CHULA VISTA ELEMENTARY SCHOOL DISTRICT MINUTES BOARD OF EDUCATION

Transcription

1 CHULA VISTA ELEMENTARY SCHOOL DISTRICT 84 EAST "J" STREET CHULA VISTA, CALIFORNIA (619) EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH MINUTES BOARD OF EDUCATION Regular Meeting March 8, P.M. Dr. Lowell J. Billings Board Room Education Service and Support Center ORDER OF BUSINESS 1. OPENING PROCEDURES A. Call to Order Opening Procedures President Tamayo called the meeting to order at 6:04P.M. B. Roll Call Members Present: Mr. Francisco Tamayo, President Mrs. Leslie Ray Bunker, Vice President Mrs. Laurie K. Humphrey, Clerk Mr. Armando Farfas, Member Members Absent: Dr. Eduardo Reyes, Member Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Mr. Matthew R. Tessier, Asst. Supt., Innovation and Instruction Dr. Jeffrey Thiel, Asst. Supt., Human Resources Mr. Anthony Millican, Director, Communications and Community Dev. Ms. Laura Casas, Secretary, Myrtle S. Finney Elementary Mrs. Yolanda Lopez, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Supt. and Board of Education Mrs. Araceli Vargas, Administrative Assistant II C. Pledge of Allegiance Led by Students from Castle Park, Harborside, Lilian J. Rice, Valley Vista, and Wolf Canyon Elementary Schools Students Angel Ceja (Harborside), Maria Coronado (Valley Vista), Victoria Flores (Castle Park), Ayleen Loaiza (Rice), and Austin Speer (Wolf Canyon) led the Pledge of Allegiance. CVESD/BOARD MEETING MINUTES 104 MARCH 8, 2017

2 Administrators from the schools accompanied the students to the meeting. The artwork displayed in the Dr. Lowell J. Billings Board Room was prepared by Castle Park, Harborside, Rice, Valley Vista, and Wolf Canyon Elementary Schools. 2. APPROVE AGENDA (Action) Motion: BUNKER, Second: FAR{AS, Vote: UNANIMOUS Approve Agenda 3. SPECIAL RECOGNITION, ORAL PRESENTATIONS, WRITTEN REPORTS, AWARDS, AND HONORS Presentations/ Awards A. Presentation of First-Place District Winners of the Speech Contest Mr. Tessier said the District's 2017 Speech Contest topic was: Grade 4- "What does the phrase, 'Fair isn't always equal' mean to you in your school?" Grade 5- "What does the phrase, 'Fair isn't always equal' mean to you in your city?" Grade 6- "What does the phrase, 'Fair isn't always equal' mean to you in your country?" Grades 7 and 8- "What does the phrase, 'Fair isn't always equal' mean to you in the global community? Mr. Tessier introduced the first-place winners, who delivered their speeches. President Tamayo thanked the students. He presented a Certificate of Recognition, a stylus pen engraved with the District's name, and a check in the amount of $200 each to Grade 4 Student Audrey Sutton (Hedenkamp), Grade 5 Student Jillian Jeter (Salt Creek), Grade 6 Student Nika Woehl (Salt Creek), and Grade 8 Student Sonya Valle (Mueller Charter). Board Members said the topic was very difficult, that the students demonstrated they understand it, and that they showed a high level of critical thinking. Board Members also congratulated the students and commended their parents for their support. Dr. Escobedo acknowledged the Chula Vista Rotary Club, who provided funds for the prizes. B. Report on District Cohort Schools: Castle Park, Harborside, Lilian J. Rice, Valley Vista, and Wolf Canyon Elementary for the School Year Mr. Tessier introduced Principal Lead Debra Mclaren (Wolf Canyon), who presented the members of the "Legacy Cohort," Principals Dr. Maria Carmen Emery (Valley Vista), Veronica Konkoly (Rice), CVESD/BOARD MEETING MINUTES 105 MARCH 8, 2017

