WASHINGTON TOWNSHIP BOARD OF SUPERVISORS 112 Municipal Lane Prosperity, PA March 8, 2016 MINUTES

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1 WASHINGTON TOWNSHIP BOARD OF SUPERVISORS 112 Municipal Lane Prosperity, PA March 8, 2016 MINUTES Walter Stout, Chairman, called the meeting to order at 7:00 PM followed by the Pledge of Allegiance. In attendance were Supervisors Walter Stout, Troy Smith, and Correan Stewart; Diane Headlee, Secretary; Dennis Makel, Solicitor; and several residents of the township. I. Requests to Address the Board/Public Comment Chief Mike Natalie, Morris Township Police Department requested to address the Board and those in attendance. Officer Natalie gave an overview of what the Morris Township Police Department would offer the residents of Washington Township if the township were to join forces with the Morris Township Police Department and form at Regional Police Department. The Board said that they would take it under advisement. II. Correspondence and Reports 1. Received Correspondence 2016 Assessment Valuation from GC Assessment Office was received. We will lose approximately $26,000 in tax revenue due to coal depletion and from the closure of Emerald Mine, however, that loss will be made up with an adjustment by the Assessment Office in the property valuations used in the Clean and Green Program assessments. 2. Planning Board Met March 4, reviewed 3 well sites (McCullough, Harris & Lemley) and voted to move them on to the Zoning Hearing Board. Follow-up Comprehensive Plan community meeting. 3. Zoning Board no report. 4. Park Board Park clean-up day with Girl s Softball Association is on April 2 (4/9 rain date). 5. Roadmaster's Report Troy Smith gave the report. Men have been cleaning ditches on Craig s Run, Edgar Hill and Craynes Run. Patching where needed, maintaining equipment, and hauling and spreading millings at roadway slip on Long Mile Road. The new Mack dump truck was delivered as was the new equipment trailer. 1

2 6. Solicitor's Remarks Dennis Makel remarked that he is reviewing the Agreement with Mackin Engineering and will forward it on when ready for signatures. 7. EQT Casey Durdines commented on the drilling and fracing activities on the well pads. There is one well scheduled for drilling through the third week of March on the Shipman pad. Frac operations are scheduled on Big Sky Pad for the third week of March through the first week of April; returning to the pad to drill additional wells in June. Fracing on the Shipman pad is scheduled for the second week of April through the fourth week of April. III. Action Items A motion to approve the Agenda with/without Addendum was made by Troy Smith and seconded by Correan Stewart. Motion carried. A motion to approve the minutes of the February 9, 2016 meeting was made by Correan Stewart and seconded by Walt Stout. Motion carried. The Treasurer s Report for bank statements ending on February 29, 2016 was given by Diane Headlee. General Liquid Fuels Machinery Beginning Balance $286, $35, $85, Revenues $ 24, $ 4.54 $ 9.47 Expenditures $ 27, $ 2, $24, Ending Balance $283, $34, $60, A motion to approve the Treasurer s report and file it for audit was made by Correan Stewart and seconded by Troy Smith. Motion carried. VI. Business Operations 1. Bills for Approval for All Funds The Chairman asked the board to consider a motion to approve the payment of the monthly bills as listed on the attached, from the following accounts: General Fund $ 14, Liquid Fuels Fund 2, Machinery Fund 24, Impact Fee Fund 0 Other Funds 0 Total paid in February $ 40, A motion to approve the payment of the bills was made by Correan Stewart and seconded by Walter Stout. Motion carried. 2

3 2. Opening/Awarding of Bids/Quotes The Board acknowledged a bid received from Compass for road salt. This bid will be revisited at a later date. a. Opening and Awarding of Playground Equipment Quotes Written quotes were requested and were received on Monday, March 7 for the new playground equipment recommended by the Park Board for installation at the township park using grant funds received from Greene County and EQT. See Minute Book file for bid tab. The Chairman asked the board for a motion to approve the purchase of the playground equipment totaling $12,525.64, utilizing grant funds, pursuant to the following quotes received: Item Bitting Recreation BSN Sports 2-pedestal 1, ea. $ 2, ea. $ 2, bike rack zip slide 4, swing ea basketball ea. 1, aluminmum bleacher Total award $ 7, $ 4, A motion to purchase the playground equipment was made by Troy Smith and seconded by Correan Stewart. Motion carried. b. Acceptance of Quote for Electrical Work Township Park The Chairman asked the Board to accept the $2,000 quote for labor received from local electrician Ken Turner to upgrade the electrical wiring at the park. The work will involve running two additional circuits to the main pavilion, running service to the new pavilion, bringing the receptacle locations at the main pavilion into compliance with ADA, installing LED lighting fixtures at all locations and adding disconnects at two locations. A motion to accept the quote was made by Correan Stewart and seconded by Troy Smith. Motion carried. c. Acceptance of Trade-In Offer 2011 International Dump Truck & Plow Bids for the sale of the 2011 International dump truck were received and rejected in February. Discussions ensued with the dealer from which the new Mack truck was purchased regarding trading-in the 2011 as a part of the transaction. 3

