Notice of Meeting: I hereby give notice that an ordinary Meeting of the Integrated Catchment Management Committee will be held on:

Transcription

1 1 Notice of Meeting: I hereby give notice that an ordinary Meeting of the Integrated Catchment Management Committee will be held on: Date: Time: Meeting Room: Venue: Wednesday 10 October am Council Chamber Waikato Regional Council, 401 Grey Street, Hamilton East VRJ Payne Chief Executive Officer Integrated Catchment Management Committee Agenda Waikato Regional Council Chair or Deputy Chair Members Cr Stu Husband - Co-Chair (North) Cr Stu Kneebone - Co-Chair (South) Cr Fred Lichtwark Cr Dal Minogue Cr Jennie Hayman Cr Kataraina Hodge Cr Kathy White Sue Yerex Lake Taupō Catchment Sally Strang Upper Waikato Catchment Maxine Moana-Tuwhangai Central Waikato Catchment Malcolm Lumsden Lower Waikato Catchment Weo Maag West Coast Catchments Rachel Barton Waipā Catchment Robert Hicks Waihou-Piako Catchment John Sanford Coromandel Catchment Cr Alan Livingston Ex-officio Cr Tipa Mahuta Quorum Nine members Waikato Regional Council Catchment Committee Chairs Tau Bio Democracy Advisor Doc # Telephone: tau.bio@waikatoregion.govt.nz Website:

2 2 OBJECTIVE: To set objectives, priorities and levels of service for catchment management and monitor achievement levels through the outcomes. SCOPE OF ACTIVITY: 1. To deal with all catchment management activities related to: (a) Asset management (b) Flood control programmes (c) Land drainage programmes (d) Biodiversity and natural heritage operations (e) Biosecurity operations (f) Harbour and catchment management (g) Hazard management and community safety activities (h) River systems management (i) Soil conservation and land management programmes POWER TO ACT: 1. To approve zone management plans comprising relevant integrated catchment management priorities (listed above) and asset management plans consistent with Council approved budgets and policy. 2. To monitor the implementation of the regional pest management plan against the annual operational plan budget; and receipt of the regional pest management plan annual report. POWER TO RECOMMEND: 1. Consideration of region wide implications of any significant changes to the operational environment which may impact council s ability to provide flood protection infrastructure and biosecurity consistent with agreed levels of service for recommendation to Council. 2. Input to the development of Council s infrastructure strategy, scheme land licence policy, the Waikato Marine Oil Spill Contingency plan, and the Regional Pet Management Plan for recommendation to the Strategy and Policy Committee. Doc # Page 2

3 3 Item Table of Contents 1 Apologies 2 Confirmation of Agenda 3 Disclosures of Interest Page Disclosures of actual or potential interest relating to the business of the meeting and any actions to manage. 4 Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chair Appointments 7 Doc # Report to approve the appointment of the Catchment Committee and Drainage Advisory Subcommittee Chairs and Deputy Chairs. 5 Confirmation of minutes of previous meeting 6 June Doc # Minutes of the previous meeting held on 6 June 2018 Extract from Council meeting held on 28 June 2018 Issues/Actions from Integrated Catchment Management Meetings 24 Doc # Report to update the Committee on actions and issues discussed at previous meetings. 7 Integrated Catchment Management Groups of Activities Financial Status Report to end of August Doc # To report on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee. This report covers the 2018/2019 financial year to end of August Delivery of Integrated Catchment Management projects co-funded by the Waikato River Authority 33 Doc # Report to provide an update on the delivery of projects that the Integrated Catchment Management Directorate has been undertaking with co-funding from the Waikato River Authority. 9 Waikato Regional Pest Management Plan Annual Report 2017/18 and Operational Plan 2018/19 36 Doc # Report is to provide the Committee with the Waikato Regional Pest Management Plan Annual Report for 2017/18 and Operational Plan for 2018/19. Doc # Page 3

4 4 10 Muggeridge's Pump Station 38 Doc # To provide the Committee with a report presented to Council relating to undertaking a Special Consultative Procedure for the Muggeridge s Pump Station project, and the establishment of a subcommittee to review the statement of proposal, hear submissions and make a recommendation to Council. 11 Lake Waikare and Whangamarino Catchment Management Plan 47 Doc # Report to provide background on the development of the Lake Waikare and Whangamarino Wetland Catchment Management Plan (CMP), and request that the Committee consider recommending to Council a request from the Lower Waikato Catchment Committee that the independent report ( the Edmeades Report ) by Dr Doug Edmeades be appended to the CMP, noting that the Edmeades Report represents the views of the writer, Dr Doug Edmeades, and that the views expressed therein are an independent perspective and not necessarily shared by all parties to the CMP. Catchment Committee Meetings August/September Upper Waikato Catchment Committee 17 August Doc # Minutes of the Upper Waikato Catchment Committee meeting of 17 August Lake Taupō Catchment Committee 21 September Doc # Minutes of the Lake Taupō Catchment Committee meeting of 21 September West Coast Catchment Committee 5 September Doc # Minutes of the West Coast Catchment Committee meeting of 5 September Central Waikato Catchment Committee 22 August Doc # Minutes of the Central Waikato Catchment Committee meeting of 22 August Waipā Catchment Committee 15 August Doc # Minutes of the Waipā Catchment Committee meeting of 15 August Doc # Page 4

5 Lower Waikato Catchment Committee 14 August 2018 Doc # Minutes of the Lower Waikato Catchment Committee meeting of 14 August Coromandel Catchment Committee 16 August 2018 Doc # Minutes of the Coromandel Catchment Committee meeting of 16 August Waihou Piako Zone Catchment Committee 31 August 2018 Doc # Minutes of the Waihou Piako Catchment Committee meeting of 31 August Drainage Advisory Subcommittee Meetings June-September Waikato Central Drainage Advisory Subcommittee 22 June 2018 Doc Minutes of Waikato Central Drainage Advisory Subcommittee of 22 June Waikato Central Drainage Advisory Subcommittee 7 September 2018 Doc Minutes of Waikato Central Drainage Advisory Subcommittee of 7 September Thames Valley Drainage Advisory Subcommittee 21 September 2018 Doc # Minutes of Thames Valley Drainage Advisory Subcommittee of 21 September Aka Aka Otaua Drainage Advisory Subcommittee 8 June Minutes of Aka Aka Otaua Drainage Advisory Subcommittee meeting of 8 June Aka Aka Otaua Drainage Advisory Subcommittee 13 July Minutes of Aka Aka Otaua Drainage Advisory Subcommittee meeting of 13 July Aka Aka Otaua Drainage Advisory Subcommittee 10 August Minutes of Aka Aka Otaua Drainage Advisory Subcommittee meeting of 10 August Doc # Page 5

6 Aka Aka Otaua Drainage Advisory Subcommittee 14 September Minutes of Aka Aka Otaua Drainage Advisory Subcommittee meeting of 14 September Franklin Waikato Drainage Advisory Subcommittee 20 September 2018 Doc # Minutes of Franklin Waikato Drainage Advisory Subcommittee of 20 September Doc # Doc # Page 6

7 7 Report to Integrated Catchment Management Committee Date: 28 September 2018 Author: Authoriser: Subject: Section: Greg Ryan, Acting Director Integrated Catchment Management Greg Ryan, Acting Director Integrated Catchment Management Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chair Appointments A (Committee has delegated authority to make decision) Purpose 1. To approve the appointment of the Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chairpersons. Staff Recommendation: 1. That the report Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chair Appointments (Doc # dated 28 September 2018) be received, and 2. That the Integrated Catchment Management Committee approve the appointment of the following Chair and Deputy Chairpersons: West Coast Catchments Committee Chair: Weo Maag Deputy: Mark Brough Central Waikato Catchment Committee Chair: Maxine Moana Tuwhangai Deputy: Brendan Hicks Waihou Piako Catchment Committee Chair: Robert Hicks Deputy: Conall Buchanan Upper Waikato Catchment Committee Chair: Sally Strang Deputy: Richie Stokes Aka Aka Otaua Drainage Advisory Subcommittee Chair: Syd Goodwright Deputy: Campbell Shuker Thames Valley Drainage Advisory Subcommittee Chair: Peter LeHeron Deputy: Duncan Morris Waipa Catchment Committee Chair: Rachel Barton Deputy: Weo Maag Lower Waikato Catchment Committee Chair: Malcolm Lumsden Deputy: Kelly Deihl Coromandel Catchment Committee Chair: John Sanford Deputy: Jenny Morrison Lake Taupo Catchment Committee Chair: Sue Yerex Deputy: Natalie Haines Waikato Central Drainage Advisory Subcommittee Chair: Noel Smith Deputy: Robert Mourits Franklin Waikato Drainage Advisory Subcommittee Chair: Matthew Dean Deputy: Trevor Simpson Doc # Page 1

8 8 Background 2. Integrated Catchment Management Committee have been delegated the power by Council to approve the appointment of the Chair and Deputy Chairpersons as recommended by each of the committees. 3. At the recently held meetings of the committees and subcommittees all 12 have put forward their recommendations for confirmation. Assessment of Significance 4. Having regard to the decision making provisions in the LGA 2002 and Councils Significance Policy, a decision in accordance with the recommendations is not considered to have a high degree of significance. Policy Considerations 5. To the best of the writer s knowledge, this decision is not significantly inconsistent with nor is anticipated to have consequences that will be significantly inconsistent with any policy adopted by this local authority or any plan required by the Local Government Act 2002 or any other enactment. Conclusion 6. The Integrated Catchment Management Committee are asked to approve the proposed appointments. Doc # Page 2

9 9 Extract from Council meeting of 28 June 2018 ***** Return to the meeting of Council 28 June 2018 Minutes of the Integrated Catchment Management Committee 6 June 2018 Arising from discussion it was noted that: Further information relating to the funding model for wallaby control would be provided to Coromandel Catchment Committee at its next meeting. It was recognised that there were limits on the information that could be provided. The spelling of Cr Lichtwark s name would be corrected where misspelt in the minutes. Cr Husband moved/cr Kneebone seconded WRC18/ THAT the minutes of the Integrated Catchment Management Committee held on 6 June 2018 be received. 2. THAT the decisions in Section A of the minutes be noted. 3. THAT the recommendations contained in Section B of the minutes be adopted. Item 11.1 Upper Waikato Catchment Committee 28 March 2018 RECOMMENDED Waiotapu Stream Restoration Project May THAT Council endorse the transfer of $30,000 from the Upper Waikato Catchment Committee operational reserves to support year one (2018/19) of the development of the Waiotapu Stream Restoration Project focused on catchment health via riparian enhancement. 5. THAT Waikato Regional Council staff provide further information to the Upper Waikato Catchment Committee to enable a decision to be made on further transfers to support the development of the Waiotapu Stream Restoration Project in subsequent years, following the public meeting. Item 11.3 Lower Waikato Catchment Committee 1 May 2018 RECOMMENDED Issues/Actions from Lower Waikato Catchment Committee Meeting 8 March 2018 THAT the Lower Waikato Catchment Committee be given an explanation on why the continuous discharge from the Ohinewai site into the Mill drain has not been dealt with through the Waikato Regional Council s regulatory process. Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update March 2018 THAT the Lower Waikato Catchment Committee recommend that a suitable pilot for the Healthy Rivers/Wai Ora Plan Change be identified in the Lower Waikato Catchment that includes the dairy and growers sectors. Item West Coast Catchments Committee 21 May 2018 RECOMMENDED

10 10 THAT Council direct staff to review current literature in relation to benching best practice and update Waikato Regional Council s best practice guidelines as appropriate. Item 11.5 Central Waikato Catchment Committee 17 May 2018 RECOMMENDED Central Waikato Chair report verbal update THAT the Chair of Waikato Regional Council write to the Hamilton City Council to express the importance of the need for meaningful involvement of elected members of that Council with the Central Waikato Catchment Committee. Item Waihou Piako Catchment Committee RECOMMENDED Muggeridge s Pump Station 2. THAT $250,000 is transferred from the Piako Operating Reserve to fund operational costs associated with the Muggeridge s project. Ngatea Stopbank Stability Issues 2. THAT the additional budget requirement of $628,000 for the Ngatea town stopbank remediation be approved. Kirikiri Stream Bridge Upgrade Project Status 2. THAT the Council approve the purchase of land as required to increase the footprint of the stopbanks including provision for access. 3. THAT Council approve an increase in the Waihou Capital New Works budget of $549,040. Piako Zone Land Purchase for Stopbank Access and Storage 2. THAT the Council approve the purchase of land with a legal description Part Old Bed Awaiti Stream and Part Otakawe 3A Block 3. THAT the Council take on any liability that may result due to the contamination of the land, removing any liability from the flood protection scheme. Item 12.2 Franklin Drainage Advisory Subcommittee 12 March 2018 RECOMMENDED THAT Council undertake an urgent review of the Tauhei Drainage District to realign the catchment into the Lower Waikato Catchment. The motion was put and carried (WRC18/227) Cr Husband tabled the following documents relevant to the next item (Doc # ): A letter from Federated Farmers dated 14 June 2018 Matters of concern to Cr Husband A letter from the Primary Land Users Group dated June 2018.

11 11 Integrated Catchment Management Committee MINUTES Minutes of a meeting of the Integrated Catchment Management Committee held in Council Chambers, 401 Grey Street, Hamilton East on 6 June 2018 at 10.00am. Waikato Regional Council Lake Taupō Catchment Chair Upper Waikato Catchment Chair Lower Waikato Catchment Chair West Coast Catchments Chair Coromandel Catchment Chair Central Waikato Catchment Deputy Chair Department of Conservation Waikato Regional Council Staff Present: Cr S Husband Co Chair (North) Cr S Kneebone Co Chair (South) Cr F Lichtwark Cr D Minogue Cr K White Cr A Livingston S Yerex S Strang M Lumsden W Maag J Sanford B Hicks In Attendance: D Spiers Operations Director C Crickett Director Integrated Catchment Management T Bio Democracy Advisor Doc #

12 12 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Cr Husband assumed the Chair. Apologies The apologies from Central Waikato Catchment Chair Maxine Moana Tuwhangai, Waihou Piako Catchment Chair Robert Hicks, Waihou Piako Deputy Chair Conall Buchanan and Waikato Regional Councillor Tipa Mahuta were accepted. SECTION A UNDER DELEGATIONFOR THE INFORMATION OF COUNCIL Confirmation of Agenda Agenda Item 2 The Chair of Lower Waikato Catchment Committee Malcolm Lumsden noted his intention to provide a PowerPoint presentation as part of presenting the minutes of the Lower Waikato Catchment Committee. S Yerex moved/s Kneebone seconded ICM18/20 THAT the agenda of the meeting of the Integrated Catchment Management Committee of 6 June 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (ICM18/20) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Minutes of Previous Meeting (Agenda Item 4) Doc# The minutes of the Integrated Catchment Management Committee meeting of 11 April 2018 were presented. W Maag moved/s Yerex seconded ICM18/21 THAT the Minutes of the Integrated Catchment Management Committee meeting of 11 April 2018 (Doc # ) be received and approved as a correct record. The motion was put and carried (ICM18/21) Pest fish management in the Waikato region A proposal for Waikato Regional Council and the Department of Conservation (Agenda Item 5) Doc# and Doc# Doc # Page 2

13 13 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Department of Conservation Operations Director (D Speirs) and Waikato Regional Council Manager of Integrated Catchment Services (P Whaley) provided background information on the proposed Waikato Region Pest Fish Management plan and summarised key issues associated with the current management framework. J Sanford in meeting at 10.12am Cr Minogue in meeting at 10.13am. During questions, answers and related discussion the following points were noted: A member expressed their interest to participate in discussions with the Department of Conservation and Waikato Regional Council noting there had been previous attempts to address koi carp in places such as Lake Hinewai. It was noted Raglan was not included in the Koi Carp containment area as per Figure 1 on page 35 of the agenda package. Staff were confident that the Koi Carp containment map was accurate and measures had been taken to eradicate those that escaped the containment area. Investigations would be conducted to scope what could and could not be achieved with the allocated budget prior to committing both Waikato Regional Council and Department of Conservation. The Committee acknowledged that should control options become available and prove practical and cost effective those other options would be considered. A member indicated interest in a workshop on the matter and felt that the Community would benefit from this. The Committee thanked staff and Department of Conservation for their time and efforts. S Yerex moved/w Maag seconded ICM18/22 1. THAT the report Pest fish management in the Waikato region A proposal for Waikato Regional Council and the Department of Conservation (Doc# ) dated 25 May 2018 be received. 2. THAT the Pest Fish Management Plan (Doc# ) is endorsed for staff from both Department of Conservation and Waikato Regional Council to implement. The motion was put and carried (ICM18/22) Issues/Actions from Integrated Catchment Management Meetings (Agenda Item 6) Doc# Director Integrated Catchment Management (C Crickett) presented a report on actions and issues discussed at the previous Integrated Catchment Management Committee meeting. The report was taken as read. Doc # Page 3

14 14 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 During questions, answers and related discussion it was noted that the RHDV1 K5 virus had been released just after Easter in three hot spots in the Waikato including places such as Coromandel, Karapiro and Taupo. In answer to a question about its effectiveness, it was advised that the RHDV1 K5 was one of many tools to reduce rabbit population rather than eliminate. Cr Minogue moved/j Sandford seconded ICM18/23 THAT the report Issues/Actions from Integrated Catchment Management Meetings (Doc# ) dated 25 May 2018 be received. The motion was put and carried (ICM18/23 Integrated Catchment Management Groups of Activities Financial Status Report to end of April 2018 (Agenda Item 7) Doc# Manager Business and Technical Services (G Ryan) presented a report on the financial status of programmes and activities that fell within the scope of the Integrated Catchment Management Committee. During questions, answers and related discussion the following points were noted: The Tauhei flood protection scheme was an item of consultation for the Waikato Regional Council Long Term Plan. The majority of submitters supported option D which increased channel cleaning frequency to 5 yearly. The option was recently approved by Council. Lake Waikare Northern Operating Control Gate consent was due to expire in M Lumsden moved/s Strang seconded ICM18/24 THAT the report Integrated Catchment Management Groups of Activities Financial Status Report to end of April 2018 (Doc# ) dated 21 May 2018 be received. The motion was put and carried (ICM18/24) Regional disaster recovery provisions (Agenda Item 8) Doc# Manager of Finance, (J Becker) presented a report to provide the Committee with an overview of the provisions that the Council makes and holds with respect to recovery from natural weather and disaster events. During questions, answers and related discussion the following points were noted: Each zone had provision within their operational reserves which enabled emergency works should it be required. Doc # Page 4

15 15 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Staff would assess the event in order to determine the recovery costs required and funding is sought from the appropriate recovery fund, and reported to Council for approval. It was agreed that the paper should also be reported to the catchment committees. M Lumsden moved/cr Kneebone seconded ICM18/25 THAT the report Regional disaster recovery provisions (Doc# ) dated 16 May 2018 be received. The motion was put and carried (ICM18/25) Regional Asset Management Plan Update (Agenda Item 9) Doc# The report presented a summary on the development of the Regional Asset Management Plan that focused on the changes between the current version and previous years, the content and key improvements. It was agreed that the information should also be reported to the catchment committees. Noting the report recommendations, the Chair proposed an alternate recommendation, highlighting the Committee s feedback and seeking input from the catchment committees. During questions, answers and related discussion the following points were noted: NZ Post deliveries were impacting members timely access to documentation. The size of the Regional Asset Management Plan was considerable and electronic versions were challenging to read. The feedback was acknowledged and staff undertook to provide the information in advance of the next round of meetings. M Lumsden moved/w Maag seconded ICM18/26 1. THAT the report Regional Asset Management Plan Update (Doc# ) dated 16 May be received. 2. THAT the Regional Asset Management Plan (Doc# ) be referred to the catchment committees for consideration and input prior to further consideration by the Integrated Catchment Management Committee. The motion was put and carried (ICM18/26) Infrastructure sustainability work programme (Agenda Item 10) Doc# Doc # Page 5

16 16 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Manager of Business and Technical Services (G Ryan) presented a report on a proposed work programme to consider the sustainability of the Council s flood protection and land drainage infrastructure. Chair Integrated Catchment Management (North) noted that the subject matter would be discussed with the catchment committees before returning to Integrated Catchment Management Committee for consideration. J Sandford moved/m Lumsden seconded ICM18/27 1. THAT the report Infrastructure sustainability work programme (Doc# ) dated 22 May 2018 be received. 2. THAT the Infrastructure sustainability work programme (Doc# ) dated 22 May 2018 be referred to the catchment committees for consideration and input prior to further consideration by the Integrated Catchment Management Committee. The motion was put and carried (ICM18/27) SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL SECTION B FOR RECOMMENDATION TO COUNCIL Catchment Committee Meetings March/May 2018 Agenda Item 11 Upper Waikato Catchment Committee (Agenda Item 11.1) Doc# and Doc# Upper Waikato Catchment Committee (UWCC) Chair (S Strang) presented the minutes of UWCC meeting of 28 March 2018 and 25 May Points of particular note were: That the Whirinaki arm project was in progress. There were concern regarding the stream bank erosion at the Waiotapu Stream. Works in 2017 had addressed stream bank erosion. However, the banks were affected again in late April 2018 and staff recommend a more proactive approach. A lite review of the Upper Waikato Catchment was in progress. The following corrections were requested: A member referred the Committee to agenda item 5 Minutes of previous meeting on page 3 of the minutes of the Upper Waikato Catchment Committee meeting 28 March The request was to change 3 the words Didham and Ruffell on page 16 of the Agenda should read Dylan Ruffle. so that it reads 3 the words Dylan Ruffle on page 16 of the Agenda should read. Didham and Ruffell. Councillor Livingston left the meeting at 11.07am Doc # Page 6

17 17 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 S Strang moved/cr Kneebone seconded ICM18/28 1 THAT the report of the Upper Waikato Catchment Committee meeting held on 28 March 2018 and 25 May 2018 (Doc# and Doc# ) be received. 2 THAT the decisions in Section A of the report be noted. 3 THAT the recommendations contained in Section B of the report be adopted: Waiotapu Stream Restoration Project May THAT Council endorse the transfer of $30,000 from the Upper Waikato Catchment Committee operational reserves to support year one (2018/19) of the development of the Waiotapu Stream Restoration Project focused on catchment health via riparian enhancement. 5. THAT Waikato Regional Council staff provide further information to the Upper Waikato Catchment Committee to enable a decision to be made on further transfers to support the development of the Waiotapu Stream Restoration Project in subsequent years, following the public meeting. The motion was put and carried (ICM18/28) Lake Taupō Catchment Committee (Agenda Item 11.2) Doc# Lake Taupo Catchment Committee (LTCC) Chair (S Yerex) presented the minutes of the LTCC meeting of 4 May Points of particular note were: That there had been a transfer of $30,000 from the Lake Taupo Catchment Committee reserves for an initiative in the Waitaka area. The Committee had received a presentation on wastewater in the Taupo District area and thanked the staff for their informative and excellent presentation. S Yerex moved/cr Kneebone seconded ICM18/29 1 THAT the report of the Lake Taupō Catchment Committee meeting held on 4 May 2018 (Doc# ) be received. 2 THAT the decisions in Section A of the report be noted The motion was put and carried (ICM18/29) With the consent of the meeting, the items were taken in the following order; West Coast Catchments Committee (Agenda Item 11.4) Doc# and Doc# West Coast Catchments Committee (WCCC) Chair (W Maag) presented the minutes of the WCCC meetings of 23 March 2018 and 21 May During discussion it was noted that riparian fencing was currently in progress within the Catchment. The following corrections were requested; Doc # Page 7

18 18 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Page 3 of the West Coast Catchment Committee meeting minutes for 21 May 2018 Resolution WCC18/10 THAT the report Issues/Actions from previous Central Waikato Catchment Committee Meetings (Doc dated 30 April 2018) be received to read as THAT the report Issues/Actions from previous West Coast Catchment Committee Meetings (Doc dated 30 April 2018) be received. Page 3 of the West Coast Catchment Committee meeting minutes for 21 May 2018 Resolution WCC18/11 THAT the Central Waikato Chair report (Doc dated 30 April 2018) be received. to read as THAT the West Coast Chair report (Doc dated 30 April 2018) be received. Page 4 of the West Coast Catchment Committee meeting minutes for 21 May 2018 Resolution WCC18/12 THAT the report West Coast Zone Status Report to 30 April 2018 (Doc dated 30 April 2018) be received. to read as THAT the report West Coast Zone Status Report to 30 April 2018 (Doc dated 30 April 2018) be received. W Maag moved/cr Kneebone seconded ICM18/30 1 THAT the report of the West Coast Catchments Committee meetings held on 23 March 2018 and 21 May 2018 (Doc# and Doc# ) be received. 2 THAT the decisions in Section A of the report be noted 3 THAT the recommendations contained in Section B of the report be adopted: West Coast Catchment Committee 21 May 2018 THAT Council direct staff to review current literature in relation to benching best practice and update Waikato Regional Council s best practice guidelines as appropriate. Councillor Livingston returned to the meeting at 11.17am The motion was put and carried (ICM18/30) Central Waikato Catchment Committee (Agenda Item 11.5) Doc# Central Waikato Catchment Committee (CWCC) Deputy Chair (B Hicks) presented the CWCC meeting of 17 May During questions, answers and related discussion it was noted that Hamilton City Council (HCC) commitments often conflicted with the Catchment Committee meetings, creating an attendance issue for the HCC member. B Hicks moved/cr Kneebone seconded ICM18/31 1 THAT the report of the Central Waikato Catchment Committee meeting held on 17 May 2018 (Doc# ) be received. 2 THAT the decisions in Section A of the report be noted 3. THAT the recommendations contained in Section B of the report be adopted: Doc # Page 8

19 19 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Central Waikato Chair report verbal update THAT the Chair of Waikato Regional Council write to the Hamilton City Council to express the importance of the need for meaningful involvement of elected members of that Council with the Central Waikato Catchment Committee. Coromandel Catchment Committee (Agenda Item 11.7) Doc# The motion was put and carried (ICM18/31) Coromandel Catchment Committee Chair (J Sanford) presented the minutes of the CCC meeting of 4 May Of particular note, the following was noted: The Committee were pleased that a high calibre of applications had been received for the community representative application process. The Committee thought it best if plans such as the regional and district plans be distributed once the community representatives were confirmed. The Committee s recommendation at page 5 of the minutes read THAT the Coromandel Catchment Committee does not support the current funding model in Council s Long Term Plan for wallaby control until such time as the surveys to determine containment areas have been completed and costed. The rationale for this was that the Committee felt it was not receiving enough information so as to make an informed decision. A member noted that wallaby control does not impact the Coromandel zone directly. It was clarified that this recommendation stemmed from one Committee member s concern about wider animal control measures around the Waikato region. The Coromandel Catchment Committee Chair noted that they would appreciate more information in the future when they have been asked to consider decisions or receiving reports. Members were informed that the wallabies which were removed last year were in the Coromandel zone. They were held unlicensed and in captivity in Coromandel. It was noted that the Waikato Regional Council and Ministry of Primary Industries worked together to remove the wallabies. Ultimately, members of the Integrated Catchment Management Committee including the Coromandel Catchment Committee Chair agreed that the recommendation at CLSc 18/23 at page 5 of the minutes was not a recommendation, rather it was just a statement and that it be changed from a recommendation to a resolution. J Sandford moved/cr Minogue seconded ICM18/32 1 THAT the report of the Coromandel Catchment Committee meeting held on 4 May 2018 (Doc# ) be received. 2 THAT the decisions in Section A of the report be noted. The motion was put and carried (ICM18/32) Doc # Page 9

