COUNCIL. June 11, 2012 at 7:00 o clock P.M.

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1 COUNCIL June 11, 2012 at 7:00 o clock P.M. Village council met in regular session on the above date and time in the council chambers of the Municipal Building with Mayor Frank Leghart presiding over the meeting. NEWS MEDIA: Nancy Schaar (Times Reporter), Leigh Ann Rutledge (Free Press), and Georgette Huff (Mr. Thrifty). VISITORS: Cathy Mills, Ken Skinner, Ken Joseph, Sandy Stack and Kurt Stack. CALL TO ORDER: Mayor Leghart called the meeting to order at 7:00 o clock P.M. and those present recited the pledge of allegiance. ROLL CALL: Dan Locke, yes; Andy Gonda, yes; Mary Ann Miller, absent; Chris Barto, here; Luke Grimes, here and Wilma Lambert, here. Also present were Village Solicitor, Clark Battista; Village Administrator, Dennis Roudebush and Clerk-Treasurer, Judi Noble. ABSENCE: Lambert informed that Mary Ann Miller would not be present as she had a prior engagement. Lambert moved to excuse Miller, seconded by Grimes. Roll call: Locke, yes; Gonda, yes; Barto, yes; Grimes, yes and Lambert, yes. Vote MINUTES: Locke moved, seconded by Gonda to approve the minutes of the May 29, 2012 regular council meeting as written and presented. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote FENCE: Sandy Stack of Lincoln Avenue questioned the building permit issued to 506 Fifth St. NW for a fence. She presented pictures of the fence for council s consideration. Mayor advised he spoke to Mr. Strawder, Building/Zoning Inspector and was informed that a permit was issued although the village copy was incomplete and only reflected the addition to the building. Stack questioned the material used, the height and the placement of the fence. The Village Solicitor will research the Village ordinance as this is a corner lot and there are other provisions that govern corner lots. COMMITTEE REPORTS: As follows: STREET AND ALLEY COMMITTEE: Gonda advised the committee met this evening and discussed the following: 1) LINCOLN AVENUE PROJECT: Informed the Village has received two (2) bids with the lowest bid being from Wenger Excavating for $557,

2 2) STOP LIGHT ISSUES: Discussed issues with the stop lights in the downtown area. 3) STREET LIGHT LEVY: The current expense levy that is used to pay the street lighting expenses expires this year. CLERK S REPORT: RECORDS COMMISSION MEETING: Set for June 25, 2012 at 6:45 o clock P.M BUDGET: The proposed 2013 Budget has been prepared with input from superintendents, village administrator and the Mayor. All council members were given a copy of the proposed budget along with a further breakdown by fund, function and line items. The Budget must be adopted by council no later than July 15 th. A public hearing on the budget must be held prior to adoption and must be advertised 10 days prior to the hearing date. Following discussions, Grimes moved, seconded by Lambert to hold the Public Hearing on the Budget on July 9 th at 6:30 and to advertise the notice of the hearing on June 21, Roll call: Lambert, yes; Locke, yes; Gonda, yes; Barto, yes; and Grimes, yes. Vote being 5-0, motion carried. ZONING BOARD OF APPEALS: Received an appeal to the Zoning Board for a variance for a non-conforming use permit for Mercy Medical Center to install a temporary modular structure to be used by a physician and nursing staff for a period of one year until expansion of the existing building is completed. Zoning Board meeting was set for June 25, 2012 at 6:30 o clock P.M. VILLAGE ADMINISTRATOR S REPORT: Village Administrator handed out a list of several items he is currently working on and briefly discussed some of them as follows: RALLY IN THE ALLEY: Requested permission to close the alley behind Rosebud Mining Office on the afternoon and evening of July 13, 2012 between 2:00 PM and 1:00 AM for the annually Rally in the Alley by the Civic Club. Gonda moved, seconded by Lambert to approve the request as stated. Roll call: Barto, yes; Grimes, yes; Lambert, yes; Locke, yes; and Gonda, yes. Vote 4 TH ST. SE PROJECT: Project is getting closer to completion as repairs to road surface are being completed this week and then the curb strip repair will be done. LINCOLN AVENUE PROJECT: Is moving forward with additional funding being secured through OWDA. STREET PAVING: Central Allied will begin paving as soon as the 4 th St. SE project is completed. 2 ND STREET WATERLINE LINE PROJECT: Will begin soon. All underground locates have been completed and the project will run from the railroad tracks to Lincoln Avenue. 2

