CHULA VISTA ELEMENTARY SCHOOL DISTRICT MINUTES BOARD OF EDUCATION

Transcription

1 CHULA VISTA ELEMENTARY SCHOOL DISTRICT 84 EAST "J" STREET CHULA VISTA, CALIFORNIA (619) EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH MINUTES BOARD OF EDUCATION Regular Meeting March 7, P.M. Dr. Lowell J. Billings Board Room Education Service and Support Center ORDER OF BUSINESS 1. OPENING PROCEDURES A. Call to Order Opening Procedures President Bunker called the meeting to order at 6 P.M. B. Roll Call Members Present: Mrs. Leslie Ray Bunker, President Mrs. Laurie K. Humphrey, Vice President Mr. Armando Farias, Clerk Dr. Eduardo Reyes, Member Mr. Francisco Tamayo, Member Members Absent: None Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Mr. Matthew R. Tessier, Asst. Supt., Innovation and Instruction Dr. Jeffrey Thiel, Asst. Supt., Human Resources Mr. Anthony Millican, Director, Communications and Community Dev. Mrs. Yolanda Lopez, Communications Supervisor Ms. Laura Casas, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Supt. and Board of Education Mrs. Araceli Vargas, Administrative Assistant II CVESD/BOARD MEETING MINUTES 116 MARCH 7, 2018

2 4. COMMUNICATIONS TO THE BOARD OF EDUCATION A. Chula Vista Classified Employees Organization Communications to the Board Chula Vista Classified Employees Organization (CVCEO) President Peter Zeitler thanked Peg Myers and the whole team that worked on the reallocations. He also asked the District to allow for some overlapping hours when a school secretary leaves her position, for the replacement to get a good start. Relayed a thought about providing classified employees health benefits while they are on leave to pursue a teaching career, with the condition that they come to teach in the District for one or two years. Addressed the classified layoffs item (later in the agenda)-saying he wanted to emphasize that these are people who will lose their jobs. B. Chula Vista Educators Ms. Skala presented Mr. Esquivel with a "Deputy" [Sheriff] star and said he will always be "her deputy." She invited the Board to a screening of "Backpack Full of Cash," narrated by Matt Damon, on May 2, 2018, 6 P.M., at Chula Vista High School and said the film explores the real cost of privatizing America's public schools. Ms. Skala commented that the Multi-Tiered System of Support project was presented to the principals, adding she is very excited to see the next step of the project unfold so the needs of District students can be met. She expressed concerns with the rollout of the English Language Proficiency Assessments for California (ELPAC) and regarding the District's transfer policy. 5. ORAL COMMUNICATIONS Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard. No Board action can be taken. Oral Communications Mr. Fite addressed the Board, in his role as part of CVE, on proposed changes to Article 8 of the CVE Agreement. 6. APPROVE CONSENT CALENDAR (Action) The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to Consent Calendar CVESD/BOARD MEETING MINUTES 120 MARCH 7, 2018

3 C. Pledge of Allegiance Led by Students from Enrique S. Camarena, Joseph Casillas, and Eastlake Elementary Schools Student Roxy Paranada (Camarena) led the Pledge of Allegiance and joined Students Katelyn French (Casillas) and Andrea Moreira (Eastlake) in sharing highlights about their respective schools. School administrators accompanied the students to the meeting. The artwork in the Dr. Lowell J. Billings Board Room was displayed by Camarena, Casillas, Eastlake, Parkview, and Rosebank. 2. APPROVE AGENDA (Action) Before approval of the agenda, Dr. Thiel indicated an amendment was needed in the second Closed Session item to change Claim No to Claim No Board Member Tamayo motioned to approve the agenda as amended. Motion: TAMAYO, Second: HUMPHREY, Vote: UNANIMOUS Approve Agenda 3. SPECIAL RECOGNITION, ORAL PRESENTATIONS, WRITTEN Presentations! REPORTS, AWARDS, AND HONORS Awards A. Presentation of Newly Hired and Promoted Employees There were no introductions. B. Presentation of First-Place District Winners of the 2018 Speech Contest Mr. Tessier said this Board meeting is his favorite because he gets to introduce the winners of the District's Speech Contest. He said this year, the topic was Enlightening the Human Spirit Through Relationships: Grade 4 -What should matter most? Grade 5- Why should (you/we) care? Grade 6 - What should (you/we) not turn (your/our) back(s) on? Grades 7 and 8- Take a Stance! Mr. Tessier thanked the Rotary Club of Chula Vista for helping with the very difficult job of identifying the winners and with financial gifts. He added that contest participants will each receive a check as follows: First-place winners - $200, second place winners- $100, the third place winners - $75, and all finalists - $50. Mr. Tessier acknowledged the second- and third-place winners for each grade level. He also introduced the first-place winners, who delivered their speeches. CVESD/BOARD MEETING MINUTES 117 MARCH 7, 201 8

