Public Works Maintenance Assistant: 1. Mayor Tammy M. Payne called the meeting to order at 6:00 pm.

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1 Mayor and City Council: City of Grand View, Idaho Minutes for: Grand View City Council and Grand View Water & Sewer Association, Inc. Public Hearing for City: FY 2013 City and St & Rd Budget and Regular Meeting held at Grand View City Hall on Wednesday, August 8, 2012 at 6:00 pm Mayor: City Council President: City Council Members: Water and Sewer Board: President: Directors: City Clerk: Public Works Supervisor: Public Works Maintenance Assistant: Tammy M. Payne Donald ( Bill ) Mead Helana (Lani) Race Robert Servis Daniel Whitted 1. Mayor Tammy M. Payne called the meeting to order at 6:00 pm. Those present that choose to do so said the Pledge of Allegiance. 2. Mayor Tammy M. Payne asked the Clerk for a verbal roll call for City Council Members and Water & Sewer Board Directors: Verbal Roll Call for City Council Attendance: President: Present Council Member: Present Council Member: Present Council Member: Donald (Bill) Mead Present Verbal Roll Call for Water & Sewer Board Attendance: 1 President: Present Director: Present Director: Present Director: Present Director: Present

2 3. Old Business: a. Liaison Committee Reports: Mayor Payne City Administration and Personnel: 1. Mayor Payne introduced Mr. Ted Burgess representing GeoCaching.com. Mr. Burgess stated that they would like to reserve the Centennial Park for the weekend of September 28, Some of the cachers will be arrive during the week. He stated that world wide they number five million members. However they only expect no more than 200 for this event. For more information go to: 2. Mayor Payne reported that Ralph Seeley drove the Dump Truck to get road patch material. Mayor would like to know if he would be covered by our insurance. Clerk stated she would call insurance company and find out this information. 3. Mayor Payne introduced Mr. John and Tammy Curley. Mr. & Mrs. Curley are leasing to buy the Grand Owyhee Restaurant that is currently owned by Twyla Melton. Their new business will be called: Grand Owyhee Restaurant & Pawn Shop L.L.C.. They will be serving burgers, and deliver pizza s on Friday and Saturday. Opening date will be approximately the second week of September and they will be closed Sunday and Monday. Their hours will soon be released. Mr. & Mrs. Curley request is for them to put signs on Roosevelt Ave. The Council stated yes they may, and the sign must be off of State right of way. Discussion was held. The City Council has no objections to them opening up this restaurant and pawn shop. 4. Mayor Payne reported that DEQ Phase 1 of the Goodman Oil Project is complete and they will call soon to start Phase 2. DEQ is waiting for EPA money. Water and Sewer: Will be at meeting. Parks & Recreation: Opal is requesting that the Mayor and Clerk go to Bank and change the bank charges of $ for copy of park checks. This charge is not necessary and is being taking away from the project resources. Mayor and/or Clerk will go to bank and stop these charges. Public Safety and Law Enforcement: Marie stated that Lynda Bunnell and Arlene Shank are both fine with the tree issue. Bill Mead Street and Road Pedestrian Bridge: Bill has no report for the Pedestrian Bridge. Clerk reported that Mr. Faulk came in to City Hall and went over the engineering report that was done on the proposed pedestrian bridge. Mayor Payne turned the meeting over to the Grand View Water and Sewer Association, Inc. President. 2

3 4. WATER and SEWER BOARD BUSINESS - Current: Water and Sewer Board President called meeting to order. a. Water and Sewer Board Read and Approve Proposed Regular Meeting Minutes for City Council and Water & Sewer for asked for a motion to accept City Council and Water & Sewer Minutes. made the motion to accept the CC/WS Minutes as presented. seconded this motion. Roll Call Vote Water & Sewer Board: b. Approval of Accounts Payable for Water and Sewer Account July 2012: made the motion to accept Water and Sewer Accounts Payable as presented. seconded this motion. Roll Call Vote Water & Sewer Board: c. Approval of Treasurer s Report for Water and Sewer Account for July 2012: made the motion to accept the Treasurer's Report as presented. seconded this motion. 3

4 Roll Call Vote Water & Sewer Board: d. Update: DEQ Required Project Close-Out Items: Clerk gave the Board the updated report. See attached report. e. Update: CenturyLink Water Improvement Plant Modem Billing: Mayor stated that she had no time for draft a letter, and will do as soon as possible. f. Update: Robert Servis Drinking Water Treatment Class I Testing on : Presented for public information. g. Review: Water and Sewer by-laws: suggested that this item be removed from the agenda. made the motion to remove this item from the agenda. seconded this motion. Roll Call Vote Water & Sewer Board: h. Update: Sewer Lagoon Seepage DEQ Required Testing: See copy of contract enclosed. Bob stated that the seepage test is going slower than he thought it would. The first pond test will be done by the first week of September, and the report to DEQ. ITD requires a permit to go under bridge, and Bob will call Dave in the morning on Thursday. 4

