Pendleton Town Council Page 1 of 9 April 14, 2016

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1 Pendleton Town Council Page 1 of 9 The Pendleton Town Council met in regular session at 6:00 P.M. on, at Pendleton Town Hall, 100 West State Street, Pendleton, Indiana. All documents presented are on file in the Clerk-Treasurer s office and may be reviewed upon request. CALL THE MEETING TO ORDER Town Council President Robert Jones called the meeting of the Pendleton Town Council to order. INVOCATION & PLEDGE OF ALLEGIANCE Jones called for a moment of silent prayer and the Pledge of Allegiance. ROLL CALL & QUORUM Council Members present were President Robert Jones, Vice President Chad Wolfe, Members Chet Babb, Jessica Smith, and Michael Romack. A quorum was established all five members present. Also present representing the Town were Clerk-Treasurer Virgil Mabrey, Deputy Clerk-Treasurer Dawn Speedy, Town Manager Tim McClintick, Planning & Zoning Coordinator Rachel Christenson, Police Chief Marc Farrer, Fire Chief Mike Hall, Park Superintendent Ron Barnhart, Ambulance Chief Donnie Meyer, Judge George Gasparovic, and Town Attorney Alex Intermill. PUBLIC INPUT: Terrence Palmer, (not a resident) complained about mosquitos on the trails by the cemetery - claiming an abundance of tires in the area to be a breeding ground. McClintick suggested Palmer contact the park to look into the matter. MONTHLY CLAIMS A MOTION TO APPROVE THE CLAIMS AS PRESENTED WAS MADE BY CHAD WOLFE AND SECONDED BY JESSICA SMITH. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. CLERK-TREASURER REPORT Total Claims for the month of March 2016 $ 1,002,543.16

2 Pendleton Town Council Page 2 of 9 Electric Revenue Receipted $ 741, Water Revenue Receipted $ 80, General Fund Balance $ 422, Park Fund Balance $ 79, Cumulative Capital Fund Balance $ 54, Cumulative Capital Improvement Fund Balance $ 44, Motor Vehicle Highway Fund Balance $ 174, Local Roads and Streets Fund Balance $ 67, General Fund Comparison Balance For The End of March General Fund 2014 General Fund 2015 General Fund 2016 $ 471, $ 282, $ 422, Mabrey will be hiring a part time employee for the Clerk-Treasurer s office. This position has been vacant for a while and is already appropriated. A MOTION TO ACCEPT CLERK-TREASURER S REPORT WAS MADE BY JESSICA SMITH AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. MINUTES A MOTION TO ACCEPT MINUTES FROM MARCH 10, 2016 AS PRESENTED WAS MADE BY MICHAEL ROMACK AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. OLD BUSINESS Ordinance (An Ordinance establishing the Revolving Loan Fund) This is a program to supplement façade improvements and other improvements in the Historical Downtown area. The Redevelopment Commission will create and implement the program with Town Council approval. A MOTION TO APPROVE ORDINANCE AS PRESENTED ON FIRST READ WAS MADE BY CHAD WOLFE AND SECONDED BY CHET BABB. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO.

3 Pendleton Town Council Page 3 of 9 A MOTION TO SUSPEND THE RULES WAS MADE BY CHET BABB AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. A MOTION TO APPROVE ORDINANCE AS PRESENTED ON SECOND READ WAS MADE BY CHET BABB AND SECONDED BY MICHAEL ROMACK. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. NEW BUSINESS Heritage Way and Enterprise Drive Intersections Upgrade PowerPoint Presentation by Brian Craig, GRW Engineering This is a project at I-69 and State Street Project includes INDOT/Town/MCCOG/LPA Diamond with Roundabouts at Interstate interchanges Safety Analysis was performed resulting in 2 options: o Alt 1 = Roundabout at Enterprise Drive & signal at Heritage Way $1,600,000 o Alt 2 = Roundabout at Heritage Way & Right-in/Right-out at Enterprise Drive $1,492,000 Alt 2 is the Recommended Alternative Larger safety improvement at Enterprise Drive Better overall LOS at each intersection Better LOS for most movements at each intersection Less delay for State Street through traffic No platooning effect at roundabout Less overall cost (construction + R/W) Discussion o Jones asked about the effect on existing businesses and business growth in the area. This is the main reason engineers have tried to incorporate the westbound left into Enterprise Drive so you can access Enterprise Drive from both directions. To provide signage within the subdivision to direct traffic back to Heritage Way will help mitigate that. For those who turn right out of Enterprise Drive, provide signage for directions back to the Interstate. With no action and the predicted growth, this area will get to a point where traffic will be gridlocked at Enterprise Drive and State Street. o Wolfe expressed concerns about the impact to businesses in the immediate area. Another concern expressed by Wolfe is the impact to Subway/Old Trail with traffic using these properties to turn around.

