MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS FOR THE COUNTY OF LEE, STATE OF NORTH CAROLINA

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1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS FOR THE COUNTY OF LEE, STATE OF NORTH CAROLINA ************************************************************************ JUNE 21, 2004 ************************************************************************ The regular meeting of the Board of Commissioners for the County of Lee, State of North Carolina, convened at 3:00 o clock p.m. in the Commissioners Room, Lee County Government Center, 106 Hillcrest Drive, Sanford, North Carolina. Commissioners present were W. Chad Adams, Herbert A. Hincks, Jerry M. Lemmond, Bertha L. Matthews, Nathan E. Paschal, Robert T. Reives, and Amy L. Stevens. Chairman Hincks presided and the following business was transacted: County Attorney K. R. Hoyle delivered the invocation and led the pledge of allegiance. The Board considered additional agenda items. Various Commissioners added the following items to the agenda along with the County Attorney and County Manager: _ Commissioner Hincks Closed session for the purpose of considering the conditions of initial employment of a County Manager _ Commissioner Matthews - Discussion concerning dead animals on the right-ofway _ Commissioner Lemmond - Voting delegate for the NACo Conference in Phoenix, Arizona _ Commissioner Reives Discussion concerning new vehicles for the Sheriff s Department and a matter concerning Mental Health _ County Manager William Cowan - Request to release county funds to the Lee County Partnership for Children and approval to fill a vacant Income Maintenance Caseworker I position in the Day Care Unit of Social Services _ County Attorney K. R. Hoyle Approval of the grant from the Parks and Recreation Trust Fund (PARTF) for Tramway Road Park Commissioner Lemmond moved to approve the above additions to the agenda. Upon a vote, the results were as follows: Aye: Nay: Adams, Hincks, Lemmond, Matthews, Paschal, Reives, and Stevens None

2 Commissioner Matthews moved to approve the following consent agenda items: _ Minutes from the June 7, 2004, regular meeting _ Matters pertaining to the Health Department - Approval to fill vacant Physician Extender vacancy - Fee schedule for Primary Care _ Permit for Fourth of July fireworks at Kendale Shopping Center (copy attached) _ Approval to fill vacant positions in Social Services - Social Worker III Child Protective Services position - Child Support Processing Assistant III position - Income Maintenance I Day Care position _ Matters pertaining to Youth and Family Services - Program Agreement - Annual Plan for FY Upon a vote, the results were as follows: The Board considered the Secondary Road Construction Program for the Department of Transportation. District Engineer Chuck Dumas introduced various DOT staff members and told the Board that Lee County had been allocated $430,959 to construct roads down the priority list as far as possible, provided rights of way are available. After some discussion, Commissioner Matthews moved to approve a resolution approving the Secondary Road Construction Program, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: The Board considered an offer from McQueen Chapel United Methodist Church to purchase property adjacent to the church. At the last meeting on June 7, 2004, the church offered $5, to purchase a 1.04-acre tract of land adjacent to the church and the matter was tabled until the June 21 st meeting. County Attorney K. R. Hoyle told the Board that the church has now offered the county $1, for the 1.04-acre tract. Chairman Hincks moved to bring the tabled motion for the purchase of property back to the Board for consideration. Upon a vote, the results were as follows: 2

3 Commissioner Matthews moved to accept the offer of $1, from McQueen Chapel United Methodist Church for 1.04 acres of land adjacent to the church and to enter into the upset bid process, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Chairman Hincks announced that the Board would hold a Budget Work Session beginning at 10:00 a.m. on Monday, June 28, 2004, in the Gordon Wicker Conference Room. The Board discussed various Capital Outlay reductions for departments. No action was taken but the matter will be discussed further at the Budget Work Session on June 28 th. The Board discussed volunteer fire department budgets. Chairman Hincks moved that no paid personnel be approved for volunteer fire departments until the new Fire Marshal position is filled and a study is completed of all fire departments. After further discussion, Chairman Hincks withdrew his motion. No action was taken on the matter but will be discussed further at the Budget Work Session on June 28 th. The Board discussed security issues at the Lee County Jail. Sheriff Billy Bryant and Captain David Whitaker told the Board that the N.C. Jail Administrators Association had completed a study of extremely high priority items that showed the need for approximately ninety (90) new cameras, the replacement of the jail s control panel, an upgrade of radio communication systems and the installation of a system documenting supervision rounds. They further stated that there was a need for two-way voice communication within individual cells, an increase in manpower and the addition of nursing coverage to offset money spent when taking inmates to the hospital. Sheriff Bryant stated there are currently twenty-five (25) dead spots in the jail that the current camera system does not monitor. It was estimated that the above equipment could cost the county well over $222, Sheriff Bryant asked the Board to consider extending the project over this year and next year if all the money could not be appropriated this year. The study was conducted due to a jailbreak in January when several inmates escaped after knocking out jailers with soap-filled socks and stealing their keys. All of the prisoners were eventually recaptured. Some discussion also took place concerning the Sheriff s Department purchasing smaller vehicles to use in place of the larger Crown 3

