T H O R N B U R Y T O W N S H I P D E L A W A R E C O U N T Y

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1 T H O R N B U R Y T O W N S H I P D E L A W A R E C O U N T Y W W W. T H O R N B U R Y. O R G BOARD OF SUPERVISORS: James H. Raith James P. Kelly Sheri Perkins Public Meetings 1 st & 3 rd Wednesday of each month MINUTES Thornbury Township Board of Supervisors Meeting Wednesday, October 17, 2012 The Thornbury Township Board of Supervisors held a Work Session Meeting on Wednesday, October 17, 2012, at the Township Administration Building, 6 Township Drive, Cheyney, PA. Chairman Raith called the meeting to order at 7:41 p.m. with a salute to the flag. PRESENT: James H. Raith, Chairman James P. Kelly, Vice Chairman Jeffrey T. Seagraves, Manager Geoffrey Carbutt, Township Secretary Lindsey Price, Roadmaster Peter Barsz, CPA, Treasurer Kenneth Kynett, Esq. Elizabeth Catania, PE, Township Engineer Charles Faulkner, PE, Township Sewer Engineer Number of Attendees: 24 Chairman Raith announced that that the Board previously held a brief Executive Session this evening regarding real estate. APPROVAL OF CHECK REGISTERS On a motion by James Kelly, seconded by James Raith, and carried unanimously, the General Fund check register in the amount of $44, for October 4, 2012 through October 17 th 2012, was approved. Chairman Raith called for public comment. There was no public comment. On a motion by James Kelly, seconded by James Raith, and carried unanimously, the Sewer Fund check register in the amount of $62, for October 4, 2012 through October 17 th 2012, was approved. Chairman Raith called for public comment. There was no public comment. On a motion by James Kelly, seconded by James Raith, and carried unanimously, the Sewer Expansion Fund check register in the amount of $1, for October 4, 2012 through October 17 th 2012, was approved. Chairman Raith called for public comment. There was no public comment. On a motion by James Kelly, seconded by James Raith, and carried unanimously, the Escrow Fund check register in the amount of $5, for October 4, 2012 through October 17 th 2012, was approved. Chairman Raith called for public comment. There was no public comment.

2 Minutes Board of Supervisors Work Session Meeting 2 October 17, 2012 APPROVAL OF MINUTES On a motion by James Kelly, seconded by James Raith, and carried unanimously, the Wednesday, October 3, 2012 Public Meeting minutes were approved as recorded. Chairman Raith called for public comment. There was no public comment. AGENDA ITEMS On a motion by James Kelly, seconded by James Raith, and carried unanimously, Ordinance # 1 of 2012, amending the, Stormwater Ordinance Act 167 of October 4, 1978, was approved. Chairman Raith called for public comment. There was no public comment. Toll Brothers presented a new proposed plan on the Crane subdivision. Mike Downs explained the old plan, and existing house protocol. Chairman Raith commented that the right turn in and right turn out won t work. Also the bottom area by creek needs more riparian buffer along creek where it intersects Martin Park. He asked that the original school house be moved to Martin Park and we will need time to document the house and barn area. He suggested inviting the Historical Commission to inspect the house. Also septic encroachments need to turned over fee simple to owners near the bottom corner. Chairman Raith asked how soon they could provide a new draft. He also expressed that conditions must be met. STAFF REPORTS TOWNSHIP MANAGER'S REPORT- Jeff Seagraves The Township Manager s Report was submitted and is attached. There was no comment on the manager s report. TOWNSHIP ROADMASTER S REPORT Lindsey Price The Roadmaster s Report was submitted and attached. There was no comment on the roadmaster s report. On a motion by James Kelly s, seconded by James Raith, and carried unanimously, the contract from Haines Tree Service of Glen Mills to remove the oak tree from the Day Care Center playground, at a cost of $1,275.00, was approved. Chairman Raith called for public comment. There was no public comment. On a motion by James Kelly, seconded by James Raith, and carried unanimously, the purchase of a Western, 1.8 cubic yard Hopper Salt Spreader from Unlimited Truck Fabricators of Aston, at a cost of $6,524.00, was approved. Chairman Raith called for public comment. There was no public comment. On a motion by James Kelly, seconded by James Raith, and carried unanimously, the roadwork contract from Neff Construction Company at a cost of $ , was approved. Chairman Raith called for public comment. There was no public comment. Vice Chairman Kelly asked for slower fish next year.