4 Pendleton Town Council Page 4 of 9 The barrier can be extended past these business entries to prevent the turn around. o Chet asked about the size of the roundabouts. The roundabout at Angle Road/State Street has created some problems with semis. 150 edge to edge Ben Carnahan, Parsons Engineering said because this project has some Federal funding attached, the roundabouts are required to accommodate the largest trucks on the road, which is currently a 53 trailer. Jerry Bridges, MCCOG, stated that proper approach angles will solve the issues found at Angle Road/State Street o Bridges talked about the balance of public safety/business/flow of traffic. Studies show that if nothing is done, long term you will have bigger issues at Enterprise Drive than Heritage Way. o Bridges stated the spacing between roundabouts is important as well. Having a roundabout at the Interstate and Enterprise Drive will actually hinder traffic flow. o Robert Wertman, MCCOG, said studies show that in other instances such as this, business owners reported an increase in sales after the recommendations were implemented, which makes sense. Applying access control such as Alt 2 increases the traffic flow and access to the businesses. Using Alt 2 and proper Wayfinding, visitors understand the traffic flow and how to enter and exit the area. o Babb asked if Heritage Way is capable of handling all the traffic, including Tractor Supply traffic. Heritage Way was designed to heavier standards than Enterprise Drive & Heritage Way was designed for the truck traffic. Town met with TSC, who prefers to use Heritage Way. Town met with SMCSC, and all businesses in the area. SMCSC is supportive of this project. o Mabrey said he uses Heritage Way, and not Enterprise drive, because it is safer. Several others agreed. o Mabrey said a roundabout at Heritage Way would benefit the buses. o Smith asked about the impact at Heritage Way/Henderson Way and Enterprise Drive/Henderson Way. This has not been studied at this early stage. It will be looked at. o Carnahan said INDOT absolute minimum spacing between the interstate ramp and another access point is 500 feet although they desire to have 1000 feet. This is even less than that here. Other locations with this spacing have ongoing problems that are just not fixable. It is more important that visitors can get into the area, than how to get out. o Romack asked about the timetable for approving an option, in relation to their construction schedule.

5 Pendleton Town Council Page 5 of 9 Craig said as soon as possible. He did not want to wait any longer than a week. Bridges suggested a quick decision because INDOT said funding could be pulled if the project is delayed. INDOT has done this in the past. o Jones asked if choosing ALT 1 would jeopardize Federal funding. Joann Woolridge, Project Manager, stated it was her understanding that adding the roundabouts at the ramps was being done to benefit the Town and its project. Also if it s decided to put a signal at Enterprise Drive, then the Interstate project would be dropped. A MOTION TO APPROVE ALTERNATE 2 WAS MADE BY ROBERT JONES, AND SECONDED BY MICHAEL ROMACK. MOTION CARRIED WITH A VOTE OF FOUR TO ZERO, WITH CHAD WOLFE ABSTAINING DUE TO HIS CONNECTION WITH RICKER S. Road Repair Recommendation VS Engineering provided a list of road repairs and estimates for $1.8 million, which is mostly the newest annexed areas. This will go back to RDA, who is the decision maker for this. Staff will recommend that they go ahead and get bids for all of these roads, and then we can pick and choose what roads to move forward with. Town will have approximately $300,000 in funds to spend on roads in Town as well, and we will be putting together a list of road repairs. Earl Wallace, 425 West, presented a petition asking for 425 West and 600 South to be repaired. Bike Pedestrian Plan Last year we applied for a grant for bike and pedestrian funding & we were awarded the funding. The total funding for the 50/50 matching grant is $40,000. Town would need to come up with a $20,000 match. Ask the Council to approve funding and approve the project. Mabrey asked if this was for construction or planning. o This is for planning. MCCOG should have Federal funding available for this type of project in the future. A MOTION TO APPROVE FUNDING FOR THE BIKE PEDESTRIAN PLAN WITH $10,000 FROM RAINY DAY FUND AND $10,000 FROM OTHER TOWN FUNDS WAS MADE BY