5 i. Update: Pulsafeeder Damage x2: Dan reported that he has not shipping date for new pumps and when the plumbing with different pipe will be complete. j. Reading # 2: Proposed User Charge System and User Charge Ordinance: Second reading of this proposed ordinance was done by k. Update: FY2011 Audit at Pulliam s See enclosed concerning a single audit from Pulliam. 5. Water and Sewer Board Business New: a. Simplot Sand Hill Farm: Discussion was held. Bob and Dan report after their investigation that the Water & Sewer Secretary needs to subtract Dirks water usage from Simplot s water meter reading. A credit will be given Simplot for three months difference from Dirks, and this new procedure will be done every month. Secretary will Simplot with an explanation of this information and a new statement, also, same will be mailed to corporate office in Boise. b. Quotes for New Carpet at 425 Boise Ave: Tabled c. Public Comments: Question was asked concerning the cut in the City Hall ceiling Why is it there? Bob stated that he was putting in a attic access, however he ran into electrical problems and stopped. Bob stated that he will patch and cover up this cut. reported that she has received no response from Owyhee County concerning the verbal request to Owyhee County about DMV space and facilities rent. Bill Mead made the motion to bill Owyhee County for August 2012 at the rate of $ per month and go by Idaho State Code on late fees a rates. seconded this motion. 5

6 Roll Call Vote Water & Sewer Board: Donald (Bill) Mead Water and Sewer: Public Works Superintendent Robert Servis: a. Update: Storage Shed: Bob reported that the storage shed kit we purchased from Costco has no accurate measurements, had twisted board with only 5 straight boards. Bob would like to see a complaint to Costco concerning this inferior product. b. 420 Boise Ave: Demolition Report: Will start when shed is finished. c. Update: July 31, 2012 Tonka Equipment Company Eleven Month Inspection. Dan reported that the inspection went good. He just has to schedule two backwashes that will equal five per week, and this will only need to be done in the summer months only. d. Present any handouts with possible discussion: Bob stated that the Sanitary Survey by DEQ is complete. They inspected Water Plant and Lift Station. See copy of report with Bob list of things that need to be fixed. Water and Sewer Secretary Report: Lani presented to the board a copy of the approved FY2013 Budget for their personal files. 6

7 6. Executive Session for City Council and Water and Sewer Board: asked for an executive session concerning personnel issues. brought the WS Board meeting back to order. made the motion to have WS/City Employee opportunity to get their CDL and we pay up to $ for each one. seconded this motion. Roll Call Vote Water & Sewer Board: Donald (Bill) Mead 7. Recess Taken for Discussion with a time limit. No recess was taken. turned the meeting over to Mayor Tammy M. Payne. 8. CITY OF GRAND VIEW BUSINESS - Current: a. Read and Approve Proposed Minutes for CC and WS Meeting held on : b. Approval of Account s Payable for City, St&Rd & WS Accounts for July: c. Approval of Treasurer s Report for City, St&Rd & WS Accounts for July: d. Approval of WS: DEQ Required Project Close-Out Items: e. Approval of WS: CenturyLink Water Improvement Plant Modem Billing: f. Approval of WS: Robert Servis Drinking Water Treatment Class I Testing on : g. Approval of WS: Review of Water and Sewer By-Laws: h. Approval of WS: Update of Sewer Lagoon Seepage DEQ Required Testing: i. Approval of WS: Update of Pulsafeeder Damage x 2: j. Approval of WS: Proposed User Charge System and User Charge Ordinance: k. Update: BY2011 Audit at Pulliam s 7

8 Motion Made by City Council: made the motion to accept a. b. & c. for City. Bill Mead seconded this motion. Donald (Bill) Mead Motion Made by City Council: made the motion to accept d. to k. as per WS Board Meeting. Bill Mead seconded this motion. Donald (Bill) Mead 9. CITY OF GRAND VIEW BUSINESS - New: a. PUBLIC HEARING: City of Grand View and St&Rd FY2013 Proposed Budget: Motion Made by City Council: made the motion to accept the presented proposed FY2013 City and St&Rd Budget. Bill Mead seconded this motion. Donald (Bill) Mead b. Approval of WS: Simplot Sand Hill Farm: c. Quotes: New Carpet at 425 Boise Ave: d. Public Comments: b. c. and d. accepted as per WS Board meeting. City / Street Road: Superintendent Robert Servis: No Reports. 8

9 City Clerk s Report: a. Presentation of Published and Approved: Fair Housing Resolution # A. b. Centennial Park Requested reservation. Presented c. Present any handouts with possible discussion: 10. Adjourn Meeting: and Bill Mead motioned to adjourn this meeting. Adjourned at 8:00 pm This meeting was taped on # 1 & 2 CC/WS tape and digital recorder. Tammy M. Payne Mayor of Grand View President of Grand View Water & Sewer Association, Inc. Helana (Lani) Race Grand View City Clerk and Secretary / Treasurer of Water & Sewer Association Minutes approved on: This institution is an equal opportunity provider. 9