REGULAR MEETING MINUTES. Members Present Ranodore Foggs, Jerome Jackson, Julia Huiskamp (Linda Matkowski participated via telephone)

Transcription

1 FINANCIAL OVERSIGHT PANEL (FOP) FOR EAST ST. LOUIS SCHOOL DISTRICT NO. 189 Administration Building, 1005 State Street, East St. Louis, IL March 20, 2013 REGULAR MEETING MINUTES Chair Ranodore Foggs called the meeting to order at 9:40 a.m. Members Present Ranodore Foggs, Jerome Jackson, Julia Huiskamp (Linda Matkowski participated via telephone) Members Absent Milton Wharton ISBE / District Staff Members Present Deputy Superintendent Dorland Norris, Assistant Superintendent Beth Shepperd, Assistant Superintendent Sue McGown, Chief Financial Officer Adil Khan, Internal Auditor Nick Mance, ISBE Division Administrator for School Business Deb Vespa, and Regional Financial Consultant for ISBE Carl Holman. Approval of Minutes Member Matkowski moved, with a second by Member Jackson, to approve the February 25, 2013 FOP Regular Meeting minutes. The motion carried on roll call. Member Jackson moved, with a second by Member Huiskamp, to approve the January 23, 2013 Joint Meeting minutes. The motion carried on roll call. Member Matkowski moved, with a second by Member Jackson, to approve the February 13, 2013 Special Joint Task Force Committee Meeting minutes. The motion carried on roll call. Public Comment Mamie Cosey spoke in support of the CTE programs. Action Agenda 14.D Consideration of Approval of Resolution Authorizing the Sale of Certain Unnecessary Real Estate Member Huiskamp moved, with a second by Member Jackson, to approve Resolution #031813C Authorizing the Sale of Certain Unnecessary Real Estate (Brown School). The motion carried on roll call.

2 District Construction Report ITTNER Project Manager Steve Raskin provided an update on the high school construction project. Superintendent s Report Deputy Superintendent Dorland Norris publicly thanked the Illinois State Board of Education for the March 20, 2013 ISBE Honor Roll Recognition Ceremony. District Finance Report Internal Auditor Nick Mance provided an update on revenue comparisons, expenditures, and capital outlay. ISBE Report Deb Vespa spoke briefly about the following: Continued watch of legislation regarding the appropriations Intergovernmental Agreement with ESTL for $9 million Discussions with the audit firm and Nick Mance regarding the District s audit Carl Holman developed a summary of budget to actual as of February 28, This type of summary will be provided on a monthly basis. Financial Plan Internal Auditor Nick Mance reviewed the District s Financial Plan. Deficit Reduction Plan A, 80% GSA with loan Deficit Reduction Plan B, 100% GSA with short-term loan Reviewed personnel inventory and areas that can be reduced Closing of two facilities Discussion A brief discussion was held regarding the high school construction change order in the amount of $53,977. The FOP requested additional information regarding the expense for the electrical outlets for a biology lab and a chemistry lab. Adil Khan will follow up with the high school principal. The FOP will vote on authorizing the FOP Chair to grant approval of the expense once a review occurs. A discussion was also held regarding the resolution authorizing the sale of certain unnecessary real estate. Executive Session Member Jackson moved, with a second by Member Huiskamp, to convene into Executive Session in accordance with the Illinois Open Meetings Act (5 ILCS 120/2c) to consider employment matters 120/2/c/(1), collective bargaining matters 120/2/c/(2), property acquisition/lease/purchase 120/2/c/(5), price for sale or lease of property 120/2/c/(6), emergency 2

3 security procedures 120/2/c/(8), litigation 120/2/c/(11), and discussion of closed session minutes 120/2/c/(21). The motion carried on roll call. The Panel convened into Executive Session at 12:25 p.m. Open Session The Panel reconvened to Open Session at 2:10 p.m. Secretary Pro Tem Member Jackson moved, with a second by Member Foggs, to approve Member Huiskamp as Secretary Pro Tem. The motion carried on roll call. Ayes 4. Nays Consent Agenda from March 18, 2013 Board of Education Meeting Member Matkowski moved, with a second by Member Jackson, to approve Consent Agenda items 13.A. 13.Y., with the exception of item 13.C.1g. The motion carried on roll call. Consent Agenda Items Approved 13.A. (Finance items, Parts A-I, Treasurer s Report, Board Bills, Payroll, Credit Card, School Construction, Wire Transfers, W/C Claims, Legal, Audit/Consulting, Overtime, Funded Program Claims, & Professional Services for month of February 2013) 13.B. (District Construction Payments March 14, 2013) Cost: $1,370, C. (Personnel Committee Report & Addendums, with the exception of item 1.g.) 13.D. (Bid Various Contracts for 2013/2014 for: Copy Paper, Over the Road Bus, Janitorial Supplies, Copiers/Fax machines, Armored Car Services, Computer & Services, Office Supplies, School Based Health) 13.E. (Annual Renewal for Skyward Student Management Software) Cost: 75, F. (Contract for Rehabilitation Services with REHAB CHOICE INTERNATIONAL, LLC from December 1, 2012 until July 31, 2013 in Amounts of $63/hour for Licensed Physical Therapist & $58/hour for Licensed Physical Therapist Assistant, including appropriate Travel Expenses) 13.G. (Therapy Services Agreement between TheraKids, P.C. and East St. Louis 189 beginning on January 24, 2013 and ending on June 1, 2013 for Occupational Therapy Assistant Services) Cost: $37/hour 13.H. (Memorandum of Understanding Agreement for Parking Space between Lessie Bates Davis Neighborhood House & East St. Louis 189 beginning March 1, 2013 through December 15, 2013) 13.I. (Change Order with Baker Tilly, Inc.) Cost: $19,000 for District s Annual FY12 Audit 13.J. (Mance Leahy Group February 2013 Invoice for Internal Audit Services) Cost: $12, K (Mance Leahy Group Contract for Management Audit Services for 2013/2014 School Year) 13.L. (Becker, Paulson, Hoerner & Thompson Law Firm Monthly Invoice) Cost: $13,418 3