3 Minutes Board of Supervisors Work Session Meeting 3 October 17, 2012 TOWNSHIP TREASURER S REPORT Peter Barsz, CPA The Treasurer s Report was submitted and attached. There was no comment on the treasurer s report. On a motion by James Kelly, seconded by James Raith and carried unanimously, the Treasurer's Report for September 30, 2012, was accepted. Chairman Raith called for public comment. There was no public comment TOWNSHIP SOLICITOR S REPORT Kenneth Kynett, Esq. The Township Solicitor s Report was submitted and is attached. There was no comment on the solicitor s report. TOWNSHIP ENGINEER S REPORT Elizabeth Catania, PE The Township Engineer s Report was submitted and is attached. There was no comment on the engineer s report. TOWNSHIP SEWER ENGINEER - Charles Faulkner, PE The Township Sewer Engineer s Report was submitted and is attached. There was no comment on the sewer engineer s report. The meeting adjourned at 8:06 pm Respectfully submitted, ADJOURN Geoffrey Carbutt Township Secretary cc: Board of Supervisors Robert P. Anderman, Esq. Jeffrey Seagraves, Township Manager

4 MANAGER S REPORT The letter was drafted for your review and approval for ending the contract with Chester Water Authority for billing sewer customers. 2. The repair was completed to the lateral for the leak adjacent to Brinton Colony. 3. RJ Hall has been scheduled to meet with each township employee to review their pension plans. 4. The annual fishing Derby was held on Saturday Our final Friday Night Movie was held on and the fireworks display was done as well. 6. We are currently working on the budget for Letters have been sent to each board and commission for their budget request for I denied three (3) zoning applications that will likely be taken for appeal to the Zoning Hearing Board in November. One was for an In Law suite and the other for a dimensional variance for two flag lots. I would recommend that we review our current ordinance pertaining to In Law suites.

5 THORNBURY TOWNSHIP Public Works Department Report Week Ending October 12, Routine maintenance performed throughout the Township, including mowing of parks. 2. Performed fall cleanup at Salt Storage Building and Sewage Treatment Plant to take advantage of the dumpster required for Township cleanup day. 3. Prepared for Fishing Derby, Movie Night and Fall Festival. 4. Heater replacement/installation at Day Care Center Building is complete. 5. Waiting for one additional bid for the Station Road stormwater inlet project, road repairs to Cherry Farm Lane and repairs to stormwater inlet on David Drive.

6 THORNBURY TOWNSHIP, DELAWARE COUNTY TREASURER'S REPORT FOR THE PERIOD ENDED SEPTEMBER 30, 2012 GENERAL FUND BEGINNING BALANCE 2,490, Cash Receipts 222, Expenditures 103, ENDING BALANCE 2,609, STATE FUND (Liquid Fuels Account) BEGINNING BALANCE 320, Cash Receipts Expenditures 0.00 ENDING BALANCE 320, RECREATION FUND BEGINNING BALANCE 293, Cash Receipts Expenditures 0.00 ENDING BALANCE 293, OPEN SPACE ACQUISITION FUND BEGINNING BALANCE 270, Cash Receipts Expenditures 0.00 ENDING BALANCE 270, /15/2012, 11:55 AM Page 1

7 CAPITAL IMPROVEMENT FUND BEGINNING BALANCE 809, Cash Receipts Expenditures 0.00 ENDING BALANCE 809, OPERATING RESERVE FUND BEGINNING BALANCE 1,052, Cash Receipts Expenditures 0.00 ENDING BALANCE 1,053, SEWER FUND BEGINNING BALANCE 800, Cash Receipts 19, Expenditures 35, ENDING BALANCE 784, ESCROW FUND BEGINNING BALANCE 66, Cash Receipts 1, Expenditures 1.00 ENDING BALANCE 67, TOTAL BALANCE BEGINNING BALANCE 6,104, Cash Receipts 243, Expenditures 138, ENDING BALANCE 6,208, /15/2012, 11:55 AM Page 2