3 Erik Latoni (Harborside), and Alicia Moreno (Castle Park) and Associate Principals Jane Clark (Harborside), Veronica Delgado (Rice), and Lisa Lines (Wolf Canyon). Each of the students who led the Pledge shared areas in which he/she is a "super hero." The group presented a video to report on the cohort's efforts to support Local Control and Accountability Plan (LCAP) goals and on the results of the California Assessment of Student Performance and Progress (CAASPP). They also answered questions from Board Members. Board Members commended and congratulated the presenters and remarked on a variety of topics related to the cohort's report. President Tamayo presented each of the students with a Certificate of Appreciation and a stylus pen engraved with the District's name. President Tamayo asked the Board to consider pulling and taking action on Item 5.D. Motion: HUMPHREY, Second: FARfAS, Vote: UNANIMOUS 4. ORAL COMMUNICATIONS Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard. No Board action can be taken. Oral Communications Teacher Ron Marcus led the audience in singing Happy Birthday to Clerk Humphrey. He also spoke regarding the teacher evaluation process. Parent Gretel Rodriguez spoke regarding testing. Chula Vista Educators President Manuel Yvellez spoke on negotiations. Chula Vista Classified Employees Organization (CVCEO) President Peter Zeitler spoke regarding returning chocolate milk to the menu, student attendant rates, and about hiring District plumbers and nursing staff. 5. APPROVE CONSENT CALENDAR (Action) The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar. Consent Calendar Before approval of the consent calendar, President Tamayo pulled Items 5.B. and 5.D. Section F. to be addressed separately. Motion: HUMPHREY, Second: FARfAS, Vote: UNANIMOUS CVESD/BOARD MEETING MINUTES 106 MARCH 8, 2017

4 A. Adopt Board of Education Meeting Minutes: Special and Regular Meetings February 15, 2017 B. Adopt Resolution Regarding Absence of Board Member Armando Farias from the February 15, 2017, Special and Regular Board Meetings Due to Illness Motion: BUNKER, Second: HUMPHREY, Abstain: FARIAS Vote: BUNKER, HUMPHREY, TAMAYO C. Approve Establishment a Policy Review Committee D. Approve and/or Ratify Human Resources Items A Through L Instructional Assistant Julia de Ayala, Parents Sergio Diaz, Leticia Lucero, and Maria Zamudio, (Castle Park), and Student Citalli Lucero (Castle Park) spoke on behalf of Teacher Rachel Foster. Teacher Antonia de Jerez read a statement by Annie Stencil, who had to leave the meeting due to a medical emergency, on behalf of Teacher Maura Abalos. Lisbeth Tapia was also called but did not approach the podium. Item 5.D. had already been voted on. President Tamayo said he would move Item 5.0., Section F to closed session so the Board could discuss it in detail. E. Adopt Resolution Designating the Month of April 2017 as Public Schools Month in the Chula Vista Elementary School District F. Approve Memorandum of Understanding with Centro de Salud de Ia Comunidad de San Ysidro, Inc., dba San Ysidro Health Center, Inc., for School-Based Dental Services for the Period of March 9 Through June 30, 2017 G. Ratify Nonpublic, Nonsectarian Individual Services Agreements with: (1) Aseltine School for Student No for the Period of January 11 Through June 30, 2017; and (2) Oak Grove Institute for Student No for the Period of July 1 Through November 2, 2016 H. Accept Report on Final Cost Information for Proposition E, Series C, General Obligation Bonds I. Approve Wilkinson Hadley King & Co. LLP as Auditor for Fiscal Year for the District Financial and Compliance Audit and the Proposition E General Obligation Bond Program Financial and Performance Audit Required Under Proposition 39 CVESD/BOARD MEETING MINUTES 107 MARCH 8, 2017

