1. Approval of the Minutes of the Open Session Public Meeting of September 22, 2011.

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1 10/27/11 Chairman Allmann called the meeting to order. Flag Salute Administrative Assistant read the following statement: My name is Joan Haltigan, Administrative Assistant of the Jackson Township Municipal Utilities Authority. It is 5:30 p.m. and we will commence with the public portion of the regularly scheduled Public Meeting of October 27, Chairman Allmann requested a roll call. The October 27, 2011 Public Meeting of the Jackson Township Municipal Utilities Authority was called to order at 5:30 P.M. Present were Members Blake, Borys, Clayton, Rickabaugh, Chairman Allmann, Alternate Members Cladek and Sturmfels, along with the Assistant Executive Director, James Diaz, Administrative Assistant, Joan Haltigan, Executive Director, David Harpell and Principal Engineer, Earl Quijano. Also in attendance were Authority Engineer, Alan Dittenhofer and Authority Counsel, Michael McKenna. As Administrative Assistant, I publicly announce that in compliance with the provisions of the Open Public Meetings Act, adequate notice of the Public Meeting has been advertised in the manner prescribed by law, and that this statement would be entered in the minutes of this meeting. 1. Approval of the Minutes of the Open Session Public Meeting of September 22, Mrs. Rickabaugh made a motion to approve the minutes of the Open Session Public Meeting of September 22, Mr. Borys seconded the motion and was passed unanimously. 2. Questions/Comments from the Public With no one present from the public, Chairman Allmann closed the public portion of the meeting noting he would reopen it if needed. 5. Review of Executive Director s Report Engineering Committee Report Public Relations Committee Report Administrative Committee Report Mr. Harpell discussed the following items from the Executive Director s report. Mr. Harpell discussed the draft agreement with Fire District 4 with regard to connection fees. The district wants to connect to potable water but there is no meter on their existing well. It was decided to charge one equivalent house unit in order to come up with an initial connection fee and the Authority will then evaluate the usage over the next year to determine the actual usage. If the usage exceeds the residential estimate of 240 gallons per day, a supplemental

2 connection fee will be charged. With no objections, the Authority will request approval of the agreement this evening. Chairman Allmann noted that he will abstain from voting on this resolution. Mr. Harpell discussed the proposed surplus sale noting there are three vehicles on the list. Two (2) 2002 Ford Rangers and one (1) Dodge Caravan, all in need of repair, and some miscellaneous items. With no objections, a surplus sale will be scheduled next month on GovDeals.com. Next item discussed was some needed repair work on Well #10 at Six Flags Great Adventure (SFGA). The fire district inspected Well #10 and the walls are in need of repair. SFGA has authorized the Authority to utilize money remaining in their account to make the repairs which will be at a cost of $9, It was also noted that SFGA will proceed with a limited SCADA project which they will pay for directly. Mr. Harpell stated that HomeServe USA is still reporting positive feedback and the Authority will receive the amount of their charitable contribution for 2011 prior to the November Public Meeting. It is estimated the amount will be approximately $5, and the Board can designate who will receive the contribution. Last item discussed was the reimbursement from FEMA for Hurricane Irene, noting the Authority is expecting a refund of approximately $8, which will be finalized shortly. At this time discussion continued with regard to the Authority s recent power purchase agreement. It was noted that the Authority is dissatisfied with the current status of finalizing the agreement with the low bidder, Barrier Electric Co., Inc. Chairman Allmann stated that if some the issues cannot be worked out that the Authority look to the second bidder, Dobco Group, so not to miss the opportunity of solar power at the Hyson Road Water Treatment Plant. The Board made a motion and approved by resolution that if the issues are not resolved, the Authority may terminate the present power purchase agreement and revisit the proposal submitted by the second bidder, Dobco Group. It was also noted that Mr. Hiering s office has reviewed and approved this decision. Mr. Harpell will keep the Board informed. Administrative Committee Report There was no Administrative Committee Meeting this month but Mr. Harpell stated there will be a meeting scheduled next month to discuss some policy changes with the upcoming renewal of the union contract. Public Relations Committee Report There was no Public Relations Committee Meeting this month. Engineering Committee Report Mr. Quijano discussed the following: Final Quantities Change Order for the Legler Water Main Project. The Authority has agreed on the final credit for this project in the credit amount of ($114,076.85). The credit is due to the fact that Sambol Inc. was able to complete the project in approximately a month as opposed to expected 90 day time period which saved the Authority in the areas of traffic control and 2