20 20 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Waihou Piako Catchment Committee (Agenda Item 11.6) Doc# The minutes of the Waihou Piako Catchment Committee meeting of 25 May 2018 were presented. During questions, answers and related discussion the following points were noted: Concern was expressed with regard to the escalation of operational costs associated with the Muggeridge s project. Staff provided a brief update on the Ngatea stopbank. Emergency works addressed the instability issues of the stopbanks with a focus to maintain appropriate flood protection levels. It was noted that Zones 2, 3 and 4 works were in stable condition. Work on Zone 1 (70 metres of stopbank bordering the township) was currently underway and due for completion by the end of the week. Staff acknowledged the support received from Hauraki District Council. Cr Husband moved/cr Kneebone seconded ICM18/33 1 THAT the report of the Waihou Piako Catchment Committee meeting held on 25 May 2018 (Doc# ) be received. 2 THAT the decisions in Section A of the report be noted 3 THAT the recommendations contained in Section B of the report be adopted: Muggeridge s Pump Station 2. THAT $250,000 is transferred from the Piako Operating Reserve to fund operational costs associated with the Muggeridge s project. Ngatea Stopbank Stability Issues 2. THAT the additional budget requirement of $628,000 for the Ngatea town stopbank remediation be approved. Kirikiri Stream Bridge Upgrade Project Status 2. THAT the Council approve the purchase of land as required to increase the footprint of the stopbanks including provision for access. 3. THAT Council approve an increase in the Waihou Capital New Works budget of $549,040. Piako Zone Land Purchase for Stopbank Access and Storage 2. THAT the Council approve the purchase of land with a legal description Part Old Bed Awaiti Stream and Part Otakawe 3A Block. 3. THAT the Council take on any liability that may result due to the contamination of the land, removing any liability from the flood protection scheme. The motion was put and carried (ICM18/33) Doc # Page 10

21 21 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Drainage Advisory Subcommittee Meetings Agenda Item 12 Aka Aka Otaua Drainage Advisory Subcommittee Agenda Item 12.1 The Committee reviewed the minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 13 April 2018 and 11 May The minutes were taken as read. Cr Husband moved/j Sandford seconded ICM18/34 1 THAT the report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 13 April 2018 and 11 May 2018 (Doc# and Doc# ) be received. 2 THAT the decisions in Section A of the report be noted The motion was put and carried (ICM18/34) Franklin Drainage Advisory Subcommittee (Agenda item 12.2) Doc The Committee reviewed the minutes of the Franklin Waikato Drainage Advisory Subcommittee meeting held on 12 March The minutes were taken as read. Cr Husband moved/j Sandford seconded ICM18/35 1 THAT the report of the Franklin Drainage Advisory Subcommittee meeting held on 12 March 2018 (Doc# ) be received. 2 THAT the decisions in Section A of the report be noted. 3 THAT the recommendations contained in Section B of the report be adopted: Minutes of the Franklin Waikato Drainage Advisory Subcommittee meeting 12 March 2018 THAT Council undertake an urgent review of the Tauhei Drainage District to realign the catchment into the Lower Waikato Catchment. Lower Waikato Catchment Committee (Agenda Item 11.3) Doc# The motion was put and carried (ICM18/35) Lower Waikato Catchment Committee (LWCC) Chair (M Lumsden) presented the minutes of the LWCC meeting of 1 May He also provided a PowerPoint presentation (Doc# ) highlighting the importance of the flood scheme. Doc # Page 11

22 22 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 Councillor Litchwark left the meeting at 11.36am During questions, answers and related discussion the following points were noted: Noting that a flooding of the 1958 magnitude had not since occurred, members agreed that the photos strongly portrayed what would occur if there were no proper flood control measures in place. Councillor Litchwark returned to the meeting at 11.42am It was highlighted that only members or alternates can vote during meetings. A person may attend a meeting as an observer on behalf of a member. However in order to vote, a person must be officially appointed as a member or alternate of the Committee. In respect of this, members agreed to send resolution LWSc 18/28 on page 275 of the agenda package back to the Lower Waikato Catchment Committee for reconsideration. M Lumsden moved/j Sandford seconded ICM18/36 1. THAT the report of the Lower Waikato Catchment Committee meeting held on 201 (Doc# ) be received. 2. THAT the following recommendation be referred back to the Lower Waikato Catchment Committee for reconsideration LWSc18/28 RECOMMENDED THAT the wording of paragraph 5 on page 56 of the Lower Waikato Catchment Committee agenda (Doc # ) be amended to read as follows: 5. Whangape sub catchment group is one of four groups set up by Beef + Lamb New Zealand and Farmers for Positive Change. These groups want to take more responsibility for sub catchment issues. The Whangape sub catchment group s first meeting was held on 12 February 2018 and commenced well. The Whangape sub catchment group wants all farmers in the sub catchment to have Nitrogen Reference Points by October/November 2018 and attend a Beef + Lamb New Zealand Farm Environment Plan workshop. 3. THAT the decisions in Section A of the report be noted 4. THAT the recommendations contained in Section B of the report be adopted: Issues/Actions from Lower Waikato Catchment Committee Meeting 8 March 2018 THAT the Lower Waikato Catchment Committee be given an explanation on why the continuous discharge from the Ohinewai site into the Mill drain has not been dealt with through the Waikato Regional Council s regulatory process. Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update March 2018 THAT the Lower Waikato Catchment Committee recommend that a suitable pilot for the Healthy Rivers/Wai Ora Plan Change be identified in the Lower Waikato Catchment that includes the dairy and growers sectors. Doc # Page 12

23 23 Minutes of Integrated Catchment Management Committee Meeting 6 June 2018 The motion was put and carried (ICM18/36) Councillor Litchwark voted against the motion. Waikato Regional Council Chairperson Councillor A Livingston and the Integrated Catchment Management Committee Chair (North) thanked and acknowledged the Catchment Chairs for their contribution and services. Meeting closed at 12.15pm. Doc# Doc # Page 13

24 Report to Integrated Catchment Management Committee 24 Date: 28 September 2018 Author: Authoriser: Subject: Section A Greg Ryan, Acting Director Integrated Catchment Management Greg Ryan, Acting Director Integrated Catchment Management Issues/Actions from Integrated Catchment Management Meetings A (Committee has delegated authority to make a decision) Purpose 1. The purpose is to report back on actions and issues discussed from the previous Integrated Catchment Management Committee meeting held on 6 June Recommendation That the report 'Issues/Actions from Integrated Catchment Management Meetings' (Document # dated 28 September 2018) be received for information. Report back 2. This report provides the Integrated Catchment Management Committee members with a process for tracking matters raised at subcommittee meetings. Tables 1a and 1b list both resolutions and matters arising and issues raised from previous meetings that are being tracked over time. Key: Completed In Progress according to plan Issues exist but on track Requires attention Doc#

25 25 ICMC 4.0 Matters arising Table 1a below is a summary of the key matters raised at the last committee meeting and the actions that have followed. Date Item Matters Arising Actions Hard copies of the Regional Asset Management Plan were distributed to catchment The size of the Regional Asset Management Plan was considerable and electronic versions were challenging to committee members as part of the committee induction day. Additional copies were read. The feedback was acknowledged and staff undertook to provide the information in advance of the next also made available as part of the agenda for each September 2018 catchment round of meetings. committee meeting. 6/06/2018 Regional Asset Management Plan Update 6/06/2018 Regional disaster recovery provisions 6/06/2018 Staff have met with interested members of the Lower Waikato committee, Waikato Pest fish management in the Tainui and community to discuss potential management options for koi carp. Staff Waikato region - A proposal for The Committee acknowledged that should control options become available and prove practical and costrecommend picking up the workshop once the pest fish coordinator has started and Waikato Regional Council and effective those other options would be considered. A member indicated interest in a workshop on the matter through the upcoming Regional Pest Management Plan review. the Department of and felt that the Community would benefit from this. Conservation Responsible Completed Greg Ryan Completed Greg Ryan In progress according to plan Patrick Whaley In progress according to plan Patrick Whaley Completed Greg Ryan In progress according to plan Greg Ryan Completed Greg Ryan A report was provided as part of the agenda for each September 2018 catchment committee meeting. It was agreed that the paper should also be reported to the catchment committees. Staff recommend the pest fish coordinator make contact with the member once they Pest fish management in the start. Waikato region - A proposal for A member expressed their interest to participate in discussions with the Department of Conservation and Waikato Regional Council and Waikato Regional Council noting there had been previous attempts to address koi carp in places such as Lake the Department of Hinewai. Conservation 6/06/2018 Status A new approach to financial reporting has been developed and tested as part of the committee induction day (where further feedback was received and acted upon). ICM Group of Activities A member noted the need for itemised financial reports so that members could see where the money was being Financial Status Report (to end spent of October 2017) 7/12/ Issues and Actions Table 1b outlines Actions from previous meetings Lower Waikato Catchment 6/06/2018 Committee meeting 1 May 2018 Issues/Actions from Lower Waikato Catchment Committee Meeting 8 March 2018 THAT the Lower Waikato Catchment Committee be given an explanation on why the continuous discharge from the Ohinewai site into the Mill drain has not been dealt with through the Waikato Regional Council s regulatory process. With regard to the first issue, this remains a work in progress. With regard to the second issue, this was resolved at the September 2018 Lower Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update March 2018 Waikato Catchment Committee meeting (refer to LWSc18/41). THAT the Lower Waikato Catchment Committee recommend that a suitable pilot for the Healthy Rivers/Wai Ora Plan Change be identified in the Lower Waikato Catchment that includes the dairy and growers sectors. 2. THAT the following recommendation be referred back to the Lower Waikato Catchment Committee for reconsideration Lower Waikato Catchment 6/06/2018 Committee meeting 1 May 2018 LWSc18/28 RECOMMENDED THAT the wording of paragraph 5 on page 56 of the Lower Waikato Catchment Committee agenda (Doc # ) be amended to read as follows: This issue was resolved at the September 2018 Lower Waikato Catchment Committee 5. Whangape sub catchment group is one of four groups set up by Beef + Lamb New Zealand and Farmers for meeting (refer to LWSc18/41). Positive Change. These groups want to take more responsibility for sub catchment issues. The Whangape sub catchment group s first meeting was held on 12 February 2018 and commenced well. The Whangape sub catchment group wants all farmers in the sub catchment to have Nitrogen Reference Points by October/November 2018 and attend a Beef + Lamb New Zealand Farm Environment Plan workshop. Minutes of the Franklin Waikato Drainage Advisory Subcommittee meeting 12 March 2018 Franklin Waikato Drainage 6/06/2018 Advisory Subcommittee meeting of 12 March 2018 This action was placed on hold, pending the conclusion of the LTP discussions in relation In progress according THAT Council undertake an urgent review of the Tauhei Drainage District to realign the catchment into the Lower to flood protection in the Tauhei area. Now that these discussions have concluded, staff to plan Waikato Catchment. will look into this issue. Muggeridge s Pump Station 1. THAT $250,000 is transferred from the Piako Operating Reserve to fund operational costs associated with the Muggeridge s project. Ngatea Stopbank Stability Issues 2. THAT the additional budget requirement of $628,000 for the Ngatea town stopbank remediation be approved. 6/06/2018 Waihou Piako Catchment Committee of 25 May 2018 Greg Ryan Muggeridges Pump Station: 1. Transfer of $250,000 to operating reserve undertaken during 2017/18. Ngatea Stopbank Stability Issues: 2. The Ngatea SB budget has been increased to reflect the additional funding need. Kirikiri Stream Bridge Upgrade Project Status 3. THAT the Council approve the purchase of land as required to increase the footprint of the stopbanks Kirikiri Stream Bridge Upgrade Project Status: Purchase or land and budget has been including provision for access. approved by Council. Kirikiri Stream SB upgrade land purchase process underway, Land 4. THAT Council approve an increase in the Waihou Capital New Works budget of $549,040. Licence team managing this with a contract with the Property Group. Completed Adam Munro In progress according to plan Brendon Toohey In progress according to plan Brendon Toohey Completed Anne McLeod Piako Zone Land Purchase for Stopbank Access and Storage Piako Zone Land Purhcase for Stopbank Access and Storage: Land purchase for Piako SB 5. THAT the Council approve the purchase of land with a legal description Part Old Bed Awaiting Stream and access and storage underway. Land Licence team managing this with a contract with the Part Otakawe 3A Block. Property Group. 6. THAT the Council take on any liability that may result due to the contamination of the land, removing any liability from the flood protection scheme. Central Waikato Catchmnet 6/06/2018 Committee 17 May 2018 Central Waikato Chair report verbal update THAT the Chair of Waikato Regional Council write to the Hamilton City Council to express the importance of the need for meaningful involvement of elected members of that Council with the Central Waikato Catchment Central Zone Manager to draft a letter by 30 September 2018 for Chair consideration Committee. West Coast Catchment Committee 21 May 2018 West Coast Catchment THAT Council direct staff to review current literature in relation to benching best practice and update Waikato 6/06/2018 Committee meeting of 21 May Regional Council s best practice guidelines as appropriate /06/2018 Doc # Upper Waikato Catchment Committee Waiotapu Stream Restoration Project May THAT Council endorse the transfer of $30,000 from the Upper Waikato Catchment Committee operational reserves to support year one (2018/19) of the development of the Waiotapu Stream Restoration Project focused on catchment health via riparian enhancement. 5. THAT Waikato Regional Council staff provide further information to the Upper Waikato Catchment Committee to enable a decision to be made on further transfers to support the development of the Waiotapu Stream Restoration Project in subsequent years, following the public meeting. Printed: 28/09/2018 9:38 AM Internal guidance note for ICM staff is under preparation. West Coast newletter (Sept 2018) included landowner advice on this matter. In the medium-longer term clarification, on the rules relating to benching (specifically in regards to riparian fencing requirements) is likely to be included within HRWO PC1 and Heathly Environments (review of relevant regional rules) The public meeting held in Reporoa on 20 June 2018, in conjunction with Federated Farmers, was very well attended and there was a unanimous commitment to support the development of a 3 year action plan to address riparian issues on the Wai-o-Tapu and its immediate tributaries. Consequently, the UWCC at its meeting on 17 August endorsed WRC transferring $30,000 per annum from reserves to support the development and implementation of the three year action plan. Page 1 of 3

26 Date 6/06/ Item Matters Arising Upper Waikato Catchment Committee A member referred the Committee to agenda item 5 Minutes of previous meeting on page 3 of the minutes of the Upper Waikato Catchment Committee meeting 28 March The request was to change 3 the words Didham and Ruffell on page 16 of the Agenda should read Dylan Ruffle. so that it reads 3 the words Dylan Ruffle on page 16 of the Agenda should read. Didham and Ruffell. Actions Status Responsible Completed Anne McLeod Completed Adam Munro Desiliting/cleaning of canals are either underway or complete which has improved the level of service and a formal review of the level of service is no longer required. Thames Valley Drainage 11/04/2018 Advisory Subcommittee of 26 March 2018 Waikato Central Drainage Advisory Subcommittee meeting of 2 March /04/2018 Elstow Drainage Area Report The committee did not proceed with a submission to the LTP. THAT the Thames Valley Drainage Committee support Waihou Piako Catchment Committee to gain consent to clean the entire length of the Awaiti Canal, and THAT a review of the service level of the Elstow Drainage area is undertaken in conjunction with the Piako River and Waihou Valley flood protection Schemes. Draft Long Term Plan and Drainage Rate Update THAT the Thames Valley Drainage Advisory Subcommittee engages in the draft Long Term Plan public consultation process as outlined in Paragraph 7 of this report. (Doc ) 1. Appointment process for drainage advisory subcommittee appointees February 2018 THAT the Drainage Advisory Subcommittee member appointment process move from a voting process to an application process in line with the Catchment Committee Community Representative appointment process. Summary update on current issues March THAT the area of drain now identified within the Mangawara scheme, be cleaned to remove silt, between the Orini Road bridge to the Tauhei bridge. 1. The appointment process for drainage advisory subcommittee appointees was changed by Council to an application process. 2. Following this matter being raised, the options for Tauhei have been explored as part In progress according of the Long Term Plan. The outcome through the long term plan is for increased to plan frequency of cleaning of the Tauhei channel (upstream of Whitikahu Road) and removal of accumulated sediment from the berms within the floodway downstream of Whitikahu Road (subject to permissions and landowner approvals). Brendan Toohey Issues/Actions from Lower Waikato Catchment Committee Meeting 1. THAT Council apply to the central government s Regional Development fund for funding for pest eradication, 1. Refer to Council decision (as part of the Long Term Plan) to part fund (with namely koi carp. DoC) the position of Pest Fish Coordinator. 11/04/2018 Lower Waikato Catchment Committee Waikato Central Drainage Advisory Subcommittee Lower Waikato Zone 2017/18 Status Report Second Quarter 2. The $922,000 of flood recovery reserve funding has been incorporated into the Lower 2. THAT the Lower Waikato Catchment Committee request that $922,000 be requested from the Flood Recovery Waikato capital and operational budgets this financial year. Reserve. 3. THAT a Lower Waikato Catchment Committee workshop is held to review and finalize the Lower Waikato 3. A workshop to finalise the Lower Waikato Zone Plan was held, and the draft zone plan Zone Plan, with an anticipated date in May subsequently presented to the September 2018 Lower Waikato Catchment Committee meeting. During this meeting, it was agreed that further work is needed (refer to Long Term Plan LWSc18/54). 4. THAT a small working group be established to meet in March or April 2018 with the purpose of preparing a submission to the Long Term Plan on behalf of the Lower Waikato Catchment Committee. 4 and 5. The Lower Waikato Catchment Committee submitted on the Waikato Regional 5. THAT the Lower Waikato Catchment Committee engages in the Long Term Plan public consultation Council draft Long Term Plan. process as outlined in Paragraph 15 of the report (Doc # ). Minutes of Previous Meeting 1. THAT recommendation WCDAS 17/40: That the Waikato Central Drainage Advisory subcommittee recommend that the Tangirau Wetland restoration project be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Be amended to read: 2. THAT the Waikato Central Drainage Advisory subcommittee recommend that the drainage reaches and stream of the Tangirau Wetland restoration project situated outside of the drainage districts that are impacting drainage be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Catchment Committee Effectiveness Review 3. THAT as part of the Effectiveness Review, Council consider a modification to the Terms of Reference for the Integrated Catchment Management Committee to include the Drainage Advisory Subcommittee Chairs. Completed Greg Ryan Completed Brendon Toohey 1. and 2. Following a site inspection and further investigation undertaken in March 2018,it is considered that there is no substantive reason to undertake any further work in relation to this issue given existing priorities elsewhere in the Waipa catchment. 3. Council resolved that the Drainage Advisory Subcommittee Chairs sit on the corresponding catchment committees that report up to the Integrated Catchment Management Committee. 7/12/2017 7/12/2017 Waipa Catchment Committee Central Waikato Catchment Committee 7/12/2017 Long Term Plan Committee Update THAT Council investigates the need for further monitoring of sub catchments and provide results to Catchment Committee. 1. THAT the Central Waikato Catchment Committee supports the Hamilton City Council recommendation for funding of erosion remediation measures at Days Park. THAT the Central Waikato Catchment Committee notes that there are amenity, health and safety issues and stability matters at the Days Park riverbank location and recommends that Hamilton City Council addresses those in conjunction with Waikato Regional Council. Central Waikato Zone Plan 2. THAT the Central Waikato Zone Plan be recommended to Council for adoption. Waikato Regional Council Long Term Plan Update 3. THAT the Central Waikato Catchment Committee supports exploring options to fund mitigation measures required as result of the impacts of urban growth within the Central Waikato Zone. 4. THAT the Central Waikato Catchment Committee supports the Long Term Plan catchment planning and management business cases for: 1.) Catchment Management Officer increase by 2 FTE (1 each in years 2 and 4) 2.) Catchment new works increase by $300,000 over four years 3.) Catchment maintenance increase by 10,000 per new FTE 4.) Zone Plan review $50,000 every 5 years. Catchment Committee Effectiveness Review 5. THAT the Central Waikato Catchment Committee supports the four recommendations included in the report Catchment Committee Effectiveness Review (doc ). Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18 6. THAT the Central Waikato Catchment Committee supports the recommendation from the Upper Waikato Catchment Committee that Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. The need for additional water quality monitoring was reported back to the Integrated Catchment Management Committee and referred to Science and Strategy Directorate for In progress according investigation. Water quality information was presented by Science and Strategy to plan Directorate staff at the June Waipa Catchment Committee meeting. Grant Blackie 1. The detailed design for Days Park is completed and is now into consenting phase (including NZ heritatge authority). The works will be carried out as part of HCC delivery team contract. At this stage HCC are on track to begin works in February 2019 when river levels are low. ICM directorate staf will continue to liaise with HCC on this project. 2. The Central Waikato Zone Plan was adopted by Council in December Waikato Regional Council submitted to Hamilton City Council, Waikato District Council and Waipa District Council about the impacts of urban growth and stormwater. The regional council provide support for Hamilton City Council's master stormwater management plan and provided additional funding in its Long Term Plan and Developer Contribution submissions. Completed Brendon Toohey Completed Patrick Whaley In progress according to plan Adam Munro 4.(1-4) The recommendations were considered by Council. A reduced/deferred increase for catchment work was adopted by Council in the proposed Long Term Plan. 5. Council noted the Central Waikato Catchment Commitee's support for the recommendations for the 'Catchment Committee Effectiveness Review', 'Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18'. 6. Council at its meeting in December 2017 noted the Central Waikato Catchment Committee's support for Council in biodiversity management in the Long Term Plan. Biodiversity/biosecurity items have been included in the proposed Long Term Plan. Noted. There are a number of biodiversity related items that were discussed with council through the Long Term Plan. 12/10/2017 Upper Waikato Catchment Committee THAT Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. Noted. The Coromandel/Manaia Harbour and Catchment Management Plan will commence between January and June /10/2017 Doc # Coromandel Catchment Committee THAT the Coromandel/Manaia Harbour and Catchment Management Plan be progressed in parallel to the Whitianga/Mercury Bay plan in 2018 (subject to obtaining further Long Term Plan funding), or otherwise started between January and June 2019 (if Long Term Plan Funding is not obtained). Printed: 28/09/2018 9:38 AM Page 2 of 3

27 Date 27 Item Matters Arising 15/12/2016 Council Meeting date 15 December 2016 THAT pursuant to Clause 30, Schedule 7 of the Local Government Act 2002, Waikato Regional Council adopts the: a. Committee Structure Triennium (Doc# ), and b. Terms of Reference Triennium (Doc# ) incorporating the amended Terms of Reference for the Hearings Appointment Subcommittee and CE Employment and Remuneration Committee as tabled. THAT an effectiveness review of the catchment committees and drainage advisory subcommittees be undertaken before the next appointment process for community representatives. 8/03/2018 RECOMMENDED THAT 1. in relation to the report Annual Plan Budget Increases : - staff determine all funding options and combinations including the rate impacts for each and report back by to all West Coast Catchment Committee Members who will provide feedback; and - following this, staff work with a working group of the West Coast Catchments Committee made up of Mike West Coast Catchment Moss, Fred Lichtwark, Rob Jolly, Mark Smyth, Deb Pilkington and Maxine Moana-Tuwhangai to determine the Committee meeting of 8 March preferred option and reasons; and the working group recommend the preferred option is approved at the West Coast Catchment Committee meeting scheduled for 23 May 2017 for recommendation to the Integrated Catchment Management Committee. 2. the Council work with other agencies to better preserve and protect the wild whitebait fishery in the West Coast catchments, including the investigation of appropriate mechanisms such as the imposition of a moratorium on commercial sale. Actions An effectiveness review has now been completed, and community appoints appointed to each catchment committee and land drainage sub-committee for the next 2 years. Status Responsible Completed Clare Crickett Completed Brendon Toohey 1. Completed. A workshop was held with the committee which presented three funding options. A recommendation was made to remain with the proposed targeted rate increase (option 1). This was ratified in the Annual Plan 2017/18 deliberations. 2. The Department of Conservation (the agency responsible for managing the whitebait fishery) presented to the committe an overview of how the whitebait fishery is currently managed including the responsibilities of various agencies, and were advised of the recommendation from the West Coast Catchment Committee regarding support for a moratorium on the commercial sale of whitebait. 1. This has been actioned and is now complete. 26/11/15 12/08/15 Doc # The report was approved and staff are currently implementing options as recommended by the committee. Waihou-Piako Catchment 13/04/2017 Committee meeting of 17 March 2017 RECOMMENDED THAT 1. the membership of the Chair of the Thames Valley Drainage Advisory Subcommittee to the Waihou Piako Catchment Committee is reinstated. 2. in relation to the Komata Stream Service Level Review Options Report that: Option 1 Maintaining the existing assets at current level of service, be implemented based on Council s stop bank prioritisation programme. Option 2 Include non asset features downstream of SH26, be considered as the preferred option for detailed investigation and implementation. 3. The approach that has been taken in planning the programme in the report Annual Plan 2017/18 Capital Renewals is endorsed. 4. The increase in the capital renewals budget, through the CE Submission process for the Annual Plan 2017/18, to $3,851,500 for the Waihou zone and $4,380,000 for the Piako zone, is supported. 5. Support provided for the removal of the old Kopu Bridge as soon as possible for the hydrological benefit to the river and to prevent silt build up at the site. Aka Aka Otaua Drainage Advisory Subcommittee 13/04/2017 meeting of 10 February and 10 March 2017 RECOMMENDED THAT 1. The engineer be authorized to arrange for a contractor to carry out the lowering and reinstatement of 1. Rasmussens culvert upgrade was completed in January Rasmussen s culvert. 2. The trial of the weed screens as proposed by the National Institute of Water and Atmospheric Research is 2. Weed booms have been installed as a part of the trials. A report on performance will approved, and the Aka Aka Otaua Drainage Advisory Subcommittee is advised of the results at the end of the 12 be presented after the trial period at a future meeting. month period. Thames Valley Drainage Advisory Subcommittee Aka Aka Otaua Meeting Minutes THAT staff report back to the Thames Valley Drainage Advisory Subcommittee with an assessment of what is happening in each of the subdivisions in terms of reserve funding. Concern was raised about the cost and effectiveness of fish friendly floodgates and pump stations. Work is underway to assess this. Once investigated and reviewed a report will come to the Integrated Catchment Management Committee on the issue within 12 months. 4. Approved, and included in the Long Term Plan. 3. The 2018/19 programme planning included the endorsed approach. 5. Awaiting further technical information (re: cross section surveys). A letter will then be In progress according to plan sent to relevant parties (including NZTA) once analysis completed. Planned to complete later this year. Completed Greg Ryan In progress according to plan Adam Munro Completed Greg Ryan Pending. Report will be presented at the November meeting. A report by NIWA and Waikato-Tainui was presented to the Lower Waikato Catchment Committee in September 2015 about a trial of fish friendly floodgates and a trial in the Aka Aka area (a WRA grant funded project) and Aka Aka Otaua appoved installation of a weed boom alongside fish friendly floodgates in April The performance will be reported after the trial period at a future meeting. A fish friendly research and development programme (including technology trials) has been included in the Long Term Plan. Printed: 28/09/2018 9:38 AM Adam Munro Page 3 of 3

28 28 Report to Integrated Catchment Management Committee Date: 28 September 2018 Author: Authoriser: Subject: Section: Greg Ryan, Manager Business and Technical Services Greg Ryan, Acting Director Integrated Catchment Management Integrated Catchment Management Groups of Activities Financial Status Report to end of August 2018 A (Committee has delegated authority to make decision) Purpose 1. The purpose is to report on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee. This report covers the 2018/2019 financial year to end of August Executive Summary 2. This report provides the committee with an overview of the financial status for the following activities: Flood protection Land drainage River management Catchment management Biosecurity Biodiversity Emergency management Resilient development 3. With regard to operational expenditure, the overall financial status is 7% behind of planned expenditure, with 17 % of the full year budget expended. There is however some variation between activities and zones (refer to commentary below). Staff Recommendation: That the report Integrated Catchment Management Groups of Activities Financial Status Report to end of August 2018 (Document # dated 28 September 2018) be received. Note 1: Year-to-date operational expenditure and commentary 4. Overall, operational expenditure for the 2018/19 financial year is 7% behind planned expenditure, with 13 % of the full year budget expended after 17% (2 months) of the financial year. There is however some variance to this overall position across zones and across activities (refer to further information in this report). 5. The following chart provides an overview of the year-to-date expenditure for each zone, compared with the year-to-date budget. Doc #

29 29 6. No specific issues are noted for the attention of the committee, noting that this report is the first for the 2018/19 financial year and precedes the first financial forecast (which will be undertaken based on financial results to the end of September 2018). 7. In addition to the above breakdown by zone, the following chart provides the same information (i.e. yearto-date operational expenditure), but broken down by activity. Doc # Page 2