4 Grade 4 Student Ythaniel Marcus G. Tolete (Salt Creek) Grade 5 Student Joslyn Herrera (Valle Lindo) Grade 6 Student Evan Garcia (Wolf Canyon) Grade 8 Student Makenna Davis (Mueller Charter). President Bunker presented a Certificate of Recognition and a check in the amount of $200 to each of the first-place winners. Board Members congratulated the students, commenting that the level of depth and complexity of the speeches and the delivery that showed their emotion and passion, were amazing. Board Members told the students they will be in leadership positions and that they are truly gifted in being able to communicate and reach other people's hearts. Board Members also congratulated the students' families, teachers, and school leaders. President Bunker recognized Grossmont Union High School District Board Member Chris Fite [who is a teacher in the District]. C. Recognition of District Teachers of the Year Mr. Tessier said Teacher of the Year committee members included parent, administrator, and teacher representatives as well as all three 2017 Teachers of the Year. He introduced the 2018 Teachers of the Year: Mild/Moderate Special Day Class Teacher Melissa Moreno (Rosebank). Grades 4-5 Teacher Melissa Noble (Clear View). Grade 3 Teacher Jennifer Ware (Hedenkamp). Principals Neil MacGaffey (Rosebank), Erin Thiessen (Clear View), and Gina Mazeau (Hedenkamp) said a few words about each of the teachers. Chula Vista Educators (CVE) President Susan Skala thanked the Board for bringing back the Teacher of the Year program and said there are 1,400 educators out there that can easily step into the shoes [of Teacher of the Year] and that choosing three was not an easy task. She thanked the Teachers of the Year. President Bunker presented Certificates of Recognition to each teacher. Board Members congratulated them, saying that the Teachers of the Year represent educators who make a difference in the lives of thousands of students. Board Members said they appreciate the teachers' talents and commitment in a tough job; that teachers inspire others by putting their hearts and souls in giving CVESD/BOARD MEETING MINUTES 118 MARCH 7, 2018

5 genuine care to their students; that teachers fulfill many roles such as counselors, nurses, uncles and other; encouraged principals to participate in the program; thanked them for all they do for District students and for taking care of the whole child; and said they will represent the District well at the County. Vice President Humphrey said that both she and President Bunker had been selected as District Teachers of the Year. D. Report on District Cohort Schools: Enrique S. Camarena, Joseph Casillas, Eastlake, Parkview, and Rosebank Elementary for the School Year Mr. Tessier introduced Principal Lead Mat Shy (Parkview), who presented cohort members: Principals Eric Banatao (Eastlake), Neil MacGaffey (Rosebank), Jonathan Strout (Camarena), and Chris Vickers (Casillas); and Associate Principal Erin Williamson (Camarena). The group presented a report on efforts to support Local Control and Accountability Plan (LCAP) goals, CAASPP results, and work to further students' social-emotional and physical development. They also answered questions from Board Members. Board Members thanked and commended the presenters and remarked on several aspects of the presentation. E. Report on the Implementation of Benchmark Education English Language Arts/English-Language Development Textbook Adoption Mr. Tessier introduced Professional Development and Academic Coaching Director Rochelle Carroll, who presented a report on implementation of the adopted materials. Mrs. Carroll provided information on the first year of implementation, touching on professional learning, analytics, and next steps. She introduced Teachers Diana Sanchez and Angelica Sandoval (Camarena) who shared their experiences and their best practices using Benchmark in the classroom. Board Members thanked the presenters; asked questions related to the professional learning, challenges faced in the adoption, fidelity in the implementation, how teachers feel about the adoption, and other. Board Member Farias asked them if the Board could grant them a wish to support the implementation, what would it be-ms. Sanchez said planning time. Board Members also commented on a variety of aspects of the materials adoption and the best practices highlighted by the teachers and commended the presenters on a great presentation and the teachers on their practices. President Bunker called a recess at 8:28 P.M. and reconvened at 8:36P.M. CVESD/BOARD MEETING MINUTES 119 MARCH 7, 2018