3 materials. It was noted the biggest item was the savings in asphalt. The contractor decided to install the main closer to the edge of the road which resulted in less paving with a savings of approximately $53, in that area. Chairman Allmann noted that the Authority also saved 10% when this project was rebid. Mr. Harpell commended Mr. Quijano on his management on this project. With no questions, Mr. Quijano concluded the Engineering Report. DEVELOPER PROJECT On behalf of Remington, Vernick & Vena Engineers, Mr. Alan Dittenhofer stated there were no approvals to report this month.. 6. Assistant Executive Director s Report Finance Committee Report Personnel Committee Mr. Diaz discussed the issue last month with the Cash Management Report. The statements are back in order and will ratify the report for September not August. Mr. Diaz stated that the Finance Committee met on Monday, October 24, The total amount presented on the bill list was $549, and will be drawn from the following funds: 1. Capital Reserve Fund in the amount of $102, for Capital Projects; 2. Escrow Funds in the amount of $1, for Developer Work; 3. Customer Deposit in the amount of $ for Deposit Refund; 4. Revenue General Fund in the amount of $444, for Operating Expenses. The operating expense of $444, includes $225, for funding the payroll account. Mr. Diaz stated the 2011 Tax Lien for 2010 has been completed and we are receiving payments. Next item discussed was the proposed 2012 Water/Sewer Operating/Capital Budgets. Mr. Diaz stated that the Finance Committee has been working on the budgets for the last few months and it has been a challenging year but were able to arrive at a good budget for both water and sewer. Rates were also discussed to support the budgets and Mr. Diaz sated that the resolutions presented this evening would be to request that we proceed with the approval process of the budgets. Mr. Diaz also stated that he will continue working on rates and with the Boards review and approval will look to advertise for a rate hearing prior to the December 15, 2011 Public Meeting. Chairman Allmann requested approval from the Board and all agreed. Mr. Diaz discussed the purchase of manhole and valve box risers which was verbally approved by the Board last month. The purchase will be ratified this month from Bridgestate Foundry in the amount of $8, contract C , which came in a bit lower than anticipated. 3

4 PERSONNEL Mr. Diaz discussed the promotion of Mr. Vincent Hessler, Meter Reader for the Authority for the past year, who has applied for the position of Sewer Repairer/Water Repairer. This open position is a result of recent retirement of Paul Buksar. Mr. Hessler will be running the Vac Truck and believe he will do very well in this position. The next item discussed is the hire of Nicholas Festino to fill the vacant position of Meter Reader. Three candidates were interviewed for this position under the civil service title of Laborer. The Personnel Committee has reviewed and is looking for approval this evening. Mr. Diaz stated that Bob Smith has returned to work on light duty. 7. Consent Resolution Resolution Ratifying Cash Management Report for September Mrs. Rickabaugh made a motion to approve Resolution Mr. Borys seconded the 8. Resolutions Offered: Resolution Authorizing Payment of Vouchers, Deposit Refunds and Payroll. Mrs. Clayton made a motion to approve Resolution Mrs. Blake seconded the motion Resolution Approving Change Order No. 1 Final Quantities to Sambol Construction for Legler Service Area Water Systems Improvements Legler Water Main Extention C in the Credit Amount of ($114,076.85). Mrs. Rickabaugh made a motion to approve Resolution Mr. Borys seconded the Resolution Authorizing an Interlocal Agreement with the Jackson Township Fire District No. 4 for Potable Water Connection. Mrs. Clayton made a motion to approve Resolution Mr. Borys seconded the motion Chairman Allmann abstained Resolution Authorizing the Payment to Bridgestate Foundry Corporation, in the Amount of $8, Pursuant to Contract C for Manhole and Valve Box Risers. Mr. Rickabaugh made a motion to approve Resolution Mr. Borys seconded the 4

5 Resolution Authorizing Payment to CJ Contractors NJ, Inc. for the Repair & Replacement of Roof and Siding for Well #10 Located at Six Flags Great Adventure, Contracts C and C in the Total Amount of $9, Mrs. Borys made a motion to approve Resolution Mrs. Blake seconded the motion Resolution Authorizing an On-Line Public Auction for the Surplus of Personal Property No Longer Needed for Authority Use. Mrs. Rickabaugh made a motion to approve Resolution Mrs. Clayton seconded the Resolution Authorizing Approval of the 2012 JTMUA Sewer Operating Capital Budget State Version Mr. Borys made a motion to approve Resolution Mrs. Blake seconded the motion Resolution Authorizing Approval of the 2012 JTMUA Water Operating Capital Budget State Version Mr. Borys made a motion to approve Resolution Mrs. Rickabaugh seconded the Resolution Authorizing Promotion of Vincent Hessler to Sewer Repairer/Water Repairer. Mrs. Blake made a motion to approve Resolution Mrs. Clayton seconded the motion and it was passed unanimously Resolution Ratifying the Permanent Hire of a Classified Employee Nicholas Festino. Mrs. Rickabaugh made a motion to approve Resolution Mr. Borys seconded the motion and it was passed unanimously 9. Other Matters With no further matters to discuss, Mr. Borys made a motion to adjourn. Mrs. Rickabaugh seconded the Chairman Allmann declared the October 27, 2011 Public Meeting adjourned. End of Minutes 5