30 30 Note 3: Multi-year new capital works projects 8. There are currently several projects in progress in relation to the establishment of new assets that span multiple years. These are listed below, along with an update regarding the process that has been made since the last update to the Committee: Muggeridges Pump Station: This project involves the investigation, design and construction of a new pump station on the Hauraki Plains, discharging to the Piako River south of Ngatea. Since the last update to the committee, the detailed design process has been completed and an expected project cost has been updated. In response to this, Council have agreed to initiate a Special Consultative Process with the community before proceeding to the next stage of the project (i.e. construction). Further details are provided in the separate item in this meeting agenda. Tauhei flood protection scheme: This project involved the investigation, design and construction of a new flood protection scheme in Tauhei. Since the last update to the committee, the proposed options to provide an increased level of service to this area have been considered by Council as part of the Long Term Plan, and it was decided to proceed with the option of undertaking enhanced stream channel maintenance work (as opposed to constructing new flood protection assets). This project has therefore been closed. Lake Waikare Northern Operating Control Gate (NOCG) Consent review: This project relates to a review of the six conditions of the gate operation consent that was initiated by the Resource Use Directorate (RUD) in 2014 due to concern about sedimentation in the Whangamarino Wetland. Since the last update to the Committee, agreement has been reached between the parties and a corresponding consent order is now in the process of being finalised. In parallel to this, Council have commenced the planning for a 6 month project to implement the requirements of the consent order. The project relating to the consent review will therefore be closed shortly, with the implementation project then commencing. Attachment Attachment 1: Financial summary to the end of August 2018 Doc # Page 3

31 31 YTD Actual YTD Budget Variance FY Budget FY Budget % (Revised) (Revised) Ann Plan Spent Expenditure Summary by Activity Area/Zone Lake Taupo 162,500 98,595 (63,905) 1,391,158 1,391,158 12% Upper Waikato 113, ,910 (7,436) 976, ,335 12% Central Waikato 116,406 65,954 (50,452) 1,351,671 1,351,671 9% Waipa 440, ,981 62,592 4,396,877 4,396,877 10% Lower Waikato 1,001,491 1,284, ,139 7,369,533 7,369,533 14% Lower Waikato Main Channel 36,404 73,734 37, , ,458 8% Coromandel 435, , ,901 2,731,159 2,731,159 16% West Coast 174, ,326 (12,937) 1,846,463 1,846,463 9% Waihou 1,089,818 1,104,059 14,241 8,112,354 8,112,354 13% Piako 782, ,134 23,144 5,033,292 5,033,292 16% Drainage 263, ,927 (11,081) 2,110,893 2,110,893 12% Integrated Catchment Services 1,542,746 1,578,431 35,685 13,181,738 13,181,738 12% River and Catchment Policy Planning 23,667 13,220 (10,447) 79,324 79,324 30% Community Safety 210, , ,275,054 1,275,054 17% ,392,929 6,837, ,668 50,298,308 50,298,308 13% Revenue General Rate 1,958,041 1,933,500 24,541 11,605,620 11,605,620 (17)% Targeted Rates - Schemes 4,148,453 4,148,802 (349) 24,902,698 24,902,698 (17)% Targeted Rates - Scheme Loans 61,876 61, , ,398 (17)% Targeted Rates - Natural Heritage 171, ,966 (156) 1,032,218 1,032,218 (17)% Targeted Rates - Biosecurity 1,116,860 1,116,864 (4) 6,703,858 6,703,858 (17)% Targeted Rates - Civil Defence (40,198) 0 (40,198) 0 0 n/m Government Grant 371,315 49, , , ,000 (68)% Direct Charges 172,672 26, ,442 1,202,054 1,202,054 (14)% Interest 1, , n/m Royalties (185,658) 0 (185,658) 120, , % Rental income 110, ,718 (3,907) 654, ,000 (17)% Other Income 106,758 1, , , ,500 (14)% Total Revenue 7,994,107 7,624, ,251 47,892,346 47,892,346 (17)% Doc # Page 4

32 32 YTD Actual YTD Budget Variance (Revised) FY Budget FY Budget (Revised) Ann Plan % Spent Catchment Oversight 618, , ,535 5,109,259 5,109,259 12% Information and Advice 129, ,943 21, , ,208 15% Catchment Maintenance 71, ,158 38,284 1,596,008 1,596,008 5% Catchment New Works 658, ,020 (91,163) 5,364,081 5,364,081 12% River Management & Improvement 562, ,814 (48,037) 5,272,338 5,272,338 11% 2,175,410 2,309, ,427 13,699,292 13,699,292 16% Flood Protection LT Foreshore Drainage CMA Works and Services 20,709 14,614 (6,095) 276, ,007 8% 263, ,679 6,671 2,217,384 2,217,384 12% 114, , , , ,962 15% Biosecurity 1,037, ,237 (278,506) 7,998,198 7,998,198 13% Biodiversity 318, , ,898 3,161,476 3,161,476 10% River and Catchment Policy Planning 23,667 13,220 (10,447) 79,324 79,324 30% Land Management Advisory Service 187, , ,007 2,022,064 2,022,064 9% WRC Emergency Management 160,957 87,902 (73,055) 529, ,675 30% 49, ,616 73, , ,379 7% ,392,929 6,743, ,226 49,731,654 49,731,654 13% 0 94,442 94, , ,654 0% Resilient Development Total Expenditure Interest on Reserve Expense Total Operating Expenditure ,392, ,837, , ,298, ,298, % , ,000 0% Capital Expenditure Summary Lake Taupo Waipa Lower Waikato Lower Waikato Main Channel Coromandel 4,151 11,240 7, , ,123 2% (85,997) 221, ,859 4,320,861 4,320,861 (2)% 0 3,320 3,320 19,914 19,914 0% 1,907 0 (1,907) 0 0 n/m Waihou 267, ,486 (85,778) 2,474,545 2,474,545 11% Piako 273, ,058 (128,787) 4,888,262 4,888,262 6% 457 1, ,208 41,208 1% , , ,454 12,170,912 12,170,912 4% West Coast Total Capital Doc # Page 5

33 33 Report to Integrated Catchment Management Committee Date: 10 October 2018 Authors: Authoriser: Subject: Section: Keri Neilson, Principle Advisor Integrated Catchment Management Greg Ryan, Acting Director Integrated Catchment Management Delivery of ICM projects co-funded by the Waikato River Authority A (Committee has delegated authority to make decision) Purpose 1. The purpose is to provide an update on the delivery of projects that the Integrated Catchment Management Directorate (ICM) has been undertaking with co-funding from the Waikato River Authority (WRA). Executive Summary 2. The Waikato River Clean-up Trust (WRCuT) is responsible for administering a river Clean-up Fund of $220 million over 30 years. Since 2011 council s ICM Directorate have been successful in obtaining WRCuT funding to undertake 23 co-funded projects that give effect to the Vision & Strategy for the Waikato and Waipa Rivers. Among other achievements, the collaboration between council, WRA and catchment landowners has resulted in over 160 km of new fencing being constructed, 600,000 native plants planted and 738ha of land retired from grazing as of August It has also enabled the development of strong partnerships with iwi and marae based organisations in delivery of river and catchment restoration projects. Staff Recommendation: That the report Delivery of ICM projects co-funded by the Waikato River Authority (Document # dated 10 October 2018) be received. Background 3. The WRA is a Crown/iwi organisation established in 2010 to oversee the Vision & Strategy for the improved health and wellbeing of the Waikato River and Waipa Rivers. The purpose of the WRA is to: set the primary direction through the Vision and Strategy to achieve the restoration and protection of the health and wellbeing of the Waikato River for future generations promote an integrated, holistic, and co-ordinated approach to the implementation of the Vision and Strategy and the management of the Waikato River fund rehabilitation initiatives for the Waikato River in its role as trustee for the Waikato River Clean-up Trust. Doc #

34 34 4. The WRCuT is responsible for administering a river Clean-up Fund of $220 million over 30 years. To date the Authority has supported nearly 250 clean-up projects with funding of $38 million. 5. Since 2011 council has been successful in receiving WRA funding for 27 projects. Three of these have been led by SAS, one by RUD and the remaining 23 by ICM. Nine of these projects are now completed. Discussion 6. Table 1 summarises the WRA funding received and expended to date within each zone. Projects cover a range of outcome areas including: Development of the Waipa Catchment Plan, Wetland protection and enhancement, Riparian fencing and planting, and establishment of native fish habitat, Remediation and prevention of erosion and sedimentation to waterways on hill country and along rivers. Table 1. Funding awarded to ICM-led projects by the Waikato River Authority Zone Total funded awarded Funding expended to date Number of projects Upper Waikato $366,150 $0 1 Central Waikato $70,000 $69,283 1 Lower Waikato $962,857 $444,187 8 Waipa $3,904,995 $3,00, TOTAL $5,304,002 $3,520, Table 2 details the key outputs achieved to date from the co-funded projects. The collaboration between council, WRA and catchment landowners has resulted in over 160km of new fencing being constructed, 600,000 native plants planted and 738ha of land retired from grazing as of August Other notable outputs include: 132 rock/vegetation structures to remediate significant river and stream bank erosion 43 in-stream fish habitat enhancement works 142ha of afforestation with manuka or pine Over 4000 poplar/willow poles planted to prevent erosion Table 2. Outputs achieved through WRC/WRA co-funded projects Zone Fencing (km) Native planting (n) Area retired (ha) Upper Waikato Central Waikato 0 37,000 0 Lower Waikato 13 90, Waipa , TOTAL , Council s catchment work funding policy enables council to offer a 35% incentive to landowners to carry out soil conservation and water quality improvement work in priority catchments. Works must go beyond that required by regulation. This leaves landowners to cover the remaining 65% of costs. This is often prohibitive for landowners and becomes a barrier for them undertaking work. ICM staff apply to the WRA for funding to contribute to the landowner share of catchment restoration costs. This has significantly increased the rate and scale of non-regulatory works being undertaken that give effect to the Vision and Strategy for the Waikato and Waipa Rivers. Doc # Page 2

35 35 9. To date the majority of the funding and effort has been focused in the Waipa Zone. To a large extent this resulted from the development of the co-funded Waipa Catchment Plan in This plan set out priority areas and actions for erosion protection and remediation in the zone and led to a successful application to the WRA for $1m over three years in the 2014 funding round. In 2017 a further $1.5m was awarded to continue implementation of erosion and sedimentation projects with catchment landowners. 10. Following on from the successful partnership in the Waipa, applications for funding were granted for similar, albeit smaller scale projects, in the Lower Waikato and Upper Waikato Zones in Over the 23 projects that we have been implementing, approximately 80 landowners have been involved in protection and restoration projects to date. This is expected to significantly increase as our existing projects progress. There are multiple benefits of the ICM/WRA/landowner partnership. These include: Incentivised works going well beyond that required by regulation and creating more farmer leaders in priority catchments. On-the-ground works being accelerated and landowners being empowered to be proactive about sustainable land use change. Efficiencies in project delivery by combining multiple landowners into one application for funding. This reduces administration for ICM and the WRA, and enables landowners to focus on works rather than project administration and reporting. Wider benefits being built into project implementation including cultural, biodiversity and social benefits. 12. In developing and implementing our WRA co-funded projects, ICM staff have built partnerships with River Iwi and iwi/marae-based organisations in all four Zones. Examples of partnerships include: Maniapoto Maori Trust Board for the Mangapu River restoration projects Puniu River Care for the implementation of projects on the Mangatutu Stream Ngati Haua Mahi Trust in delivery of projects in the Central Waikato Te Arawa River Iwi Trust in the co-led Whirinaki catchment programme Te Keeti marae in the implementation of the Waipa Rerenoa project Waterside planters for the delivery of projects in the Lower Waikato ICM has also supported iwi with funding and advice in the delivery of many iwi-led WRA funded projects. Doc # Page 3

36 36 Report to Integrated Catchment Management Committee Date: 26 September 2018 Author: Authoriser: Subject: Section: Patrick Whaley, Manager Integrated Catchment Services Greg Ryan, Acting Director Integrated Catchment Management Waikato Regional Pest Management Plan Annual Report 2017/18 and Operational Plan 2018/19 A (Committee has delegated authority to make decision) Purpose 1. The purpose of this report is to provide the committee with the Waikato Regional Pest Management Plan (RPMP) Annual Report for 2017/18 and Operational Plan for 2018/19. Staff Recommendation: 1. That the report Waikato Regional Pest Management Plan Annual Report 2017/18 and Operational Plan 2018/19 (Document # , dated 26 September 2018) be received for information. 2. That the Waikato Regional Pest Management Plan Annual Report 2017/2018 (Document # ) be received; and 3. That the Waikato Regional Pest Management Plan 2018/2019 Operational Plan (refer Document # ) be received. Background 2. The current Waikato Regional Pest Management Plan (RPMP) has been operative since 28 August 2014 and remains in force until 27 August 2024 unless reviewed earlier. Under section 100B of the Biosecurity Act, council must prepare an operational plan for the RPMP and report annually on its implementation within five months of the end of the financial year. 2017/18 Financial Year 3. The Annual Report covers the work programme undertaken for the period 1 July 2017 to 30 June 2018, under the RPMP It notes progress made against objectives and performance measures contained in the council s 2017/18 Waikato RPMP Operational Plan. Financial information is in summary form only. 4. Enclosed with this agenda paper is the 2017/18 RPMP Annual Report document for information (refer Attachment 1). The annual report will be placed on the council s website. Doc #

37 /19 Financial Year 5. An Operational Plan has been developed for the 2018/19 financial year (refer Attachment 2). The Plan details pest plant and pest animal programme activities and performance measures for the period 1 July 2018 to 30 June 2019 under the five management categories; exclusion, eradication, progressive containment, sustained control and site-led as well as other complimentary biosecurity activities. 6. The operational plan will be placed on the council s website once received by the committee. Attachments: 1. Waikato Regional Pest Management Plan Annual Report 2017/2018 (refer Doc# ) 2. Waikato Regional Pest Management Plan 2018/2019 Operational Plan (refer Doc# ) Doc # Page 2

38 38 Report to Integrated Catchment Management Committee Date: 20 September 2018 Author: Authoriser: Subject: Julie Beaufill, Senior Advisor, Special Projects Greg Ryan, Acting Director, Integrated Catchment Management Muggeridge's Pump Station Section: A (Committee has delegated authority to make decision) Purpose 1. Provide the committee with a report presented to council relating to undertaking a Special Consultative Procedure for the Muggeridge s Pump Station project, and the establishment of a subcommittee to review the statement of proposal, hear submissions and make a recommendation to council. Staff Recommendation: That the report Muggeridge s Pump Station (Document # ) dated 20 September 2018 be received. Summary 2. The attached report will be considered by council on 27 September 2018 and a verbal update on the outcome will be provided to the committee. Attachment: Report to Council - Muggeridge's Project Proposal for Special Consultative Procedure (Document # ) Doc #

39 39 Report to Council Date: 17 September 2018 Author: Julie Beaufill, Senior Advisor Special Projects Authoriser: Keri Neilson, Acting Director Integrated Catchment Management Subject: Muggeridge's Project - Proposal for Special Consultative Procedure Purpose 3. To set out the process for undertaking a Special Consultative Procedure in relation to the Muggeridge s Pump Station project and establish a subcommittee to review the statement of proposal, hear submissions and make a recommendation to council as a result of the consultation process. Executive Summary 4. The Muggeridge s Pump Station Project aims to improve drainage and flood protection services for around 1100 hectares of land comprising 20 landowners near Ngatea. The project has historic context and is a joint one with Hauraki District Council (HDC). The project estimate to deliver two 4 cumec pumps, a culvert and canal in 2016 was $2.9 - $3.2 million. Having now completed investigations and detailed design that estimate has significantly increased. The project is being re-costed based on this latest information and council will be updated verbally at the meeting. This paper proposes a Special Consultative Procedure be undertaken to determine if the direct and indirect beneficiaries support the project with the updated costings. Staff Recommendation: 1. That the report Muggeridge s Project - Proposal for Special Consultative Procedure (Doc # dated 17 September) be received, 2. That council approve the process for undertaking a Special Consultative Procedure. 3. That council approves the establishment of a subcommittee to sign off the statement of proposal, hear submissions in relation to the consultation, and provide a recommendation to Council on whether to proceed with the Muggeridge s Pump Station project. 4. That council approves the subcommittee membership to comprise: Chair Livingston Cr Husband (Constituent Councillor/Co-chair of Catchment Committee) Cr Vercoe (Constituent Councillor) Cr Hennebry (Finance Chair) Cr Hodge (Constituent Maori Councillor) Robert Hicks (Chair of Waihou-Piako Catchment Committee) Background 5. The Muggeridge s Pump Station Project was established to improve drainage and flood protection services for the (1100 ha) Muggeridge s area, which is a sub-catchment of the Pouarua Catchment near Ngatea (refer map Attachment 1). The catchment was originally a peat bog, which has been drained and farmed, and the Muggeridge s area has settled as a result of peat shrinkage to a point that the existing drainage outlets are not effective in maintaining appropriate ground water levels for productive farming. Significant Doc #

40 40 areas of the Muggeridge s sub-catchment farmland are subjected to extended periods of ponding and flooding. 6. Ground settlement is forecast to continue until all the underlying peat is completely oxidised to cover the whole 1100 ha, and other areas. Within 25 years approximately 65 per cent of the Muggeridge s subcatchment will have settled to 1.0m, with a substantial part of the area below 0.5m. Within 50 years approximately 95 per cent of the sub-catchment will have subsided below 1.0m. The lowest parts are expected to be more or less permanently waterlogged without implementing the proposed new pump station, causing farming to become uneconomic. 7. The flood and drainage issues within the Muggeridge s sub-catchment have been well known by the landowners, HDC and Waikato Regional Council (Council) since the early 1990s. Investigations and assessment carried out by Council and HDC from 1991 to 1993 established the future needs for additional pumping facilities across the whole Pouarua catchment with the Muggeridge s sub-catchment being a key area requiring additional pumping. Muggeridge s sub-catchment investigations in 2012 confirmed the earlier investigations and support implementation of the proposed Muggeridge s pump station to ensure sustainable flood and drainage services are provided in the long term. 8. A new pump station at the identified lowest point is considered a strategic solution for addressing current and future flooding and drainage issues. In 2014, council approved a business case for Muggeridge s Pump Station (Doc# ) and Council and HDC established a joint project to investigate and deliver the proposal. 9. The project scope is to meet the immediate and near future requirements for the 1100ha area (the next years). In 15 years time the requirements for the area may need to be re-assessed depending on the rate of peat settlement and further pump capacity may be needed. Initial capital delivery works will involve an inlet and outlet to the proposed pump station and the pump station itself. The pump station will be about 1.1 km inland and west of the Piako River as this is the lowest point anticipated in the future. 10. Council consulted on the project as part of the Long Term Plan (LTP). A total of 11 submissions were received, however a number of these were from those not directly affected by the proposal. A further effort to engage with landowners was made with a separate meeting held after consultation closed. 11. The estimated cost of the project in 2016 was $3.2 million. This was supported by the direct beneficiaries within the Muggeridge s sub-catchment. Following the completion of further investigative work a revised project cost was reported to the Project Governance Group (PGG) in April At that time the PGG (which includes Council staff and councillor and HDC staff representatives) decided detailed design and an engineer s estimate should be completed before further consultation with the community. This would ensure greater certainty around the cost, noting that final cost would be determined by tender for construction. 12. The following update on the Muggeridge s pump station project was provided to council via the CE submission during the Long Term Plan (LTP) process: There is some uncertainty around the final estimated cost for this project, with detailed design completed to date indicating a cost increase for construction. The Project Governance Group has decided to proceed with completion of design to better inform overall project cost. Consultation will then be had with directly affected landowners and the Waihou-Piako Catchment Committee on next steps. While no change is required to the current LTP budget, staff note that the council may be required to approve additional capital expenditure during the 2018/19 financial year subject to those outcomes. Rating for this project would not commence until 1 July 2019 at the earliest. 13. Detailed design and an engineer s estimate for construction has now been received and a final overall estimated project cost is being prepared by staff for consultation. Doc #

41 The funding policy for this work is as follows: Muggeridge s landowners 32.5% Piako River Scheme 50% General rate 5% Waihou-Piako catchment 7.5% HDC contribution 5% 15. Current Annual Plan budget provision reflects what remains of the original project budget and is represented as a capital new works carryover from to of $2,026,441. Should there be a decision for the project to proceed then the balance of the revised project cost would need to be identified in the 2019/20 Annual Plan. Any increase in the overall project cost would be funded as per the approved funding policy, initially creating debt within the Piako Zone capital reserve, to be recovered via a capital rate. Issue 16. An assessment against council s Significance and Engagement Policy has determined that council should undertake a special consultative procedure with the local community as the cost estimate of the project has changed since the community was last consulted with, the project is significant for the direct beneficiaries and it will require the setting of a new targeted rate. Consultation with the local community also gives effect to the intent of the policy which is to ensure that, wherever possible, anyone who wishes to contribute ideas or information to important council process and decisions has the opportunity to do so. A full outline of the assessment can be found in Attachment Approval to proceed, or not, with the project needs to occur prior to Christmas in order for construction of the earthworks component of the project to occur over the summer period. Options and analysis Option 1 delegate sign off of the statement of proposal, hearings and making a recommendation decision to a sub-committee 18. In order to meet the end of year deadline, it is proposed that council delegates signing off the statement of proposal, hearings and deliberations to a subcommittee. The sub-committee would then make a recommendation to council for approval. 19. The subcommittee is suggested to comprise: Chair Livingston Cr Husband (Constituent Councillor/Co-chair of Catchment Committee) Cr Vercoe (Constituent Councillor) Cr Hennebry (Finance Chair) Cr Hodge (Constituent Maori Councillor) Robert Hicks (Chair of Waihou- Piako Catchment Committee) 20. Subcommittee members will be asked to confirm that they have no conflict of interest as a direct beneficiary of this project. 21. Should this be approved the subcommittee would meet at the start of October to approve the statement of proposal. The consultation process would then begin early October and close early November. Letters would be sent to the 20 direct beneficiaries outlining the process and inviting them to a public meeting that would take place on 15 October. A public notice will also be placed in the local newspaper advertising the consultation. Hearings and deliberations would be held by the subcommittee in late November. A recommendation would also be sought from the Waihou-Piako Catchment Committee in late November. Doc #

42 42 A recommendation from the sub-committee would be made to the 12 December 2018 council meeting and a final decision sought on whether the project is to be progressed. 22. The proposed timeline for the Special Consultative Procedure is outlined in the table below: Date Action 27 September Council meeting to approve process 3 October Subcommittee meets to approve the Statement of Proposal 5 October 5 November Consultation period 15 October Public meeting for direct beneficiaries 27 November Hearings and deliberations (sub-committee) 12 December Final report to council Option 2 council retains responsibility for the Special Consultative Procedure 23. The alternative option is for council to retain responsibility for the Special Consultative Procedure. Extraordinary council meetings would need to be organised to meet the end of year deadline. It would be difficult to accommodate extra meetings between now and the end of the year due to councillor s existing commitments. 24. The impact of this would be a delay in decision making around whether the project proceeds or otherwise and potentially missing the 2018/19 summer construction season. This would result in there being a further year s delay to project delivery and interest earned on existing project expenditure. Preferred option 25. The preferred option is option 1 as this would ensure works could take place in the summer of 2018/19 avoiding any further delay. Assessment of significance 26. Having regard to the decision making provisions in the Local Government Act 2002 and council s Significance and Engagement Policy, a decision in accordance with the recommendations is considered to have a high degree of significance. Legislative context 27. Schedule 7 of the Local Government Act 2002 allows council to set up a subcommittee and delegate decision making to that subcommittee. 28. With regard to a delegated subcommittee, section 83(1)(d) permits representatives of the local authority to listen to any person who wishes to present his/her views. 29. Section 87 of the Local Government Act 2002 prescribes the process for Special Consultative Procedures when not used for long term plans or making, amending or revoking bylaws. Policy considerations 30. To the best of the writer s knowledge, this decision is not significantly inconsistent with nor is anticipated to have consequences that will be significantly inconsistent with any policy adopted by this local authority or any plan required by the Local Government Act 2002 or any other enactment. Conclusion 31. Having completed investigations and detailed design the project estimate has significantly increased. This paper proposes a Special Consultative Procedure be undertaken to determine direct beneficiary support or otherwise for continuing with the project. It also proposes establishing a subcommittee of council to ensure a decision on the future of the project be made prior to Christmas 2018 to enable earthworks construction to commence in early Doc #

43 43 Attachments Attachment 1 Map showing Pouarua Catchment, Muggeridge s sub catchment and Torehape Wetland (Doc# Figure 1) Attachment 2 Assessment of the Muggeridge s pump station project against the Significance and Engagement Policy (Doc# ) Doc #

44 44 Attachment 1: Map showing Pouarua Catchment, Muggeridge s sub-catchment and Torehape Wetland Doc #

45 45 Attachment 2: Assessment of the Muggeridge s pump station project against the Significance and Engagement Policy Muggeridge s Pump Station Significance and engagement policy Legal requirement to engage Level of financial consequences Large portion of the community affected Likely impact on present and future interests of the community Likely impact on Māori cultural values and their relationship to land and water Proposal affects the level of service of a significant activity Community interest is high The likely consequences are controversial and/or has a likely impact on the reputation of council Community views are already known including the community s preferences about the form of engagement Assessment There is no legal requirement to engage. There is a high level of financial consequence. The LTP stated the estimated project cost to be $2.9m-3.2m. Since then the preliminary cost estimate has increased. Concerns over the affordability of the project were also raised as part of submissions received on the project as part of the Long Term Plan. All ratepayers within the Muggeridge s sub-catchment will be affected by this proposal, however this makes up a very small portion of the region. Proceeding with the works would ensure the agreed level of service for the Piako River Scheme is maintained in the future. Council has committed to drain floodwater from a 10 year event from farmland within three days. Under current conditions, the catchment cannot drain when ground elevation falls to 1.0mRL and it is estimated around 65 per cent of the catchment will have settled to below 1.0mRL in 25 years time. There is a potential impact on Maori cultural value due to the effect the pump station would have on maintaining drainage as opposed to allowing the land to return to wetland By way of mitigation a joint endeavor has been entered into with local iwi and DOC on a 1.2km wetland restoration area. This proposal does affect the level of service of a significant activity for the Muggeridge s sub-catchment only. As this proposal affects a small area of the region, interest from the regional community will be low. However, those affected by the project have high interest including our project partner, Hauraki District Council and the 20 properties directly benefiting. There is also interest from other parties such as the Waihou-Piako Catchment Committee as an indirect beneficiary.. The likely outcome of this proposal is potentially controversial for the community as this project has been ongoing for a number of years, there have been various changes to the cost of the project, and not undertaking this work will mean that current agricultural practices won t be sustainable in the medium to long-term. The project is not likely to be controversial for the wider regional community. Extensive consultation has been undertaken with the broader regional community through the Long Term Plan and further discussions have continued with beneficiaries since then. Doc #

46 46 Financial thresholds met Assessment Financial thresholds are not met, however this proposal will include the introduction of a new targeted rate. The intent of the Significance and Engagement Policy is to ensure that, wherever possible, anyone who wishes to contribute ideas or information to important council process and decisions has the opportunity to do so. Given the intent of the policy, the changes to the cost of the project, the setting up of a new targeted rate and the benefits these works would provide for the direct beneficiaries, this project is considered to be significant for the Muggeridge s community. It is therefore advised that council undertake a special consultative procedure with the Muggeridge s community. Doc # Page 2

47 47 Report to Integrated Catchment Management Committee Date: 28 September 2018 Authors: Authoriser: Subject: Section: Sarah Lealand, Zone Manager Lower Waikato Greg Ryan, Acting Director Integrated Catchment Management Lake Waikare and Whangamarino Catchment Management Plan A (Committee has delegated authority to make decision) Purpose 1. The purpose is to provide background on the development of the Lake Waikare and Whangamarino Wetland Catchment Management Plan (CMP), and request that the committee consider recommending to Council a request from the Lower Waikato Catchment Committee that the independent report ( the Edmeades Report ) by Dr Doug Edmeades be appended to the CMP, noting that the Edmeades Report represents the views of the writer, Dr Doug Edmeades, and that the views expressed therein are an independent perspective and not necessarily shared by all parties to the CMP. Executive Summary 2. The Lake Waikare and Whangamarino Wetland Catchment Management Plan (CMP) forms part of a broader catchment management programme and has been developed to help address issues and opportunities identified within the catchment, as well as providing a framework to guide future work programmes. 3. The CMP has been developed collaboratively by engaging with a wide range of stakeholders, with the majority represented as the CMP Leadership Partners Group. Further feedback has also been incorporated from other stakeholders and the wider community. Following adoption, an implementation plan will be developed. 4. Parties within the CMP Leadership Partners Group included: Waikato Regional Council Department of Conservation Waikato Tainui Nga Muka Development Trust Waahi Whanui Trust Auckland/Waikato Fish and Game Council Primary Stakeholders Catchment Trust (PSCT) 5. The parties have met on numerous occasions, shared and debated information, have acknowledged often conflicting perspectives, but have all endeavoured to complete the CMP to assist with the prioritising of work programmes to address catchment health issues.

