AMERICAN FORK CITY COUNCIL MARCH 13, 2018 REGULAR SESSION MINUTES

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1 AMERICAN FORK CITY COUNCIL MARCH 13, 2018 REGULAR SESSION MINUTES Members Present: Brad Frost Kevin Barnes Staci Carroll Barbara Christiansen Rob Shelton Clark Staff Present: David Bunker Wendelin Knobloch Terilyn Lurker Aaron Brems Kyle Maurer George Schade Kasey Wright Adam Olsen Darren Falslev Scott Sensanbaugher Mayor City Administrator Associate Planner City Recorder Fire Chief Finance Officer IT Director Legal Counsel Senior Planner Police Chief Public Works Director Also present: Annadine Marshall, Diego Carroll, Hillary Stirling, Ken Berg, and scouts and their leaders. Scouts present: Troop 820: Troop 1149: Troop 1160: Caden Campbell Dylan Crowther, Jared Walters Kaden Cook PUBLIC HEARING The American Fork City Council met in a public hearing on Tuesday,, in the American Fork City Hall, 31 North Church Street as follows: 7:25 p.m. - Receiving public comment on declaring certain items surplus and to be disposed of. There were no public comments. REGULAR SESSION The American Fork City Council met in a regular session on Tuesday,, in the American Fork City Hall, 31 North Church Street, commencing at 7:30 p.m. 1 P a g e

2 1. Pledge of Allegiance; prayer by Clark ; roll call. Mayor Frost welcomed everyone to the meeting. Those present recited the Pledge of Allegiance and offered a prayer. Roll call was taken. 2. Twenty-minute public comment period limited to two minutes per person. Annadine Marshall, the Pantry Manager for Tabitha s Way Food Pantry in American Fork, presented a report of their activities in She explained that Tabatha s Way supplied free groceries to families in need across Utah County. Last year, they provided food assistance to 9,715 client shoppers, which calculated to 28,247 family members. She said that 57% of those were children. In 2017, they provided over 300 Thanksgiving dinners, 200 Christmas dinners, and they sent 758 stuffed backpacks to the local school district. After a client s initial application, they conduct a review every three to six months, and they have relationships with Deseret Industries and other organizations to help clients find jobs. Ms. Marshall reported that they had over 17,000 volunteer hours, not including the scouting Food Drive occurring later that week. Thousands of hours were donated by local businesses, citizen groups and individuals. She also reported that 22% of their clients were from American Fork, 25% were from Pleasant Grove, and only a small percentage of their clients were homeless. Ms. Marshall thanked the City for their support. Mayor Frost said that it was a privilege to have the Tabatha s Way in American Fork, and there was an incredible need for their services. He said the City and the residents would continue to support them. Diego Carroll, a resident, commented on the proposed changes to the Transit Oriented Development (TOD) which was recently discussed by the Planning Commission. He supported the City s efforts, but he had a few concerns and wanted to provide some insight. Mr. Carroll gave a brief background of his education and career and said that he was working for UTA and UDOT in creating walkable neighborhoods. He was concerned about getting rid of alleys and rear-loaded garages, which was critical to TOD developments. TOD areas would require a different kind of development than what the City was used to. Mr. Carroll requested that the City step back and look at the impact of making the changes requested by the Planning Commission, and he recommended that the City meet with qualified professionals before adopting the code. 3. City Administrator's Report. David Bunker reported that he met with Josh Walker, the Chamber of Commerce, and Habitat for Humanity regarding their plans for a Resource Fair for the residents of the campground. They would be providing information regarding opportunities for assistance with affordable housing. He also reported that the Fire Department would be conducting fire hydrant checks, which would take eight to ten weeks to complete. Mr. Bunker said that the City crew would also be working on the parking area on the west side of the amphitheater. 2 P a g e