4 13.M. (Request for Proposals for the following Health, Life & Safety Fund Projects: High School Gym, Auditorium, & West End of Library Roof Replacements) 13.N. (Use of Premise Requests) 13.O. (Professional Development Request & Addendum) Approximate Cost: $155, P. (Field Trip Requests) Cost: $24, Q. (21st Century Grant Contract Agreements/Purchases for Supplies, Services, Evaluators, After School Programming & Training) Cost: $254, R. (Advanced Placement Classes Grant Agreements/Purchases for Stipends, Substitute Pay, Professional Development, Travel, Utilities, Materials, & Fees) Cost: $48, S. (Registration Fees for 25 Participants to Attend the Young Author s Contest on March 8, 2013 at Regional Office of Education) Cost: $ T. (Purchase of Internet Safety curriculum from I-SAFE for Entire District) Cost: $2, U. (Agreements/Purchases for Professional Development, Technical Coordinator, Supplies & Materials, Mileage, Coordinator & Director, & Evaluators for IL Math & Science Partnership Grant) Amount: $104, V. (Contractual Agreement for Consultant Training & Curriculum Work for Race to the Top Grant) Amount: $4, W. (Payment to DWA, Inc. for Fulfillment of Contract for Transition to Teaching Grant) Amount: $15, X. (Purchase of Aventa Learning Credit Recovery Courses from Kaplan Learning Services, LLC) Cost: $2, Y. (Purchase of Testing Materials from Cambridge Educational Services, Inc.) Cost: $6, Action Agenda from March 18, 2013 Board of Education Meeting 14.A. Consideration of Approval to Extend Existing Contracts for the 2013/2014 School Year for the Following Vendors: Kone, Baker Tilly, IESI Waste Services, Orkin, CDA, Chartwells, & Illinois Central Bus Member Matkowski moved, with a second by Member Jackson, to approve extending existing vendor contracts for the 2013/2014 school year for Kone, Baker Tilly, IESI Waste Services, Orkin, CDA, Chartwells & Illinois Central Bus. The motion carried on roll call. 14.B. Consideration of Approval of Unauthorized Purchases by District Employee to Sweet Cravings in Amount of $2,376 Member Jackson moved, with a second by Member Huiskamp, to approve the unauthorized purchases by District employee to Sweet Cravings in amount of $2,376. The motion carried on roll call. 14.C. Consideration of Approval of High School Construction Change Order Requests as Submitted by K&S Associates in Amount of $53,977 4

5 Member Matkowski moved, with a second by Member Jackson, to approve the high school construction Change Order Request submitted by K& S Associates at a cost of $45,449 ($53,977 less $8,528). The motion carried on roll call. Member Jackson moved, with a second by Member Huiskamp, to authorize Chair Foggs to approve the outstanding amount of $8,528 upon district personnel s review of request related to the outlets for the biology lab and chemistry lab. The motion carried on roll call. Ayes 4 Nays 0 14.E. Consideration of Approval of Resolution Authorizing Notice of Charges & Dismissal (Certified Teacher) Member Matkowski moved, with a second by Member Jackson, to approve Resolution #031813A Authorizing Notice of Charges and Dismissal. The motion carried on roll call. 14.F. Consideration of Approval of Resolution Authorizing Reclassification of Administrators Member Matkowski moved, with a second by Member Jackson, to approve Resolutions # B1-B16 Authorizing Non-Renewal of Administrative Contracts and Reclassifications. The motion carried on roll call. Action Agenda (Previously Tabled Item from February 25, 2013 Financial Oversight Panel Meeting) 15.A. Consideration of Approval of the JTC Transitional Center to lease the McHenry Building on 2700 Summitt Avenue beginning March 1, 2013 for Monthly Lease Amount of $8,000 Member Matkowski moved, with a second by Member Jackson, to deny approval of the request from JTC Transitional Center to lease the McHenry Building. The motion carried on roll call. New Business Member Matkowksi moved, with a second by Member Jackson, to schedule a special Financial Oversight Panel meeting on April 5, 2013 at 10 a.m. The motion carried on roll call. Adjournment There being no further business, Member Jackson moved, with a second by Member Foggs, to adjourn the meeting at 2:20 p.m. The motion carried on voice vote. FOP Approved: April 22,