48 48 6. During the development process, members of the PSCT, formed by Mr J. Cotman, requested the funding of an independent report to summarise a number of technical reports and data, and to better understand the priorities of the Waikato River and Waipa River Restoration Strategy. The Trust s preferred report writer was Dr Doug Edmeades and he was procured at their request by the Director, ICM, to provide the PSCT with that information, which in turn would assist with their participation in the process. 7. Council staff, Drs B. Vant and E. Brown met with Dr Edmeades on several occasions to assist with Dr Edmeades understanding of the data held by council and other sources. However, it is important to note that while the content of the Edmeades Report may well have been informed by those meetings, the Edmeades Report does not express the view of council science staff, and therefore should not be construed as having any endorsement or status within council. 8. Further feedback has been incorporated into the CMP from other stakeholders and the wider community, following an invitation to respond via council s website. 9. The CMP has been considered by the Lower Waikato Catchment Committee. 10. The CMP has been recommended by the Lower Waikato Catchment Committee to Council for adoption, with a request for the inclusion of the Edmeades Report as an appendix, as supplied to the PSCT. 11. Following adoption, and with or without the inclusion of this appendix, an implementation plan will be developed. 12. Should Council resolve to include the Edmeades Report as an appendix, an appropriate explanatory note is recommended by staff to ensure the context for its inclusion is understood. Staff Recommendation: 1. That the report Lake Waikare and Whangamarino Catchment Management Plan (Document # dated 28 September 2018) be received. 2. That the Committee recommend to Council that the plan Lake Waikare and Whangamarino Catchment Management Plan, Part One (Document # ) and Lake Waikare and Whangamarino Catchment Management Plan, Part Two (Document # ) be adopted. 3. That the Committee consider the recommendation of the Lower Waikato Catchment Committee for the inclusion of the report Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Philips as an appendix to the Catchment Management Plan (accompanied by an explanatory note as recommended by staff, as provided in paragraph 28 of this report). Background 13. The CMP forms part of a broader Lower Waikato Zone management planning and implementation work programme. The CMP is developed to help address issues and opportunities identified within the Lake Waikare and Whangamarino Wetland catchment and provides a framework to be utilised to guide future work programmes of all those involved with the catchment s management and development. The CMP will also assist in obtaining resourcing and funding to deliver specific actions and recommendations. Doc # Page 2

49 The CMP has been developed collaboratively by engaging with a wide range of parties from government organisations to local iwi, communities and private landowners. The stakeholders represented formed the CMP Leadership Partners Group. Parties included: Waikato Regional Council Department of Conservation Waikato Tainui Nga Muka Development Trust Waahi Whanui Trust Auckland/Waikato Fish and Game Council Primary Stakeholders Catchment Trust (PSCT) 15. The CMP Leadership Partners Group collectively through a number of workshops developed the draft CMP. To assist with facilitation of this process, including workshops, an independent facilitator (Helen Ritchie) was engaged. 16. During the development process, members of the PSCT, formed by Mr J. Cotman, requested the funding of an independent report to summarise a number of technical reports and data, better understand the priorities of the Waikato River and Waipa River Restoration Strategy, and identify information gaps. The Trust s preferred report writer was Dr Doug Edmeades and he was procured at their request by the Director, ICM, to provide the PSCT with that information, which in turn would assist with their participation in the process. The resulting report was issued 1 November 2017 and entitled Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Philips ( the Edmeades Report ). 17. The report provided focuses on water quality and the linkages with the Proposed Waikato Regional Plan Change 1 Waikato and Waipa River Catchments (Healthy Rivers: Plan for Change/Wai Ora: He Rautaki Whakapaipai). 18. Council staff, Drs B. Vant and E. Brown met with Dr Edmeades on several occasions to assist with Dr Edmeades understanding of the data held by council and other sources. However, it is important to note that while the content of the Edmeades Report may well have been informed by those meetings, the Edmeades Report does not express the view of council science staff, and therefore should not be construed as having any endorsement or status within council. 19. The CMP has been developed in two parts. Within Part One, key catchment issues and opportunities have been developed, which were also informed through a state of understanding process and consultative process. From these, five management areas have been identified that represent a predominant theme for the catchment, and the implementation of the CMP, with some issues and opportunities linking to a number of management areas. These management areas include: CMP implementation Water management (including quantity, quality and flood management) Soil and land management Biodiversity; and Economic, social and cultural values. 20. For each management area, a strategic aim has been identified that sets out a broad aspirational statement for a given management area for the next 80 years, along with a number of objectives which indicate how the CMP will be pursued. The key catchment issues have helped to inform each strategic aim and objective. Doc # Page 3

50 Part Two of the CMP builds on the knowledge gained from the Part One process and details an action plan that has been developed to represent achievable steps, actual activities and/or initiatives ( actions ) necessary to reach the aspirations set out in the strategic aims and objectives. The actions have, where possible, taken advantage of the key catchment opportunities and address the key catchment issues. 22. Prior to presenting the CMP to the Lower Waikato Zone Catchment Committee for recommendation to Council, the CMP was shared with the community online, along with a survey, via the council website and Facebook page. The opportunity to provide feedback was also advertised in the Te Kauwhata community newspaper, the Chatter. The CMP that is appended to this report reflects the feedback that was received from the community during this process. Discussion 23. A workshop was held with representatives of the CMP Leadership Partners Group and the Lower Waikato Catchment Committee in June At the workshop the CMP draft Part One and Part Two was presented for feedback. A number of questions were raised, for which responses were provided and have been incorporated into the CMP where possible. 24. Additional feedback has also been provided from Waikato District Council and Watercare Services and this has been incorporated in the CMP. Additional requests have also been put forward by the farmer led PSCT following the facilitated CMP Leadership Partners Group workshops and where possible amendments have been included. 25. The updated CMP and associated paper were presented to the Lower Waikato Catchment Committee at the August 2018 meeting, including a request that the CMP be recommended to Council (via the Integrated Catchment Management Committee) for adoption. 26. During the discussions, it was suggested that the Edmeades report be either referenced within or appended to the CMP. Although the recommendation was not unanimous, several members were of the view that they could only support the adoption of the CMP if the report was appended (as opposed to referenced). They felt this would give the Edmeades report more weight. 27. It was highlighted at the Lower Waikato Catchment Committee meeting that the Edmeades Report was supported by the PSCT, however its content was not supported by other members of the CMP Leadership Partners Group, including Waikato Tainui, Department of Conservation and AucklandWaikato Fish and Game. Given this, it was not proposed to the Lower Waikato Catchment Committee meeting (in August 2018) that the report be included in the CMP. 28. In addition to the above information regarding how this report was received by the CMP Leadership Partners Group, it is also noted that council science staff do not endorse the Edmeades Report and have expressed concerns that its inclusion as part of the CMP may infer that its content is supported by Waikato Regional Council. 29. Further to the above, and to mitigate the potential for confusion, staff consider it wise to provide the following explanatory note should Council adopt the CMP with the Edmeades Report appended: The report, authored by Dr Doug Edmeades, and appended to the CMP is an independent report, procured on behalf of the Primary Stakeholders Catchment Trust. The Primary Stakeholders Catchment Trust is one party to the CMP and the views expressed within Dr Edmeades report, while informed from a range of sources, are the independent views of the author. The report is acknowledged by Council as Doc # Page 4

51 51 an independent perspective and as such it has no status within council, nor should it be inferred as conveying a shared view of any other party to the Catchment Management Plan. 30. Notwithstanding the above, and at the recommendation of the Lower Waikato Catchment Committee, the CMP (Part One) has been updated to append the Edmeades Report. A decision is now sought from this Committee regarding whether to recommend to Council, that this recommendation of the Lower Waikato Catchment Committee be supported (along with an appropriate explanatory note as recommended in paragraph 28 above). Attachment Lake Waikare and Whangamarino Catchment Management Plan Final for Adoption Part One Document # Lake Waikare and Whangamarino Catchment Management Plan Final for Adoption Part Two Document # Doc # Page 5

52 52 Decision of Upper Waikato Catchment Committee Meeting date: 17 August 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 Public Forum 60 THAT the report Waikato Waipa River Restoration Strategy Presentation (Doc # , dated 17 August 2018) be received. THAT the information from the Waikato Waipa River Restoration Strategy presentation be received and presenters be thanked. Item Long Term Plan Update 58 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment Committees and drainage advisory subcommittees (Doc dated 8 August 2018) be received Item 9 - Waikato Waipa River Restoration Strategy Presentation 58 THAT the Joint Integrated Catchment Management/Outgoing Chair s verbal report be received. Item 8 - Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees 58 THAT the report Issues/Actions from Upper Waikato Catchment Committee Meeting 25 May 2018 (Doc ) dated 7 August 2018 be received. Item 7 - Joint Integrated Catchment Management/Outgoing Chair s verbal report 57 THAT the Minutes of the Upper Waikato Catchment Committee meeting of 25 May 2018 (Doc # ) be approved as a correct record subject to including Natasha Haywards apology. Item 6 - Issues/Actions from Upper Waikato Catchment Committee Meeting 25 May THAT the report Public Forum (Doc ) dated 1 August 2018 be received. THAT the members of the public be thanked for sharing their views with the Committee. Item 5 - Minutes of Previous Meeting Page # 61 THAT the report Long Term Plan Update (Doc # , dated 7 August 2018) be received. Item 11 - Zone Plan Light Review Update June

53 53 THAT the report Zone Plan Light Review Update June 2018 dated 1 August 2018 (Doc # ) be received. Item 12 - Upper Waikato Zone Status Report to 30 June 2018 THAT the report Upper Waikato Zone Status Report to 30 June 2018 including the Upper Waikato Zone Plan Monitoring Report (Doc # ) dated 17 August 2018 be received. Item 13 - Regional Asset Management Plan Recommendation for Adoption 62 THAT the report Regional Asset Management Plan Recommendation for Adoption (Doc # , dated 29 July 2018) be received. Item 14 - Wai o Tapu Catchment Restoration Project Proposal THAT the report Wai o Tapu Catchment Restoration Project Proposal (Doc # ) dated 2 August 2018 be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 8 - Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees THAT Sally Strang be appointed as Chairperson of the Upper Waikato Catchment Committee. THAT Richard Stokes be appointed as the Deputy Chairperson of the Upper Waikato Catchment Committee. Page # 59 Section B Recommended to Council Agenda Item and recommendations Item 13 - Regional Asset Management Plan Recommendation for Adoption 62 THAT the Upper Waikato Catchment Committee recommend to Integrated Catchment Management Committee that Regional Asset Management Plan be finalised for adoption by Council. Item 14 - Wai o Tapu Catchment Restoration Project Proposal Page # 63 THAT the Waikato Regional Council endorse the transfer of $30,000 per annum from the Upper Waikato Catchment Committee reserves to support the development and implementation of the three year proactive Wai o Tapu Doc # Page 2

54 54 Stream Restoration Project focused on catchment health via riparian enhancement. Doc # Page 3

55 55 Upper Waikato Catchment Committee MINUTES Minutes of a meeting of the Upper Waikato Catchment Committee held in the Rotary Room, South Waikato Sport and Events Centre, 25 Mossop Road, Tokoroa on 17 August 2018 at 9.07am Present: Waikato Regional Council Cr K White Taupō District Council Cr B Hickling South Waikato District Council Cr H Van Rooijen Mercury M Jackson Dairy NZ C Higham Local Community Representatives R Mihinui B Grant R Stokes J Atkinson Waikato Tainui (NKK Trust) W Winikerei Forestry Representation Kaingaroa C Maunder Chair, Integrated Catchment Management Committee (South) Cr S Kneebone Waikato Regional Council Staff Members of public In Attendance: A McLeod Section Manager Upper Waikato/Taupō A Kirk Zone Manager Upper Waikato/Taupō T Bio Democracy Advisor D Tadema Farmer, Reporoa J Tadema Farmer, Reporoa K Thomas Farmer, Reporoa R Unsworth, in support C Guyton Doc #

56 56 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 Chair of the Integrated Catchment Management Committee (South) Councillor S Kneebone addressed the Committee to inform them that he would preside over the meeting until such time that the Committee elect a Chairperson and Deputy Chairperson. Waikato Tainui iwi representative Wharekehi Winikerei followed with a karakia and the meeting officially opened at 9.07am. Councillor Kneebone conveyed the apologies and welcome messages from Waikato Regional Council Chairperson Livingston and Deputy Chairperson Mahuta. The Committee noted the presence of Colin Guyton who was afforded speaking rights only. Apologies (Agenda item 1) Apologies from the following were noted; Chairman of Waikato Regional Council Cr A Livingston, Rotorua District Council representative C Sutton, Forestry Representation Tokoroa representative S Strang, Community representatives G Moss and M Seymour, Raukawa Settlement Trust representative G Kettle and Ngati Tahu Ngati Whaoa/Te Arawa River Iwi Trust representative E Forrest. Cr Kneebone moved/r Stokes seconded UWCC18/20 THAT the apologies of Chairman of Waikato Regional Council Cr A Livingston, Rotorua District Council representative C Sutton, Forestry Representation Tokoroa representative S Strang, Community representatives G Moss and M Seymour, Raukawa Settlement Trust representative G Kettle and Ngati Tahu Ngati Whaoa/Te Arawa River Iwi Trust representative E Forrest. The motion was put and carried (UWCC18/20) Confirmation of Agenda (Agenda item 2) A member inquired as to when the Committee would be allowed to give updates of work and items relevant to the Committee. It was noted that it would be appropriate to receive member updates during the Joint Integrated Catchment Management/Outgoing Chair s verbal report at item seven. Cr Kneebone moved/r Stokes seconded UWCC18/21 THAT the agenda of the meeting of the Upper Waikato Catchment Committee of 17 August 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (UWCC18/21) Disclosures of Interest (Agenda item 3) Doc # Page 2

57 57 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 There were no disclosures of interest. Public Forum (Agenda item 4) Doc Section Manager Upper Waikato/Taupō (A McLeod) outlined the rules of the forum. The following members of the public spoke on the subjects identified below: Speaker D Tadema J Tadema R Unsworth K Thomas Topic Extensive flooding in the Wai o tapu area, specifically in Reporoa. Cr Van Rooijen in meeting at 9.33am During discussion, the following was noted: Though some of the data presented only concentrated on one property, it was clarified that this presentation was made on behalf of all farmers in the Reporoa area. The community in Reporoa had experienced six flood events in the past two years with the most recent flooding occurring on 29 April Data presented showed a very slow response rate to the flooding events and members noted the frustration and concern conveyed. The public concern was that phase 1 of the resource consent conditions was not adequate enough for the circumstances that required addressing. Staff noted that it may pay to have a presentation on the different phases involved with resource consent conditions so that the Committee could fully understand the issues. The Committee thanked the members of the public for their presentation and noted that staff would be in touch. Cr Kneebone moved/r Stokes seconded UWCC18/22 THAT the report Public Forum (Doc ) dated 1 August 2018 be received. THAT the members of the public be thanked for sharing their views with the Committee. SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Minutes of Previous Meeting (Agenda item 5) Doc The motion was put and carried (UWCC18/22) The Committee noted that Department of Conservation representative N Hayward s apology was not recorded in the minutes of the previous meeting and moved to Doc # Page 3

58 58 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 accept the minutes as a true and correct record subject to the inclusion of this apology. M Jackson moved/w Winikerei seconded UWCC18/23 THAT the Minutes of the Upper Waikato Catchment Committee meeting of 25 May 2018 (Doc # ) be approved as a correct record subject to including Natasha Haywards apology. The motion was put and carried (UWCC18/23) Issues/Actions from Upper Waikato Catchment Committee Meeting 25 May 2018 (Agenda item 6) Doc Section Manager Upper Waikato/Taupō (A McLeod) presented a report on actions and issues discussed from the previous Upper Waikato Catchment Committee meeting held on 25 May The report was taken as read and it was noted that the Committee s request to have presenters speak to key items of interest would be dealt with as appropriate. Cr Van Rooijen moved/cr White seconded UWCC18/24 THAT the report Issues/Actions from Upper Waikato Catchment Committee Meeting 25 May 2018 (Doc ) dated 7 August 2018 be received. The motion was put and carried (UWCC18/24) Joint Integrated Catchment Management/Outgoing Chair s verbal report (Agenda item 7) Cr Kneebone tabled S Strang s outgoing Chair s report which had been ed to members. This was taken as read and members had no further questions. R Stokes moved/cr White seconded UWCC18/25 THAT the Joint Integrated Catchment Management/Outgoing Chair s verbal report be received. The motion was put and carried (UWCC18/25) Members reports The Committee noted that the methods for effluent monitoring had been a concern for Council especially in regards to managing the non compliant cases. There had been need for additional more efficient tools to be added to the regulatory staffs Doc # Page 4

59 59 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 toolbox and as such Council had approved the use of helicopters and drones to assist only in monitoring non compliant cases. A member informed the Committee that there had been a decrease in the number of freshwater crayfish in the Oraka Stream near Putaruru. Waikato Regional Council had run tests to see what had caused this but it was noted that the Environmental and Services Performance Committee would be addressing this concern. A member distributed copies of a reply from Ian Shaw, Professor of Toxicology at the University of Cantebury regarding the Kochumman poisoning case (Doc # ) for the information of the Committee. Cr Van Rooijen moved/b Grant seconded SECTION B: FOR RECOMMENDATION TO COUNCIL Appointment of Chairperson and Deputy Chairperson to catchment Committees and drainage advisory Subcommittees (Agenda item 8) Doc # Chair of the Integrated Catchment Management Committee (South) Councillor S Kneebone presented the report. The appointment and voting procedure was explained and the process was facilitated by Chair of the Integrated Catchment Management Committee (South) Councillor S Kneebone. The Chair of the Integrated Catchment Management Committee (South) Councillor S Kneebone called for nominations for the appointment of Chairperson and Deputy Chairperson of the Upper Waikato Catchment Committee. A member asked if one could vote for a member who was not present at the meeting. Staff advised that this could be done but should the absentee be successfully voted as Chairperson or Deputy Chairperson then confirmation of the position would be subject to their acceptance. Cr Herman van Rooijen nominated Sally Strang as Chair. The nomination was seconded by Richard Stokes. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (South) declared Sally Strang Chair for the Upper Waikato Catchment Committee. The Committee noted that Sally Strang was an apology for the meeting but had given staff her acceptance, should she be successful as Chairperson. Cr van Rooijen moved/r Stokes seconded UWCC18/26 RECOMMENDED THAT Sally Strang be appointed as Chairperson of the Upper Waikato Catchment Committee. The motion was put and carried (UWCC18/26) Doc # Page 5

60 60 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 The Chair of the Integrated Catchment Management Committee (South) called for nominations for Deputy Chair of the Upper Waikato Catchment Committee. Barry Pope nominated Richard Stokes. The nomination was seconded by Cr Kathy White. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (South) declared Richard Stokes Deputy Chair for the Upper Waikato Catchment Committee B Pope moved/cr White seconded UWCC18/27 RECOMMENDED THAT Richard Stokes be appointed as Deputy Chairperson of the Upper Waikato Catchment Committee. Cr Kneebone moved/m Jackson seconded The motion was put and carried (UWCC18/27) UWCC18/28 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment Committees and drainage advisory Subcommittees (Doc dated 8 August 2018) be received The motion was put and carried (UWCC18/28) At this point, Cr Kneebone vacated the Chairperson position and Deputy Chairperson Stokes took over the meeting. Deputy Chairperson Stokes informed the Committee that due to Chair Strang s workload and subject to the approval of the Committee, he would attend the Integrated Catchment Management Committee meetings as the Upper Waikato Catchment representative. Chair Strang would then be able to concentrate on presiding over the Upper Waikato Catchment meetings. Members were happy with this arrangement. SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Waikato Waipa River Restoration Strategy Presentation (Agenda item 9) Doc # Principal Advisor, Integrated Catchment Management (K Neilson) provided a powerpoint presentation on behalf of Julian Williams from the Waikato Rover Authority who was unable to attend the meeting. The presentation gave the Committee an overview of the recently completed Waikato Waipa River Restoration Strategy (Doc # ). During discussion, the following was noted: A member noted that there had been a study conducted to address the current intensification of farming in the little Waipa catchment by moving stock off paddocks. At the time, results showed that improvements could be made in most farm operations. The member noted that such studies were not included in Doc # Page 6

61 61 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 the Waikato Waipa River Restoration Strategy and reminded staff of the value of having such studies included for consideration. Staff noted that this work complemented the work that had been done in the Little Waipa and similar studies. Cr Van Rooijen moved/w Winikerei seconded UWCC18/29 THAT the report Waikato Waipa River Restoration Strategy Presentation (Doc # , dated 17 August 2018) be received. THAT the information from the Waikato Waipa River Restoration Strategy presentation be received and presenters be thanked. The motion was put and carried (UWCC18/29) Long Term Plan Update (Agenda item 10) Doc # Section Manager Upper Waikato/Taupō (A McLeod) presented a written report to provide an update on the outcome of the Committee s submission to the Waikato Regional Council s draft Long Term Plan During discussion, the following was noted: Biodiversity was not specifically addressed within Council s response to the Committee. Staff informed the Committee that biodiversity was increasingly being included in the way Integrated Catchment Management undertook its business as usual. M Jackson moved/cr Van Rooijen seconded UWCC18/30 THAT the report Long Term Plan Update (Doc # , dated 7 August 2018) be received. Zone Plan Light Review Update June 2018 (Agenda item 11) Doc # The motion was put and carried (UWCC18/30) Zone Manager Upper Waikato/Taupō (A Kirk) presented a written report to outline the approach that is being taken in carrying out the light review of the Upper Waikato Zone Plan and to provide the Catchment Committee with an update of the progress to date. It was noted that questions for this would be dealt with in depth in the workshop following this meeting. J Atkinson moved/c Higham seconded Doc # Page 7

62 62 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 UWCC18/31 THAT the report Zone Plan Light Review Update June 2018 dated 1 August 2018 (Doc # ) be received. The motion was put and carried (UWCC18/31) Upper Waikato Zone Statue Report to 30 June 2018 (Agenda item 12) Doc # Zone Manager Upper Waikato/Taupō (A Kirk) presented a written report to provide the Catchment Committee with a full year status of zone activities for During discussion, the following points were noted: It was noted that the Upper Waikato Catchment Committee had approximately $786,000 in reserve funds. These funds would be used to continue works with river management and flood protection projects as well as carrying out maintenance. The Committee noted that there was full capacity to undertake and complete these projects in the future. Cr Hickling moved/j Atkinson seconded UWCC18/32 THAT the report Upper Waikato Zone Status Report to 30 June 2018 including the Upper Waikato Zone Plan Monitoring Report (Doc # ) dated 17 August 2018 be received. The motion was put and carried (UWCC18/32) SECTION B: FOR RECOMMENDATION TO COUNCIL Regional Asset Management Plan Recommendation for Adoption (Agenda item 13) Doc # Section Manager Upper Waikato/Taupō (A McLeod) on behalf of the Team Leader for Asset Management (L Drysdale), presented a written report to provide the Catchment Committee with an opportunity to consider and offer input into the Regional Asset Management Plan prior to further consideration by the Integrated Catchment Management Committee. During discussion, the following points were noted: A member asked if fencing was included as asset. The response was that fencing was not included. The assets focussed on were to do with Council owned assets associated with flood protection and river management. M Jackson moved/w Winikerei seconded UWCC18/33 Doc # Page 8

63 63 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 THAT the report Regional Asset Management Plan Recommendation for Adoption (Doc # , dated 29 July 2018) be received. RECOMMENDED THAT the Upper Waikato Catchment Committee recommend to Integrated Catchment Management Committee that Regional Asset Management Plan be finalised for adoption by Council. Wai o Tapu Catchment Restoration Project Proposal (Agenda item 14) Doc # The motion was put and carried (UWCC18/33) River Management Officer (J Linehan) provided a written report to outline the proposed strategy for the Wai o Tapu Catchment Restoration Project, confirm Upper Waikato Catchment Committee support and highlight recently completed works. During discussion, the following points were noted: The Committee encouraged conversations to occur between Rotorua District Council and Waikato Regional Council that would provide some direction on the flooding in Reporoa. It was also highlighted this conversation should address the function and flow of the Wai o Tapu stream. It was noted a good operating reserve for the Upper Waikato was around $180,000 to $200,000. Currently these reserves were high with river management contributing to 95% of the balance of the current operating surplus budget. In relation to the queries raised in public forum, it was understood that staff would contact those who attended the forum and, where appropriate, outline any actions taken to respond to these queries.. Cr White noted that she would contact the Rural Community Board on the Rotorua Lakes Council to inquire about addressing the Board on issues relative to the Wai O Tapu catchment. If successful, the Committee noted that staff would assist in presenting to the Board. A member expressed their concern of the wording of the second resolution. Their concern was that the wording might be interpreted to mean simply developing a programme or project instead of actual works being completed. After further discussion the Committee agreed to amend the resolution to read as follows; THAT the Waikato Regional Council endorse the transfer of $30,000 per annum from the Upper Waikato Catchment Committee reserves to support the development and implementation of the three year proactive Wai o Tapu Stream Restoration Project focused on catchment health via riparian enhancement. Cr Hickling moved/m Jackson seconded UWCC18/34 THAT the report Wai o Tapu Catchment Restoration Project Proposal (Doc # ) dated 2 August 2018 be received. RECOMMENDED Doc # Page 9

64 64 Minutes of Upper Waikato Catchment Committee Meeting 17 August 2018 THAT the Waikato Regional Council endorse the transfer of $30,000 per annum from the Upper Waikato Catchment Committee reserves to support the development and implementation of the three year proactive Wai o Tapu Stream Restoration Project focused on catchment health via riparian enhancement. The motion was put and carried (UWCC18/34) Deputy Chairperson Stokes thanked the members for their time and staff for their work in organising the meeting. The meeting was closed with a karakia at 11.35am. Doc # Page 10

65 65 Decisions of Lake Taupo Catchment Committee Meeting date: 21 September 2018 Section A Decisions made under delegation Agenda item and resolutions Page # 1. Apologies THAT the apologies from Eric Wilson and Cr Roseanne Jollands be accepted. 2. Confirmation of Agenda THAT the agenda of the meeting of the Lake Taupō Catchment Committee of 21 September 2018, as circulated and including member s reports as the final item of business, be confirmed as the business for the meeting. 4. Minutes of the Previous Meeting THAT the Minutes of the Lake Taupō Catchment Committee of 4 May 2018, be received and approved as a true and correct record. 5. Issues/Actions from Lake Taupō Catchment Committee of 4 May 2018 THAT the report Issues/Actions from Lake Taupō Catchment Committee meeting 4 May 2018 (Doc# ) dated 5 September 2018 be received. 6. Joint Integrated Catchment Management/Past Chair s report THAT the verbal report Joint Integrated Catchment Management/Past Chair s report be received. 7. Appointment of Chairperson and Deputy Chairperson THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc# dated 29 August 2018) be received. 8. Long Term Plan THAT the report Long Term Plan Update (Doc# ), dated 30 August 2018 be received. 9. Lake Taupō Catchment Biodiversity Update THAT the report Lake Taupō Catchment Biodiversity Update (Doc# , dated 10 September 2018) be received and Dr Julian be thanked for her update. 10. Regional Asset Management Plan Recommendation for Adoption THAT the report titled Regional Asset Management Plan Recommendation for Adoption (Doc# , dated 27 August 2018) be received