3 Mr. Bunker then reported that staff went to 1120 North and looked at the Lakeside Farms project. The north side was in rough shape and they had looked into hiring a contractor to do the work there. However, the cost was more than staff had anticipated, so City crews would perform the work. 4. Council Reports Christiansen met with TAF and they would like to add more board members. Shelton thanked staff for looking into 1120 North. He then reported that he had attended the Dispatch Meeting, and there had been some disagreement about fees. He felt that the fees should be kept at the same rate rather than being reduced. He would report back to the City Council when a final decision was made. He also attended Spanish Fork s Chamber of Commerce meeting and they were very complimentary of what American Fork was doing. Shelton then spoke about Mayor Hadfield s funeral and said that it truly was a celebration of love. Barnes had nothing to report. Carroll attended a Steel Days meeting on February 28 th, and they were building on the foundation of the committee last year. She also attended the Chamber of Commerce Board meeting and they were starting a strategic plan, and she participated in the Tri-Chamber luncheon. Finally, she said that she was able to attend the ribbon cutting for Renew and Redo. had nothing to report. 5. Mayor's Report Mayor Frost also attended the ribbon cutting for Renew and Redo. COMMON CONSENT AGENDA (Common Consent is that class of Council action that requires no further discussion or which is routine in nature. All items on the Common Consent Agenda are adopted by a single motion unless removed from the Common Consent Agenda.) 1. Approval of the February 20, 2018 Minutes 2. Approval of the February 27, 2018 Minutes Mayor Frost noted there were some minor changes to the February 27 th minutes. Shelton moved to approve the Common Consent Agenda with the minor changes to the February 27, 2018, minutes. seconded the motion. Voting was as follows: 3 P a g e

4 APPROVED [UNANIMOUS] Rob Shelton, Clark, ACTION ITEMS 1. Ratification of City payments (February 20, 2018 to March 6, 2018) and approval of purchase requests over $25,000. moved to approve the City bills for payment and purchase requests over $25,000. Christiansen seconded the motion. Voting was as follows: ADOPTED [UNANIMOUS] Clark, Barbara Christiansen, 2. Review and action on subdivisions, commercial projects, condominiums, and PUD's including 1) plat approval; 2) method of satisfaction of water rights requirements; 3) posting of an improvement bond or setting of a time frame for improvement installation; and 4) authorization to sign the final plat and acceptance of all dedications to the public and to have the plat recorded. a. Review and action on the final plat for Timp Professional Industrial Plat A, located in the area of 1375 South 500 East in the PI-1 Planned Industrial zone. (Requested by Adam Olsen, Planning) Adam Olsen explained that the site plan for this project was approved by the Planning Commission last year. The request before them was to subdivide the property, and the Planning Commission recommended approval. Carroll moved to approve the final plat for Timp Professional Industrial Plat A and to authorize the Mayor and City Council to sign the plat and accept the dedications with instructions to the City Recorder to withhold recording of the plat subject to all conditions identified in the public record associated with the February 21, 2018, Planning Commission meeting. seconded the motion. Voting was as follows: 4 P a g e

5 APPROVED [UNANIMOUS] Staci Carroll, Clark, 3. Review and action on a resolution declaring certain items surplus and to be disposed of. (Requested by Terilyn Lurker, Recorder) Shelton moved to approve Resolution No R authorizing the declaration of certain items surplus and to be disposed of. Barnes seconded the motion. Voting was as follows: APPROVED [UNANIMOUS] Rob Shelton, Kevin Barnes, 4. Review and action on an ordinance adding Section 1.22 of the City Code relating to records access and management. (Requested by Terilyn Lurker, Recorder) Barnes noted that this was a completely new ordinance rather than an amendment to an existing code. moved to adopt Ordinance No adding Section 1.22 of the City Code relating to records access and management. Christiansen seconded the motion. Voting was as follows: ADOPTED [UNANIMOUS] Clark, Barbara Christiansen, 5. Review and action on an ordinance creating Chapter of the American Fork City Code providing restrictions and regulations for lift stations and force mains. (Requested by Scott Sensanbaugher, Public Works) Barnes noted that this was also a new ordinance to the City Code. Shelton moved to approve Ordinance No regulating lift stations and force mains as presented by staff. Barnes seconded the motion. Voting was as follows: 5 P a g e

6 ADOPTED [UNANIMOUS] Rob Shelton, Kevin Barnes, 6. Adjournment. Shelton moved to adjourn the meeting. seconded the motion. All were in favor. The meeting adjourned at 8:10 p.m. Terilyn Lurker, City Recorder 6 P a g e