5 J. Approve Award of Bid No. 16/17-5 to Gem Industrial Electric, Inc., for Site Work and Preparation for One 48' x 40' Relocatable Building for Discovery Charter School in the Amount of $147,866 for the Period of March 18, 2017, Through Completion of the Project K. Approve Renewal of Request for Proposal No. 13/14-8 for Lync 2013 Enterprise Voice and Unified Communications Expansion Contract with Logicalisforthe Period ofapril16, 2017, ThroughApril15, 2018 L. Adopt Resolution Authorizing Utilization of the San Diego Unified School District Contract No. SV for Education Classroom, Miscellaneous Support Furniture, and Related Products and Services for the Period of March 9 Through December 31, 2017 M. Approve Finding as Required by Education Code Section that the Rate of Ad Valorem Taxes Levied Annually Upon Property Within School Facilities Improvement District No. 1 Does Not Exceed the Rate of Annual Special Taxes Levied Upon Parcels in Communities Facilities Districts Nos. 1-6 and of the Chula Vista Elementary School District N. Approve Overnight Study Trips for Fourth Grade Students from Liberty Elementary School to the Star of India on March and April14-15, Accept Donations P. Ratify Purchase Orders, Warrants, and Checks Written/Issued Through February 28, 2017 Q. Approve and/or Ratify lnservice/travel Requests R. Approve Requests for Use of District Facilities PUBLIC HEARINGS Public Hearings A. (1) Conduct Public Hearing on Discontinuance of Certain Permit Teacher Service for the School Year; and Dr. Thiel explained that a contracted District preschool teacher who was on leave for 50 percent of the school year will return to work full time, therefore the other 50 percent position is no longer needed. The person in the position will be allowed to apply for any available full-time positions if she so desires. President Tamayo opened the public hearing and asked if anyone wished to address this item. No one spoke. President Tamayo closed the public hearing. CVESD/BOARD MEETING MINUTES 108 MARCH 8, 2017

6 (2) Adopt Resolution on Discontinuance Motion: FARIAS, Second: HUMPHREY, Vote: UNANIMOUS B. (1) Conduct Public Hearing on Discontinuance of Certain Classified Services for the School Year; and Dr. Thiel explained that due to lack funds, lack of work, or decreases in attendance at schools, certain classified services will be discontinued for the school year effective June 30, He added this discontinuance will result in possible layoffs for 14 employees and the reduction in hours for 12 additional employees. Dr. Thiel said the District is working closely with CVCEO to minimize the effects of the reductions. President Tamayo opened the public hearing and asked if anyone wished to address this item. Mr. Zeitler spoke on this item. President Tamayo closed the public hearing. (2) Adopt Resolution on Discontinuance Motion: BUNKER, Second: FARIAS, Vote: Ayes: BUNKER, FARIAS, HUMPHREY, Noes: TAMAYO C. (1) Conduct Public Hearing Regarding Short-Term Classified Employee to Perform Specified Service for the Period of March 9 Through April 21, 2017; and Dr. Thiel said that due to a need in the Payroll Department for assistance with completing the retroactive salary checks for all employees by the April 30 payroll, the District is requesting the authority to hire a short-term classified employee. He added that the employee is a retired member of the Budget Department who would be hired from March 9 through April 21. President Tamayo opened the public hearing and asked if anyone wished to address this item. Mr. Zeitler spoke on this item. President Tamayo closed the public hearing. (2) Adopt Resolution Regarding Short-Term Classified Employee Motion: HUMPHREY, Second: FARIAS, Vote: UNANIMOUS ADMINISTRATIVE ACTION ITEMS A. Adopt Benchmark Education as the District's English-Language Arts and English Language Development Curriculum Materials Administrative Action Items Mr. Tessier introduced Executive Director of Curriculum and Instruction Gloria Ciriza. Mrs. Ciriza, Director of Professional Development and Academic Coaching Rochelle Carroll, and CVESD/BOARD MEETING MINUTES 109 MARCH 8, 201 7

