COMMON COUNCIL MEETING WEDNESDAY, JANUARY 2, :00 P.M. - COUNCIL CHAMBERS MUNICIPAL BUILDING

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1 COMMON COUNCIL MEETING WEDNESDAY, JANUARY 2, :00 P.M. - COUNCIL CHAMBERS MUNICIPAL BUILDING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MINUTES OF COUNCIL MEETING HELD: December 18 & 27, 2018 COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT (Members of the public who wish to address the Council on specific agenda items must register their request in writing before the meeting begins) COMMITTEE REPORTS: Finance Committee December 19, 2018 COMMUNICATION & RECOMMENDATIONS: Public Works Commission December 18, ) Branding Committee appointment: Joe White, 1101 Industrial Dr., Ste. 5, replacing Susan Dascenzo REPORTS & MISCELLANEOUS BUSINESS: Payroll Summaries December 5-18, 2018 Redevelopment Authority December 17, 2018 COMMENTS AND SUGGESTIONS FROM CITIZENS PRESENT (Members of the public who wish to address the Council on specific agenda items must register their request in writing before the meeting begins) ADJOURNMENT Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker.

2 COUNCIL PROCEEDINGS Mayor David called the regular meeting of the City of Watertown Common Council to order at 7:00 p.m. on Tuesday, December 18, 2018, in the Council Chambers at City Hall. ROLL CALL Roll call showed the following members present: Ald. McFarland, Tortomasi, Berg, Larsen, Zgonc, Raether, Tietz, Maron and Kilps. Absent: None. Also present: Police Chief Kaminski, Fire Chief Kraig Biefeld, Engineer Jaynellen Holloway, City Attorney Rose Simon-Silva, Zoning Administrator Jacob Maas and Clerk/Treasurer Elissa Meltesen. PLEDGE OF ALLEGIANCE The Council recited the Pledge of Allegiance to the American flag. MINUTES OF PRECEDING MEETING Mayor David inquired if there were additions or corrections to the minutes of the meeting held Tuesday, December 4, There being none, the minutes were approved as presented. COMMENTS & SUGGESTIONS FROM CITIZENS PRESENT Ina Trummer, 807 Fieldcrest Court was present to express her irritation over the increase of $275 in her property tax bill. She stated that she feels the Police and Fire Departments are the only departments run efficiently in Watertown. She also mentioned an increase last year in her water bill and questioned why the emergency fund was not used for the treatment plant. She added that she doesn t feel the City should have debt and further stated she is tired of paying for services she doesn t use. COMMITTEE REPORTS Finance Committee, December 10, Minutes of November 20 & 26, 2018 meetings. Motion carried to approve the minutes. Hiring part-time Public Health Program Assistant (clerk/typist). Motion carried to approve this position. Purchase of studio cameras. Due to previous savings there are still funds available for purchase and installation of three new studio cameras. Motion passed 4-1 to approve this purchase. Advertise open Water & Wastewater Utilities Supervisor position. This position would replace having Assistant Directors in both Water and Wastewater. Motion carried to approve this change and advertise the position. Status of Water Department Crew Leader position to commence after hiring of Water & Wastewater Supervisor. Motion carried to approve this position with recommendations for pay depending on if the position is filled by a current employee or someone from the outside. Reposition in the pay scale, Customer Service Rep to Administrative Assistant I for Utilities. Motion carried to approve this change and reposition in the pay scale Capital Improvement Plan update. Water Systems Manager Hartz informed the Committee that some projects were not completed in 2018 due to the weather but these funds will be carried forward to next year to complete these projects Carryover requests. Motion carried to approve the carryover request list, which will be forwarded to the Common Council on December 27, Mayor David noted there may be a couple of items added. Hiring of high school intern for Engineering Department. Motion carried to approve this hiring. Increase in steps for Fire Chief Biefeld, Police Chief Kaminski & Clerk/Treasurer Meltesen. Mayor David explained that due to pay and equity issues he is recommending these changes. Motion carried to approve the changes effective with the next available pay period. Cable Director position at Grade I, Step 2. Motion carried to approve this change which was approved in the 2019 Budget. City Engineer position moving to Grade T, Step 9. Following discussion, motion was made to change this from Grade T, Step 9 to Grade T, Step 8, motion to approve this pay rate passed on a 3-2 vote. Health Department Assistant Director position at Grade M, Step 3. Motion carried to approve this position change. Assistant City Engineer position at Grade P, Step 1. Motion carried to hold this over to the next meeting. Step changes for Class III- 1