8 Township of Thornbury Delaware County, Pennsylvania Solicitors Report October 17, 2012 The Township Solicitor, Robert P. Anderman, Esquire, reports as follows: I. STORMWATER MANAGEMENT ORDINANCE In this matter, a public Hearing was held on September 19, 2012 at 7 pm and concluded. The Board may now consider adoption of the Ordinance at the public meeting. II. OUTDOOR DINING ORDINANCE In this matter, a public Hearing has been scheduled for October 17, 2012 at 7 pm and the Township secretary will advertise the same.

9 Catania Engineering Associates, Inc. Consulting Engineers 520 W. MacDade Boulevard Milmont Park, PA Phone ( ) Fax ( ) REPORT OF THE ENGINEER October Workshop Meeting October 14, 2012 Work completed for the period: Blantyre - Awaiting request for release of Municipal Improvement Funds. Project is complete. Andover - Housing construction is underway. Lots are currently under construction. Completing grading and sedimentation and erosion control inspections. Wills - No further submission has been received. Gricco - Awaiting final plans to respond to our latest comments and municipal improvements estimate for review. No submission has been received for plan review for recordation. Lawler Subdivision - Received a submission of a two lot subdivision on Sweetwater Road. Review has been completed. Awaiting revised plans. 53 Sweetwater Road Subdivision - Plans have been received and reviewed. Andover - Received a sketch plan of a lot line change of lot #1 in Andover. The applicant is requesting additional land from the HOA open space. Checking open space requirement. Planning Commission - working with members to address Ordinance revisions and Comp Plan updates. PaDOT Liquid Fuels - Reviewed PADOT street list for accuracy. A few streets have been added. The Secretary is researching files for deeds of dedication. Mill Creek - Work on basin conversions has been completed. Greenbriar Dallet 5 - Orleans continues work to complete paving. As-builts are currently being reviewed. Awaiting plan for road dedication and additional inspections of omitted pipe runs. Curb repairs are outstanding. Work on storm sewers has commenced. Stormwater repair work -- Oak Tree Hollow repair is re-scheduled for week of October 22. Guilday - Awaiting electronic copy of plans to complete legal descriptions for open space.

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12 General Fund Check Detail Type Date Name Account Paid Amount LAST CHECK DATED 10/03/2012 Check 10/04/2012 Chili's Inspection Services National Penn - Checking CODE-Building Inspector -2, CODE-Building Inspector -3, , Check 10/12/2012 Crystal Spring Trout Farm National Penn - Checking REC-Township Events -2, , Check 10/17/2012 A. Strickler Animal Control National Penn - Checking AC-Animal Control Services Check 10/17/2012 Aqua Pennsylvania National Penn - Checking FIRE-Hydrant Service Check 10/17/2012 Aqua Pennsylvania National Penn - Checking FIRE-Hydrant Service Check 10/17/2012 Berkheimer Associates National Penn - Checking TAX-Commission/Earned Income Ta Page 1 of 9

13 General Fund Check Detail Check 10/17/2012 Chester Water Authority National Penn - Checking FIRE-Hydrant Service -2, , Check 10/17/2012 CS-Graphx National Penn - Checking ADMIN-IT Services -1, , Check 10/17/2012 The Daily Local National Penn - Checking ADMIN-Dues/Subscrptn/Membership Check 10/17/2012 Grainger National Penn - Checking MAINT-Supplies-Tools/Equipment MAINT-Supplies-Tools/Equipment Check 10/17/2012 Herr Foods Inc National Penn - Checking REC-Summer Park Programming Check 10/17/2012 Paychex, Inc National Penn - Checking ADMIN-Payroll Expenses Page 2 of 9