3 FINANCE COMMITTEE MEETING: Set for June 25, 2012 at 6:00 P.M. WWTP: October. Project is moving towards completion and should be done in early WATER WELLS: water wells. Met with Linda and Julie of Bennett and Williams to discuss the THANKS: Extended thanks to Sheriff Williams for providing inmates to paint light poles, sign poles and benches painted. OIL/GAS LEASES: Have had additional communications with both Rex Energy and Chesapeake Energy regarding Oil and Gas leasing. Village Solicitor questioned if Village desired an addendum as the lease does not have a no drill clause. Village Solicitor will contact Dave Rogers about a no drill clause. MAYOR S REPORT: THANK YOU: Mayor read a thank you note from the Suburban Garden Club for the Village s donation to purchase flowers to be planted in various areas of the village. FIRE GRANT: Chief Mesler is requesting to apply for a fire grant, which would be a non-matching funds grant for equipment. Following discussions, Locke moved to apply for a non-matching funds grant, seconded by Lambert. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote ORDINANCE # : An ordinance approving the subdivision of certain property currently owned by Patricia A. Fluharty and modifying Lots 41 and 43 in the original plat of Centerville, NKA Carrollton, Ohio. Mayor Leghart gave Ordinance # the third and final reading. Grimes moved, seconded by Locke to approve Ordinance # Roll call: Lambert, yes; Locke, yes; Gonda, yes; Barto, yes; and Grimes, yes. Vote ORDINANCE # : An ordinance authorizing the entering of an agreement with Ohio RCAP for maintenance of the GIS database. Mayor Leghart gave Ordinance # the third and final reading. Locke moved, seconded by Lambert to approve Ordinance # Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote ORDINANCE # : An ordinance authorizing a salary increase for the working Street Superintendent. Mayor Leghart gave Ordinance # the third and final reading. Locke moved, seconded by Grimes to approve Ordinance # During discussion, Lambert questioned how the rate was determined as it hasn t been discussed. Mayor explained he was doing it in increments to bring him up to being somewhere in proximity to our other superintendents and it 3

4 was just done in steps. Lambert stated it was an automatic increase next year which would make it about an 8% total increase. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, no; and Locke, yes. Vote being 4-1, motion carried. ORDINANCE # : An ordinance amending ordinance No to amend the rates of pay for all full-time and part-time hourly, non-probationary employees excepting firefighters and to amend the length of service increases of all full-time, hourly, nonprobationary employees. Mayor Leghart gave Ordinance # the third and final reading. Mayor Leghart also explained he had met with the firefighters who voted unanimously to not accept a pay increase. They would rather have any additional funds spent for equipment and asked that they be excluded from any wage increase. Locke moved to approve, seconded by Grimes. Roll call; Gonda, yes; Barto, yes; Grimes, yes; Lambert, no; and Locke, yes. Vote being 4-1, motion carried. ORDINANCE # : An ordinance amending the zoning designation of certain property currently owned by Daniel R. Ries and Thomas W. Parker. Mayor Leghart gave Ordinance # the second reading by title only. ORDINANCE # : An ordinance re-establishing the price for sale of bulk water by the Village of Carrollton. Mayor Leghart gave Ordinance # the second reading by title only. ORDINANCE # : An ordinance establishing fees for the acceptance of septage in the Village of Carrollton. Mayor Leghart gave Ordinance # the second reading by title only. ORDINANCE # : An Ordinance accepting the bid of Wenger excavating for the Lincoln Avenue Improvements Phase 2 Project. Mayor Leghart gave Ordinance # the first reading by title only. RESOLUTION # : A Resolution declaring the necessity to levy a tax in excess of the ten-mill limitation. Locke moved to waive the three readings, seconded by Lambert. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote Mayor Leghart gave Resolution # the first and only reading. Locke moved, seconded by Lambert to approve Resolution # During discussion it was noted that this levy must state for current expenses, but the funds are used to pay for street lighting only. The words street lighting cannot appear in the levy language. Locke felt we should educate the public as to what these funds are used for. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes and Locke, yes. Vote being 5-0, motion carried. POLICE CRUISER: Mayor informed that Chief Yeager is requesting purchasing a new police cruiser and funds have been budgeted this year. A state purchasing price has been 4

5 obtained for a 2013 Dodge Charger for the price of $26, from Greve Chrysler-Jeep-Dodge in Van Wert, Ohio. By using state purchasing, the Village would not have to advertise for bids. Grimes moved, seconded by Gonda to purchase the vehicle as stated through the State Purchasing Program. Barto questioned that if it s a state contract we don t go through someone local. Mayor stated that by purchasing under State contract we do not have to bid and the price is usually cheaper. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Barto, yes; and Grimes, yes. Vote PAYMENT OF BILLS: Locke moved, seconded by Gonda to approve the bills for payment. Roll call: Gonda, yes; Barto, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote PUBLIC: None. COUNCIL: Barto commended the firefighters for turning down a wage increase. Mayor advised there was police action on 12 th St. and Mace Road where our officers assisted the County Sheriff in apprehending 2 gentlemen on 3 felony warrants. Our officers are to be commended for the very professional way in which they made the apprehension. Locke questioned what equipment was needed by the fire department and if there was a priority list. Mayor suggested the safety committee may want to look into it and that the Village is looking for funding for a fire truck. PRESS: Press questioned what RCAP stood for and Mayor replied it was the Rural Community Assistance Program. Also questioned the blue lines on Brenner Road where the water lines go into the residents and was advised it is for the GIS mapping. Questioned the price of bulk water sales. Mayor stated it would be reduced from $27.50 to $12.50 per 1000 gallon. ADJOURNMENT: No further business, Grimes moved, seconded by Locke to adjourn at 8:08 o clock P.M. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Barto, yes and Grimes, yes. Vote FRANK LEGHART, MAYOR /s/ Judi Noble Judi Noble, Clerk-Treasurer Published on Village of Carrollton website June 12,