7 Teachers Rosa Martinez (Harborside) and Susan Skala (Chula Vista Hills) provided an overview of the District's curriculum materials adoption process. Mrs. Ciriza also asked the Board to adopt the curriculum and approve purchase of the materials. Board Members asked questions that were answered by the presenters. They also commended the District for the collaborative process and thanked members of the committee. Motion: TAMAYO, Second: BUNKER, Vote: UNANIMOUS B. Approve School Facilities Mitigation Agreement with HomeFed Village Ill Master, LLC, and Related Entities, Applicable to Certain Property Within The Otay Ranch Village 3 Development Mr. Esquivel said the next several agenda items serve to start the process of forming a mitigation agreement for Community Facilities District (CFD) No. 20, which will be the District's sixteenth CFD. He added that the District has used the CFD process to build 15 schools (with the completion of Muraoka Elementary later this year). Mr. Esquivel said this process will allow the District to provide funding for construction of School No. 47. Motion: FARIAS, Second: HUMPHREY, Vote: UNANIMOUS C. Adopt Resolution to Approve Real Property Acquisition by the Chula Vista Elementary School District from HomeFed Village Ill Master, LLC, for School Site No. 47 and to Authorize Related Actions Mr. Esquivel explained that, again related to CFD No 20, this resolution allows the District to move forward with purchase of the school site property in Village Ill and to start the process to eventually secure new school funding from the state, which will include fifty percent of the property purchase price. Motion: HUMPHREY, Second: BUNKER, Vote: UNANIMOUS D. Adopt Resolution of Intention to Establish Community Facilities District No. 20 and Authorizing Submittal of Levy of Special Taxes to the Qualified Electors Mr. Esquivel said this resolution allows the District to move forward with an election, establish the boundaries, and set a public hearing in April to continue the process with the landowners of the property. Motion: BUNKER, Second: FARIAS, Vote: UNANIMOUS E. Adopt Resolution Approving and Ordering the Recording of a Boundary Map of Proposed Community Facilities District No. 20 of the Chula Vista Elementary School District Mr. Esquivel said that both the Government Code and the Streets and Highways Code require the District to inform the County of San Diego CVESD/BOARD MEETING MINUTES 110 MARCH 8, 201 7

8 about the boundaries. He added that through this resolution, the District is identifying the specific boundary areas and the parcels within CFD 20. Motion: FARIAS, Second: HUMPHREY, Vote: UNANIMOUS F. (1) Approve Revisions to Fiscal Year Budget; Mr. Esquivel provided an overview of the major education proposals in the Governor's budget, a summary of the District's Second Interim financial status for fiscal year , multiyear projection assumptions, and the multiyear projection through He also talked about items the District is watching and answered questions from Board Members. Board Members thanked Mr. Esquivel for the report and commended him and his team for keeping the District in good financial standing. Mr. Yvellez spoke on this item. (2) Approve Second Interim Financial Report at January 31, 2017; and (3) Certify District's Financial Status for Fiscal Year Motion: FARIAS, Second: BUNKER, Vote: UNANIMOUS 8. FIRST AND SECOND READINGS, BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS A. First Reading: Proposed Revisions to Mae L. Feaster Charter School Petition First and Second Readings Mr. Tessier introduced Feaster Charter Administrators Executive Director Francisco Velasco, Principals Stephanie Dominguez and Sarah Motsinger, and Associate Principal/Dean of Students Angelica Sleiman. The group presented a video and answered questions from Board Members. 9. GENERAL INFORMATION ITEMS/REPORTS A. Report Calendar to Board of Education Information Items/Reports Clerk Humphrey asked Executive Director of Language Development and Instruction Emma Sanchez to provide the report she presented at a recent event in Sacramento. Ms. Sanchez said she is scheduled to present in April on English Learners (ELs) and will include the information in her report, about best practices for ELs. CVESD/BOARD MEETING MINUTES 111 MARCH 8, 2017

9 Clerk Humphrey asked for an update regarding [hiring of] the technology teachers. Dr. Escobedo said hiring of the technology teachers will be part of the LCAP process. Clerk Humphrey also asked to consider hiring additional District plumbers instead of contracting with an outside plumbing company. Dr. Escobedo said Mr. Esquivel and Dr. Thiel are already looking into this issue. President Tamayo asked to look at the amount of homework given to District students to see if limits should be established by grade level. Dr. Escobedo said that as a starting point, he would provide the Board with the current policy to see if it needs to be updated. 10. BOARD COMMUNICATIONS Mrs. Bunker: Reiterated her thanks to everyone who worked on the textbook adoption process, which is very exciting. Said she is looking forward to seeing how it rolls out with the staff. Commented that Mr. Esquivel and his team have been working very hard lately-with the new school construction and the budget. Said the speeches were amazing, and that she thinks maybe the District could think about having some speeches in Spanish. Board Communications Mr. Farias: Thanked everyone. Remarked that, as everyone knows, he is a newly elected Board Member, that he is in the process of learning, and that he is very proud to be serving the community and our students, which is what he was born to do. Commented that the promise of public education has been good for him, who comes from generational poverty, and that education has allowed him to touch his dreams. Said that his goal for every single one of our students is to provide the conditions to ensure they can make any decision they want when they grow up. Added that working together with the community and the Chula Vista [Elementary School District] team, this goal can be achieved and we can make the District even better than it is. Finished by saying the District is amazing and being showcased nationally and that he is a humble servant that is proud to be part of this system. Mrs. Humphrey: Shared that she participated in Read Across America by reading the book "Hey Little Ant" to several classrooms at Casillas, Halecrest, Olympic View, Silver Wing, and Rosebank. Said she enjoyed the Substitute Reception and said Dr. Thiel did a fantastic job of arranging the event. Remarked that she enjoyed the Speech Contest, which was amazing. Mr. Tamayo: Thanked everyone who remained at the meeting. CVESD/BOARD MEETING MINUTES 112 MARCH 8, 2017