66 /18 Taupō Zone Works Season River Management Update THAT the report 2017/18 Taupō Zone Works Season River Management Update (Doc# dated 30 August 2018), be received. 12. Taupō Zone Status Report to 30 June 2018 THAT the report Taupō Zone Status Report to 30 June 2018 (Doc# , dated 24 August 2018) be received Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Page # 7. Appointment of Chairperson and Deputy Chairperson THAT Susan Yerex be appointed as Chairperson of the Lake Taupō Catchment Committee. THAT Natalie Haines be appointed as Deputy Chairperson of the Lake Taupō Catchment Committee. 10. Regional Asset Management Plan Recommendation for Adoption THAT the Lake Taupō Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council Section B Recommended to Council Agenda Item and recommendations Page # Nil Doc # Page 2

67 67 Lake Taupō Catchment Committee MINUTES Minutes of a meeting of the Lake Taupō Catchment Committee held at the Motutaiko Room, Suncourt Hotel and Conference Centre, 14 Northcroft Street, Taupo on 21 September 2018 at 10am Local Community Representatives Waikato Regional Council Taupō District Council Department of Conservation Genesis Power Limited/Mercury NZ Forest Managers Limited Tūwharetoa Māori Trust Board Present: Sue Yerex Barry Pope Mike Barton Jane Penton Cam Speedy Paul Green Cr Kathy White Cr Stu Kneebone (Chair, Integrated Catchment Management Committee South) Cr John Williamson Dave Lumley Natalie Haines Jackie Egan Rachael Reihana Waikato Regional Council Waikato Regional Council Staff In Attendance: Cr F LIchtwark Anne McLeod Section Manager Upper Waikato/Taupō Tau Bio Democracy Advisor Allan Kirk Zone Manager Upper Waikato/Taupō Lisa Drysdale Team Leader, Asset Management Dr Andrea Julian Senior Biodiversity Officer James Gavin Management Accountant Doc #

68 68 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL The meeting was opened by the Integrated Catchment Management Committee Chair (South), Councillor Stu Kneebone. At the time of the meeting the role of Chair and Deputy Chair of the Subcommittee was vacant, as this was the first meeting to take place in the new term. A new Chair and Deputy Chair of the Subcommittee would be appointed at Agenda Item seven of the meeting. Apologies (Agenda Item 1) Cr Kneebone moved/s Yerex seconded LTCC18/19 THAT the apologies from Eric Wilson and Cr Roseanne Jollands be accepted. The motion was put and carried (LTCC18/19) Confirmation of Agenda (Agenda item 2) Committee moved to accept the agenda with the addition of member s reports as the final item of business. Cr Kneebone moved/s Yerex seconded LTCC18/20 THAT the agenda of the meeting of the Lake Taupō Catchment Committee of 21 September 2018, as circulated and including member s reports as the final item of business, be confirmed as the business for the meeting. The motion was put and carried (LTCC18/20) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Minutes of Previous Meeting (Agenda Item 4) Doc # S Yerex moved/m Barton seconded LTCC18/21 THAT the Minutes of the Lake Taupō Catchment Committee of 4 May 2018, be received and approved as a true and correct record. The motion was put and carried (LTCC18/21) Doc # Page 2

69 69 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 Issues/Actions from Lake Taupō Catchment Committee of 4 May 2018 (Agenda Item 5) Doc # Presented by A McLeod (Zone Manager) to inform the Committee on actions and issues discussed from the previous catchment committee meeting held on 4 May During discussion the following points were noted: Jane Penton has presented the Lake Taupo Catchment Committee submission at the Waikato Regional Council Long Term Plan Hearings. While appreciative of the involvement of Taupō District Council (TDC) Councillors members felt the input of TDC staff would also add value to the business of the LTCC as they play a crucial role with respect to the lake. A questioned was posed as to whether a TDC staff member could be in attendance at meetings to support TDC Councillors and respond to questions. Cr Williamson offered to raise the matter with TDC s Chief Executive, Gareth Green and Anne McLeod would also follow up with Mr Green. J Penton moved/s Yerex seconded LTCC18/22 THAT the report Issues/Actions from Lake Taupō Catchment Committee meeting 4 May 2018 (Doc# ) dated 5 September 2018 be received. The motion was put and carried (LTCC18/22) Joint Integrated Catchment Management/Past Chair s report (Agenda item 6) Verbal update by Cr Kneebone and S Yerex to update members on matters of interest to the Committee. During discussion the following points were noted: Sue Yerex had sent to members about the extension to the Project Agreement for the Lake Taupō Protection and the books and video the Trust had produced about the project. It was noted that there was a film about kauri dieback that might be of interest to members and staff would pass link to members. J Penton moved/e Wilson seconded LTCC18/23 THAT the verbal report Joint Integrated Catchment Management/Past Chair s report be received. The motion was put and carried (LTCC18/23) Doc # Page 3

70 70 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 SECTION B: FOR RECOMMENDATION TO COUNCIL Appointment of Chairperson and Deputy Chairperson to Catchment Committees and drainage advisory subcommittees (Agenda Item 7) Doc # The report was presented by the Integrated Catchment Management Committee Chair, South (Cr Kneebone). The appointment and voting procedure was explained and the process was facilitated by the Integrated Catchment Management Committee Chair, South (Cr Kneebone). The Chair of the Integrated Catchment Management Committee (South) called for nominations for Chair of the Lake Taupō Catchment Committee. Paul Green nominated Susan Yerex as Chairperson. The nomination was seconded by Cam Speedy. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (South) declared Susan Yerex Chair for the Lake Taupō Catchment Committee. Chair Yerex indicated she currently does not live in the Taupo area, but she still owns property, has ongoing community responsibilities, and extensive associations within the zone. P Green moved/c Speedy seconded LTCC18/24 RECOMMENDED THAT Susan Yerex be appointed as Chairperson of the Lake Taupō Catchment Committee. The motion was put and carried (LTCC18/24) Cr Kneebone vacated the Chair seat and Chairperson Yerex presided over the meeting at 10.40am. Chair Yerex called for nominations of the Deputy Chairperson of the Lake Taupō Catchment Committee. Barry Pope nominated Natalie Haines as Deputy Chairperson. This nomination was seconded by Dave Lumely. In the absence of any other nominations, Chair Yerex declared Natalie Haines as Deputy Chair for the Lake Taupō Catchment Committee. B Pope moved/d Lumely seconded LTCC18/25 RECOMMENDED THAT Natalie Haines be appointed as Deputy Chairperson of the Lake Taupō Catchment Committee. The motion was put and carried (LTCC18/25) Doc # Page 4

71 71 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 Cr Kneebone moved/cr Williamson seconded LTCC18/26 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc# dated 29 August 2018) be received. SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL The motion was put and carried (LTCC18/26) With the consent of the meeting, the items were addressed in the following order: Long Term Plan Update (Agenda Item 8) Doc # A McLeod (Section Manager) presented an update to the Lake Taupō Catchment Committee on the outcome of the Committee s submission to the Waikato Regional Council s draft Long Term Plan During discussion the following points were noted: Committee thanked Natalie Haines, Cam Speedy, Paul Green and Jane Penton for their work on the Lake Taupō Catchment Committee submission to the Waikato Regional Council Long Term Plan. A member noted that Lakes and Waterways invited Blair Dickie to talk about roadmap regarding climate change and how it relates to water. It might be of interest to the Committee to have Blair come talk to them on this topic. It was noted that stormwater management is a topic of interest within the zone at present and that WRC had recently released two guidelines on stormwater management. Further, it was suggested that an item could be brought to the committee on these guidelines. The Department of Conservation commented on the value of the LTCC in promoting communication and a interagency perspective on matters of common interest. B Pope moved/j Penton seconded. LTCC18/27 THAT the report Long Term Plan Update (Doc# ), dated 30 August 2018 be received. The motion was put and carried (LTCC18/27) Lake Taupō Catchment Biodiversity Update (Agenda Item 9) Doc # Senior Biodiversity Officer (Dr A Julian) presented an update to the Committee on current biodiversity priorities and work of relevance to the Lake Taupō Catchment. During discussion the following points were noted: Otumuheke was a good example of strong relationship ties between different agencies. It was noted that there would be upcoming works in the Whanaganui Bay and Waimarino. The Committee thanked Dr Julian for her update. Doc # Page 5

72 72 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 N Haines moved/j Egan seconded LTCC18/28 THAT the report Lake Taupō Catchment Biodiversity Update (Doc# , dated 10 September 2018) be received and Dr Julian be thanked for her update. The motion was put and carried (LTCC18/28) SECTION B: FOR RECOMMENDATION TO COUNCIL Regional Asset Management Plan Recommendation for Adoption (Agenda Item 10) Doc # Team Leader Asset Management (L Drysdale) presented the Committee with the Regional Asset Management Plan for consideration and input prior to further consideration by the Integrated Catchment Management Committee. During discussion the following points were noted: A member noted that there was a 450km of fence around Taupō. The Committee noted that this was critical for protection to keep stock out of stock waterways. Staff advised there was a rolling programme of inspection of the fences in a five year cycle which would then be followed by negotiations and discussions with landowners of where to go from here. These fences were outside the scope of regional asset management plan but Waikato Regional Council is usually sent information and provided once a year with an update on various assets. B Pope moved/m Barton seconded. LTCC18/29 THAT the report titled Regional Asset Management Plan Recommendation for Adoption (Doc# , dated 27 August 2018) be received. RECOMMENDED THAT the Lake Taupō Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council. SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 2017/18 Taupō Zone Works Season River Management Update (Agenda item 11) Doc# The motion was put and carried (LTCC18/29) Presented by Zone Manager (A Kirk) presented an update to the Lake Taupō Catchment Committee on the 2017/18 completed summer works programme for the Taupō Zone. During discussion the following points were noted: A member identified the Kohineheke reserve. Their concern was with health and safety as part of the river had been gouged out an access track so does it still needs to be worked on. The advice from the principal technical officer is to train the river more centrally at this point. This will allow for greater protection of the scheme assets and Doc # Page 6

73 73 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 prevent some of the flooding to properties just out of the scheme (on the true right hand bank). This will also reduce some of the erosive pressure and inadvertently address the health and safety at Kohineheke Reserve. It was noted that funding of $30,000 had been approved at the last Lake Taupō Catchment Committee meeting to help with the 2017/18 Summer Works in the Waimarino River and to improve riparian works. J Penton moved/c Speedy seconded. LTCC18/30 THAT the report 2017/18 Taupō Zone Works Season River Management Update (Doc# dated 30 August 2018), be received. The motion was put and carried (LTCC18/30) Taupō Zone Status Report to 30 June 2018 (Agenda item 12) Doc# Zone Manager (A Kirk) provided the Committee with an annual report on the status of the zone activities for the year. During discussion the following points were noted: It was noted that there was $1.2 million associated with foreshore works for Committee commended the work by staff. Staff reciprocated and felt that support received from the Committee was very good. A member asked about the works in Kuratau relating to foreshore erosion. Staff advised that there were discussions in place with various landowners and iwi. D Lumely moved/n Haines seconded. LTCC18/31 THAT the report Taupō Zone Status Report to 30 June 2018 (Doc# , dated 24 August 2018) be received. The motion was put and carried (LTCC18/31) Member s reports (Agenda Item 13) Green Kids in Taupo was discussed which was an organisation that participated in various restoration projects such as getting rid of graffiti, planting, seeding. Children of all year levels participated including pre school kids. There was a huge amount of community planting. Staff noted they might look into organising a presentation to the Lake Taupo Catchment Committee. It was noted that the Public forum would be good to have and interested in talking about that as well as members reports. Members suggested that topics of discussion should be ed out to the Committee prior to the meeting. Members also asked if this could be discussed further at the next Catchment meeting. Opening and closing of meeting with a karakia was discussed. Cr White would sent out updates in Environmental and Services Performance Committee matters relevant to Committee.. Doc # Page 7

74 74 Minutes of Lake Taupō Catchment Committee Meeting 21 September 2018 Cr Williamson noted that Taupo District Council received a resource consent which required consideration of an extension of treatment process and relocation of plant resource consent of storm water. Meeting closed at 12.45pm Doc # Doc # Page 8

75 75 Decision of West Coast Catchments Committee Meeting date: 5 September 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Appointment of Chairperson and Deputy Chairperson to the West Coast Catchments Committee 83 THAT the report Pest Plant Survey in Riparian Margins (Doc # , dated 24 August 2018) be received. Item 11 - Kauri Dieback National Pest Management Plan 82 THAT the report West Coast Catchments Biodiversity (Doc # , dated 24 August 2018) be received. Item 10 - Pest Plant Survey in Riparian Margins 81 THAT this report West Coast Zone Status Report to 30 June 2018 (Doc # , 24 August 2018) be received. Item 9 - Biodiversity Report 81 THAT the West Coast Catchments Committee Chair report verbal update (Doc# dated 24 August 2018) be received. Item 8 - West Coast Zone Status Report 80 THAT the report Issues and Actions Report (Doc# , dated 27 August 2018) be received. Item 7 - Chair s Report 80 THAT the Minutes of the West Coast Catchments Committee meeting of 21 May 2018 be received and approved as a true and correct record. Item 6 - Issues and Actions from the Previous Meeting 78 THAT the report Appointment of Chairperson and Deputy Chairperson to the West Coast Catchment Committee (Doc # dated 24 August 2018) be received. Item 5 - Minutes of Previous Meeting Page # THAT the report National kauri dieback changes and Tairua update (Doc# , dated 8 August 2018) be received. 83

76 76 Item 12 - Regional Asset Management Plan 84 THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # dated 24 August 2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 4 - Appointment of Chairperson and Deputy Chairperson to the West Coast Catchments Committee THAT Weo Maag be appointed as Chairperson of the West Coast Catchments Committee. THAT Mark Brough be appointed as Deputy Chairperson of the West Coast Catchments Committee. Page # 78 Section B Recommended to Council Agenda Item and recommendations Item 10 - Pest Plant Survey in Riparian Margins 83 THAT the West Coast Catchment Committee recommends that the Integrated Catchment Committee support and enable Waikato Regional Council staff to use a proactive and measurable approach to eradicate Woolly Nightshade and Tutsan, throughout the West Coast Catchment Zone and the wider Waikato Region. Item 12 - Regional Asset Management Plan Page # 84 THAT the West Coast Catchment Committee recommend to Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council. Doc # Page 2

77 77 West Coast Catchments Committee OPEN MINUTES Minutes of a meeting of the West Coast Catchments Committee held on 5 September 2018 in the Council Chambers of the Waikato Regional Council, 401 Grey Street, Hamilton East at 10.00am. Present: Chair Weo Maag (from 10.15am) Deputy Chair Mark Brough (from 10.17am) Waikato Regional Council Cr Fred Lichtwark Otorohanga District Council Cr Deborah Pilkington Waitomo District Council Cr Sue Smith Local Community Representatives Mark Brough Catherine Holland Tom Mandeno John Reeves Mike Moss Kristel van Houte Stephen Reid Te Tokanganui a noho Weo Maag (Chair) Maniapoto Maori Trust Board Ray Wi Co Chairman Integrated Catchment Management Committee Cr Stu Kneebone (Chair from 10.00am to 10.15am) Waikato Regional Council In attendance Jolene Francis, Zone Catchment Manager West Coast and Central Waikato Grant Blackie, Acting Lower Waikato West Coast Catchments Manager Gavin Dawson, Democracy Advisor Doc #

78 78 Minutes of West Coast Catchments Committee Meeting 5 September 2018 SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL The meeting was opened and chaired by the Chair, Integrated Catchment Management South (Councillor S Kneebone) to item four of the meeting. A new Chair was provisionally appointed in item four of the meeting. Apologies The apologies from Councillor Alan Livingston, Councillor Tipa Mahuta, and Councillor Lisa Thomson for Absence were accepted. WCC18/17 THAT the apologies from Councillor Alan Livingston, Councillor Tipa Mahuta, and Councillor Lisa Thomson for absence were accepted. The motion was put and carried (WCC18/17) Confirmation of Agenda (Agenda Item 2) It was proposed and agreed that an agenda item Members Reports be added to the end of the agenda. Cr Kneebone moved/m Moss seconded. WCC18/18 THAT the agenda of the meeting of the West Coast Catchments Committee of 5 September 2018, as circulated, with the addition of Members Reports, be confirmed as the business for the meeting. The motion was put and carried (WCC18/18) Disclosures of Interest (Agenda Item 3) Members discussed disclosures that had been declared in the register already. It was noted that these did not need to be disclosed. SECTION B: FOR RECOMENDATION TO COUNCIL Appointment of Chairperson and Deputy Chairperson to the West Coast Catchments Committee (Agenda Item 4) Doc # This agenda item and report was introduced by the Chair, Integrated Catchment Management (Councillor S Kneebone).. The process for the election and appointment of a provisional Chair and Deputy Chair was described and explained, along with the formal adoption process that would be used at the Integrated Catchment Management Committee. Doc # Page 2

79 79 Minutes of West Coast Catchments Committee Meeting 5 September 2018 The following discussion points were raised: The Integrated Catchment Management Chair (Councillor S Kneebone) welcomed all members and staff present, especially new members to the Committee. Those present introduced themselves to the assembled. The role and responsibilities of the Committee was discussed in relation to the wider Council governance system, including the ways in which all members could be most effective in the advancement of the Zone, according to the Terms of Reference of the Committee. The work and plans completed to date was discussed. It was noted that the Committee had achieved many positive results in its planning and work programmes, and it demonstrated the effectiveness of the Committee to date. The Chair of the Integrated Catchment Management Committee called for nominations for Chair of the West Coast Catchment Committee. Councillor Sue Smith nominated Weo Maag as Chair for the West Coast Catchment Committee. The nomination was seconded by Councillor Fred Lichtwark. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee declared Weo Maag Chair for the West Coast Catchment Committee. Cr Smith moved/cr Lichtwark seconded. WCC18/19 THAT the report Appointment of Chairperson and Deputy Chairperson to the West Coast Catchment Committee (Doc # dated 24 August 2018) be received. The motion was put and carried (WCC18/19) Cr Smith moved/cr Lichtwark seconded. WCC18/20 RECOMENDED THAT Weo Maag be appointed as Chairperson of the West Coast Catchments Committee. The motion was put and carried (WCC18/20) Councillor Kneebone vacated the Chair and Weo Maag assumed the chair at 10.15am. The Chair of the West Coast Catchments Committee (W Maag) called for nominations for Deputy Chair of the West Coast Catchment Committee. Weo Maag nominated Mark Brough as Deputy Chair for the West Coast Catchments Committee. The nomination was seconded by Mike Moss In the absence of any other nominations, the Chair of the West Coast Catchments Committee declared Mark Brough Deputy Chair for the West Coast Catchments Committee. Doc # Page 3

80 80 Minutes of West Coast Catchments Committee Meeting 5 September 2018 W Maag moved/ M Moss seconded. WCC18/21 RECOMMENDED THAT Mark Brough be appointed as Deputy Chairperson of the West Coast Catchments Committee. The motion was put and carried (WCC18/19) SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Minutes of Previous Meeting (Agenda Item 5) Doc # The minutes of previous meeting of the West Coast Catchments Committee dated 21 May 2018 were received and accepted as a true and accurate record. The following discussion points were raised: It was noted that Mike Moss was an apology. It was noted that Councillor Lisa Thomson was not present at the meeting. It was noted that written reports were preferred to allow members of the Committee to better understand and prepare for meetings, and to meet other legal requirements. It was noted that the Benching best practice matter was ongoing and update was requested at the next meeting. Cr Kneebone moved/t Mandeno seconded. WCC18/20 THAT the Minutes of the West Coast Catchments Committee meeting of 21 May 2018 be received and approved as a true and correct record. The motion was put and carried (WCC18/20) Issues and Actions from the Previous Meeting (Agenda Item 6) Doc # This report was presented by the Zone Manager (J Francis). The report provided the Committee an update on issues and actions that have arisen since the previous meeting. The following discussion points were raised: The Working Group on Whitebait Fisheries that has been formed by the Minister for Conservation was discussed. It was noted that the construction and use of white baiting stands were a permitted activity under the Regional Plan and that there were conditions in place that regulated the location and design of the stands. The political, social, cultural, and economic challenges and issues of whitebait fishing was discussed. The desire to have the Waikato Regional Council send a letter to the Minister for the Environment in support of a moratorium on whitebait fishing was discussed. It was noted that the Committee could not write to the Minister as directly, rather the Doc # Page 4

81 81 Minutes of West Coast Catchments Committee Meeting 5 September 2018 Committee would need to write through the Office of the Chair of the Waikato Regional Council. M Moss moved/cr Kneebone seconded. WCC18/21 THAT the report Issues and Actions Report (Doc# , dated 27 August 2018) be received. The motion was put and carried (WCC18/21) Chair s Report (Agenda Item 7) Doc # This report was presented by the newly appointed provisional Chair (W Maag). A verbal update was provided for the information of the Committee on matters of particular relevance to the Zone. The following discussion points were raised: The regular content that should be included in his future reports was discussed. It was noted that a majority of the report in the future would focus mainly around the activities and decisions that are made at the Integrated Management Catchment Committee, and other periodic matters as they arise. W Maag moved/cr Kneebone seconded. WCC18/22 THAT the West Coast Catchments Committee Chair report verbal update (Doc# dated 24 August 2018) be received. The motion was put and carried (WCC18/22) West Coast Zone Status Report (Agenda Item 8) Doc # This report was presented by the Zone Manager (J Francis). The report updated the Committee on the Zone financials, activities and work programmes since the last Committee meeting. The following discussion points were raised: The Zone Plan review process and timeframes were described and discussed. It was noted that the Zone was performing well financially and delivering a high level of service across all work programmes. The need to reprioritise work plans was ongoing as needs of the Zone changed overtime. The matter of the riparian planting projects was discussed. Discussion centred on the sourcing and procurement approach and criteria that was currently used, and other possible improvements or approaches that could be considered in the future. Cr Kneebone left the meeting room at 11.15am. Mike Moss left the room at 11.20am. Cr Kneebone entered the meeting room at 11.22am. Doc # Page 5

82 82 Minutes of West Coast Catchments Committee Meeting 5 September 2018 The Hill Country Erosion Fund was described, explained, and discussed. It was noted that the work to date had achieved a high number of positive outcomes and has a high level of landowner uptake. It was noted that the successes to date have been possible due to effective collaborative relationships between the Waikato Regional Council and stakeholders. It was noted that an application would be made to the Hill Country Erosion Fund in October that would include the whole Waikato Region. This application was still being formulated and could not be presented presently. It was noted that a workshop may be held in the future on the proposed application to the Hill Country Erosion Fund. It was requested that the Committee receive a report on the progress to date on the eradication of possums at the next meeting. M Brough moved/cr Pilkington seconded. WCC18/23 THAT this report West Coast Zone Status Report to 30 June 2018 (Doc # , 24 August 2018) be received. The motion was put and carried (WCC18/23) Biodiversity Report (Agenda Item 9) Doc # This report was presented by the Senior Biodiversity Officer (A Julian). The report provided the Committee with information on biodiversity issues and priorities within the West Coast Zone. The following discussion points were raised: The role of the Council in the protection and enhancement of biodiversity throughout the Waikato region was explained and discussed, along with the challenges and constraints that the Council faced in order to meet its statutory and regional commitments. Aspects of the Willis Report was discussed in relation to Local Government and the Resource Management Act. It was noted that Waikato Regional Council takes a balanced approach to biodiversity and must consider a range of factors such as resourcing levels, funding sources, and other policy or political factors that have an impact on an issue. W Maag moved/cr Lichtwark seconded. WCC18/24 THAT the report West Coast Catchments Biodiversity (Doc # , dated 24 August 2018) be received. The motion was put and carried (WCC18/24) The meeting adjourned for lunch at 1.05pm. The meeting reconvened at 1.25pm. Cr Pilkington left the meeting at 1.28pm. Cr Kneebone left the meeting at 1.28pm. Doc # Page 6

83 83 Minutes of West Coast Catchments Committee Meeting 5 September 2018 SECTION B: FOR RECOMMENDATION TO COUNCIL Pest Plant Survey in Riparian Margins (Agenda Item 10) Doc # This report was presented by the Biosecurity Officer Pest Plants (H Hodgson). The report updated the Committee on the recent survey within the Waikato region of the occurrence of pest plants occurring in riparian margins. The following discussion points were raised: It was noted that the survey intent was to establish baseline data that could be used for future surveys that would take place every five years. The approach and methodology that was used in the survey, along with the way in which it integrated with the Regional Pest Management Plan (RPMP). Concern was raised that there needed to be a more comprehensive and proactive approach to the implementation of the RPMP and the eradication of other pests plants that are not listed in the report. The Committee expressed a desire to make a recommendation to reflect their concerns. The Committee discussed how the reports that have been provided to the Committee could be strengthened and provide more relevant information. W Maag moved/m Moss seconded. WCC18/25 1. THAT the report Pest Plant Survey in Riparian Margins (Doc # , dated 24 August 2018) be received. RECOMMENDED 2. THAT the West Coast Catchment Committee recommends that the Integrated Catchment Committee support and enable Waikato Regional Council staff to use a proactive and measurable approach to eradicate Woolly Nightshade and Tutsan, throughout the West Coast Catchment Zone and the wider Waikato Region. The motion was put and carried (WCC18/25) Cr Kneebone entered the room at 1.45pm. SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Kauri Dieback National Pest Management Plan (Agenda Item 11) Doc # This report was introduced by presented by Zone Manager (J Francis), the Deputy Chair of the Committee (M Brough) provided relevant information, and the Senior Biodiversity Officer (A Julian) answered questions. The report updated the Committee on recent Ministry for Primary Industry led changes to the national kauri dieback programme, including the proposed development of a National Pest Management Plan for kauri dieback. The following discussion points were raised: Doc # Page 7

84 84 Minutes of West Coast Catchments Committee Meeting 5 September 2018 It was noted that there was a new treatment that could be used to treat and eradicate Kauri Dieback, however, it has not been tested and the effectiveness of the treatment was unknown due to the lack of knowledge on the history and evolution of the virus. Locations where the virus had infected Kauri was discussed, along with spread and evolution of the virus. It was noted that the development of the Kauri Dieback management and eradication plan was ongoing and the Committee would be informed as more information was released by Central Government. Cr Kneebone moved/m Moss seconded. WCC18/26 THAT the report National kauri dieback changes and Tairua update (Doc# , dated 8 August 2018) be received. The motion was put and carried (WCC18/26) SECTION B: FOR RECOMMENDATION TO COUNCIL Regional Asset Management Plan (Agenda Item 12) Doc # This report was presented by the Acting Lower Waikato West Coast Catchments Manager (G Blackie). The report outlined the purpose of the plan, as it relates to the protection of and the investment in river and catchment management infrastructure throughout the Waikato region by the Council. The following discussion points were raised: The value and role of flood protection and biodiversity was discussed. It was noted that wetlands played an important role in the storage and holding of water. The legal and illegal clearing and draining of wetlands was discussed. It was noted that it was important to promote the positive benefits that wetlands offered. Cr Lichtwark moved/cr Smith seconded. M Moss voted against the motion. WCC18/27 1. THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # dated 24 August 2018) be received. RECOMMENDED 2. THAT the West Coast Catchment Committee recommend to Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council. The motion was put and carried (WCC18/27) Meeting closed at 2.20pm. Doc # Doc # Page 8