3 General Maintenance, Class IV-Light Equipment & Class IV-Light Equipment Lead positions. Motion carried to approve these changes in pay scale year end budget amendments. Motion carried to recommend this to the Common Council. Payroll resolution. Due to issues with some previous agenda items, motion carried to lay this over until the next Finance Committee meeting. Report received and placed on file. Plan Commission, December 10, Site Plan Review Committee minutes of November 26, 2018 & Plan Commission minutes of November 26, Motion carried to approve the minutes. 822 West Street, CUP, Public Hearing Vehicle Repair and Maintenance. Paul Harvey and Saniter, LLC are proposing a car detailing shop at 822 West Street which is zoned General Industrial (GI). Curt Obeiblz voiced concern about noise and traffic. No other speakers were present and the hearing was closed. 822 West Street, review and make recommendations, CUP. Motion carried to approve this CUP without conditions. Extraterritorial CSM, N8741 Kelm Road. Anthony Schadt is looking to create a acre parcel from a 26-acre parent parcel. Motion carried to approve Preliminary CSM with addition of the Airport Protection Zone note. Hunter Oaks Subdivision, Bielinski Homes, Inc., Plats and CSM. Bielinski Homes is looking to build 26 2-unit condominiums over 3 phases. Motion carried with denial of Preliminary Condominium Plats/CSM for Phase II until vacation of Belmont Street is completed and approval of Preliminary Condominium Plats/CSM with conditions for Phase I as identified by the Plan Commission. 713 S. Second Street, Condo Plat. David Rorge is proposing turning the current duplex into a condominium. Motion carried with conditions identified by the Plan Commission. Report received and placed on file. Public Works Commission, December 11, Minutes of November 27, Motion carried to approve the minutes. Request to retract grass mowing bill for 409 S. Washington St. Motion carried to retract bill due to the fact that current owner did not own the property at the time of the notice. Proposal/quote from WE Energies for lighting municipal lot on Madison Street. Motion carried to approve the light and billing rate. Update on businesses using the City recycling Program. Most businesses signed up for this service are not being billed correctly. This has now been corrected and letters sent to the affected businesses. Purchase of leak detection equipment, Water Department. Motion carried to approve this purchase. Purchase of Trimble R2 RTK Rover GPS equipment for measurement and data collection in the field, Water Department. Motion carried to approve this purchase. Repair of Centrate Tank Mixer, Wastewater Department. There was an unscheduled mechanical breakdown which needs to be repaired. Motion carried to approve the proposal from Xylem to repair this mixer. GE Digital (Gray Matter) software annual license support renewal, Wastewater Department. Motion carried to approve this annual renewal. Purchase of Fixx equipment asset management software package, Wastewater Department. Motion carried to approve this purchase. Funding account amendments to 2018 Annual Street Project resolutions. Motion carried to amend 2018 Annual Street Project contracts to include all applicable funding accounts Tub Grinding proposal from MaxR Recovery. Motion carried to approve the proposal from MaxR Recovery for 2019 tub grinding services. Report received and placed on file. COMMUNICATIONS AND RECOMMENDATIONS Mayor David recognized Robert Schwerer of the Water Department for his 10 years of service. ACCOUNTS PAYABLE Certified accounts in the amount of $242, were presented for payment. Ald. Tietz moved to pay all certified accounts, seconded by Ald. Kilps and carried by roll call vote: Yes-9; No-0. (Listing of accounts payable on file and open for public inspection in the Clerk/Treasurer s office.) 2