10 Thanked all staff who took part of coordinating the Parent Academy. Said that although he was not able to attend (as he was at a Board training trying to be a better servant), through the Twitter feed and social media he saw many of the pictures from the Academy and that it looked like a very successful event. Extended his appreciation to the parent leaders. Thanked all staff who made the Board meeting possible. 11. SUPERINTENDENT'S COMMUNICATION Dr. Escobedo: Said the Parent Academy was an amazing success and the number of parent participants doubled. Shared that the Thoughtexchange process is also going really well with more than double the number of people participating. Added that he had a great time earlier that day during a Lync meeting with School Site Presidents at 1 0 school sites who shared concerns and appreciation of the schools and added their stars to Thoughtexchange. Remarked that he was invited to participate in a Legislative Town Hall panel by Assemblymember Shirley Weber, who is very impressed with achievement in the District-specifically by African-American students. Said the District has close to 600 African-American students in Grades 3-6, a group that is one of the highest achieving in the county and averages in the proficient level. Added this is amazing especially when you look at the state of California, where this group is below average. Superintendent's Communication 12. ADJOURN TO CLOSED SESSION Closed Session President Tamayo adjourned to closed session at 9:28 P.M. accordance with the following : Government Code Sections (d) and : Collective Bargaining/Employee Negotiations; Agency Negotiators: Fagen Friedman & Fulfrost, LLP and Adams Silva & McNally LLP; Employee Organizations: Chula Vista Classified Employees Organization (CVCEO); Chula Vista Educators (CVE); Nonrepresented Employees Government Code Section (d)(1 ): Conference with Legal Counsel - Existing Litigation in Office of Administrative Hearings, Case No for Student No Government Code Section (d)(1): Conference with Legal Counsel- Existing Litigation in Office of Administrative Hearings, Case No for Student No Government Code Section 54957: Dismissal/Release in Public Employee Discipline/ Government Code Section (d)(2): Conference with Legal Counsel- Anticipated Litigation: Significant Exposure to Litigation, One Case CVESD/BOARD MEETING MINUTES 113 MARCH 8, 201 7

11 13. RECONVENE TO OPEN SESSION Open Session President Tamayo reconvened to open session at 11 :07 P.M. with all Board Members present except Dr. Reyes. Clerk Humphrey announced that the Board: Approved a settlement agreement in Office of Administrative Hearings, Case No for Student No Motion: BUNKER, Second: HUMPHREY Approved a settlement agreement in Office of Administrative Hearings, Case No for Student No Motion: HUMPHREY, Second: FARIAS Approved a settlement agreement with Vendor No. C Motion: TAMAYO, Second: FARIAS Approved the non-reelection of Employee No Motion: HUMPHREY, Second: FARIAS Approved the non-reelection of Employee No Motion: FARIAS, Second: BUNKER Approved the non-reelection of Employee No Motion: TAMAYO, Second: HUMPHREY 14. ADJOURNMENT Adjournment President Tamayo adjourned the meeting at 11 :12 P.M. THE NEXT REGULAR MEETING OF THE BOARD OF EDUCATION OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT IS SCHEDULED ON WEDNESDAY, APRIL 12, 2017, AT 6 P.M. CVESD/BOARD MEETING MINUTES 114 MARCH 8, 2017