4 Victoria s they currently use. No action was taken on any of the above matters but will be discussed further at the Budget Work Session on June 28 th. The Board considered meeting dates for the month of July After some discussion, the Board agreed to hold one meeting on Wednesday, July 21, 2004, at 9:00 a.m. Public hearings with the Planning Board will be held at 7:00 p.m. Commissioner Matthews questioned who was responsible for removing dead animals from the right of way outside the city limits. County Manager William Cowan told the Board that the Department of Transportation picks up dead animals outside the city limits two days a week. The Board discussed a voting delegate for the upcoming NACo Conference, if one should be required. Commissioner Lemmond moved that Commissioner Chad Adams be appointed as the voting delegate for Lee County. Upon a vote, the results were as follows: Commissioner Reives discussed a recent Mental Health meeting that had to be postponed because the County Managers from Lee County and Harnett County could not attend. Commissioner Reives that in the future, if the Manger could not attend a meeting, he designate someone to attend in his place. The Board considered a request from the Lee County Partnership For Children (Smart Start). Tom McSwain, Chairman of the Partnership asked that the Board approve the redistribution of $31, in county funds that were allocated to be used to provide increased health, child care and educational services. The Partnership is requesting that the funds be divided with one third staying with the Partnership and one third each going to two other outside organizations. After some discussion, Commissioner Lemmond moved to approve the redistribution of $31, in county funds to the Lee County Partnership for Children. Upon a vote, the results were as follows: The Board considered appointments to various Boards and Commissions. The following individuals were nominated by various Commissioners and approved to serve for the terms shown: 4

5 BOARD/COMMISSION APPOINTED TERM EXPIRES Sanford-Lee County Regional Airport Authority Bob Heuts 3 years June 2007 Board of Adjustments Tommy Brooks * 3 years June 2007 Diane Rives (alternate to regular) 3 years June 2007 Central Carolina Community College Board of Trustees Ed Garrison 4 years June 2008 Economic Development Corporation Poly Cohen * 3 years June 2007 Harry Miller * 3 years June 2007 Health Board Dr. David Fisher (Dentist) * 3 years June 2007 Jerry Batchelor (General Public) 3 years June 2007 Charles Clifford (Pharmacist) 3 years June 2007 Dr. Deborah Esteres (Gen. Public) 3 years June 2007 Dr. Dean Kesler (M.D.) * 3 years June 2007 Industrial Facilities & Pollution Control Financing Authority James Allen 6 years June 2010 Lee County Planning Board Jamie Teel * 3 years June 2007 Larry Oldham 3 years June 2007 Reuben Dowdy * 3 years June 2007 Lee Littiken 3 years June 2007 Greg Smith (2 nd alternate) 1 year June 2005 Roy Utley (1 st alternate) * 1 year June 2005 Dennis Foushee * 3 years June 2007 Library Board of Trustees Susan Laudate 3 years June 2007 Lynn Sadler 3 years June 2007 Leonard Viggiano * 3 years June 2007 Betty Rose Latta 2 years June 2006 Parks & Recreation Commission Gabrielle Moretz * 3 years June 2007 Emily Page 2 years June

6 Personnel Board Jim Groves * 2 years June 2006 Beverly Wright * 2 years June 2006 David Siler * 2 years June 2006 Rest Home & Nursing Home Advisory Board Willis Davis * 3 years June 2007 Willard Garren * 3 years June 2007 Teresa Howard 3 years June 2007 Jeanette Lewis * 3 years June 2007 Robert Groome * 3 years June 2007 Ismael Rivera 3 years June 2007 Richard Branch 3 years June 2007 Hilda Stutler * 3 years June 2007 Beverly Tippett * 3 years June 2007 Sanford Board of Adjustments Bill Norris 1 year June 2005 Sanford Planning Board Josh Harris 3 years June 2007 Senior Services Advisory Board Janet Fasick * 3 years June 2007 Brenda Ingram * 3 years June 2007 Transportation Advisory Board Toye Norris 2 years June 2006 * Reappointed Chairman Hincks moved to go into closed session for the purpose of considering the conditions of initial employment of a County Manager [N.C. General Statute (b)]. Upon a vote, the results were as follows: The Chairman ruled the motion had been adopted unanimously and the Board was in closed session. Upon completing business in closed session, Commissioner Adams moved that the Board go out of closed session. Upon a vote, the results were as follows: 6

7 Chairman Hincks recessed the meeting until 7:00 p.m. At 7:00 p.m., Chairman Hincks called the meeting back to order for the purpose of conducting public hearings on the following matters: FY Budget Abolishment of the Cumnock Water System FY Water & Sewer District Budget Commissioner s Jerry Lemmond and Bert Matthews were absent. Chairman Hincks opened the first public hearing to hear comments concerning the FY Budget. The following individuals spoke and asked that the County not raise taxes this year: Richard Littiken, 314 Rhynewood Drive, Sanford Bruce Ledford, 140 Dublin Road, Sanford Chairman Hincks opened the second public hearing that involved abolishing the Cumnock Water System. County Manager William Cowan told the Board that all debts have been retired and the Lee County Water & Sewer District has received all assets. No one present spoke in favor or against abolishing the Cumnock Water System. Commissioner Reives moved that Lee County abolish the Cumnock Water System. Upon a vote, the results were as follows: Aye: Adams, Hincks, Paschal, Reives, and Stevens Absent: Lemmond and Matthews Commissioner Lemmond joined the meeting at this time. Chairman Hincks opened the third and final advertised public hearing for the FY Water & Sewer District Budget. No one present spoke in favor or against the proposed budget that will operate at the same manner this year as last year. County Manager William Cowan stated that no rate increase was proposed unless the City of Sanford increases their rates. Chairman Hincks closed the public hearings. With no further business to come before the Board, Chairman Hincks recessed the meeting until 10:00 a.m., Monday, June 28, The meeting will be held in the Gordon Wicker Conference Room at the Lee County Government Center. 7

8 Herbert A. Hincks, Chairman ATTEST: Gaynell M. Lee, Clerk 8