6 Pendleton Town Council Page 6 of 9 CHAD WOLFE AND SECONDED BY JESSICA SMITH. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Resolution R16-02 (A resolution for an appropriation transfer) This is to move $5000 from the trash fund to dues/memberships for the $5000 donation to The Chamber. A MOTION TO APPROVE RESOLUTION R16-02 WAS MADE BY MICHAEL ROMACK AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. A Memorandum of Understanding and request for participation in the statewide case management system AND Resolution R16-03 (A resolution to adopt the statewide case management system, Odyssey) Odyssey Case Management Program is a software program for the Court and provided by the State for free. Odyssey will replace the current Key-Court software and its $3500 annual maintenance fee. Odyssey has earned good reviews from other Judges using the program. Smith uses the program at work and agrees it is a good program. Judge would like to use Key-Court through 2016 and start with Odyssey in A MOTION TO APPROVE RESOLUTION R16-03 WAS MADE BY MICHAEL ROMACK AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Discussion concerning additional compensation for Judge Gasparovic for Victim s Impact Program Gasparovic is asking to be paid as a speaker for VIP, just like all the other speakers. This payment is $225 per session x 6 times per year = $1350. This is not currently in the court budget. VIP makes money which is spent on several items for the Town. Intermill recommends amending the Salary Ordinance if The Council approves. An amendment to the Salary Ordinance is next on the agenda, and this can be added to it. Ordinance (An ordinance amending the 2016 Salary Ordinance) McClintick would like to change Public Works Supervisor wage to reflect Jeff Barger s current salary as an electric lineman. Barger will be the Public Works Supervisor and continue to do lineman work when needed.

7 Pendleton Town Council Page 7 of 9 Building and Public Works Coordinator is a change in title only. Babb asked if Barger will be over the electric, water, and street departments o McClintick said McClintick is over these departments o Barger will be handling them day to day, coordinating jobs and manpower, manage equipment loans, manage projects, manage emergencies for these departments, etc. Jones asked if Barger s lineman position will be filled o McClintick said it will not be filled right away. A MOTION TO APPROVE ORDINANCE , ADDING $1350 TO THE JUDGE S CURRENT SALARY, ON FIRST READ, WAS MADE BY CHET BABB AND SECONDED BY MICHAEL ROMACK. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. A MOTION TO SUSPEND THE RULES, WAS MADE BY CHET BABB AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. A MOTION TO APPROVE ORDINANCE , CHANGING THE JUDGE SALARY TO $16,350.00, ON SECOND READ, WAS MADE BY CHAD WOLFE AND SECONDED BY MICHAEL ROMACK. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Discussion concerning a vacant appointment on the Plan Commission and the utility Rate Advisory Board Gordon Haywood has resigned from both Boards due to his work schedule. Jones appointed Matt Roberts to the Plan Commission. URAB is TC appointment. Jones recommended Roberts for that board also. A MOTION TO APPOINT MATT ROBERTS TO THE UTILITY RATE ADVISORY BOARD AND THE PLAN COMMISSION, WAS MADE BY CHAD WOLFE AND SECONDED BY CHET BABB. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. OTHER BUSINESS None DEPARTMENT REPORTS Town Court Judge George Gasparovic presented

8 Pendleton Town Council Page 8 of 9 A MOTION TO ACCEPT THE TOWN COURT REPORT WAS MADE BY CHAD WOLFE AND SECONDED BY JESSICA SMITH. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Fire Department Not present Emergency Medical Services Not present Police Department Police Chief Marc Farrer presented A MOTION TO ACCEPT THE POLICE DEPARTMENT REPORT WAS MADE BY CHAD WOLFE AND SECONDED BY CHET BABB. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Park Department Park Superintendent Ron Barnhart presented Presented an update on pool fundraising and requested $5000 from Town Council for the pool. Jones recommended looking at the electric utility capital investment fund. Wolfe suggested a sponsorship for economic development from Pendleton Municipal Utilities. A MOTION TO APPROVE A $5000 SPONSORSHIP FROM PENDLETON MUNICIPAL UTILITIES AS A DONATION TO THE POOL OUT OF THE ELECTRIC UTILITY FUND, WAS MADE BY CHAD WOLFE AND SECONDED BY CHET BABB. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. A MOTION TO ACCEPT THE PARK DEPARTMENT REPORT WAS MADE BY MICHAEL ROMACK AND SECONDED BY CHAD WOLFE. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO. Planning / Street / Utility / Cemetery Departments Town Manager Tim McClintick presented A MOTION TO ACCEPT THE TOWN MANAGER S REPORT WAS MADE BY CHAD WOLFE AND SECONDED BY CHET BABB. MOTION CARRIED WITH A VOTE OF FIVE TO ZERO.

9 Pendleton Town Council Page 9 of 9 There being no other business brought before this Town Council, the public meeting adjourned at 8:52pm. Prepared by Approved by Dawn Speedy Robert Jones Deputy Clerk Treasurer Council President