6 the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar. Before approval of the consent item, President Bunker pulled Item 6.B., Section C to be discussed separately. Motion: TAMAYO, Second: FARfAS, Vote: UNANIMOUS A. Adopt Board of Education Meeting Minutes: Special and Regular Meetings February 14, 2018, and Special Meeting February 22, 2018 B. Approve and/or Ratify Human Resources Items A Through J For Section C, Dr. Thiel explained the teachers being released are those who were hired on a temporary contract to work while permanent employees were on leave. He also answered questions from Board Members. Motion: TAMAYO, Second: HUMPHREY, Vote: UNANIMOUS C. Approve Memorandum of Understanding with Chula Vista Classified Employees Organization Regarding Catastrophic Leave D. Approve Memorandum of Understanding with Chula Vista Classified Employees Organization Regarding Probationary Employee Transfers E. Adopt Resolution Designating the Month of April 2018 as Public Schools Month in the Chula Vista Elementary School District F. Ratify Neighborhood Reinvestment Program Grant Agreement on Behalf of the Chula Vista Community Collaborative for the Period of February 13 Through June 30, 2018 G. Approve Wilkinson Hadley King & Co. LLP as Auditor for Fiscal Year for the District Financial and Compliance Audit and the Proposition E General Obligation Bond Program Financial and Performance Audit Required Under Proposition 39 H. Adopt Resolution Authorizing Utilization of the City of Mesa, Arizona, Contract No for Grounds Maintenance Equipment, Parts, Accessories, Supplies, Related Services, and Equipment for the Period of March 8, 2018, Through March 7, 2019 I. Approve Award of Prime Bid Package Nos. 3, 5, and 9 to Various Contractors for the Modernization/Renovation of Harborside, Karl H. Kellogg, and John J. Montgomery Elementary Schools in the Amount of $6,110,027 CVE SD/BOARD MEETING MINUTES 121 MARC H 7, 201 8

7 J. Approve Agreement with the Living Coast Discovery Center Foundation to Provide Environment and Coastal Resource Preservation Educational Programs for the Period of July 1, 2018, Through June 30, 2020, with the Option to Renew for an Additional One-Year Period K. Approve Overnight Study Trips for Fourth Grade Students from Lilian J. Rice Elementary School to the Star of India on May and May 23-24, 2018 L. Ratify Purchase Orders, Warrants, and Checks Written/Issued Through February 28, 2018 M. Approve and/or Ratify lnservice/travel Requests N. Approve and/or Ratify Requests for Use of District Facilities PUBLIC HEARINGS Public Hearings A. (1) Conduct Public Hearing on Discontinuance of Certain Classified Services; and Dr. Thiel explained that a hearing is required to receive input from the public on the discontinuance of certain classified services due to lack funds or lack of work. He said that after the hearing, the District requests the Board adopt the resolution to discontinue the services for the school year. Dr. Thiel said the District appreciates working closely with Mr. Zeitler to minimize the effects of the reductions. President Bunker opened the public hearing and asked if anyone wished to address this item. Computer Support Technician I Karen Anderson (Lama Verde and Rohr), Library Technology Technician Lori Manering (Parkview), Ms. Skala, and Mr. Zeitler spoke on this item. Board Members asked questions that were answered by Dr. Thiel. President Bunker closed the public hearing. (2) Adopt Resolution on Discontinuance of Certain Classified Services for the School Year Motion: HUMPHREY, Second: FARIAS Vote Ayes: BUNKER, HUMPHREY, FARIAS, Noes: REYES, TAMAYO CVESD/BOARD MEETING MINUTES 122 MARCH 7, 2018

