MINUTES CABARRUS COUNTY BOARD OF EDUCATION NOVEMBER 5, 2012 WORK SESSION

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1 MINUTES CABARRUS COUNTY BOARD OF EDUCATION NOVEMBER 5, 2012 WORK SESSION The Cabarrus County Board of Education met for a Work Session on November 5, 2012 at 5:00 p.m. in the Board Room of the Education Center. Board Members in attendance were Board Chair Lynn Shue, Vice-Chair Blake Kiger, Mrs. Holly Blackwelder, Mrs. Carolyn Carpenter, Ms. Cindy Fertenbaugh, Mr. Tim Furr and Mrs. Grace Mynatt. Also in attendance were Superintendent Dr. Barry Shepherd, Teacher Liaison Mariko Weinhardt, Board Attorney Mark Henriques and Board Clerk Ailene Monroe. CALL TO ORDER The meeting was called to order by Board Chair Lynn Shue. Cabarrus County Sheriff s Deputy Randy Buckwell was acknowledged for providing security for the meeting. SETTING THE AGENDA A motion was made by Mrs. Grace Mynatt and seconded by Mrs. Holly Blackwelder that the agenda be approved as presented. The motion was unanimously approved. CONVENE IN CLOSED SESSION A motion was made by Mrs. Carolyn Carpenter and seconded by Mrs. Holly Blackwelder that the Board shall convene in Closed Session, pursuant to North Carolina General Statute (a)(5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease, and pursuant to General Statute (a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion was unanimously approved. The Board moved to the Superintendent s Conference Room for Closed Session and returned to the Board Room at 6:00 p.m. RECONVENE IN OPEN SESSION A motion was made by Mr. Blake Kiger and seconded by Ms. Cindy Fertenbaugh that the Board shall reconvene in Open Session. The motion was unanimously approved. ACTION AGENDA Recommendation for Alleviating Overcrowded Conditions at Cox Mill Elementary School Phase I Dr. Colleen Sain, Associate Superintendent, recommended that the boundary lines for Carl A. Furr Elementary School be redrawn to include Derita Road and areas south of Derita Road to Interstate 85. Dr. Sain noted that the students affected by this redistricting would remain assigned to Harris Road Middle School and to Cox Mill High School. 1

2 Board Members provided comments on the recommendation with Board Member Cindy Fertenbaugh recommending that two older subdivisions, Twin Creeks and Misty Woods, be excluded from the recommended area for redistricting. A motion was made by Ms. Cindy Fertenbaugh that the recommendation for alleviating overcrowded conditions at Cox Mill Elementary School Phase I, be approved as presented with the exclusion on students north of Rocky River, south of Poplar Tent Road, and east of Derita Road, to be effective for the school year and with the grandfathering of rising fifth grade students if they provide their own transportation. The motion was seconded by Mrs. Grace Mynatt. The motion was approved by a vote of six to one, with Mr. Blake Kiger, Mrs. Holly Blackwelder, Mrs. Carolyn Carpenter, Ms. Cindy Fertenbaugh, Mr. Tim Furr and Mrs. Grace Mynatt voting in favor of the recommendation and Mr. Lynn Shue voting against the recommendation. Recommendation for Alleviating Overcrowded Conditions at W. R. Odell Elementary School Phase I Dr. Colleen Sain, Associate Superintendent, presented the following proposal to the Board to alleviate overcrowded conditions at W. R. Odell Elementary School: satellite the students who reside within The Farms at River Pointe subdivision, located off Trinity Church Road, to Charles E. Boger Elementary School, for a period of not less than two years and not more than is required to build a new elementary school. This would include the following streets and all streets that intersect with the named streets within the subdivision: Riverfarm Boulevard, Merchant Lane, Trader s Court, Steamside Drive, Brackhill Street, Tailwater Street, Hat Creek Lane, Peddler s Court, Marketview Drive, Storehouse Court and Trout Creek Place. It would include any new streets that are added in the subdivision known as The Farms at River Pointe. Students who are rising fifth graders and whose parents provide transportation may remain at W. R. Odell Elementary School for the school year. These students would remain assigned to Harris Road Middle School and to Cox Mill High School. Board Members offered comments on the recommendation presented by Dr. Sain. A motion was made by Mrs. Holly Blackwelder and seconded by Ms. Cindy Fertenbaugh that the recommendation for alleviating overcrowded conditions at W. R. Odell Elementary School be approved as presented, to be effective for the school year and to include grandfathering for rising fifth graders whose parents provide their transportation to school. The motion was approved by a vote of five to two, with Mr. Lynn Shue, Mrs. Holly Blackwelder, Ms. Cindy Fertenbaugh, Mr. Tim Furr and Mrs. Grace Mynatt voting in favor of the recommendation and Mrs. Carolyn Carpenter and Mr. Blake Kiger voting against the recommendation. 2

