December 16, 2010 LYON COUNTY COMMISSION MINUTES DECEMBER 16, 2010

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1 LYON COUNTY COMMISSION MINUTES DECEMBER 16, 2010 The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. with the following people in attendance: Scott Briggs, Chairman Teresa Walters, Commissioner Marc Goodman, County Counselor Rollie Martin, Vice Chairman Tammy Vopat, County Clerk Dan Slater, County Controller Others attending part of the meeting were: Susan Riley, Emporia Senior Center Brandy Nance, Gazette Reporter Chip Woods, Road & Bridge Christie Miller, A&M Consulting Bobbie Agler, A&M Consulting Robert Sullivan, Comm. Corrections Karen Cope, Charter Funerals Chuck Samples, KVOE Sam Seeley, Zoning/Flood Plain Bruce Boettcher, BG Consulting Jake Baldwin, BG Consulting Doug Stueve, Department on Aging Mark McKenna, Facilities Bob Driewer, Newman Reg. Hospital Ken Barrows, LCAT Ed Rathke, City of Emporia Call to Order Motion: To Approve the Agenda as amended. Briggs/Martin 3-0 Motion: To Approve Warrants Payable in the amount of $211, Motion: To Approve the minutes of the meeting as corrected. Briggs/Martin 3-0 Reports: Commissioner Walters: Last Friday I attended the grand opening at the Hill s Pet Nutrition Plant. That was an impressive building and they have already proven that they intend to be good corporate citizens and support local agencies. This is a great asset for Emporia and Lyon County. Sunday I attended the Open House at President and Dr. Lane s home. Monday, I traveled to Americus where I was given a tour of the library, the fire station and visited with the clerk and assistant clerk at City Hall. Anita from the library helped set the schedule and accompanied me to each tour. 203

2 I want to thank her for her help and her staff for their warm welcome. The FHTC Board of Trustees meeting was later that afternoon. The board voted unanimously to purchase software that will enable students to do many tasks associated with enrollment, checking grades, etc., online. Tuesday evening I went to the tree lighting at Newman Regional Health. It was a nice event with 3 trees being lit one with ornaments in honor of someone, another with ornaments in memory of someone and the third to recognize those in the military. Wednesday was a meeting of the NRH/FHCHC/MHC collaborative task force. Each agency gave a brief presentation of their services, target populations, and their funding. Only one member of the group was not in attendance. The next meeting is scheduled for Wednesday, January 12. The topic will be a brief explanation of the upcoming health reform, and the group will create a diagram of the operations of each agency to identify where they may overlap. Tomorrow afternoon I will be attending the nurse pinning at FHTC. Tomorrow evening I will help present diplomas at the FHTC graduation ceremony. Commissioner Martin: Attended the grand opening at Hill s Pet Nutrition, amazed by the technology and operation of the plant. Benefit to Lyon County Met with Newman Board appreciated them hosting the meeting. Attended Council on Aging meeting, recommendations on appointments. Attended Fair board meeting on Monday. Commissioner Briggs: Attended the grand opening at Hill s Pet Nutrition, very interesting talking with their representatives. Attended the Newman Health Joint meeting. Attended RDA meeting on Friday. Attended the open house at President and Dr. Lane s home. Attended Fair board meeting, thank you to Commissioner Martin for his presentation. Dan Slater: Received information for Beacon. We are set up for a medi-care clinic at the annex. Sold a county vehicle on Purple Wave. Internet problems this week with the server. The cost to join services with the city was too expensive. 204

3 Marc Goodman: Attended the RDA meeting. Attended the Hill s Pet Nutrition grand opening. Tammy Vopat: Township reports were mailed to all townships. We will be receiving them back soon. Starting the election process for the April election. One person has filed for City Commission. Chip Woods, County Engineer: Discussion of fuel bids and 2011 bridge inspections requests. Motion: To Approve sending out requests for the 2011 Biennial Bridge Inspection for Lyon County and the City of Emporia. Briggs/Martin 3-0 Marc Goodman: Direction given to Commission to accept all competitive quotes on fuel bids. Motion: To move to Executive Session, Legal with Commissioners, Chip Woods and Marc Goodman, to return at 8:55 a.m. Meeting reconvened at 8:55 a.m. Bobbie Agler & Christie Miller, A&M Consulting: Discussion of financial reports. End of year is looking good. Dan Slater has done a very good job on the analysis. Robert Sullivan, Community Corrections: Discussion of unexpended funds for fiscal year Motion: To Approve Community Correction s Application request for Fiscal Year 2010 Unexpended Funds in the amount of $10, Karen Cope, Charter Funerals: Discussion of indigent funeral costs with the shift of fund from the state to the county. Break 205

