Mr. Steilen thanked staff for helping to make Lollipop Lane a success. He provided information on rebuilding the steeple, and the project for procuring and restoring the bell. He also reminded everyone about the Annual Dinner Meeting and White Elephant Sale on February 22. ADJOURNMENT There being no further business, Commissioner Klumpp moved, seconded by Commissioner

7 Board Meeting of January 17, 2017 Page 7 Whittington, to adjourn the meeting at 8:34 p.m. The motion carried by unanimous voice vote. Respectfully submitted, Jan Buchs Executive Director Approved this 7 th day of February 2017 Board of Commissioners Wheeling Park District