85 85 Decision of Central Waikato Catchment Committee Meeting date: 22 August 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees 92 THAT the Central Waikato Outgoing Chair report verbal update (Doc# dated 8 August 2018) be received. Item 12 - Regional Asset Management Plan Recommendation for Adoption 91 THAT the report Issues/Actions from previous Central Waikato Catchment Committee Meetings (Doc # dated 8 August 2018) be received for information. Item 8 - Central Waikato Outgoing Chair report verbal update 91 THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 22 June 2018 be received. Item 7 - Issues/Actions from previous Central Waikato Catchment Committee Meetings 90 THAT the minutes of the meeting of the Central Waikato Catchment Committee held on 23 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received. Item 6 - Minutes of the Waikato Central Drainage Advisory Subcommittee meeting 89 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 14 August 2018) be received. Item 5 - Minutes of the Central Waikato Catchment Committee meeting Page # THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # dated 29 July 2018) be received. Item 9 Central Waikato Zone Status Report to 30 June 2018 THAT the report Central Waikato Zone Status Report to 30 June 2018 (Doc # dated 30 June 2018) be received. THAT the Central Waikato Catchment Committee noted their appreciation to the reporting staff from Waikato Regional Council and Hamilton City Council for the good work done over the past 12 months. Doc #

86 86 Item 10 - Central Waikato Catchment Biodiversity THAT the report Central Waikato catchment Biodiversity (Doc # , dated 10 August 2018) be received. Item 11 - Pest Plant Survey in Riparian Margins THAT the report Central Waikato catchment Pest Plant Survey in Riparian Margins (Doc # , dated 10 August 2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 4 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT Maxine Moana Tuwhangai be appointed as Chairperson of the Central Waikato Catchment Committee. THAT Brendan Hicks be appointed as Deputy Chairperson of Central Waikato Catchment Committee. Page # 89 Section B Recommended to Council Agenda Item and recommendations Item 12 - Regional Asset Management Plan Recommendation for Adoption Page # THAT the Regional Asset Management Plan (Doc# ) be adopted. Item 9 Central Waikato Zone Status Report to 30 June 2018 THAT the Central Waikato Catchment Committee support the proposed application to the Hill Country Erosion Fund for $110,000 towards the Central Zone. THAT the Central Waikato Catchment Committee support the proposed application to the Waikato River Authority for funding of works in the Central Zone. THAT the Central Waikato Catchment Committee recommends that Waikato Regional Council examine whether national lake standards for nitrogen should apply to peat lakes within the region and give an opinion back to the committee. 97 Page 2

87 87 Central Waikato Catchment Committee OPEN MINUTES Minutes of a meeting of the Central Waikato Catchment Committee held in Council Chambers, 401 Grey Street, Hamilton East on Wednesday 22 August 2018 at 10.10am. Chairman Deputy Chair Waikato Regional Council Hamilton City Council Mercury Local Community representatives Present: Maxine Moana Tuwhangai (from 10.21am) Brendan Hicks (from 10.21am) Members Cr Barry Quayle Cr Paula Southgate Bridget Morgan Dale Arbury Sue Edmonds Iwi Representation Waikato Tainui Ngati Koroki Kahukura Chair, Integrated Catchment Management Committee (South) Chairman or Deputy Chair of Council (Ex Officio) Poto Davies (until 1.20pm) Cr Stu Kneebone Cr Alan Livingston In Attendance: Staff Jolene Francis Zone Manager Central Waikato/West Coast Jennie Cox Democracy Advisor Doc #

88 Minutes of Central Waikato Catchment Committee Meeting 22 August The meeting was opened by the Chair of Integrated Catchment Management Committee (South) Cr Stu Kneebone. The members were welcomed back to the committee. The member from Hamilton City Council (staff) Bridget Morgan introduced Eeva Liisa Wright new GM Infrastructure for Hamilton City Council. Cr Kneebone assumed the Chair. 88 SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Apologies Apologies were received from Cr McGuire, Cr O Regan, and Rangitionga Kaukau Cr Kneebone moved/s Edmonds seconded. CWCC18/20 THAT the apologies of Cr McGuire and Cr O Regan and Rangitionga Kaukau be accepted The motion was put and carried (CWCC18/20) Confirmation of Agenda (Agenda Item 2) Members sought the inclusion of a Members report, and noted it would occur at Item 13. Cr Kneebone moved/cr Livingston seconded. CWCC18/21 THAT the agenda of the meeting of the Central Waikato Catchment Committee of 22 August 2018, as circulated and with the inclusion of Members Reports as Item 13, be confirmed as the business for the meeting. The motion was put and carried (CWCC18/21) Disclosures of Interest (Agenda Item 3) Member Bridget Morgan clarified that as a member of the Committee she is also a paid staff member for Hamilton City Council Doc # Page 2

89 Minutes of Central Waikato Catchment Committee Meeting 22 August SECTION B: (FOR RECOMMENDATION TO COUNCIL) 89 Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Agenda Item #4) Doc # Presented by the Chair of Integrated Catchment Management Committee (South) the report sought a recommendation for the appointment of Chairperson and Deputy Chairperson of the Central Waikato Catchment Committee. Cr Kneebone moved/d Arbury seconded. CWCC18/22 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 14 August 2018) be received. The motion was put and carried (CWCC18/22) Cr Kneebone called for nominations for the position of Chairperson. Sue Edmonds was nominated by Poto Davies. The nomination was seconded by Cr Quayle Maxine Moana Tuwhangai was nominated by Cr Southgate The nomination was seconded by D Arbury Noting there were two nominations Cr Kneebone provided each member the opportunity to speak to their nomination. Both members spoke to their nomination. B Hicks in the meeting at 10.17am. Cr Kneebone offered the nominees the opportunity to consider whether they stayed within the room to participate in the vote or whether they would like to leave the room. The members chose to leave the room. M Moana Tuwhangai and S Edmonds out of the meeting at 10.19am. Cr Kneebone called for a show of hands from the members. Sue Edmonds nominated by Poto Davies, seconded by Cr Quayle. For 2 Maxine Moana Tuwhangai nominated by Cr Southgate, seconded by Dale Arbury. For 6 Noting the vote Cr Kneebone put the motion and declared Maxine Moana Tuwhangai to be the Chair. Doc # Page 3

90 90 Minutes of Central Waikato Catchment Committee Meeting 22 August Cr Southgate moved/d Arbury seconded. CWCC18/23 RECOMMENDED THAT Maxine Moana Tuwhangai be appointed as Chairperson of the Central Waikato Catchment Committee. M Moana Tuwhangai and S Edmonds in the meeting at 10.20am. The motion was put and carried (CWCC18/23) Cr Kneebone called for nominations for the role of Deputy Chairperson Brendan Hicks was nominated by Maxine Moana Tuwhangai. The nomination was seconded by Poto Davies. There being no further nominations Cr Kneebone put the motion. M Moana Tuwhangai moved/p Davies seconded. CWCC18/24 RECOMMENDED THAT Brendan Hicks be appointed as Deputy Chairperson of Central Waikato Catchment Committee. The motion was put and carried (CWCC18/24) Cr Kneebone congratulated the members on their appointment and vacated the Chair for the remainder of the meeting. Cr Kneebone vacated the Chair, and the Chairperson Maxine Moana Tuwhangai assumed the Chair at 10.21am. SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Minutes of the Central Waikato Catchment Committee meeting (Agenda Item #5) Doc # , Matters arising from the minutes noted were: A member noted the reference to the Tamahere Barge and noted that the minutes referred to supplementary information about the barge would be supplied to members. The Zone Manager undertook to follow up on the information and circulate it to members by . Cr Quayle moved/b Hicks seconded. CWCC18/25 THAT the minutes of the meeting of the Central Waikato Catchment Committee held on 23 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received. Doc # Page 4

91 91 Minutes of Central Waikato Catchment Committee Meeting 22 August The motion was put and carried (CWCC18/25) Minutes of the Waikato Central Drainage Advisory Subcommittee meeting (Agenda Item #6) Doc # The minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 22 June 2018 were provided to the Committee for information. A member noted a statement within the minutes (at page 21) that highlighted the Chair of the Catchment Committee would represent both the Drainage and Catchment Committees at the Integrated Catchment Management Committee meetings. This would be supported with the inclusion of the Chair and deputy Chair of each committee being a contributing member to the other committee. Members were advised that the Chair of the Waikato Central Drainage Advisory Subcommittee would be determined at their first meeting on 7 September Cr Kneebone moved/s Edmonds seconded. CWCC18/26 THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 22 June 2018 be received. The motion was put and carried (CWCC18/26) Issues/Actions from previous Central Waikato Catchment Committee Meetings (Agenda Item #7) Doc # Presented by the Zone Manager (Jolene Francis) the report updated the Committee on actions and issues discussed at previous meetings. During questions, answers and related discussion the Committee noted the following points: Members noted the action around the Tamahere barge and report back to the committee. B Hicks moved/p Davies seconded. CWCC18/27 THAT the report Issues/Actions from previous Central Waikato Catchment Committee Meetings (Doc # dated 8 August 2018) be received for information. The motion was put and carried (CWCC18/27) Doc # Page 5

92 92 Minutes of Central Waikato Catchment Committee Meeting 22 August Central Waikato Outgoing Chair report verbal update (Agenda Item #8) Doc # Presented by the Chair (Maxine Moana Tuwhangai) the Committee received a verbal update on various items of interest as part of her role prior to the Catchment Committee Community member appointments. The Committee was holding one vacancy following the resignation of Doug Wright in the previous term. This would be filled at some stage through the term and members will be kept up to date with that process. Following the last meeting members had attended a field trip and had been hosted by the Ngati Haua Mahi Trust and had seen first hand the work they had been doing in the Mangaonua catchment. A number of the committee had attended the Induction day that had been held out at the Airport. Noting the committee had a desire for better communication and feedback with the community, the Chair attended the Coromandel Catchment Committee to witness how the Public Forum operates within that committee. The Chair noted that the Terms of Reference allowed for the committees to hold public forum and posed a question to the committee How do we get the message out there? The Committee could consider alternative locations for the meetings through the member councils. The Deputy Chair Brendan Hicks provided an update on the 10 June 2018 meeting of the Integrated Catchment Management Committee. Patrick Whaley had introduced a Pest Fish Management Plan that was a significant advance on addressing pest fish in the region, particularly koi carp. Members noted the funding for the strategy had been approved by Council through the Long Term Plan and was being undertaken jointly with the Department of Conservation. During questions, answers and related discussion the Committee noted the following points: Cr Southgate noted that there had been a number of conflicting appointments that had prevented her attending previous meetings. These had been worked through and Hamilton City Council had indicated an interest in receiving some key information around levels of erosion. An invitation was provided for the committee to have time on an agenda to present the current issues and actions of the Committee. The next meeting would be the Growth and Infrastructure Committee meeting. A member noted that management of pest fish was also being advanced at a national level with Minister Sage visiting sites in the Waikato with the Department of Conservation. This discussion and Minister Sage was supportive of the partnership work being undertaken by Council and the Department of Conservation. M Moana Tuwhangai moved/p Davies seconded. CWCC18/28 THAT the Central Waikato Outgoing Chair report verbal update (Doc# dated 8 August 2018) be received. The motion was put and carried (CWCC18/28) Doc # Page 6

93 93 Minutes of Central Waikato Catchment Committee Meeting 22 August Central Waikato Zone Status Report to 30 June 2018 (Agenda Item #9) Doc # Presented by the Zone Manager (Jolene Francis) the report provided the Committee with an update on financial performance and the status of zone activities for the financial year, concluding 30 June 2018, including the activities undertaken by Hamilton City Council for the Central Waikato Zone. Different sections of the report were presented by: Catchment Management Lead Paul Smith Catchment Management Officer Melinda Dresser River Management Officer Matt Noble Operations Manager Hamilton City Council Waters Team Adam Donaldson Project Leader Ecological Developments, Hamilton City Council Leigh Cornes During questions, answers and related discussion the Committee noted the following points: Members were advised that the item listed Other Income within the financial report would relate to projects completed in conjunction with other parties and the income from invoicing the other party is reflected in the Other Income field. A member sought an explanation for Project Watershed and the targeted rates that were applied to Project Watershed. Members were advised that there were five zones within the greater Waikato Project Watershed catchment and 50% of the targeted rates are from the central zone and the remainder of the targeted rates are across the other zones. For each activity funding from the project was assessed against a criteria and the level of funding would be different depending on the project. A member questioned the reason for the reduction in the reserve balances and members were advised that a previous decision of the Committee and Council was to utilise the high build up of reserves to decrease rate increases. As the reserves come down to an appropriate balance there would be a need to consider rating increases to maintain the balance. The committee noted the need to monitor the reserve balance over time and that the balance was not there to fund ongoing future work programmes. The reserve had increased over time due to the historic non delivery of work programmes. A member noted interest in the insurance policy of Council with respect to infrastructure. Members noted the work staff had undertaken with land owners at Lake Maratoto. There was a large buffer zone alongside the lake with planting. A member noted concern that other plants may come through with the Manuka that had been planted, but it was noted that the Manuka was an experiment and after time to allow for the plan to regenerate naturally, there would be more plant species planted. Members noted that the fencing, planting and buffer zone were all consistent with (but go well beyond) the requirements of the proposed Healthy Rivers Plan Change 1 project. Members noted that to date, work has been undertaken with one landowner. Staff have had discussions with another landowner bordering the Lake, however there were greater implications for this landowner relating to impacts on farm infrastructure that would need to be resolved. The mulch used in this project was sourced on site from gorse and blackberry removed prior to planting. There was no further mulch bought in and it was identified as a way to get rid of it rather than the mulch being used as a suppressant for the weeds. A member noted the buffer zone and questioned whether anyone had looked into the peat land and the integrity of the lake. In response, it was noted that there has been monitoring carried out relating to this. The water levels were low. Staff were working through investigations to determine whether a weir or bund is required to bring the water level back up. Doc # Page 7

94 Minutes of Central Waikato Catchment Committee Meeting 22 August The Waikato River Authority funded works at Moanatuatua included further planting of trees over and above the reported trees that had been planted over the past year. Currently, the majority of works undertaken in the catchment are funded 35% from council with landowners providing the remaining 65%. A member noted the high ecological value of the Mangakotukutuku area and noted specifically the high fish values of the stream and noted the Giant Kokopu present through this area. The member noted further concern with the detention dam and the work that had happened at Sylvester Road and cautioned that lessons should be learned before similar development happens in the Peacockes area. A member sought comment on the fish count in the Peacockes and Mangakotukutuku area. Cr Livingston out of the room at 11.28am. 94 There were different grades of coconut matting used for planting. The use of the matting allowed for the laying of grass seed underneath the matting and provided a microclimate for the seed to grow. The matting was more expensive than hay mulch but provided more stability and immediate protection if an event was imminent. Cr Livingston in the room at 11.42am. Members noted that in terms of the substantial planting works that had been undertaken by Hamilton City Council and the Ngati Mahi Trust, the plastic from all of the plants was recycled back to the nursery for re use. The newly built track within the Mangaonua gully was purely a maintenance track and resulted in a dead end. It was not proposed to be a public track. Over 25 days staff noted plants were planted in the Mangaiti project and a further plants in the Mangaonua project. A member noted the ongoing work within the Fairfield gully, and it was noted for members that while Hamilton City Council were aware of the project they were not directly involved as the project was on private land behind Donny Park. Staff were aware of the significance of the park and the streams and fish present. Members noted the erosion works that had been undertaken at the water intake pipes near to the Hamilton Gardens. The image highlighted to members the amount of work that had been undertaken to secure the site. There was concrete along the steep embankment with erosion control either side. Members noted the move by Hamilton City Council to potentially increase developer contributions to more fully mitigate the development effects on water. Members noted there was a need to work with developers to consider the treatment of water on site before it reaches the stormwater system, streams or drainage areas. With the effects of intense rainfall events Hamilton City Council was aware of the need for new methodologies for the management of water without increasing the impact on the environment from the increase of water from hard surfaces. Noting there were a number of presenters available for the meeting and present at the meeting, the Chair noted that the meeting would move to those presentations with Item 10, followed by Item 11. Doc # Page 8

95 95 Minutes of Central Waikato Catchment Committee Meeting 22 August Central Waikato Catchment Biodiversity (Agenda Item #10) Doc # Presented by the Senior Biodiversity Officer (Andrea Julian) and the Lakes Management Advisor (Paula Reeves), the Committee were provided an update on biodiversity within the Central Waikato Zone. (Presentation Doc# ) During questions, answers and related discussion the Committee noted the following points: Hamilton City Council noted that Lake Rotoroa was an issue and there is a community group, Restore, who were hoping to encourage more funding for restoration of the lake. In response Hamilton City Council was looking forward to the Annual Plan to consider funding. A member noted that with respect to Lake Rotoroa there were 11 monitoring sites and most of the time eight of those sites were bacteriologically fine. Since the weed had collapsed in the lake the clarity had collapsed. In the 1970 s the macrophytes had collapsed. In recent times, the lake is actually pretty clean and the lake is slowly recovering from the macrophyte collapse. A member noted the work at Lake Cameron and advised there had been a group working on the lake for 25 years. The member asked whether it was a case of what we were doing was not making a difference or whether we were not doing the right things. It was noted for members that Lake Cameron was in a small catchment with some intensification going on while Lake Rotoroa was a shallow lake and no one had figured out how to deal with the nutrients in the lake. A member noted that peat lakes should not be made to fit in to the standard nutrient levels of lakes. Peat lakes were naturally high in organic matter which is reflected in the high Nitrogen readings. The member noted that for peat lakes phosphorus was the important consideration. Members noted there had been recent evidence of long tail bats starting to roost in the purpose built bat houses. Pest Plant Survey in Riparian Margins (Agenda Item #11) Doc # Presented by the Biosecurity Officer Pest Plants (Hamish Hodgson) the Committee received the results of a recent survey within the Waikato region of the occurrence of pest plants occurring in riparian margins. During the presentation the following points were noted: 416 sites had been visited. Each site was 500m long. Each site was broken up in to 50m sections. The main goal was to gather baseline data about riparian pest plan species distribution throughout the region. Blackberry found at 83.2% of the sites. Woolly nightshade found at 7.6% of the sites. Broom was found in 12% of the sites and in the southern part of the region Tutsan found at 3.2% of the sites. During questions, answers and related discussion the Committee noted the following points: A future survey of this type would highlight for members whether Tutsan was being contained. There was no firm evidence however, it was being seen more frequently. The Team Leader Biosecurity Pest Plants is attending the next meeting of the Committee to present the annual report on the regional pest management plan, and would cover off issues such as the presence of alligator weed within the Central Zone. Doc # Page 9

96 96 Minutes of Central Waikato Catchment Committee Meeting 22 August Meeting adjourned at 12.55pm and reconvened at 1.20pm. P Davies left the meeting during the adjournment. Crs Livingston and Kneebone out of the meeting at 1.20pm. SECTION B: (FOR RECOMMENDATION TO COUNCIL) Regional Asset Management Plan Recommendation for Adoption (Agenda Item #12) Doc # Presented by Lisa Drysdale, Team Leader Asset Management, the Committee were presented with the Regional Asset Management Plan for consideration and adoption. Members noted that the Plan had been provided to the Integrated Catchment Management Committee for consideration and adoption in June 2018, and the Committee had requested community input. During questions, answers and related discussion the Committee noted the following points: Members noted that while the Catchment Committee had oversight of two assets within the plan, the Waikato Central Drainage Advisory Subcommittee had oversight of a significant number of assets. Asset under the control of Hamilton City Council were considered to be privately owned and as a result were not specifically listed within the plan. A member sought further comment from staff to ensure that the Hamilton City Council and Waikato Regional Council were consistent in terms of management of assets. In response it was noted that the approach was similar to Otorohanga District Council and the yearly communication to ascertain how they were doing and what condition assets were in and what assistance they required. Members agreed this was the approach they sought and in a schedule between the two councils. A member noted their appreciation for receiving the Plan as it gave them an insight in to what other committees did and how they all worked. Cr Quayle moved/s Edmonds seconded. CWCC18/29 1. THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # dated 29 July 2018) be received. RECOMMENDED 2. THAT the Regional Asset Management Plan (Doc# ) be adopted. The motion was put and carried (CWCC18/29) Doc # Page 10

97 Minutes of Central Waikato Catchment Committee Meeting 22 August Noting that the report had been halted to allow for the presentations supporting Items 10, 11 and 12 the meeting returned to Item 9. Cr Kneebone in the meeting at 1.45pm. 97 Central Waikato Zone Status Report to 30 June 2018 (Agenda Item #9) Doc # Presented by the Zone Manager (Jolene Francis) the report provided the Committee with an update on financial performance and the status of zone activities for the financial year, concluding 30 June Members acknowledged the approach that staff recommended in considering an application to the Hill Country Erosion Fund. The approach of Council was to put in a joint application and of that application $110,000 would be available for funding works in the Central Zone. The Hill Country Erosion fund would make work with landowners a more affordable option. Staff were also applying to the Waikato River Authority for funding for a project in the Karapiro and Mangaonua catchments in. The Central Zone had not received funding from the Authority in the past. The outcome of the applications would be known by November Members noted the work undertaken in support of the Turangawaewae project. Mercury and Genesis had supplied in kind support to the project. The area was a highly populated recreation area and some works had been undertaken to support the community area. A pathway had been put in similar to the Waikato River Trails. The works undertaken at the marae stabilised the embankment and incorporate health and safety to support the waka events. Waikato Regional Council and Hamilton City Council were progressing the matter of the Te Awa o Katapaki Stream channel improvements with affected external parties. It may be appropriate for Councils to consider project watershed funding to support works relating to erosion along the river, however each project would be considered on its merits and funding would be considered from the most appropriate avenue. Members noted there would be a report on the proposed review of Project Watershed coming back to the committee at a future meeting. D Arbury moved/ B Hicks seconded. CWCC18/30 THAT the report Central Waikato Zone Status Report to 30 June 2018 (Doc # dated 30 June 2018) be received. M Moana Tuwhangai moved/ Cr Quayle seconded. The motion was put and carried (CWCC18/30) CWCC18/31 THAT the Central Waikato Catchment Committee noted their appreciation to the reporting staff from Waikato Regional Council and Hamilton City Council for the good work done over the past 12 months. The motion was put and carried (CWCC18/31) Doc # Page 11

98 98 Minutes of Central Waikato Catchment Committee Meeting 22 August S Edmonds moved/d Arbury seconded. CWCC18/32 THAT the report Central Waikato catchment Biodiversity (Doc # , dated 10 August 2018) be received. The motion was put and carried (CWCC18/32) B Morgan moved/cr Southgate seconded. CWCC18/33 THAT the report Central Waikato catchment Pest Plant Survey in Riparian Margins (Doc # , dated 10 August 2018) be received. The motion was put and carried (CWCC18/33) SECTION B: (FOR RECOMMENDATION TO COUNCIL) M Moana Tuwhangai moved/s Edmonds seconded. CWCC18/34 RECOMMENDED THAT the Central Waikato Catchment Committee support the proposed application to the Hill Country Erosion Fund for $110,000 towards the Central Zone. The motion was put and carried (CWCC18/34) S Edmonds moved/d Arbury seconded. CWCC18/35 RECOMMENDED THAT the Central Waikato Catchment Committee support the proposed application to the Waikato River Authority for funding of works in the Central Zone. The motion was put and carried (CWCC18/35) B Hicks moved/d Arbury seconded. CWCC18/36 RECOMMENDED THAT the Central Waikato Catchment Committee recommends that Waikato Regional Council examine whether national lake standards for nitrogen should apply to peat lakes within the region and give an opinion back to the committee. The motion was put and carried (CWCC18/36) SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Doc # Page 12

99 Minutes of Central Waikato Catchment Committee Meeting 22 August Members Reports (Agenda Item #13) 99 Sue Edmonds: Noted she had been invited to participate on a new project on soil health with Landcare Research. Brendan Hicks: Reiterated his position of concern that the nutrient loads of peat lakes were being considered in the same manner as other lakes. By their very nature they are different and peat lakes would never meet with the proposed nitrogen levels. Cr Paula Southgate: Extended an invitation for the Committee to present to the Growth and Infrastructure Committee at Hamilton City Council. The next meeting would be in October and would be an opportunity for representatives of the Committee to present on matters of interest to Hamilton City. Noted the Restore Group and that the Committee were in support of Cr Quayle donating his time to represent the Waikato Regional Council. Maxine Moana Tuwhangai: Noted the feeling of the committee was supportive of including a Public Forum on issues on the agenda and issues within the zone. Noted thanks to Jolene Francis and the staff for the thorough presentation of the work undertaken in the past 12 months. Doc # Meeting closed at 2.18pm. Doc # Page 13

100 100 Decision of Waipa Catchment Committee Meeting date: 15 August 2018 Section A Decisions made under delegation Agenda item and resolutions Page # Item 3 Disclosures of Interest THAT the disclosure made by Bill Garland Trustee, Farmers for Positive Change, be accepted. Item 4 - Appointment of Chairperson and Deputy Chairperson to the Waipa Catchment Committee THAT the report Appointment of Chairperson and Deputy Chairperson to the Waipa Catchment Committee (Doc # , dated 2 August 2018) be received. Item 5 - Minutes of Previous Meeting 108 THAT this report Waipa Catchment Induction Information (Doc # , dated 24 July 2018) be received. Item 10 - Draft Regional Asset Management Plan 107 THAT this report Waipa Catchment Status Report to 30 June 2018 (Doc # , dated 19 July 2018) be received. Item 9 -Waipa Catchment Committee Induction 106 THAT the verbal reports Chairperson s Report June 2018 (Doc # dated 19 July 2018) be received. Item 8 - Waipa Zone Status Report 106 THAT the report Issues/Actions from Previous Waipa Catchment Committee Meetings (Doc# , 19 July 2018) be received. Item 7 - Chair s Report 105 THAT the Minutes of the Waipa Catchment Committee meeting of 7 June 2018 be received and approved as a true and correct record. Item 6 - Issues and Actions from the Previous Meeting 104 THAT the document titled Regional Asset Management Plan (Doc # ) be received. 109

101 101 Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 4 - Appointment of Chairperson and Deputy Chairperson to the Waipa Catchment Committee THAT Rachel Barton be appointed as Chairperson of the Waipa Catchment Committee. THAT Weo Maag be appointed as Deputy Chairperson of the Waipa Catchment Committee. Page # 104 Section B Recommended to Council Agenda Item and recommendations Item 10 - Draft Regional Asset Management Plan Page # 109 THAT the Waipa Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by the Council. Doc # Page 2

102 102 Waipa Catchment Committee MINUTES Minutes of a meeting of the Waipa Catchment Committee held in the Boardroom, Te Awamutu Bible Chapel, 110 Chapel Drive on 15 August 2018 at 10.05am. Present: Chair Deputy Chair Waikato Regional Council Rachel Barton Weo Maag Cr Kataraina Hodge Waipa District Council Cr Bruce Thomas Otorohanga District Council Cr Ken Phillips Waitomo District Council Cr Phil Brodie Waikato District Council Cr Noel Smith Local Community Representatives Matt Buckley Mark Frederikson Rachel Barton Andrea Hanna Bill Garland Giles Hailwood Rosemary Davison Malcolm Mackenzie Dairy NZ Caleb Highman Maniapoto Maori Trust Board Weo Maag Chairman, Integrated Catchment Cr Stu Kneebone Management Committee Chairman of Council Cr Alan Livingston Doc #

103 103 Minutes of Waipa Catchment Committee Meeting 15 August 2018 SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL The meeting was opened and chaired by the Integrated Catchment Management South Chair (Councillor S Kneebone) to item five of the meeting. A new Chair was provisionally appointed in item four of the meeting, who then resumed the Chair for the meeting, as this was first meeting of the Committee for the new term. Apologies (Agenda Item 1) The apologies from Councillor Tipa Mahuta (for absence) and Grant Kettle (for absence) were accepted. Cr Kneebone moved/w Maag seconded. WaipaC18/20 THAT the apologies from Councillor Tipa Mahuta (for absence) and Grant Kettle (for absence) be accepted. The motion was put and carried (WaipaC18/20) Confirmation of Agenda (Agenda Item 2) The agenda was confirmed. Cr Kneebone moved/r Davison seconded. WaipaC18/21 THAT the agenda of the meeting of the Waipa Catchment Committee of 15 August 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WaipaC18/21) Disclosures of Interest (Agenda Item 3) Committee Member Bill Garland disclosed that he was a Trustee for the Farmers for Positive Change. R Barton moved/w Maag seconded. WaipaC18/22 THAT the disclosure made by Bill Garland Trustee, Farmers for Positive Change, be accepted. The motion was put and carried (WaipaC18/22) Doc # Page 2