8 B. (1) Conduct Public Hearing on Discontinuance of Particular Kinds of Certificated Services; and Dr. Thiel said that this public hearing and resolution is similar to the previous one, but for certificated services. He added that these services include part-time teaching instruction support, part-time resource teaching instruction, and part-time counseling positions. He also answered questions from Board Members. President Bunker opened the public hearing and asked if anyone wished to address this item. Ms. Skala spoke on this item. President Bunker closed the public hearing. (2) Adopt Resolution on Discontinuance of Particular Kinds of Certificated Services for the School Year Discontinuance: Part-Time Program Support-Teaching Instruction, Part-Time Site Resource Teaching-Instruction, and Counseling Services Motion: FARIAS, Second: HUMPHREY Vote: Ayes: BUNKER, FARIAS, HUMPHREY, TAMAYO, Abstain: REYES 8. ADMINISTRATIVE ACTION ITEMS A. (1) Approve Revisions to Fiscal Year Budget; Administrative Action Items Mr. Esquivel provided an overview of the major education proposals in the Governor's education budget; a summary of the District's General Fund budget; changes in revenues, expenditures, and contributions; Second Interim and multiyear projection assumptions; cumulative employer retirement costs; General Fund contribution to special education; and the multiyear projections through and , including numbers assuming cuts and assuming no cuts. He also talked about items the District is watching and answered questions from Board Members. Board Members thanked Mr. Esquivel, commended him for keeping the District in good financial standing, and commented on several items of the budget. CVESD/BOARD MEETING MINUTES 123 MARCH 7, 2018

9 (2) Approve Second Interim Financial Report at January 31, 2018; and (3) Certify District's Financial Status for Fiscal Year Motion: TAMAYO, Second: REYES, Vote: UNANIMOUS B. Accept Chula Vista Elementary School District Annual Audit Report Mr. Esquivel said the District is requesting the Board accept the audit performed by Wilkinson Hadley King & Co LLC (Wilkinson). He explained the Auditor is recommending an unmodified opinion, which is good and that the District's finances are fairly represented based on their review. However, there were two compliance findings, one related to class rosters with no questioned costs and another one related to unduplicated pupil count with questioned costs of approximately $143,000. Mr. Esquivel added that on both findings, the District has implemented changes to ensure these do not happen in any succeeding year. Mr. Esquivel introduced Wilkinson Partner Aubrey Mann, who presented a summary of the report. Ms. Mann said the report was delayed due to information from CaiPERS not being available for new disclosures being required. She thanked the District team for working with her to complete the report promptly once the information was submitted. Ms. Mann reiterated that Wilkinson issued an unmodified opinion and touched on the two compliance audit findings. President Bunker thanked Ms. Mann for the report. Motion: TAMAYO, Second: FARIAS, Vote: UNANIMOUS 9. FIRST AND SECOND READINGS, BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS First and Second Readings A. First Reading/Possible Revision: Proposed Amendments to Administrative Regulation , Community Relations, Uniform Complaint Procedures Dr. Thiel said revisions are proposed to the Administrative Regulation (AR) as a result of the Federal Program Monitoring (FPM), the District was advised to add language relating to any school employee intervening, if safe to do so, when witnessing incidents of unlawful discrimination. He added that the language was in another Board Policy, but the District was asked to include it in the AR also. Motion: REYES, Second: HUMPHREY, Vote: UNANIMOUS CVESD/BOARD MEETING MINUTES 124 MARCH 7, 201 8