3 QSCB Financial Report Ms. Kelly Kluttz, Chief Finance Officer, provided the monthly QSCB Financial Report to the Board. In response to a question from the Board, Ms. Kluttz advised that these funds must be used by April There were no other questions from the Board. QSCB Project Status Update Mr. Dave Burnett, Assistant Director of Facilities Management, reviewed the monthly QSCB project status, noting that Central Cabarrus High School work continues to be ongoing and most of the projects are in the punch list stage. ITEMS FOR CONSIDERATION AT THE NOVEMBER 19, 2012 BUSINESS MEETING Budget Amendments Ms. Kelly Kluttz, Chief Finance Officer, presented the following Budget Amendments to the Board: Amendment #3 to the State Fund, Amendment #2 to the Federal Fund, Amendment #3 to the Capital Outlay Fund and Amendment #1 to the Local Special Fund. The Budget Amendments were placed on the Consent Agenda for approval at the Board s November 19, 2012 Business meeting. Menu of Local Option Goals for The Opportunity School Mrs. Beverly Mack, Principal of The Opportunity School, reviewed the proposed Menu of Local Option Goals, noting that the state requires alternative learning programs to set local option goals which require Board approval. Board Members offered comments and requested some modifications to the Local Option Goals. The revised document will be presented on the Action Agenda for approval at the Board s November 19, 2012 Business Meeting. Policy Revisions for Approval on First Reading Dr. Colleen Sain, Associate Superintendent, reviewed policy revisions recommended by NCSBA to the following policies: Policy # 1610/7800, Professional and Staff Development (NCSBA Revision) Policy # 2430, Dissemination and Preservation of Policies (NCSBA Revision) Policy # 3120, Lesson Planning (NCSBA Revision) Policy # 3210, Parental Inspection of and Objection to Instructional Materials (NCSBA Revision) Policy # 3410, Testing and Assessment Program (NCSBA Revision) Policy # 4155, Assignment to Classes (NCSBA Revision) Policy # 4335, Criminal Behavior (NCSBA Revision) Policy # 5000, Schools and the Community (NCSBA Revision) Policy # 5120, Relationship with Law Enforcement (NCSBA Revision) Policy # 6401, Ethics and the Purchasing Function (NCSBA Revision) Policy # 7730, Employee Conflict of Interest (NCSBA Revision) 3

4 Policy # 8220, Gifts and Bequests (NCSBA Revision) The policy revisions will be placed on the Consent Agenda for approval on first reading at the Board s November 19, 2012 Business Meeting. Policy Revisions for Approval on Second Reading Dr. Colleen Sain, Associate Superintendent, presented the following policy revisions, with system revisions, for second reading by the Board: Policy # 4150, School Assignment Policy # 5015, School Volunteers The policy revisions will be placed on the Consent Agenda for approval on second reading at the Board s November 19, 2012 Business Meeting. QSCB Project Request Approval of Bids for Construction Northwest Cabarrus High School Gym Project Mr. Dave Burnett, Assistant Director of Facilities Management, advised the Board that the Northwest Cabarrus High School Gym Project is out for bid at this time, with a pre-bid meeting being held earlier in the day. The bids will be opened on November 15, 2012 and will be presented to the Board for approval on the Action Agenda at their November 19, 2012 Business Meeting. Architect Selection for New Elementary School Mr. Dave Burnett, Assistant Director of Facilities Management, reported to the Board that CCS does not have funding yet for design services for a new elementary school in the northwest area of the county but efforts are being made to secure that funding. Mr. Burnett stated that a Request for Qualifications from architects has been advertised and firms had until October 29, 2012 to respond. Mr. Burnett noted that 15 design firms expressed interest and that the process outlined in Board Policy 9110 is being followed. Under this process, a committee reviewed the submissions and provided a pared down list to the Board for consideration. The Board then conducted interviews and selected firms. Board Attorney Mark Henriques clarified that the Superintendent will solicit proposals for the Board but the selection of the architect is a Board decision. The Board engaged in a lengthy discussion on the merits of engaging an architect before or after the site selection for a new school and whether the Board should be considering architects at this time, since the funding has not been secured and a new elementary school will not likely be built for several years. 4

5 Board Chair Lynn Shue noted that a study by North Carolina State University may be worth considering and he asked Mr. Burnett to bring information about this study to the Board s November 19, 2012 Business Meeting, where this matter will be placed on the Action Agenda. Approval to Submit Training Hours to NCSBA for Board Member Carolyn Carpenter Board Chair Lynn Shue noted that Board Member Carolyn Carpenter attended the North Carolina Education Summit in Greensboro from September 24 through September 26, 2012 and has submitted the necessary documentation to request approval of 24 training hours. Upon Board approval, the hours will be submitted to NCSBA to be applied toward Mrs. Carpenter s training record. This item will be placed on the Consent Agenda for approval at the Board s November 19, 2012 Business Meeting. NCSBA Legislative Agenda Draft; Teacher Tenure Board Chair Lynn Shue noted that several members of the Board will be attending the NCSBA Annual Conference in Greensboro on November 12-14, On November 13, four Board members will serve as voting delegates and will be asked to vote on the NCSBA Legislative Agenda and other items of interest, including teacher tenure. NCSBA provided the pros and cons of teacher tenure, from their perspective, and asked that the full Board discuss how their four voting delegates should vote on November 13, for Option 1: to either grandfather teachers who currently have career status or for Option 2: to eliminate career status for all teachers. The floor was opened for discussion by the Board and by show of hands, three Board members voted for Option 1 and four Board members voted for Option 2; therefore, the four voting delegates at the Annual Conference will vote for Option 2. ADJOURNMENT A motion was made by Mr. Blake Kiger and seconded by Mrs. Carolyn Carpenter that the meeting be adjourned. The motion was unanimously approved. APPROVED ON DECEMBER 10, 2012: Lynn Shue Board Chair Dr. Barry C. Shepherd Superintendent 5