104 104 Minutes of Waipa Catchment Committee Meeting 15 August 2018 SECTION B: FOR RECOMMENDATION TO COUNCIL Appointment of Chairperson and Deputy Chairperson to the Waipa Catchment Committee (Agenda Item 4) Doc # This agenda item and report was introduced by the Integrated Catchment Management South Chair (Councillor S Kneebone), with support from the Zone Manager (G Blackie). The process for the election and appointment of a provisional Chair and Deputy Chair was described and explained, along with the formal adoption process that would be used at the Integrated Catchment Management Committee. The following discussion points were raised: The Integrated Catchment Management South Chair (Councillor S Kneebone) welcomed all members and staff present, especially new members to the Committee. Those present introduced themselves to the assembled. The role and responsibilities of the Committee was discussed in relation to the wider Council governance system, including the ways in which all members could be most effective in the advancement of the Zone, according to the Terms of Reference of the Committee. The work and plans completed to date was discussed. It was noted that the Committee had achieved many positive results in its planning and work programmes, and it demonstrated the effectiveness of the Committee to date. The Chair of the Integrated Catchment Management Committee (South) called for nominations for Chair of the Waipa Catchment Committee. Bill Garland nominated Rachel Barton as Chair. The nomination was seconded by Weo Maag. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (South) declared Rachel Barton Chair for the Waipa Catchment Committee. Bill Garland moved/w Maag seconded. WaipaC18/23 RECOMENDED THAT Rachel Barton be appointed as Chairperson of the Waipa Catchment Committee. The motion was put and carried (WaipaC18/23) The Chair of the Integrated Catchment Management Committee (North) called for nominations for Deputy Chair of the Waipa Catchment Committee. M Frederickson nominated Weo Maag as Deputy Chair. seconded by Rachel Barton. The nomination was In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (South) declared Weo Maag as Deputy Chair for the Waipa Catchment Committee. Doc # Page 3

105 105 Minutes of Waipa Catchment Committee Meeting 15 August 2018 M Frederickson moved/r Barton seconded. WaipaC18/24 RECOMENDED THAT Weo Maag be appointed as Deputy Chairperson of the Waipa Catchment Committee. The motion was put and carried (WaipaC18/24) Cr Kneebone moved/cr Livingston seconded. WaipaC18/25 1. THAT the report Appointment of Chairperson and Deputy Chairperson to the Waipa Catchment Committee (Doc # , dated 2 August 2018) be received. The motion was put and carried (WaipaC18/25) Rachel Barton was provisionally appointed as the Chair of the Committee and took over the meeting from Councillor Stuart Kneebone. SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL Minutes of Previous Meeting (Agenda Item 5) Doc # The minutes of previous meeting of the Committee dated 7 June 2018 were received and accepted as a true and accurate record. The following discussion points were raised: The impact that Koi Carp has had on the Zone and future implications was discussed. It was agreed the Koi Carp Report would be distributed to all members by a Council staff member. The Committee Member representing the Otorohanga District Council expressed a desire that the water quality presentation provided at the 7 June 2018 Waipa Catchment Committee meeting be presented to Otorohanga District Council. Cr Kneebone moved/r Davison seconded. WaipaC18/26 THAT the Minutes of the Waipa Catchment Committee meeting of 7 June 2018 be received and approved as a true and correct record. The motion was put and carried (WaipaC18/26) Doc # Page 4

106 106 Minutes of Waipa Catchment Committee Meeting 15 August 2018 Issues and Actions from the Previous Meeting (Agenda Item 6) Doc # This report was presented by the Zone Manager (G Blackie). The report provided the Committee on ongoing or new issues and actions that have arisen since the previous meeting. The following discussion points were raised: It was noted that there were no outstanding issues or actions, and that the work programme was on track. Councillor Alan Livingston left the meeting at 10.35am. The Asset Management Plan was raised. It was noted that the matter would be covered in more detail later on in the meeting. Councillor Alan Livingston entered the meeting at 10.45am. The need to work in a collaborative way that allows the sharing of information and a system wide approach to delivering work programmes was discussed. Cr Hodge moved/cr Phillips seconded. WaipaC18/27 THAT the report Issues/Actions from Previous Waipa Catchment Committee Meetings (Doc# , 19 July 2018) be received. The motion was put and carried (WaipaC18/27) Chair s Report (Agenda Item 7) Doc # This report was presented by the newly appointed provisional Chair (R Barton). A verbal update was provided for the information of the Committee on matters of particular relevance to the Zone. The following discussion points were raised: The provisional Chair thanked all returning and new members of the Committee and expressed and noted that she looked forward to a productive term for the Committee. The importance of becoming familiar with the range of reports and strategies that apply to the Zone and wider Waikato area was discussed. The quality and results of the work of the Committee completed to date were congratulated, and would continue in a spirit of collaboration and meaningful engagement. Doc # Page 5

107 107 Minutes of Waipa Catchment Committee Meeting 15 August 2018 R Barton moved/w Weo seconded. WaipaC18/28 THAT the verbal reports Chairperson s Report June 2018 (Doc # dated 19 July 2018) be received. The motion was put and carried (WaipaC18/28) Waipa Zone Status Report (Agenda Item 8) Doc # This report was presented by the Zone Manager (G Blackie) and the Management Accountant (J Gavin). The report updated the Committee on Waipa Catchment financials, activities and work programmes since the last Committee meeting. The following discussion points were raised: The funding sources and structure for the Zone was explained and discussed. Land use and development issues were discussed in relation to the Zone. It was noted that a more considered approach was needed to achieve a sustainable financial, environmental, and futureproofed result for the Zone. Financial results and forecasts for the Zone were explained and discussed. It was noted that the Zone is in a strong financial position and this position is due to a mix of reasons, including improved resource allocation. The need for more clarity around the Reserves Policy was discussed. It was noted that the matter is part of wider piece of Council work that is ongoing, and it will be reported back to the Committee when more information is available. Landowner contributions to the Zone was discussed. Technical and operational matters around riparian planting and stopbanks. Aspects of the Emissions Trading Scheme was discussed. It was noted that the Council is making a submission to express its position on a range of concerns that have been raised by Council staff and other stakeholders. Various projects from around the Zone were presented and discussed. The need to secure longer term collaborative funding for projects throughout the Zone was discussed, along with funding sources that have been accessed to date. It was noted that Council (in collaboration with others) had delivered another excellent year of growth in river management, erosion control and riparian restoration projects as part of implementing the Waipa Catchment Plan, expending 98% of the full budget allocation available. Cr Kneebone moved/cr Hodge seconded. WaipaC18/29 THAT this report Waipa Catchment Status Report to 30 June 2018 (Doc # , dated 19 July 2018) be received. The motion was put and carried (WaipaC18/29) Doc # Page 6

108 108 Minutes of Waipa Catchment Committee Meeting 15 August 2018 Waipa Catchment Committee Induction (Agenda Item 9) Doc # This report was presented by the Zone Manager (G Blackie), Senior Biosecurity Officer (A Julian), Lakes Management Advisor (P Reeves), Senior Catchment Management Officer (A John), and Team Leader, Land Management and Advisory Services (M Gasquoine). The report provided an overview of current priorities, issues and work of relevance to the Waipa catchment. The following discussion points were raised: The role of the Council in the protection and enhancement of biodiversity throughout the Waikato region was explained and discussed, along with the challenges and constraints that the Council faces in order to meet its statutory and regional commitments. Councillor Alan Livingston left the meeting at 11.35am. Aspects of the Wallis Report was discussed in relation to Local Government and the Resource Management Act. Councillor Alan Livingston entered the meeting at 11.51am. A progress report was provided on the work that has taken place at the Kaniwhaniwha catchment, along with the challenges that have an impact on the success of the project. Meeting adjourned for lunch at 12.45pm. Meeting reconvened at 1.00pm. The background to Healthy Rivers Wai Ora/Plan Change One was explained and discussed, along with the ongoing challenges for both programmes in relation to planning and implementation, with specific mention of the impact that it has on vegetable production rules. Implementation methods and scope criteria for Healthy Rivers Wai Ora/Plan Change One was discussed. The drafting and implementation plan for the submission and review of Farm Environment Plans was discussed. It was noted that the Council will work with stakeholder groups and organisations to develop the capacity of land users and stakeholders to know more about, draft, develop, and implement effective Farm Environment Plans. It was noted that the Council is constantly looking at how unintended consequences of policy decisions and the implementation of the Healthy Rivers Wai Ora/Plan Change One programme can be avoided and/or mitigated. R Barton moved/w Maag seconded. WaipaC18/30 THAT this report Waipa Catchment Induction Information (Doc # , dated 24 July 2018) be received. Doc # Page 7

109 109 Minutes of Waipa Catchment Committee Meeting 15 August 2018 The motion was put and carried (WaipaC18/30) SECTION B: FOR RECOMMENDATION TO COUNCIL Draft Regional Asset Management Plan (Agenda Item 10) Doc # This report was presented by the Zone Manager (G Blackie). The report outlined the purpose of this plan, as it relates to the protection of and the investment in flood and water management infrastructure throughout the Waikato region by the Council. Weo Maag and Councillor Noel Smith left the meeting at 1.43pm. The following discussion points were raised: Historic planning and financing approaches to flood protection infrastructure throughout the Waikato region were explained. The effect of point source discharges on water quality was raised, although it was acknowledged that (following decades of regulation and improvement) the effect of these was now proportionately low, compared to the effects of catchment landuse on water quality. It was noted that many land users were working to improve water quality. However, there is an ongoing need for the Council to provide oversight and assistance to all land users, to enable restoration of water quality throughout the region. The impact of historic under investment in urban storm water and wastewater infrastructure and the impact that it has had was discussed. It was noted that investment in urban infrastructure was an ongoing challenge that all of local government should look at funding in order that water quality targets can be met. Rosemary Davison let the meeting at 1.57pm. The challenges that are experienced by the various sectors due to policy approaches to water quality were discussed. M Mackenzie moved/cr Phillips seconded. Matt Buckley abstained WaipaC18/31 1. THAT the document titled Regional Asset Management Plan (Doc # ) be received. RECOMMENDED 2. THAT the Waipa Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by the Council. The motion was put and carried (WaipaC18/31) Doc # Page 8

110 110 Minutes of Waipa Catchment Committee Meeting 15 August 2018 Meeting closed at 2.02pm. Doc # Doc # Page 9

111 111 Decision of Lower Waikato Catchment Committee Meeting date: 14 August 2018 Section A Decisions made under delegation Agenda item and resolutions Page # Item 4 Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees 115 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 1 August 2018) be received. Item 6 Minutes of the Lower Waikato Catchment Committee meeting THAT the minutes of the meeting of the Lower Waikato Catchment Committee held on 1 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received. Item 7 Minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 11 May 2018 (Doc # ) be received. 2. THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 8 June 2018 (Doc # ) be received. 3. THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 13 July 2018 (Doc # ) be received. Item 8 Issues/Actions from Lower Waikato Catchment Committee Meeting 1 May THAT the report Issues/Actions from Lower Waikato Catchment Committee Meeting August 2018 (Doc# dated 14 August 2018) be received. Item 9 Chair s Report 14 August 2018 THAT the report Outgoing Chair s Report 14 August 2018 (Doc # , dated 14 August 2018) be received. Item 10 Lower Waikato Zone 2017/2018 End of Year Report THAT the discussion and recommendation relating to Funding Options for the Section 128 Waikare and Whangamarino and Tauhei review lie on the table until Item 15 Infrastructure Sustainability Work Programme is considered THAT this report Lower Waikato Zone 2017/18 End of Year Report (Doc # , dated 14 August 2018) be received. Doc #

112 112 Item 15 Infrastructure Sustainability Work Programme THAT the report Infrastructure sustainability work programme (Doc # dated 14 August 2018) be received. Item 11 Regional Disaster Recovery Provisions THAT the report Regional disaster recovery provisions (Doc # dated 14 August 2018) be received. Item 12 Draft Regional Asset Management Plan THAT the report Draft Regional Asset Management Plan (Doc # dated 14 August 2018) be received. Item 13 Lower Waikato Zone Plan for Adoption 1. THAT the report Lower Waikato Zone Plan for Adoption (Doc # dated 14 August 2018) be received THAT the Lower Waikato Zone Plan Final for Adoption (Doc # dated 31 July 2018) be received. Item 14 Lake Waikare and Whangamarino Catchment Management Plan 1. THAT the report Lake Waikare and Whangamarino Catchment Management Plan (Doc # dated 14 August 2018) be received THAT the plan Lake Waikare and Whangamarino Catchment Management Plan, Part One (Doc # ) and Lake Waikare and Whangamarino Catchment Management Plan, Part Two (Doc# ) be received. Item 18 Topics for Upcoming Committee meetings THAT the report Topics for Upcoming Committee meetings (Doc # , dated 14 August 2018) be received. 128 Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Page # Item 4 Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees 115 THAT Malcolm Lumsden be appointed as Chairperson of the Lower Waikato Catchment Committee. THAT Kelly Deihl be appointed as Deputy Chairperson of the Lower Waikato Catchment Committee. Doc # Page 2

113 113 Section B Recommended to Council Agenda Item and recommendations Page # Item 8 Issues/Actions from Lower Waikato Catchment Committee Meeting 1 May THAT the Lower Waikato Catchment Committee provide information, when requested, to the community on how it can support sub catchment groups. Item 15 Infrastructure Sustainability Work Programme THAT a review of Project Watershed beneficiary funding is included in the Infrastructure Sustainability review. Item 10 Lower Waikato Zone 2017/2018 End of Year Report THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Section 128 Lake Waikare Northern Operating Control Gate Project THAT the Lower Waikato Catchment Committee request that Council reviews the funding beneficiary model. THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Tauhei Flood Protection Project. Item 12 Draft Regional Asset Management Plan THAT the Draft Regional Asset Management Plan be adopted subject to: 1. Council maintaining main channel works to the agreed design standards or better and that any changes be only implemented after affected community consultation. 2. That, in terms of levels of service provisions to drainage districts that any changes in the provision to that level of service be only made after consultation with the targeted ratepayers involved. Item 13 Lower Waikato Zone Plan for Adoption THAT the Lower Waikato Catchment Committee hold a workshop to consider the Lower Waikato Zone Plan with the intention that the Zone Plan is presented to the Lower Waikato Catchment Committee at its next meeting for approval. Item 14 Lake Waikare and Whangamarino Catchment Management Plan THAT the Lower Waikato Catchment Committee adopt the Lake Waikare and Whangamarino Catchment Management Plan (Part One and Two), subject to inclusion of the Doug Edmeades report as an appendix to the Plan Doc # Page 3

114 114 Lower Waikato Catchment Committee OPEN MINUTES Minutes of a meeting of the Lower Waikato Catchment Committee held in the St John s Meeting Room, Baird Avenue, Te Kauwhata on 14 August 2018 at 10.05am. Chairman Deputy Chairman Waikato Regional Council Waikato District Council Malcolm Lumsden (Chair from 10.25am) Kelly Deihl Members Cr Jennie Hayman Cr Jan Sedgwick Local Community Representatives Rosemarie Costar Bruce Hill Peter Buckley Kim Robinson Keith Holmes Ian McDougall Chair of Aka Aka Otaua Drainage Advisory Subcommittee (ex officio) Waahi Whaanui Trust Nga Muka Development Trust Department of Conservation Mercury Chair, Integrated Catchment Management Committee (North) Either Chairman of Council, or Deputy Chairman of Council In Attendance Staff Syd Goodwright Hori Awa Glen Tupuhi Ray Scrimgeour David Payne Cr Stuart Husband (Chair from 10.05am until 10.25am) Cr Alan Livingston Cr Tipa Mahuta Matthew Dean, representative from the Franklin Waikato Drainage Advisory Subcommittee Greg Ryan Section Manager Sarah Lealand Zone Manager Dominique Thurlow Democracy Advisor Doc #

115 115 Lower Waikato Catchment Committee Minutes 14 August Glen Tupuhi opened the meeting with a karakia. The Chair of the Integrated Catchment Management Committee welcomed everyone to the meeting and invited both members and staff to introduce themselves. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Apologies Agenda Item 1 P Buckley moved/g Tupuhi seconded LWSc18/34 THAT the apologies from Councillor Church, Hero Potini and Rosalie Ellis for absence and Councillor Livingston for lateness be accepted. The motion was put and carried (LWSc18/34) Confirmation of Agenda Agenda Item 2 Cr Sedgwick moved/k Robinson seconded LWSc18/35 THAT the agenda for the Lower Waikato Catchment Committee of 14 August 2018 be confirmed as the business for the meeting. The motion was put and carried (LWSc18/35) Disclosures of Interest Agenda Item 3 Keith Holmes declared an interest in items relating to the Tauhei Drainage District and the Tauhei flood control project. Malcolm Lumsden declared an interest in matters relating to the Lake Waikato Section 128 Northern operating control gate consent review. SECTION B: (FOR RECOMMENDATION TO COUNCIL) Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees Agenda Item 4 (Doc # ) The Chair of the Integrated Catchment Management Committee, Councillor Husband, outlined the process for the election of a Chair and Deputy Chair for the Lower Waikato Catchment Committee under Schedule 7 of the Local Government Act Doc # Page 2

116 116 Lower Waikato Catchment Committee Minutes 14 August The Chair of the Integrated Catchment Management Committee called for nominations for Chair of the Lower Waikato Catchment Committee. Peter Buckley nominated Malcolm Lumsden as Chair for the Lower Waikato Catchment Committee. The nomination was seconded by Keith Holmes. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee declared Malcolm Lumsden Chair for the Lower Waikato Catchment Committee. P Buckley moved/k Holmes seconded LWSc18/36 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 1 August 2018) be received. The motion was put and carried (LWSc18/36) P Buckley moved/k Holmes seconded LWSc18/37 RECOMMENDED THAT Malcolm Lumsden be appointed as Chairperson of the Lower Waikato Catchment Committee. The motion was put and carried (LWSc18/37) The Chair of the Integrated Catchment Management Committee called for nominations for Deputy Chair of the Lower Waikato Catchment Committee. K Robinson nominated Kelly Deihl as Deputy Chair for the Lower Waikato Catchment Committee. The nomination was seconded by Malcolm Lumsden. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee declared Kelly Deihl Deputy Chair for the Lower Waikato Catchment Committee. P Buckley moved/k Holmes seconded LWSc18/38 RECOMMENDED THAT Kelly Deihl be appointed as Deputy Chairperson of the Lower Waikato Catchment Committee. The motion was put and carried (LWSc18/38) Councillor Husband vacated the Chair and Malcolm Lumsden assumed the chair at 10.25am. Doc # Page 3

117 117 Lower Waikato Catchment Committee Minutes 14 August SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Public Forum Agenda Item 5 There were no members of the public wanting to speak in the public forum. Minutes of the Lower Waikato Catchment Committee meeting Agenda Item 6 (Doc # & ) The minutes of the Lower Waikato Catchment Committee meeting held on 1 May 2018 and the extract from the Integrated Catchment Management Committee meeting held on 6 June 2018 were taken as read. K Holmes moved/i McDougall seconded LWSc18/39 THAT the minutes of the meeting of the Lower Waikato Catchment Committee held on 1 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received. The motion was put and carried (LWSc18/39) Councillor Husband voted against the motion. Hori Awa arrived at the meeting at 10.34am. Minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting Agenda Item 7 (Doc # , & ) The minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meetings held on 11 May 2018, 8 June 2018 and 13 July 2018 were taken as read. During questions, answers and related discussion the Committee raised or noted the following matters: A member expressed concern around the level of progress being made with alligator weed. Staff acknowledged the concern and advised that additional funding had been approved through the Long Term Plan to advance progress with this pest plant. The Committee requested that appropriate Biosecurity staff be invited to provide an update at its next meeting. Discussion centred on region wide consents for drain cleaning and the need to obtain separate consents to clean drains in sensitive areas. The importance of the drain cleaning maintenance schedule in the respective drainage districts was emphasised. S Goodwright moved/i McDougall seconded LWSc18/40 1.THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 11 May 2018 (Doc # ) be received. Doc # Page 4

118 118 Lower Waikato Catchment Committee Minutes 14 August THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 18 June 2018 (Doc # ) be received. 3. THAT the minutes of the meeting of the Aka Aka Otaua Drainage Advisory Subcommittee held on 13 July 2018 (Doc # ) be received. SECTION B: (FOR RECOMMENDATION TO COUNCIL) The motion was put and carried (LWSc18/40) Issues/Actions from Lower Waikato Catchment Committee Meeting 1 May 2018 Agenda Item 8 (Doc # ) Zone Manager (S Lealand) provided an update on actions and issues discussed from the previous Lower Waikato Catchment Committee meeting held on 1 May During questions, answers and related discussion the Committee raised or noted the following matters: Significant discussion ensued on the composition of the Whangape pilot for the Healthy Rivers Wai Ora Plan Change. The discussion was in response to the ICMC recommendation (LWSc18/29) that the Lower Waikato Catchment Committee recommended a suitable pilot for the Healthy Rivers/Wai Ora Plan change be identified in the Lower Waikato Catchment that includes the dairy and growers sectors. The Committee discussed the recommendation and were of the view that if these sub groups want to be involved in a pilot then it would be up to the individual groups to set themselves up, not Council. On request from any such groups, Council may be able to provide support, depending on what was sought. The Committee indicated their support to continue to have the Aka Aka Otaua Drainage Advisory Subcommittee minutes and the Franklin Waikato Drainage Advisory Subcommittee minutes placed on the Lower Waikato Catchment Committee agendas for its information. The Committee advised that there were no further aspects to action in relation to the drainage subcommittees (as per the action raised at the LW Committee meeting on 8 March 2018) and the action could be closed. In respect to the summary of stopbank costs detailed on page 42, a member indicated that a breakdown of this information would enable comparisons to be made. This information could then be used to drive efficiencies. The Lower Waikato Zone Manager advised that detailed information was available for all of the stopbank projects and cost differences were influenced by many different factors. In respect to the review of the Tauhei Drainage District realignment into the Lower Waikato Catchment (action raised at the Lower Waikato Catchment Committee meeting on 1 May 2018), the Zone Manager advised that this action will be undertaken by the new Manager for the Central Waikato/Lower Waikato/Waipa/West Coast Catchments. Cr Mahuta moved/b Hill seconded LWSc18/41 RECOMMENDED THAT the Lower Waikato Catchment Committee provide information, when requested, to the community on how it can support sub catchment groups. The motion was put and carried (LWSc18/41) Doc # Page 5

119 119 Lower Waikato Catchment Committee Minutes 14 August P Buckley moved/cr Hayman seconded LWSc18/42 THAT the report Issues/Actions from Lower Waikato Catchment Committee Meeting August 2018 (Doc# dated 14 August 2018) be received. The motion was put and carried (LWSc18/42) Councillor Livingston arrived at the meeting at 11.02am. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Chair s Report 14 August 2018 Agenda Item 9 (Doc # ) The Chair of the Lower Waikato Catchment Committee, Malcolm Lumsden provided a verbal update to the catchment committee on various items of interest as part of his role as Chair. The Chair provided a report noting the following: Thank you to all of the Committee members for volunteering to serve ratepayers. It is this Committee s challenge to ensure that the payer s wishes are not ignored. The original concept of this Committee structure was very forward thinking and an essential tool to ensure a greater democratic representation. The Committee has been invaluable in ensuring that the paying ratepayer has had their concerns heard in a responsible manner and trust that this has assisted Councillors in their decision making. Council has, to its great credit, rarely rejected an opinion put forward from this Committee. There is a need to guard against being a rubber stamp with respect to reports as such processes cost ratepayers dearly. Staff diligently labour, as directed, to work through the process as dictated, however much of this is driven by central government who continue to impose legislation on regional and local government without sharing the implementation costs. The process required has made the cost of doing business almost unaffordable because it lacks the competition and rigours of the competitive commercial world. That s not to say that we shouldn t have certain goals or standards, but every time an objective is flagged we spend lots of money on reports and consents and end with little resource left to advance the task. The current mode of operandi is not sustainable. This catchment is increasingly going into debt to maintain its community based flood protection and drainage assets. However we have a statutory and moral responsibility to ensure out assets are maintained to design standards. The issue is we continue to spend a lot of money on the process rather than the assets. No commercial business could survive under this current process. Therefore any cutbacks must be decided by ratepayers. Members will be faced with some difficult financial issues in this regard as the cost structure of bringing some schemes up to standard become unaffordable to some targeted ratepayers. Concern was expressed around the cost escalation with Plan Change 1. The nearly $3 million spend on the Lake Waikato Gate Section 128 is almost criminal for which local ratepayers will carry the burden. However, Council has agreed to fund $1 million, all additional money including the ongoing cost of meeting the agreed ongoing works which will be charged to the Lower Waikato Doc # Page 6

120 120 Lower Waikato Catchment Committee Minutes 14 August Catchment budget. Central Government built the scheme to protect the nation s infrastructure, its time they stepped up to defend it. Admiration and thanks was extended to those farmers who have involved themselves in the Lower Waikato Catchment Management Plan. We have three new staff involved in our Catchment, Sarah Lealand, Lisa Drysdale and James Gavin. Members were encouraged to do their homework prior to meetings. The Chair acknowledged the support from the Waikato Regional Councillors. During questions, answers and related discussion the Committee raised or noted the following matters: Committee members took the opportunity to thank Malcolm for his knowledge and dedication and acknowledge him for taking on the role as Chair for the Lower Waikato Catchment Committee. M Lumsden moved/k Holmes seconded LWSc18/43 THAT the report Outgoing Chair s Report 14 August 2018 (Doc # , dated 14 August 2018) be received. The motion was put and carried (LWSc18/43) SECTION B: (FOR RECOMMENDATION TO COUNCIL) Lower Waikato Zone 2017/2018 End of Year Report Agenda Item 10 (Doc # ) Zone Manager (S Lealand) provided end of year commentary on the 2018/2018 annual work programme (Doc # ). In speaking to the report the Zone Manager noted that the operation budget (Lower Waikato Zone Operating/Total Operating Expenditure) year end is currently reporting as 144% spent to budget with a deficit of $3,440,545. The current deficit includes the entire Section 128 costs of $2.5 million and the full Tauhei costs of $737,000 (which will be adjusted). Once adjustments are made for the Section 128 and Tauhei projects, the deficit will reduce to $1,949,545, which is 104.5% spent to budget. For Section 128, costs have been transferred from capital to operating and following a decision by Council (in July 2018), $1 million will be transferred from the investment fund equalisation reserve to assist with offsetting the cost. The remaining debt is $1,477,305 and this will need to be funded by the Lower Waikato zone. For Tauhei the remaining debt is $246,000 and this will need to be funded by the Lower Waikato Zone. There are two options, including funding across the Zone or direct beneficiary funding through the Mangawara ratepayers. The Zone Manager tabled the Lower Waikato Operating Reserve Balance (Doc # ). In speaking to the report the Zone Manager noted that the reserve operating deficit is $1,894,417 and that through the LTP $1.2M was funded, leaving a balance of $694,416 which is to be added to the existing debt. During questions, answers and related discussion the Committee raised or noted the following matters: Doc # Page 7

