Grinnell FINANCE COMMITTEE Meeting MONDAY, AUGUST 7, 2017 AT 7:00 A.M. IN THE LARGE CONFERENCE ROOM ON THE 2 ND FLOOR OF THE CITY HALL

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1 Grinnell FINANCE COMMITTEE Meeting MONDAY, AUGUST 7, 2017 AT 7:00 A.M. IN THE LARGE CONFERENCE ROOM ON THE 2 ND FLOOR OF THE CITY HALL MINUTES PRESENT: Wray, White, Hansen. Also present were Mayor Canfield, Sondi Burnell, Ben Gray and Kay Cmelik. PERFECTING AND APPROVAL OF AGENDA: Approved as presented. COMMITTEE BUSINESS: 1. Hansen made the motion, second by White to recommend approval of Resolution No Resolution approving an amendment to the personnel policy manual pertaining to general employment policies regarding residency outside city limits and city utilities. AYES: 3-0. Motion carried. 2. Hansen made the motion, second by White to deny St. Francis Manor Campbell Fund request until further information can be obtained. AYES: 3-0. Motion carried. INQUIRIES: There was discussion held on Sergeant pay. No action was taken. The meeting was adjourned at 7:45 p.m. ATTEST: JO WRAY, CHAIR P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR

2 NOTE MEETING TIME CHANGE GRINNELL PLANNING COMMITTEE MEETING MONDAY, AUGUST 7, 2017 AT 5:30 P.M. IN THE COUNCIL CHAMBERS ON THE 2 ND FLOOR OF THE CITY HALL MINUTES PRESENT: Bly (Chair), Burnell, Hansen. Also present Mayor Canfield, Jo Wray, Russ Behrens and Kay Cmelik. PERFECTING AND APPROVAL OF AGENDA Approved as presented. COMMITTEE BUSINESS: INQUIRIES: None. 1. Hansen made the motion, second by Burnell to recommend rejection of Resolution No Resolution on the vacation and sale of certain real property. AYES: All. Motion carried. Offer did not meet standard fee amount and/or did not make any improvements to the property for adding value. 2. Hansen made the motion, second by Burnell to recommend approval of the second reading of Ordinance No An ordinance to vacate and sell certain real property. AYES: All. Motion carried. The meeting was adjourned at 5:45 p.m. RACHEL BLY, CHAIR ATTEST: P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR

3 Grinnell PUBLIC WORKS AND GROUNDS Meeting MONDAY, AUGUST 7, 2017 AT 6:15 P.M. IN THE 2 ND FLOOR COUNCIL CHAMBERS OF THE CITY HALL MINUTES PRESENT: Wray, Bly. Absent: Hueftle-Worley. Also present were Mayor Canfield, Jan Anderson, Jim White, Russ Behrens and Kay Cmelik. PERFECTING AND APPROVAL OF AGENDA: Approved as presented. COMMITTEE BUSINESS: 1. Wray made the motion, second by Bly to recommend approval of Resolution No Resolution authorizing payment of contractor s pay request No. 10 in the amount of $141, to Con-Struct, Inc of Marshalltown, Iowa for the Central Business District Phase 5 Project. AYES: 2-0. Motion carried. 2. Wray made the motion, second by Bly to recommend approval of Resolution No Resolution approving contract change order No. 3 in the amount of $38, for net increase to the contract with Bushong Construction Company of Montezuma, Iowa for the Central Park Improvement Project. AYES: 2-0. Motion carried. 3. Wray made the motion, second by Bly to recommend Resolution No Resolution authorizing payment of contractor s pay request No. 14 in the amount of $311, to Bushong Construction Company of Montezuma, Iowa for work completed on the Central Park Improvements Project. AYES: 2-0. Motion carried. 4. Wray made the motion, second by Bly to recommend approval of Resolution No Resolution authorizing payment of contractor s pay request No. 5 in the amount of $26, to Visu-Sewer, Inc. of Pewaukee, WI for the West Side Sanitary Sewer Rehabilitation. AYES: 2-0. Motion carried. 5. Wray made the motion, second by Bly to recommend approval of Resolution Resolution accepting work for the West Side Sanitary Sewer Rehabilitation Project. AYES: 2-0. Motion carried. 6. Wray made the motion, second by Bly to recommend approval of Resolution No Resolution accepting work for the Central Business District Maintenance Project. AYES: 2-0. Motion carried. INQUIRIES: None. The meeting was adjourned at 6:35 p.m. ATTEST: RACHEL BLY, ACTING CHAIR P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR

4 Grinnell SAFETY COMMITTEE meeting Tuesday, July 18, 2017 AT 10:00 A.M. Public Service Department Minutes ROLL CALL: Blake Cooper, Theresa Petersen, Dan Sicard, Duane Neff, Tyler Avis, Julie Owens, Carl Eggermont APPROVE AGENDA: At 10:04am Cooper made the motion to approve the tentative agenda and Owens seconded. APPROVE MEETING MINUTES: Petersen made a motion to approve the meeting minutes from the May 16, 2017 meeting and Eggermont seconded the motion. OLD BUSINESS 1. Goals for 2017 committee 100% attendance from all departments Host 2017 Safety Day. Will look at two fall dates with a few different time slots. Tuesday and Thursday were requested days. Update Employee Safety Manual - Program Administrators should have all changes back to me by July 25. Self-Audits complete by October 16 Airport Disaster Drill Lowry is working on completing the necessary information. NEW BUSINESS: 1. Building Inspection Inspection of the Public Service Department, Parks Shop and Grinnell Mutual Family Aquatic Center. Deficiencies will be sent to building supervisor. 2. Review incident reports and Company Nurse reports None reveiwed 3. Number of days without Lost Time From Work Last day of missed work was January 16, Review Property Damage None to review 5. Safety concerns None to report NOTES: INQUARIES: ADJOURN: At 10:44am Petersen motioned to adjourn and Cooper seconded. Tyler Avis