4 REPORTS AND MISCELLANEOUS BUSINESS The following reports were presented: Airport Commission-Nov. 14, 2018; Cable TV Regulatory Board-Nov. 13, 2018; Cash & Investment Summary-Nov. 30, 2018; Licensing Board-Dec. 12, 2018; Main Street Program-Nov. 14, 2018; Payroll Summaries Nov. 21-Dec. 4, 2018; Police & Fire Commission-Nov. 12, 2018; Reserve Balances-Nov. 30, 2018; Site Plan Review Committee-Dec. 10, All reports accepted as presented. LICENSES Applications for beverage operator licenses for year ending June 30, 2019: Jennifer D. Blank, Shawn D. Fretwell, Kirstina N. Kienitz, Jennifer L. Lemke, Mathiew B. Johnson, Jamie Lee Meyer, Gregg C. Peirick, Frederick W. Pugh, Okeyin Riles, Gena Rowley, Nicholas R. Schultz, Dylan S. Schwersinske, Harmanjeet Singh, Jenell A. Sontag, Rhonda C. Wagner, Tevin Warren, Amanda R. Zins. Ald. Maron moved to approve the licenses, seconded by Ald. Raether and carried by voice vote. The following made application for a Class B Malt and Class C Wine license: EYM Pizza of Wisconsin LLC, dba Pizza Hut, 1504 S. Church St., Kimberly Berquist, Agent. Ald. Larsen moved to approve the license, seconded by Ald. Tietz and carried by voice vote. ORDINANCES Ord. #18-15, to adopt the Planned Unit Development, General Development Plan (GDP) and Precise Implementation Plan (PIP) under Section for 426 N. Montgomery Street (with a positive recommendation) was presented. Sponsor: Mayor David. From: Plan Commission. Ald. Zgonc moved for the adoption of this ordinance on its second reading, seconded by Ald. Larsen and carried by roll call vote: Yes-8; No-0; Abstain-1 (Berg). Ald. Larsen moved to amend the ordinance to reflect the following hours: Monday through Thursday 9 a.m. to 9 p.m.; Friday 9 a.m. to 10 p.m.; Saturday 8 a.m. to 10 p.m. and Sunday 8 a.m. to 8 p.m. Motion was seconded by Ald. Tietz and carried by roll call vote: Yes-8; No-0; Abstain-1 (Berg). RESOLUTIONS Exhibit #8726, to authorize purchase of Trimble R2 RTK Rover GPS equipment from Seiler Geospatial of Milwaukee, WI was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. McFarland and carried by roll call vote: Yes-9; No-0. Exhibit #8727, to authorize an agreement with Fixx Software of Toronto Canada for purchase of Fixx software, implementation and training was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Raether and carried by roll call vote: Yes-9; No-0. Exhibit #8728, to authorize purchase of equipment for locating leaks underground from Gutermann Inc. of Newmarket, NH was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Raether and carried by roll call vote: Yes-9; No-0. Exhibit #8729, to authorize adopting right-of-way dedication for 713 N. Second St. (PIN: ) was presented. Sponsor: Mayor David. From: Plan Commission. Ald. Zgonc moved for adoption, seconded by Ald. Tortomasi and carried by voice vote. Exhibit #8730, to authorize entering into an agreement with Max-R Recovery of Sussex, WI for 2019 tub grinding was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved to lay this resolution over to the next meeting, seconded by Ald. Larsen and carried by voice vote. 3

5 Exhibit #8731, to approve amendments to Annual Streets account assignments was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Raether and carried by roll call vote: Yes-9; No-0. Exhibit #8732, to approve change order #2 to the 2018 Curb, Gutter and Sidewalk Replacement Project was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Larsen and carried by roll call vote: Yes-9; No-0. Exhibit #8733, to approve change order #1 to the final 2018 Bituminous Surfacing Project was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Zgonc and carried by roll call vote: Yes-9; No-0. Exhibit #8734, to approve acquisition of property at 301 N. Second Street and authorizing public dedication and use was presented. Sponsor: Ald. Tietz. From: Parks, Recreation & Forestry Commission. Ald. Tietz moved for adoption, seconded by Ald. Tortomasi and carried by roll call vote: Yes-8; No-1 (McFarland). Exhibit #8735, to authorize purchase of three JVC GY-HM660 ProHD mobile news streaming cameras from VSA Chicago for Cable TV was presented. Sponsor: Mayor David. From: Finance Committee. Ald. McFarland moved for adoption, seconded by Ald. Tortomasi and carried by roll call vote: Yes-9; No-0. ADJOURNMENT There being no further business to come before the Council at this time, Ald. Larsen moved to adjourn, seconded by Ald. Raether and carried by voice vote at 7:35 p.m. Elissa Meltesen, Clerk/Treasurer (Complete video of Council Proceedings on DVD.) (DISCLAIMER: These minutes are uncorrected; any corrections will be noted in the proceedings at which these minutes are approved.) 4