14 General Fund Check Detail Check 10/17/2012 Opdenaker Trash Removal Service National Penn - Checking SWC-Trash Collection & Disposal Check 10/17/2012 Opdenaker Trash Removal Services National Penn - Checking SWC-Trash Collection & Disposal Check 10/17/2012 Opdenaker Trash Removal Services National Penn - Checking 0.00 Check 10/17/2012 Petrikin Wellman DaMico Brown & Petrosa National Penn - Checking PC-Legal Services PC-Legal Services PC-Legal Services PC-Legal Services PC-Legal Services PC-Legal Services PC-Legal Services Check 10/17/2012 Sandrose Trophies National Penn - Checking REC-P&R Board General Expense ADMIN-General Expense Page 3 of 9

15 General Fund Check Detail Check 10/17/2012 The Grafton Association National Penn - Checking PC-Professional Services Check 10/17/2012 United Inspections Inc National Penn - Checking CODE-Electrical Inspector Check 10/17/2012 Verizon Wireless National Penn - Checking ADMIN-Cell Phone Expense Check 10/17/2012 USI Affinity National Penn - Checking INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums -1, INS-Medical Plan Premiums INS-Medical Plan Premiums INS-Medical Plan Premiums , Page 4 of 9

16 General Fund Check Detail Check 10/17/2012 Wright Express National Penn - Checking ADMIN-Vehicle Gasoline Expense ADMIN-Bank/Credit Card Chgs Check 10/17/2012 Catania Engineering Associates, Inc National Penn - Checking 0.00 Check 10/17/2012 Mardinly Industrial & Power National Penn - Checking MAINT-Admin Building Check 10/17/2012 Debra Kelley National Penn - Checking MAINT-Cleaning Services MAINT-Cleaning Services MAINT-Cleaning Services Page 5 of 9

17 General Fund Check Detail Check 10/17/2012 Bankcard Center National Penn - Checking MAINT-Supplies-Maint/Repair PWD-Traffic Signs ADMIN-Vehicle Operating Expense REC-Summer Park Programming MAINT-Supplies-Maint/Repair REC-Summer Park Programming REC-P&R Board General Expense REC-P&R Board General Expense REC-P&R Board General Expense ADMIN-General Expense REC-P&R Board General Expense ADMIN-General Expense ADMIN-Vehicle Operating Expense ADMIN-General Expense REC-Summer Park Programming REC-Township Events ADMIN-General Expense -1, ADMIN-General Expense ADMIN-General Expense REC-P&R Board General Expense REC-P&R Board General Expense , Check 10/17/2012 Alan Mancill National Penn - Checking ADMIN-Mileage Reimbursement Check 10/17/2012 Chester Water Authority National Penn - Checking REC-Thornbury Park Utilities Page 6 of 9

18 General Fund Check Detail Check 10/17/2012 Delaware County Daily Times National Penn - Checking ADMIN-Advertising Expense Check 10/17/2012 Lucky Sign Shop National Penn - Checking REC-Township Events Check 10/17/2012 Merves Amon & Barsz LLC National Penn - Checking AUDIT/TREAS-Treasurer Fees -1, , Check 10/17/2012 Environmental Mgt & Consulting, Inc National Penn - Checking CODE-SEO Expenses -1, , Check 10/17/2012 Unlimited Truck Fabrication National Penn - Checking ADMIN-Vehicle Operating Expense ADMIN-Vehicle Operating Expense , Check 10/17/2012 Wells Fargo Financial Leasing National Penn - Checking ADMIN-Lease Exp Office Equipmt Page 7 of 9

19 General Fund Check Detail Check 10/17/2012 Deb Zitarelli National Penn - Checking SWC-Sewer Comm-Gen Expense ADMIN-Mileage Reimbursement Check 10/17/2012 PECO National Penn - Checking MAINT-Utilities-All Township MAINT-Utilities-All Township MAINT-Utilities-All Township MAINT-Utilities-All Township MAINT-Utilities-All Township REC-Thornbury Park Utilities Check 10/17/2012 SSD, Inc National Penn - Checking ADMIN-IT Services Check 10/17/2012 Opdenaker Trash Removal Services National Penn - Checking REC-Township Events Check 10/17/2012 Susan Daudert National Penn - Checking ADMIN-Mileage Reimbursement Page 8 of 9