5 Grinnell PARKS AND RECREATIONS BOARD meeting MONDAY, AUGUST 14, 2017 at 7:00PM CENTRAL PARK SHELTER Minutes ROLL CALL: Jean Reavis, Ralph Eyberg, Kama Small, Ray Spriggs, Liz Queathem and Kelly Rose. APPROVE AGENDA: At 7:06pm Spriggs motioned to approve the agenda and Queathem seconded the motion. APPROVE MEETING MINUTES: Reavis motioned that we approve the July 10, 2017 meeting minutes and Eyberg seconded it. OLD BUSINESS: 1. Master Parks Plan priority of projects, fundraising opportunities, grant writing, goals for fiscal year Central Park - Spriggs / Small / Molison Construction continues. Pavers are being installed. Playground solid surface has been installed. The trees and plantings along with the hydro mulch grass will be put down as soon as final grade is complete. Parks and Cemetery Vegetation - Eyberg There are some trees along the West side of Arbor Lake that look like they received some wind damage and may need to be removed. Dog Park - Queathem / Reavis / Walters / Eyberg / Molison Fundraising continues. Ground prep is complete and fence has been ordered. Reavis reported that a matching opportunity from Grinnell Mutual is still taking place and encourages those interested in donating that it is not too late. The Dog swim will be at the Grinnell Mutual Family Aquatic Center again this year and all proceeds will benefit the Dog Park. Bailey Park Walters / Small Fundraising continues. Merrill Park Stone Sign Molison - Construction has been delayed due to some health issues with our contractor. We are hoping to start construction soon. Arbor Lake Bridge Repair - Walters / Eyberg Will work with the Imagine Grinnell Parks and Trail Committee to look into options of bridge repair. 2. EAGLE SCOUT PROJECT Molison, Small and Rose will be meeting with Gruman to continue the work on his project. The Imagine Grinnell Parks and Trail committee is also interested in assisting with this project. NEW BUSINESS: 1. CENTRAL PARK TOUR Board members received a tour of the construction site. Progress continues as the pavers are starting to be installed at the portal entry sites. The solid surface for the playground was completed last week. The retaining wall around the patio behind the Veteran s Memorial Building will be installed soon. The light poles need to be installed. The History Walk signs will be installed soon. The benches in the center plaza area have been delayed until winter. The final grading of the ground along with planting trees, shrubs and the hydro mulch grass will the final projects. We will be hosting a grand opening next spring when the grass has had time to establish and allow foot traffic on it. NOTES: INQUIRES: ADJOURN: Queathem made the motion at 8:11pm to adjourn the meeting and Spriggs seconded. Parks and Recreation Director Kelly M Johnson Rose

6 MINUTES ANNUAL MEETING DRAKE COMMUNITY LIBRARY BOARD OF TRUSTEES June 28, :00 p.m., Caulkins Community Room ROLL CALL: _X_Ahrens _X_Britton Esbrook _X McClelland McNally _X_Pagliai _X Rudolph Others present: _X_Kennett The annual meeting was convened at 5:00 p.m. prior to the regular monthly meeting. APPROVAL OF AGENDA: McClelland moved and Britton seconded the approval of the agenda. ELECTION OF OFFICERS: McClelland moved and Pagliai seconded the nomination of the following slate of officers: President George Britton Vice President Jim Ahrens Corresponding Secretary Karen McNally Motion passed unanimously. Meeting adjourned at 5:05 p.m. George Britton Library Board President Date Signed: Marilyn Kennett, Library Director Recording Secretary

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9 GRINNELL POLICE DEPARTMENT CITY OF GRINNELL, IOWA INTER-OFFICE MEMORANDUM FROM: Dennis Reilly DATE: August 8, 2017 Chief of Police TO: Honorable Gordon Canfield Honorable Council Persons Mr. Russell Behrens, City Manager Ms. Kay Cmelik, City Clerk SUBJECT: Monthly Report for July Areas of Interest/Accomplishments: With the Prescription Drug box being emptied at the end of June, no content was removed in July. Work continues with staff on the development of GPD s new Policy Manual, with critical policies being issued. Working to identify candidate to fill clerk position Hosted the 2017 Iowa Police Chiefs Association administrative assistant conference. I attended the following: Council and Public Safety meetings; Department head meeting; KGRN Let s Talk; IPCA administrative assistant conference; meeting with college Public Safety Director; Poweshiek County SART meeting; meeting with M.I.N.E. Board Chairman; meeting with EMA. Listed below is a summary of activities for the police department during the reporting period. July 17 June 17 July 16 Incident Reports Arrests Citations Warnings PD Collisions PI Collisions Hit & Run Parking Tickets Calls for Service Respectfully Submitted, Dennis Reilly Chief of Police

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