6 COUNCIL PROCEEDINGS Mayor David called the special year end meeting of the City of Watertown Common Council to order at 4:30 p.m. on Thursday, December 27, 2018, in the Council Chambers at City Hall. ROLL CALL Roll call showed the following members present: Ald. McFarland, Tortomasi, Berg, Larsen, Zgonc, Raether, Tietz, and Maron. Absent: Kilps. Also present Fire Chief Kraig Biefeld, Engineer Jaynellen Holloway, and Clerk/Treasurer Elissa Meltesen. COMMITTEE REPORTS Finance Committee, December 18, Minutes of Dec. 10, 2018 meeting. Motion carried to approve the minutes. Title and compensation of current City Engineer for Compensation had been previously set, this was to discuss title only. Following discussion, a motion to approve the title of City Engineer/Public Works Director failed on a 2-3 vote. Next, a motion carried by 3-2 vote to use the title City Engineer/Capital Improvement Projects Coordinator. Title and compensation of current Civil Staff Engineer for After discussion, motion carried on a 4-1 vote for Andrew Beyer to be promoted to Assistant City Engineer at Grade P, Step Payroll Resolution. Motion carried by 4-1 vote to approve the Payroll Resolution and recommend it to the Common Council. A typo in the minutes was noted by Ald. Larsen. The Clerk will correct this before placing the report on file. ACCOUNTS PAYABLE Certified accounts in the amount of $611, were presented for payment. Ald. Tietz moved to pay all certified accounts, seconded by Ald. Larsen and carried by roll call vote: Yes-8; No-0. (Listing of accounts payable on file and open for public inspection in the Clerk/Treasurer s office.) RESOLUTIONS Exhibit #8730, to authorize entering into an agreement with Max-R Recovery of Sussex, WI for 2019 tub grinding was presented. Sponsor: Ald. Maron. From: Public Works Commission. Ald. Maron moved for adoption, seconded by Ald. Raether and carried by roll call vote: Yes-8. No-0. Exhibit #8736, to approve emergency purchase of LifePak 12 EKG Monitor was presented. Sponsor: Mayor David. Ald. Larsen moved for adoption, seconded by Ald. Tortomasi and carried by roll call vote: Yes-8; No-0. Exhibit #8737, to approve carry over amounts from 2018 budget to Sponsor: Mayor David. From: Finance Committee. Ald. Berg moved for adoption, seconded by Ald. Tietz and carried by roll call vote: Yes-8; No-0. Exhibit #8738, to approve the 2019 Payroll Resolution fixing annual salary or hourly rates to be paid to city officials, supervisory, and non-union personnel was presented. Sponsor: Mayor David. From: Finance Committee. Ald. McFarland moved for adoption, seconded by Ald. Tortomasi and carried by roll call vote: Yes-8; No-0. Exhibit #8739, to amend the 2018 budget was presented. Sponsor: Mayor David. From: Finance Committee. Ald. Larsen moved for adoption, seconded by Ald. Zgonc and carried by roll call vote: Yes-8; No-0. ADJOURNMENT There being no further business to come before the Council at this time, Ald. Larsen moved to adjourn, seconded by Ald. Maron and carried by voice vote at 4:43 p.m. Elissa Meltesen, Clerk/Treasurer (Complete video of Council Proceedings on DVD.) (DISCLAIMER: These minutes are uncorrected; any corrections will be noted in the proceedings at which these minutes are approved.) 1