20 General Fund Check Detail Check 10/17/2012 Principal Financial Group National Penn - Checking INS-Pension Plan Contributions Check 10/17/2012 PSATS UC Group Trust Fund National Penn - Checking EPB-Unemployment Contributions Check 10/17/2012 Opdenaker Trash Removal Services National Penn - Checking SWC-Recycling Contract Expense -4, , Board Approval: $ 44, James H. Raith, Chairman James P. Kelly, Vice Chairman Sheri L. Perkins, Supervisor Page 9 of 9

21 Sewer Fund Check Detail Type Date Name Account Paid Amount LAST CHECK DATED 10/03/2012 Check 10/17/2012 Chester Water Authority Bryn Mawr Trust Sewer Chkg ADMIN-Monthly Contract Fees/CWA ADMIN-Monthly Contract Fees/CWA Check 10/17/2012 Delcora Bryn Mawr Trust Sewer Chkg OPER-Cleaning & TV Inspection -3, OPER-DELCORA -5, OPER-Repairs and Maintenance OPER-Repairs and Maintenance OPER-Repairs and Maintenance , Check 10/17/2012 Mardinly Enterprises, LLC Bryn Mawr Trust Sewer Chkg OPER-Repairs and Maintenance -2, , Check 10/17/2012 Opdenaker Trash Removal Services Bryn Mawr Trust Sewer Chkg OPER-Trash Services Page 1 of 3

22 Sewer Fund Check Detail Check 10/17/2012 Township of Concord Bryn Mawr Trust Sewer Chkg OPER-Mill Creek Pump Station -38, OPER-Mill Creek Pump Station -1, OPER-Sludge Hauling OPER-Sludge Hauling , Check 10/17/2012 Tri-County Pest Control Bryn Mawr Trust Sewer Chkg OPER-Repairs and Maintenance Check 10/17/2012 Aqua Wastewater Management, Inc Bryn Mawr Trust Sewer Chkg OPER-Sludge Hauling -2, , Check 10/17/2012 Chester Water Authority Thornton Rd Bryn Mawr Trust Sewer Chkg OPER-Water Services Check 10/17/2012 PECO Energy Bryn Mawr Trust Sewer Chkg OPER-Electric Costs OPER-Electric Costs OPER-Electric Costs OPER-Electric Costs OPER-Electric Costs OPER-Electric Costs -4, OPER-Electric Costs , Page 2 of 3

23 Sewer Fund Check Detail Check 10/17/2012 Chemical Equipment Labs of VA, Inc Bryn Mawr Trust Sewer Chkg OPER-Chemicals/Filters Check 10/17/2012 Thornbury Township General Fund Bryn Mawr Trust Sewer Chkg ADMIN-Insurance Expense ADMIN-Insurance Expense Board Approval: $ 62, James H. Raith, Chairman James P. Kelly, Vice Chairman Sheri L. Perkins, Supervisor Page 3 of 3

24 Sewer Expansion Fund Check Detail Type Date Name Account Paid Amount LAST CHECK DATED 10/3/2012 Check 10/17/2012 Thornbury Township General Fund Nat'l Penn Sewer Expansion Administrative Salary Check 10/17/2012 Thornbury Township General Fund Nat'l Penn Sewer Expansion New Connection Expense -1, , Board Approval: $ 1, James H. Raith, Chairman James P. Kelly, Vice Chairman Sheri L. Perkins, Supervisor Page 1 of 1

25 Escrow Fund Check Detail Type Date Name Account Paid Amount LAST CHECK DATED 9/19/2012 Check 10/17/2012 Clyde Cassell Escrow Disbursement Bitzberger -5, , Board Approval: $ 5, James H. Raith, Chairman James P. Kelly, Vice Chairman Sheri L. Perkins, Supervisor Page 1 of 1