4 Public Comment: Susan Riley talked about indigent funeral planning for guardians. Motion: To move to Executive Session, NEP with Commissioners, to return at 10:00 a.m. Meeting reconvened at 10:00 a.m. Motion: To move to Executive Session, Proprietary with Commissioners, Bruce Boettcher, Jake Baldwin, Sam Seeley, Dan Slater, Michael Halleran and Marc Goodman, to return at 10:15 a.m. Meeting reconvened at 10:15 a.m. with request for an extension, to return at 10:30 a.m. Meeting reconvened at 10:34 a.m. Doug Stueve, Dept. on Aging: Discussion of 2011 Senior Center spending plan and NCFH Area Agency on Aging programs. Mark McKenna, Facilities: Discussion of Building Operator Certification training. Motion: To Approve sending Mark McKenna and Darrell Leeds to the Building Operator Certification, Level 1 Training on June 21, 2011 and December 6, 2011, registration fees $2, Walters/Martin 3-0 Motion: To Appoint Dr. James Glenn to a 4 year term expiring 2014 on the Newman Regional Hospital Board of Trustees. Briggs/Martin 3-0 Motion: To Appoint Lloyd Stone to a 4 year term expiring 2014 on the Newman Regional Hospital Board of Trustees. (Lloyd Stone will term out in 2014.) Motion: To Appoint Dr. Tim Duncan to a term to end 2012 to the Newman Regional Hospital Board of Trustees, replacing the appointment of Dr. Brent Hrabik. Briggs/Martin 3-0 Motion: To Appoint Ty Wheeler to an at large Community Corrections Advisory Board, replacing Jeff Cope, the term expiring Motion: To Appoint Karen Hartenbower for a 2 year term expiring 2012 on the NCFHAAA board. Martin/Walters 3-0 Employee Recognition Ceremony 206

5 Motion: To Approve application for 2011 Authorized Emergency Vehicle Permit for Mark Shoemaker. Motion: To move to Executive Session, Legal with Commissioners, Chrysanne Phipps, Beverly Hilbish and Marc Goodman, to return at 11:45 a.m. Walters/Briggs 3-0 Meeting reconvened at 11:47 a.m. with request for an extension until 12:05 pm with Commissioners and Marc Goodman. Meeting reconvened at 12:05 p.m. Vici Reynolds: Discussion of annual membership for Court Trustees and County Counselor Associations. Motion: To Approve membership renewal for Vici Reynolds for the Government Revenue Collection Association and the National Governmental Collectors Association. Walters/Martin 3-0 Motion: To Appoint Ken Bazil to a 4 year term to expire 2014 in the RDA Board. Briggs/Martin 3-0 Discussion of telephone contract with the City of Emporia. Motion: To Approve Commission to sign Telecommunications Agreement between the City of Emporia and Lyon County regarding joint operation and maintenance of the telephone system. Martin/Briggs 3-0 Motion: To move to Executive Session, NEP with Commission, Dora Hartig, Marc Goodman, Dan Slater and Tammy Vopat, to return at 12:45 p.m. Meeting reconvened at 12:45 p.m. Motion: To Approve the agreement with Stutler Technologies, Corp. and the City of Emporia to upgrade the existing NEC NEAX2400 communications system in the amount of $96, and purchase of NEC Software Assurance for 5 years in the amount of $15, Lyon County to pay for one-half the total cost from the multi-year Fund 17. Briggs/Martin 3-0 Motion: To Adjourn. Martin/Walters

6 There being no further business before the Board the next Action Session will take place on December 22, 2010 with no Study Session preceding. Attest: Affirm: Tammy Vopat Lyon County Clerk Scott Briggs, Chairman Lyon County Commission 208