7 FINANCE COMMITTEE Wednesday, December 19, 2018 The Finance Committee met on the above date at 4:30 p.m. in rooms 2041 & 2044 of the Municipal Building. The following members were present: Mayor John David, Ald. McFarland, Tortomasi and Kilps. Also present were Labor Attorney Dan Vliet, Police Officers Chris Karnatz & Kathy Riedl, & Union Rep. Jerry Biggart. 1. Call to order. Mayor David called the meeting to order at 4:30 p.m. 2. Closed Session per Wis. Stat (1)(e) for Police Union negotiations. Motion was made by Ald. Kilps, seconded by Ald. McFarland to move into closed session. A roll call vote was taken & passed unanimously. 3. Reconvene to open session. Ald. Tortomasi moved to reconvene to open session, seconded by Ald. Kilps & passed unanimously. During closed session a tentative agreement was made with the Police Union. 4. Adjournment. There being no further business to come before the Finance Committee, motion was made by Ald. Tortomasi, seconded by Ald. McFarland to adjourn, the time being 6:45 p.m. Motion passed unanimously. Respectfully submitted, John David Mayor NOTE: These minutes are uncorrected & any corrections made thereto will be noted in the proceedings at which these minutes are approved.

8 Public Works Commission December 18, 2018 Public Works Commission met on above 6:45 PM in Room 2040 of City Hall w/ the following members and guests present: Aldermen Bill Maron, Kurt Larsen, Tim Raether, Rick Tortomasi, plus City Engineer Jaynellen Holloway, Staff Engineer Andrew Beyer, Street Superintendent Randy Franks, and Water Systems Manager Peter Hartz. 1. Call to order: Chairman Bill Maron called the meeting to order at 6:45 PM. 2. Approval of Public Works Commission minutes from December 11, 2018: The minutes from the December 11, 2018 Public Works Commission meeting were reviewed. A motion was made by Kurt Larsen to approve the minutes, seconded by Tim Raether & passed unanimously. 3. Review & approve Change Order No. 3 for 2018 Pavement Marking Project: Staff Engineer Andrew Beyer presented that the final pay application and quantity list for the 2018 Pavement Marking contract differed from Agreement quantities. Change Order No. 3 reduces the contract price by $3, to the final contract price of $205, to reflect completed work. A motion was made by Kurt Larsen to approve Change Order No. 3 for the 2018 Pavement Marking Project, seconded by Tim Raether & passed unanimously. 4. Review & approve Change Order No. 2 for 2018 Curb & Gutter & Sidewalk Project: Staff Engineer Andrew Beyer presented that all work in the 2018 Curb & Gutter & Sidewalk Project was not completed in Work not completed in 2018 will be rebid in The final change order reduces the contract price by $134, to a final contract price of $278, A motion was made by Kurt Larsen to approve Change Order No. 2 for the 2018 Curb & Gutter & Sidewalk Project, seconded by Tim Raether & passed unanimously. A resolution will be presented to the Common Council for approval. 5. Review & approve Change Order No. 1 for 2018 Bituminous Surfacing Project: Staff Engineer Andrew Beyer presented that all work in the 2018 Bituminous Surfacing Project was not completed in Additionally, temporary paving (2 skim coat) was needed on Kathryn Court and Sand Street to get through the winter. The work not completed in 2018 will be rebid in The final change order reduces the contract price by $103, to a final contract price of $360, A motion was made by Tim Raether to approve Change Order No. 1 for the 2018 Bituminous Surfacing Project, seconded by Kurt Larsen & passed unanimously. A resolution will be presented to the Common Council for approval. 6. Adjournment: There being no further business to be conducted, a motion was made by Kurt Larsen to adjourn at 6:47 PM, seconded by Bill Maron & approved unanimously. Respectfully submitted, Bill Maron Chairman

9 CITY OF WATERTOWN OFFICE OF THE MAYOR January 2, 2019 TO: MEMBERS OF THE COMMON COUNCIL I would appreciate your consideration of the following appointment: Branding Committee Joe White, 1101 Industrial Dr., Ste. 5, replacing Susan Dascenzo Thank you for your consideration. Sincerely, John David Mayor