4 The Chairman asked the Board to consider a motion to approve the trade-in offer of $25,250 from Transedge Truck Center for the 2011 International dump truck and snow plow. The motion was made by Troy Smith and seconded by Correan Stewart. Motion carried. Tami Herrod asked if the snow plow was offered with the truck when it was put out for bid. Mr. Stout said no it was not, however, the dealer asked that the snow plow be included as part of the tradein transaction. d. Sale of Used Equipment The Chairman asked the Board to consider a motion, pursuant to Section 1504 of the Township Code, to advertise to receive sealed bids, with the right to accept or reject, for the as-is sale of the Cronkhite model #2960 equipment trailer that was purchased in Motion was made by Troy Smith and seconded by Walter Stout. Motion carried. e. Sale by Auction of Used & Unnecessary Equipment & Supplies The Chairman asked the Board to consider a motion to send used and unnecessary equipment to Behm s Auction & Real Estate Service Consignment Sale held on March 26, 2016 at the Greene County Fairgrounds. It is understood any item sent may have a reserve placed on it, as determined by the Supervisors. Motion was made by Correan Stewart and seconded by Troy Smith. Motion carried. Walter Stout abstained from voting, as he is employed by Behm s Auction Service V. Operations, Buildings, Grounds & Highways 1. Use of Park Ball Fields Waynesburg Girls Softball Assn. The Chairman asked the Board to consider a motion to enter into a 3-year agreement ( ) with the Waynesburg Girls Softball Association for the use of the park ball fields on Monday through Thursday evenings from April 1 through July 31 of each year. Any scheduled township activities (rental of park) shall have priority with advance notice. The WGSA has agreed to provide inkind service for park clean-up and ball field maintenance. A motion was made by Troy Smith and seconded by Correan Stewart. Motion carried. 2. Approval to Advertise for Bids for Park Maintenance and Mowing The Chairman asked the Board to consider a motion to approve the advertising for quotes for an individual or firm to provide opening, closing, light maintenance and mowing services at the township park during the 2016 season. A motion was made by Troy Smith and seconded by Correan Stewart. Motion carried. 4

5 VI. Township Supervisors 1. Ordinances, Resolutions & Policies a. Road Encroachment Permits EQT Production Co. The Chairman asked the Board to consider a motion to approve Road Encroachment Applications dated January 13, 2016 and January 18, 2016, from EQT Production Co and issue subsequent Permits # and , for the following locations on township roads: 216 Locust Drive (T-563) and 590 Byard Road (T-514), for a fee of $50.00 each pursuant to the Schedule of Fees, for driveway accesses to proposed well sites. Motion was made by Correan Stewart and seconded by Walter Stout. Motion carried. a. Road Encroachment Permits EQT Gathering OPCO, LLC. The Chairman asked the Board to consider a motion to approve Road Encroachment Permits, dated February 10, 2016, with EQT Gathering OPCO, LLC., for the following township roads: three (3) on Craynes Run Road (T-551 at Berry property, at Good property and at F. Juskowich property), Locust Drive (T-563 at Basinger property), and on Dividing Ridge Road (T-657 at Bailey property), for a fee of $50.00 each pursuant to the Schedule of Fees, for the installation of natural gas pipeline. The motion was made by Correan Stewart and seconded by Troy Smith. Motion carried. b. Open Road Cut Permit Southwestern PA Water Authority. The Chairman asked the Board to consider a motion to approve an Application for an Open Road Cut Permit (total opening of 191 sq. feet) dated February 24, 2016, as submitted by Southwestern PA Water Authority, and issue subsequent permit for a combined fee of $1,478.00, for installation of the water line on Locust Road (T-563). The motion was made by Troy Smith and seconded by Correan Stewart. Motion carried. c. Approval of Lot Split Spriggs to McVay Having met all of the conditions and requirements of the Township Subdivision and Land Development Ordinance, and having received approval from the Planning Board, the Chairman asked the Board to consider a motion to approve the lot split of acres conveyed to Andrew and Heather McVay from Kenneth and Lavina Spriggs. The motion was made by Correan Stewart and seconded by Troy Smith. Motion carried. 5

6 VII. New Business The Park Board made a request that the supervisors contact the County for inmates to paint the restroom building at the park. VIII. Information & Announcements 1. Application for a Greene County Department of Recreation Development Grant for installation of a 30 x 50 basketball court. 2. Spring Clean-up Day Saturday, April 30. Includes TV s, and computer equipment. IX. Public Comment/Questions X. Adjournment There being no further business to attend to Correan Stewart made the motion to adjourn the meeting, Troy Smith seconded. Motion carried. Meeting adjourned at 7:55PM. /s/ Walter S. Stout, Chairman /s/ P. Diane Headlee, Secretary/Treasurer 6