10 B. First Reading/Possible Revision: Proposed Amendments to Board Policy and Administrative Regulation 6174, Instruction, Education for English Learners Mr. Tessier said that also during FPM, IT was recommended the District add language to the Board Policy (BP) and AR related to using California English Language Development Test (CELDT) results as reclassification criteria. He added that since the CELDT is being replaced by the ELPAC, the BP and AR will need to be revised again once the District receives direction from the California Department of Education on new reclassification criteria. Motion: TAMAYO, Second: REYES, Vote: UNANIMOUS. 10. GENERAL INFORMATION ITEMS/REPORTS A. Report Calendar to Board of Education Information Items/Reports Vice President Humphrey requested information on the feasibility of the District funding a portion of the computer technology teacher salary and on the logistics involved. Board Member Tamayo requested the District provide reports regarding progress with bargaining efforts. He requested the reports are provided in closed session, starting at the next Board meeting and until an agreement is reached. 11. BOARD COMMUNICATIONS Mrs. Bunker: Commented that she is constantly impressed by students, teachers, staff, and that she is very proud of the District and happy to be part of it. Added that tonight was the best meeting because she of all the stellar people who participated. Thanked the Rotary Club of Chula Vista for the generous donation [for the Speech Contest prizes], which was very special for the students. Board Communications Mr. Farias: Shared that he attended Eastlake's daughter/mom dance, saying that school dances are the only dances he currently attends. Commented that it was a lot of fun and they had a great time. Mrs. Humphrey: Said she was fortunate to judge the speech contest at Halecrest Elementary and that she attended the fourth grade finals. CVESD/BOARD MEETING MINUTES 125 MARCH 7, 2018

11 Shared that she attended the Chula Vista Hills Garden Club event where food and recipes were prepared from the garden grown at the site. Said that there were children who had taken the real food handlers class and who were preparing the food, then all the students rotated through stations to sample the food. Added that she spoke with the students who took the food handlers class and all of them wanted to be chefs. Said it was an awesome event and gave kudos to Jo Ellen Hamilton for her work with the garden. Remarked that she participated in Read Across America at Halecrest, Finney, Los Altos, and Olympic View and read her favorite children's book, Hey, Little Ant, a very good message. Said that all the students across grade levels appreciated the book and understood the message. Commented that she attended the [Chula Vista] Chamber of Commerce Installation to honor new Chamber President Dr. Escobedo. Said she attended a retirement party for Halecrest Secretary Angie Edrozo, adding that she taught three of Ms. Edrozo's grandchildren. Thanked Mr. Tessier for his work spearheading the Teacher of the Year Committee and said he brought a new level of class and appreciation to the event. Congratulated Mr. Millican on being recognized by the California School Public Relations Association. Dr. Reyes: Asked Dr. Escobedo about District plans regarding the scheduled March 14 walkouts. 12. SUPERINTENDENT'S COMMUNICATION Dr. Escobedo: In response to Board Member Reyes's question, said the District wants to create a very safe environment for students and has communicated directions to principals to conduct peaceful assemblies outdoors, and have related lessons for the students. Added that even though the District does not want the students to leave campus [for the walkouts] due to liability issues, it does want to give the kids and teachers a way to express their feelings and concerns regarding the national epidemic of violence and weaponry. Commented that he has provided staff pointers on the types of activities for the walkouts and they will work with school principals and school-level teams to decide what to do during that time. Shared that he had a great meeting with Captain [Vern] Sallee and Sergeant [Joe] Picone to discuss the safety community forum scheduled for Monday, March 12, 6 P.M., at Camarena. Invited everyone to attend the forum. Superintendent's Communication CVESD/BOARD MEETING MINUTES 126 MARCH 7, 201 8

12 13. ADJOURN TO CLOSED SESSION Closed Session President Bunker adjourned to closed session at 9:58P.M. in accordance with the following: Government Code Section 54957: Public Employee Discipline/ Dismissal/Release Government Code Section (d)(1 ): Conference with Legal Counsel - Existing Litigation in Joint Powers Authority Claim No Government Code Section (d)(2): Conference with Legal Counsel - Anticipated Litigation in Joint Powers Authority Claim No RECONVENE TO OPEN SESSION Open Session President Bunker reconvened to open session at 10:26 P.M. and said that Clerk Farias would make an announcement. Clerk Farias said that in closed session, the Board: Rejected claim in Joint Powers Authority Claim No Motion: TAMAYO, Second: FAR{AS Vote: Ayes: BUNKER, FAR{AS, HUMPHREY, REYES, TAMAYO Noes: NONE, Abstain: NONE 15. ADJOURNMENT Adjournment President Bunker adjourned the meeting at 10:28 P.M. edo, Ed.D., Secretary (t!ba t-ma~lerk THE NEXT REGULAR MEETING OF THE BOARD OF EDUCATION OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT IS SCHEDULED ON WEDNESDAY, APRIL 11, 2018, AT 6 P.M. CVESD/BOARD MEETING MINUTES 127 MARCH 7, 201 8