10 PAYROLL SUMMARIES For the Period of: 12/5/ /18/2018 Overtime Y-T-D Employees Regular Overtime Costs this Overtime Overtime Total Department FT PT Hours Hours Pay Period Costs Budget Payroll Police , , , , , Police Dispatch , , , OT cost includes FLS OT payments Fire , , , , , Municipal Court , Mayor , Bldg. Inspection , , Attorney , Clerk/Treasurer , Cable TV , Engineering , Health , , , Library , , Municipal Building , , , Senior Center , Solid Waste , , , Street , , , , , Park , , , Forestry , Recreation , Pools , , Wastewater , , , Water Dept , , , Crossing Guards , Police Auxiliary Fire Auxiliary , Alderpersons , TOTALS , , , , , FT PT

11 Redevelopment Authority for the City of Watertown Turning Opportunity into Results December 17, :00 pm Watertown City Hall, Council Chambers (2 nd floor) MINUTES 1. Pledge of Allegiance 2. Roll Call: Present: Brad Kuenzi, David Zimmermann, Bill Maron, Matt Zastrow, Ken Berg, Rob Marchant. Nate Salas joined the meeting at 8:00 pm. 3. Determination of Quorum and Call to Order 4. Minutes of Previous Meeting: There was a motion by Zimmermann, seconded by Zastrow to approve the minutes of the previous meeting. The motion carried Public Comment: There was no public comment. 6. Training segment Fish presented on trends in multi-family housing and the economic impacts of downtown residential development 7. Presentation and discussion: Proposal received for downtown redevelopment TWall Enterprises. Discussion may lead to action to initiate a Letter of Intent with Developer. Terrence Wall of TWall Enterprises presented background on the company and their operations. He briefed the RDA on how their business model would perform best with 2-3 buildings or more in the community to create economies of scale with on-site leasing and maintenance staff. Building would be higher quality, sustainable materials, HVAC, sky deck overlooking the river, high quality finishes and construction, security cameras at every door, underground parking. Construction costs have gone up 28% in one year and labor costs have gone up. Berg asked about a market study; Baker Tilly will be retained to conduct a study. TWall Enterprises likes Watertown for its commuter proximity to Madison and Milwaukee. Additionally, the strong downtown and river are both big draws. Building would potentially be three or four stories. Mr. Wall made recommendations on the amenities/construction of the town square. He noted to keep it flat, flexible, wired for electricity and water, because it s about the events where the budget should be spent. Brad Kuenzi asked about what Terrence s definition of long term is: reply: Multigenerational. Would like his daughter to own it someday. Zastrow asked besides the Riverwalk what else does the RDA/City need to do to attract tenants

12 to downtown? Wall replied: Condos/zero-lot-line residential along the river (owner occupants); Programming the town square is the most important; continuing the Riverwalk with pedestrian connections; bike paths; suggested a hotel would have to be 120 rooms to support the management staff. Zastrow asked about upgrades and maintaining high quality units: Mr. Wall replied they put in all the right things up front (high quality flooring), keep them up continuously; money is kept in reserve for replacement of appliances, flooring, HVAC; etc. Marchant made a motion that the RDA proceed with a letter of intent/mou granting TWall exclusive right to work with RDA to work toward a developer agreement, expiring June 30, Second by Berg. Discussion: Marchant wants to send a strong signal for a great partnership in transforming the vitality of downtown which fits with the aesthetic in the downtown. Many items to work through, but Marchant believes we should proceed since we ve found a strong partner. Nate Salas joined the meeting. Maron stated he likes the concept and agrees with the thought that a hotel on the river may not be the best use of river front property. Berg likes that this development takes the pressure of developing the parking ramp on the library property off of the RDA. This development sets the quality bar high to start. Zimmermann stated the track record is exceptional with multiple developments over the years. Kuenzi respects the humility of the developer and quality of the product, as well as the longevity of ownership. Zastrow is supportive of the LOI and the RDA needs to continue to move forward with other developments downtown, making sure we are capturing every opportunity we can. Marchant called a roll call vote: AYE: Salas, Kuenzi, Zimmermann, Maron, Zastrow, Berg, Marchant. Motion carried Status reports a. Loan review team Zastrow No new loans or grants b. Community support/communication - Fish/Rippe i. Town Square Naming update Fish introduced a listing eight name possibilities for the Town Square and suggested a public vote. Marchant suggested the RDA have this placed on the ballot for April. Fish will follow up with seeking approval to have this on the ballot. ii. Social media data - None c. Common Council Liaison Maron: The City will be seeking a subcontractor to demolish the upper level of Market Street Inn with demolition to begin very soon. The RDA would like to be notified when this will happen so we can get photographs. d. Executive Director update Fish i. 100 block of W. Main St. property and tenant relocation updates: residential tenants are beginning to move out. Rent collection has been somewhat of a challenge from some tenants. Berg suggested the properties should be somewhat maintained. ii Industrial Drive tenant lease updates Fish reported that there are two tenants interested in two open spaces but have not worked out

13 lease terms yet. When they do, the leases will come to the RDA for approval. Public works installed a pump for one of the loading dock areas. iii. Downtown properties requesting RDA help in transitioning Fish reported she is still assisting tenants from the 100 block find new spaces. iv. Strategy process update: Fish has met with all of the RDA board members individually to capture their thoughts on future RDA strategy and will meet with Marchant in the near future. Public input to be received in January at the RDA s next meeting. 9. Review/Approval - financial reports: There was a motion by Zastrow, second by Maron to approve financial reports. Motion carried Presentation/Discussion 2019 budget The budget is in development and Fish will send out draft budget prior to agenda packet so there will be time to review prior to the January meeting. 11. Discussion/Approval Business Incubator: new tenant leases and build-out requests. Fish asked for guidance on negotiating with tenants on tenant space build-out costs. Kuenzi stated we should provide the box but at the rents we are charging, the tenants should fund the build out. Berg stated since the building is an income source on which we are reliant, we need to take into consideration the length of their lease. Based on the investment, the lease term can be lengthened. There was consensus on the fact that the affordable rate doesn t justify buildout support. 12. Resolution Approving request from Mainstreet re: funds for expanded façade program Melissa Lampe from Watertown Mainstreet presented a list of past projects and a list of potential future projects. Salas asked if the RDA could get marketing recognition on the projects. Marchant would like to make sure larger projects are the ones who use the program. Berg expressed interest in seeing the money spread over more properties as opposed to fewer. There was a motion by Maron, seconded by Salas to approve the resolution presented. Salas would like to see which projects the money will be spent on prior to Mainstreet granting the funds. Lampe reported the Historic Landmarks Commission would be approving all façade grant project and then they would be presented to the RDA. Roll call vote: AYE: Salas, Kuenzi, Zimmermann, Maron, Zastrow, Berg, Marchant. Motion carried Resolution Approving grant request for Scott Nelson/100 E. Main Street/Clara s Antiques There was a motion by Berg, seconded by Kuenzi to approve the resolution granting funds to Scott Nelson. Marchant asked how we will know the funds were spent on the project. Fish stated she would inspect the property and approve invoices from contractors. Roll call vote AYE: Salas, Kuenzi, Zimmermann, Maron, Zastrow, Berg, Marchant. Motion carried Resolution Approving Executive Director contract for 2019 Marchant commented that he appreciates all that Fish has done for the RDA in the past year and the workload is not going

14 to do down in the future. Salas also commented that none of this work would get done without this position filled by Fish and the meetings which have taken place monthly with Zastrow and Kuenzi have been helpful. Berg: discussed funding hasn t been approved, and that there should be a formal evaluation. There was a motion by Zastrow, seconded by Zimmermann to approve the contract. Roll call vote: AYE: Salas, Kuenzi, Zimmermann, Maron, Zastrow, Marchant. NO: Berg. Motion carried Future possible agenda items listing only, no discussion Evaluation process for Exec Director 16. Next meeting date and time 7:00 pm on January 9th 17. Adjournment: There was a motion by Salas, seconded by Marchant to adjourn the meeting. Respectfully submitted, Kristen Fish, Secretary