121 121 Lower Waikato Catchment Committee Minutes 14 August Section 128 Funding Options Members noted the importance of identifying the beneficiaries of the Whangamarino Wetland which is of national significance. Lake Waikare is a designated flood plain for the Waikato regions waterways; this brought into question around who should pay. A member indicated that the community can t afford to continue to pay for the Section 128 reviews if they are challenged. If the costs should continue to fall on targeted ratepayers then the rest of the community are not going to feel the pinch of this opposition. Therefore, it was suggested that if the costs were to be spread wider, then it may result in Central Government involvement. Staff advised that Council has adopted a process for dealing with situations such as what occurred with the Section 128 review of the Lake Waikare Northern Outlet Control Gate, which allows for cases to be put forward for additional funding from other sources, and that the first application of this process resulted in $1M being made available from the investment fund to offset the cost to the local community. A question was raised around where does the polluter pays come into the mix and should this be built into the funding equation. Tauhei Funding Options Significant discussion ensued on increasing the general rate component given the wider beneficiaries that benefit from this infrastructure. K Holmes moved/k Robinson seconded RECOMMENDED THAT the money be kept in a consolidated fund until the Integrated Catchment Management Committee ascertain who are the beneficiaries in the case of both the Section 128 Waikare and Whangamarino and Tauhei reviews and that the outcomes be recommended to Council to enable a rate to be struck across the region. During questions, answers and related discussion the Committee raised or noted the following matters: Discussion ensued on the fact that the Lower Waikato Catchment Committee has a debt that needs to be paid and whether or not the funding decisions could be delayed to another meeting. Council s Management Accountant advised the Committee that the establishment of a new rate requires consultation, which is a lengthy and costly process. Hence the reason why the options relate to rates that already exist. He further noted that deferral of payment of the debt will result in $65,000 of unbudgeted interest per annum. It was suggested that this decision lie on the table until it has considered Item 15 Infrastructure Sustainability Work Programme, given the synergies. I McDougall moved/cr Husband seconded A procedural motion LWSc18/44 THAT the discussion and recommendation relating to Funding Options for the Section 128 Waikare and Whangamarino and Tauhei review lie on the table until Item 15 Infrastructure Sustainability Work Programme is considered. The motion was put and carried (LWSc18/44) Zone Manager (S Lealand) continued to provide end of year commentary on the 2018/2018 annual work programme (Doc # ). Doc # Page 8

122 122 Lower Waikato Catchment Committee Minutes 14 August During questions, answers and related discussion the Committee raised or noted the following matters: A member noted that it would be helpful to have a breakdown of itemised compliance costs compared with actual capital expenditure. Staff responded advising that detailed financial information and breakdown is available across the programme and this could be made available on request. In respect to Environmental Farming Systems on page 58, a member sought further information on the changes made to agricultural practices that have resulted from the Waikato Regional Council event that was held. M Lumsden moved/i McDougall seconded LWSc18/45 1. THAT this report Lower Waikato Zone 2017/18 End of Year Report (Doc # , dated 14 August 2018) be received. The motion was put and carried (LWSc18/45) With the consent of the meeting Item 15 Infrastructure Sustainability Work Programme was considered at this time. Infrastructure Sustainability Work Programme Agenda Item 15 (Doc # ) Section Manager (G Ryan) provided background on the proposed work programme to explore the sustainability of the Council s flood protection and land drainage infrastructure. During questions, answers and related discussion the Committee raised or noted the following matters: A member questioned the usefulness of dams in terms of their value to flood control during flood events. A member felt that Council keeps producing plans and that there is not enough action on the ground. In respect to funding options for the Section 128 review and Tauhei a member questioned whether the work programme would review the beneficiary group for the respective infrastructure so that a rating impact could be assessed in line with the Annual Plan. Staff advised that whilst the project won t provide that detail, it would provide reasons why this (i.e. a review of one or more infrastructure funding policies) might be considered in the future in response to issues of sustainability. Iwi indicated that they haven t been involved in the Section 128 review and the Tauhei project. The meeting adjourned for lunch at 12.35pm and reconvened at 1.10pm when Item 15 was further considered. The Chair of Council advised that the project around Infrastructure sustainability is about looking at the issues and opportunities that Council faces. In terms of this review, staff advised that Project Watershed funding is not included in the scope or budget for the Infrastructure Sustainability Framework Review. The Committee felt that it would be useful if this project included a review Doc # Page 9

123 123 Lower Waikato Catchment Committee Minutes 14 August of Project Watershed to determine whether it is still relevant in the current environment. Staff highlighted the cost of undertaking such a review and the consideration of any impacts on the Lower Waikato budget in undertaking this work. At the request of the Committee the recommendation that was left to lie on the table earlier in the meeting was put to the meeting. K Holmes moved/k Robinson seconded RECOMMENDED THAT the money be kept in a consolidated fund until the Integrated Catchment Management Committee ascertain who are the beneficiaries in the case of both the Section 128 Waikare and Whangamarino and Tauhei reviews and that the outcomes be recommended to Council to enable a rate to be struck across the region. M Lumsden moved/i McDougall seconded The motion was put and lost. LWSc18/46 THAT the report Infrastructure sustainability work programme (Doc # dated 14 August 2018) be received. Cr Husband moved/i McDougall seconded The motion was put and carried (LWSc18/46) LWSc18/47 RECOMMENDED THAT a review of Project Watershed beneficiary funding is included in the Infrastructure Sustainability review. The motion was put and carried (LWSc18/47) Lower Waikato Zone 2017/2018 End of Year Report Agenda Item 10 (Doc # ) Discussion returned to the funding options for the Section 128 Lake Waikare Northern Operating Control Gate Project and the Tauhei Flood Protection Project. During questions, answers and related discussion the Committee raised or noted the following matters: A member was of the view that the decisions should be held over until a fairer rating system is in place. Staff reminded members that the disadvantage of not making a decision today would result in unbudgeted interest of $65,000 per annum. Staff advised the Committee that staff can, at any time, following a decision from the Committee continue to look at funding options for these two projects. The Management Accountant advised the Committee that the debt starts accumulating on 1 July Following significant discussion, the Committee supported Option 1 as the funding option for the Section 128 Lake Waikare Northern Operating Control Gate Project on the basis that it appeared to be the fairest option. In regard to the funding options for Tauhei Flood Protection Project the Committee supported Option 1 on the basis that it too was the fairest option. Doc # Page 10

124 124 Lower Waikato Catchment Committee Minutes 14 August On the basis of the realignment of Tauhei catchment with the Lower Waikato Catchment, a member questioned whether there were any funding opportunities that could be carried over from either the Waihou or Central portion of rates collected. Staff undertook to follow up on this matter. Cr Mahuta moved/d Payne seconded LWSc18/48 RECOMMENDED THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Section 128 Lake Waikare Northern Operating Control Gate Project. The motion was put and carried (LWSc18/48) K Holmes moved/cr Husband seconded LWSc18/49 RECOMMENDED THAT the Lower Waikato Catchment Committee request that Council reviews the funding beneficiary model. The motion was put and carried (LWSc18/49) Cr Buckley moved/cr Husband seconded LWSc18/50 RECOMMENDED THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Tauhei Flood Protection Project. The motion was put and carried (LWSc18/50) SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Regional Disaster Recovery Provisions Agenda Item 11 (Doc # ) The report outlining the provisions that Council makes and holds with respect to recovery from natural weather and disaster events was taken as read. During questions, answers and related discussion the Committee raised or noted the following matters: In terms of equality, a question was raised that if an area doesn t have its stop banks up to standard, and another one does, how does this impact on the right to disaster recovery relief. Staff advised that a retrospective claim can be made if it can be proved that the damage was caused by a specific event. I McDougall moved/p Buckley seconded LWSc18/51 THAT the report Regional disaster recovery provisions (Doc # dated 14 August 2018) be received. The motion was put and carried (LWSc18/51) Doc # Page 11

125 125 Lower Waikato Catchment Committee Minutes 14 August Glen Tupuhi left the meeting at 1.56pm. SECTION B: (FOR RECOMMENDATION TO COUNCIL) Draft Regional Asset Management Plan Agenda Item 12 (Doc # ) Team Leader, Asset Management (L Drysdale) presented the Regional Asset Management Plan that was presented to the Integrated Catchment Management Committee on 6 June The Integrated Catchment Management Committee recommended that the Regional Asset Management Plan be referred to the catchment committees for consideration and input prior to further consideration by the Integrated Catchment Management Committee. During questions, answers and related discussion the Committee raised or noted the following matters: It was felt that the Regional Asset Management Plan needs a clear definition of what an agreed level of service is. The member was of the view that Council has a moral obligation to maintain main channel works to the agreed design standard or better and that any changes be only implemented after affected community consultation. It was further noted that any changes in the level of service provisions for drainage districts only be made after consultation with the targeted ratepayers involved. The Committee supported this view. Staff confirmed that the intention of the Draft Regional Asset Management is to keep the Committee abreast of the condition of its assets at any given time. I McDougall moved/cr Husband seconded LWSc18/52 THAT the report Draft Regional Asset Management Plan (Doc # dated 14 August 2018) be received. RECOMMENDED THAT the Draft Regional Asset Management Plan be adopted subject to: 1. Council maintaining main channel works to the agreed design standards or better and that any changes be only implemented after affected community consultation. 2. That, in terms of levels of service provisions to drainage districts that any changes in the provision to that level of service be only made after consultation with the targeted ratepayers involved. The motion was put and carried (LWSc18/52) Lower Waikato Zone Plan for Adoption Agenda Item 13 (Doc # & ) Zone Manager (S Lealand) presented the Lower Waikato Zone Plan for adoption. During questions, answers and related discussion the Committee raised or noted the following matters: Doc # Page 12

126 126 Lower Waikato Catchment Committee Minutes 14 August Staff assured the Committee that the recommendations from Item 12 (the Regional Asset Management Plan) would be incorporated into the Zone Plan. The Zone Plan focuses on water quality, however the Zone budget for monitoring is relatively low therefore the question was raised as to whether unrealistic expectations were being conveyed. Discussion centred on the Land Management Advisory Team in the Zone Plan, specifically the reference to the work the Team is doing around Plan Change 1. The Committee felt that the reference to Plan Change 1 was inappropriate ahead of a Schedule 1 Hearing process. The member from the Franklin Waikato Drainage Advisory Subcommittee put forward some suggested changes to the content relating to peat soils in the Zone Plan. The Zone Manager undertook to work with the Member and the Science Team on this. Kelly Deihl left the meeting at 2.35pm. A member indicated his support for the Zone Plan, however he felt that the document should have emphasis on economic growth, sedimentation, koi carp, consideration of co governance, and identification of what makes up water. Alan Livingston left the meeting at 2.41pm. The reference to stock access to waterways on page 43 was questioned. The Zone Manager undertook to delete this reference. It was suggested, given the number of new members that a final workshop be held to discuss the Zone Plan in depth and that the document be presented back to the Lower Waikato Catchment Committee at its next meeting for final approval. The Committee members were asked to their suggestions to the Zone Manager prior to the workshop. P Buckley moved/r Costar seconded LWSc18/53 1. THAT the report Lower Waikato Zone Plan for Adoption (Doc # dated 14 August 2018) be received. 2. THAT the Lower Waikato Zone Plan Final for Adoption (Doc # dated 31 July 2018) be received. The motion was put and carried (LWSc18/53) Cr Mahuta moved/d Payne seconded RECOMMENDED THAT the Lower Waikato Zone Plan be adopted, subject to the amendments identified in the minutes (Doc # ). The motion was put and lost on a show of hands. Cr Mahuta moved/p Buckley seconded LWSc18/54 RECOMMENDED THAT the Lower Waikato Catchment Committee hold a workshop to consider the Lower Waikato Zone Plan with the intention that the Zone Plan is presented to the Lower Waikato Catchment Committee at its next meeting for approval. The motion was put and carried (LWSc18/54) Doc # Page 13

127 127 Lower Waikato Catchment Committee Minutes 14 August Lake Waikare and Whangamarino Catchment Management Plan Agenda Item 14 (Doc # , & ) The Zone Manager (S Lealand) provided background on the development of the Lake Waikare and Whangamarino Catchment Management Plan and sought approval for its adoption. During questions, answers and related discussion the Committee raised or noted the following matters: Significant discussion ensued on the Lake Waikare and Whangamarino Catchment Management Plan. A number of members were of the view that they could only support the adoption of the Plan if the Doug Edmeades report, was appended. While other members were of the view that it has been a long litigious process to get to where we are at, and on that basis they felt that it was time to start putting the Plan into action. Members questioned whether the report could be referenced in the Plan as opposed to being appended. A number of members were of the view that the Doug Edmeades report would hold more weight if it was appended to the Plan. Discussion centred on the process with the Primary Stakeholder s Group if the Doug Edmeades report is included as an appendix to the Plan and whether it should be sent back to the Group for consideration. Cr Sedgwick left the meeting at 3.00pm. M Lumsden moved/cr Hayman seconded LWSc18/55 1. THAT the report Lake Waikare and Whangamarino Catchment Management Plan (Doc # dated 14 August 2018) be received. 2. THAT the plan Lake Waikare and Whangamarino Catchment Management Plan, Part One (Doc # ) and Lake Waikare and Whangamarino Catchment Management Plan, Part Two (Doc# ) be received. K Holmes moved/i McDougall seconded The motion was put and carried (LWSc18/55) LWSc18/56 RECOMMENDED THAT the Lower Waikato Catchment Committee adopt the Lake Waikare and Whangamarino Catchment Management Plan (Part One and Two), subject to inclusion of the Doug Edmeades report as an appendix to the Plan. The motion was put and carried on a show of hands (LWSc18/56) With the consent of the meeting it was agreed that Item 16 Pest Fish Management in the Waikato Region A proposal for Waikato Regional Council and the Department of Conservation and Item 17 Koi Carp Cyprinid Herpes Virus (CyHV 3) Background Facts, Approvals Process and Environmental Risks for release in New Zealand be carried over to the next meeting of the Lower Waikato Catchment Committee. Doc # Page 14

128 128 Lower Waikato Catchment Committee Minutes 14 August Topics for Upcoming Committee meetings Agenda Item 18 (Doc # ) The following topics were put forward for upcoming meetings. Pest Fish Management in the Waikato Region A proposal for Waikato Regional Council and the Department of Conservation Koi Carp Cyprinid Herpes Virus (CyHV 3) Background Facts, Approvals Process and Environmental Risks for release in New Zealand be carried over to the next meeting of the Lower Waikato Catchment Committee. A presentation from Waikato Tainui on its Iwi Environmental Plan. An update on progress with Alligator weed. P Buckley moved/d Payne seconded LWSc18/57 THAT the report Topics for Upcoming Committee meetings (Doc # , dated 14 August 2018) be received. The motion was put and carried (LWSc18/57) The meeting closed at 3.35pm. Doc # Doc # Page 15

129 129 Decision of Coromandel Catchment Committee Meeting date: 16 August 2018 Section A Decisions made under delegation Agenda item and resolutions Item 5 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees 139 THAT the report Request for Additional River Management Funding (Doc # , dated 30 June 2018) be received. Item 14 - Regional Asset Management Plan Recommendation for Adoption 138 THAT the report Disaster Recovery Fund Application 03 June 2018 event (Doc # ) dated 24 July 2018 be received. Item 13 - Request for Additional River Management Funding 138 THAT the report Condition of Flood Protection and River Management Assets (Doc # dated 14 June 2018) be received. Item 12 - Disaster Recovery Fund Application 3 June 2018 event 136 THAT the report Coromandel Zone Status Report to 16 July 2018 (Doc # dated 16 August 2018) be received. Item 11 - Condition of Flood Protection and River Management Assets THAT the report Recommendations and Actions, from the Coromandel Catchment Committee (Doc # , dated 22 May 2018) be received. Item 10 - Coromandel Zone Status Report to 16 July THAT the minutes of the meeting of the Coromandel Catchment Committee held on 4 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received for information. Item 9 - Recommendations and Actions, from the Coromandel Catchment Committee 133 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 1 August 2018) be received. Item 8 - Minutes of Coromandel Catchment Committee meeting Page # 141 THAT the report Regional Asset Management Plan Recommendation for Adoption (Doc # dated 29 July 2018) be received. Item 15 - National kauri dieback changes and Tairua Update Doc #

130 130 THAT the report National kauri dieback changes and Tairua update (Doc # dated 16 August 2018) be received. Item 16 - Thames Coromandel District Council Coastal Management Strategy Update THAT the report Thames Coromandel District Council Coast Management Strategy Update (Doc # dated 1 August 2018) be received. Item 17 - Integrated Catchment Management Committee Meeting Reports 11 April THAT the report Members Report from Dal Minogue (Doc # dated 16 August 2018) be received. Item 20 - Upcoming Agenda Items August THAT the report Arthur Hinds Student Scholarship (Doc # , dated 20 July 2018) be received. Item 19 Members Reports 142 THAT the report Integrated Catchment Management Committee Meeting Reports 11 April 2018 (Doc # dated 22 May 2018) be received. Item 18 - Arthur Hinds Student Scholarship THAT the report Upcoming Agenda Items August 2018 (Doc # dated 7 August 2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 5 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT John Sanford be appointed as Chairperson of the Coromandel Catchment Committee. THAT Jenny Morrison be appointed as Deputy Chairperson of the Coromandel Catchment Committee. Page # 133 Section B Recommended to Council Agenda Item and recommendations Item 12 - Disaster Recovery Fund Application 3 June 2018 event Doc # Page # 138 Page 2

131 131 THAT Council transfer up to $18,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 3 June 2018 storm damage recovery works in the Coromandel Zone. THAT Council transfer up to $34,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage recovery works in the Coromandel Zone. Item 13 - Request for Additional River Management Funding 139 THAT the Coromandel Catchment Committee support the increase the Coromandel Zone River Management contracted services budget of $80,000 from the Coromandel Zone Reserve to Coromandel Zone budgets to implement proactive river management work and to work within set budget. Doc # Page 3

132 132 Coromandel Catchment Committee OPEN MINUTES Minutes of a meeting of the Coromandel Catchment Committee held in Kuaotunu Hall, 12 Black Jack Road, Kuaotunu on Thursday 16 August 2018 at 10.02am. Chairman Deputy Chairman Waikato Regional Council Coromandel District Council John Sanford (from 10.10am). Jenny Morrison Members Cr Dal Minogue Cr Terry Walker Local Community Representatives Wanda Brljevich Warwick Brooks Michael Donoghue Jenny Morrison Peter Wood Hauraki Maori Trust Board Forestry Representative Department of Conservation Chair, Integrated Catchment Management Committee (North) Staff Joe Davis Andy Warren Nick Kelly Cr Stuart Husband (Chair from 10.02am until 10.10am) Adam Munro Section Manager Dean Allen Zone Manager Dominique Thurlow Democracy Advisor Doc #

133 133 Coromandel Catchment Committee Minutes 16 August Aniwa Tawa opened the meeting with a mihi and Wanda Brljevich concluded with a karakia. The Chair of the Integrated Catchment Management Committee welcomed everyone to the meeting and invited both members and staff to introduce themselves. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Apologies Agenda Item 3 Cr Minogue moved/cr Walker seconded CLSc18/34 THAT the apologies from William Stead and Councillor Livingston for absence and Joe Davis for lateness be accepted. The motion was put and carried (CLSc18/34). Confirmation of Agenda Agenda Item 4 P Wood moved/j Sanford seconded CLSc18/35 THAT the agenda for the Coromandel Catchment Committee of 16 August 2018 be confirmed as the business for the meeting. The motion was put and carried (CLSc18/35). SECTION B: (FOR RECOMMENATION TO COUNCIL) Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees Agenda Item 5 (Doc # ) The Chair of the Integrated Catchment Management Committee, Councillor Husband, outlined the process for the election of a Chair and Deputy Chair for the Coromandel Catchment Committee under Schedule 7 of the Local Government Act The Chair of the Integrated Catchment Management Committee called for nominations for Chair of the Coromandel Catchment Committee. Councillor Husband nominated John Sanford as Chair for the Coromandel Catchment Committee. The nomination was seconded by Peter Wood. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee declared John Sanford Chair for the Coromandel Catchment Committee. Doc # Page 2

134 134 Coromandel Catchment Committee Minutes 16 August Cr Husband moved/p Wood seconded CLSc18/36 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 1 August 2018) be received. The motion was put and carried (CLSc18/36). Cr Husband moved/p Wood seconded CLSc18/37 RECOMMENDED THAT John Sanford be appointed as Chairperson of the Coromandel Catchment Committee. The motion was put and carried (CLSc18/37). The Chair of the Integrated Catchment Management Committee called for nominations for Deputy Chair of the Coromandel Catchment Committee. John Sanford nominated Jenny Morrison as Deputy Chair for the Coromandel Catchment Committee. The nomination was seconded by Warwick Brooks. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee declared Jenny Morrison Deputy Chair for the Coromandel Catchment Committee. J Sanford moved/w Brooks seconded CLSc18/38 RECOMMENDED THAT Jenny Morrison be appointed as Deputy Chairperson of the Coromandel Catchment Committee. The motion was put and carried (CLSc18/38). Councillor Husband vacated the Chair and John Sanford assumed the chair at 10.10am. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Disclosures of Interest Agenda Item 6 There were no interests disclosed. Public Forum Agenda Item 7 The Chair outlined the process for Public Forum. The following members of the public spoke on the subjects identified below: Doc # Page 3

135 135 Coromandel Catchment Committee Minutes 16 August Speaker Kevin Edwards Topic Mr Edwards expressed concern about the sea water quality at Mercury Bay. He was of the view that water quality is being compromised as a result of sediment from road works, farming activities, development and clear felling; all of which impact on shell fish growth. Mr Edwards emphasised the need to protect our waterways and encouraged Councillors and Members of the Committee, as guardians of this resource, to take control because if sediment continues to make its way into our waterways that the Coromandel will lose its natural asset. During questions, answers and related discussion the Committee raised or noted the following matters: In terms of corrective action, Mr Edwards indicated that restrictions could be placed on where forestry could take place and suggested more stringent mitigation measures could be put in place for road works and development. Mr Edwards was encouraged to his concerns to the Zone Manager for circulation to the members. Speaker Chris Twemlow Topic As a Kuaotuna local and a representative on the Otama Reserves Group that is responsible for preserving dunes and wetlands, Mr Twemlow raised concern at the recent clear felling that took place at Otama. He felt that the process lacked sufficient silt mitigations, whereby run off from the forestry block made its way directly into the wetland and then into the lagoon. To put it into context the wetland in question is owned by the Department of Conservation and is at least 20 hectares is size. He advised the Committee that the key to maintaining water quality is through wetlands. Mr Twemlow sought the assistance of Waikato Regional Council to help the Otama Reserves Group understand the hydrology behind the Catchment Management Restoration Plan. He further indicated that the Group would like to work directly with the Forestry Company Ernslaw One on silt mitigation measures going forward. The Chair thanked the speaker(s) for taking the time to speak to the Committee. Minutes of Coromandel Catchment Committee meeting Agenda Item 8 (Doc # and ) The minutes of the Coromandel Catchment Committee meeting held on 4 May 2018 and the extract from the Integrated Catchment Management Committee of 6 June 2018 were taken as read. During questions, answers and related discussion the Committee raised or noted the following matters: Doc # Page 4

136 136 Coromandel Catchment Committee Minutes 16 August A member noted a typographical error on page 21, under the heading Upcoming Agenda Items, in the first bullet point the word reads sale instead of scale. A further typographical error was noted on page 18, in the second bullet point, the word reads low instead of slow. Clarification was sought on whether grants approved by Council to use toxins on private land are ground truthed. Staff advised that the Biosecurity Team will be asked to report on this matter at the Committee s next meeting. J Sanford moved/m Donoghue seconded CLSc18/39 THAT the minutes of the meeting of the Coromandel Catchment Committee held on 4 May 2018 and the extract from the Integrated Catchment Management Committee meeting of 6 June 2018 be received for information. The motion was put and carried (CLSc18/39). Recommendations and Actions, from the Coromandel Catchment Committee Agenda Item 9 (Doc # ) The report on the actions and issues discussed at previous Committee meetings was taken as read. Cr Husband moved/cr Walker seconded CLSc18/40 THAT the report Recommendations and Actions, from the Coromandel Catchment Committee (Doc # , dated 22 May 2018) be received. The motion was put and carried (CLSc18/40). Coromandel Zone Status Report to 16 July 2018 Agenda Item 10 (Doc # ) Zone Manager (D Allen) outlined the status of the Coromandel Zone activities and work programmes, covering the period form 16 April 2018 to 16 July In speaking to the report he noted that the Coromandel Zone activities and work programme remain on track despite the fact that the Zone experienced four weather events during April, June and July over the period. He advised the Committee that both the Whitianga/Mercury Bay and Coromandel/Manaia Harbour and Catchment Management Plans are underway. Planning for the final stages of both the Whangamata and Tairua mangrove projects is complete and both operations are underway. The Coromandel Zone finished the 2017/18 financial year at 94 percent expended against the revised budget with carryover of Catchment Management works and services budget due to the timing and phasing of both the mangrove projects and the two new Harbour and Catchment Management Plans. The Zone Manager extended an invitation to members to spend time either on a one on one basis or in a group to assist members to understand catchment management and river management related activities within the Coromandel Zone. Doc # Page 5

137 137 Coromandel Catchment Committee Minutes 16 August During questions, answers and related discussion the Committee raised or noted the following matters: In response to a question around actions that may come from both Sea Change and Plan Change 1, the Zone Manager advised that the Harbour and Catchment Management Plans have been aligned to encompass land management and water quality improvements. The importance of communication with Thames District Council around timelines was highlighted. By way of background the Section Manager advised the Committee that the Harbour and Catchment Management Plans are non statutory documents that identify community aspirations. The Harbour and Catchment Managements Plans are a community driven process that contain targets and actions to improve water quality over time. The targets are set by Council through the Regional Policy Statements and Regional Plan. As the reviews for the Regional Plan and Coastal Plan and Plan Change for Waihou and Coromandel have been delayed, it was suggested that staff provide a summary of the timeframes for this work. A request was made for the newsletter that detailed the completion of the four Harbour and Catchment Management Plans be circulated to the Committee. Significant discussion ensued on the removal of mangroves. In response to a question about the removal of mangroves at Whangapoua, the Zone Manager advised that the current Harbour and Catchment Management Plan refers to mangrove removal, and therefore could be advanced if that was the aspiration of the community. That being said, the Waikato Regional Council is committed, through its Statement of Intent with Thames Coromandel District Council, to review its Regional Coastal Plan rules in relation to mangroves, which has not yet commenced as the Waikato Regional Council is awaiting the outcome of the Thames Coromandel Local Bill which will inform whether consents are required for removal of mangroves. On this basis it was suggested that the discussions for Whangapoua mangrove removal be put on hold until the legislative requirements are known. The rules in the Regional Coastal Plan as they currently stand state that mangroves are protected, therefore removal would require a resource consent to undertake the work, which can be a costly process. In respect to the work that staff are doing with Rayonier on a number of potential step change opportunities within the Tairua, Wharekawa and Whangamata Catchments, the Zone Manager advised that the step change refers to the advancement of actions in alignment with the Harbour and Catchment Management Plans. A question was raised around whether there will be an ecological assessment carried out in relation to the trials of a new herbicide to determine its effectiveness at controlling saltwater paspalum and the spray programme for invasive estuarine grasses. A further question was raised about the impacts following the recent decision in California about glyphosate. In response staff advised that the Biosecurity Team are looking closely at the glysophate decision. J Sanford moved/cr Husband seconded CLSc18/41 THAT the report Coromandel Zone Status Report to 16 July 2018 (Doc # dated 16 August 2018) be received. The motion was put and carried (CLSc18/41). Doc # Page 6

138 138 Coromandel Catchment Committee Minutes 16 August Condition of Flood Protection and River Management Assets Agenda Item 11 (Doc # , ) The report on the current condition of Flood Protection and River Management assets within the Coromandel area were taken as read. In speaking to the report, the Zone Manager advised that the report on the condition of flood protection and river management assets for the Coromandel Zone are in a good stable condition, except for some minor defects that can be addressed during maintenance. He further noted that none of the Zone s assets have significant deterioration or require immediate upgrade or repair. During questions, answers and related discussion the Committee raised or noted the following matters: A request was made that staff give urgent attention to the stopbank located in the vicinity of the Coromandel Retirement Village where it has been damaged by stock. Cr Walker moved/p Wood seconded CLSc18/42 THAT the report Condition of Flood Protection and River Management Assets (Doc # dated 14 June 2018) be received. The motion was put and carried (CLSc18/42). SECTION B: (FOR RECOMMENDATION TO COUNCIL) Disaster Recovery Fund Application 3 June 2018 event Agenda Item 12 (Doc # ) Catchment Team Leader (A Tawa) provided a summary of the four flood events since April 2018 and sought funding assistance for subsequent works resulting from the 3 June 2018 event from the Zone Disaster Recovery Reserve. In speaking to the report an additional recommendation was sought for the Coromandel Catchment Committee to support the transfer of up to $34,000 from the Zone Disaster Recovery Reserve to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage and recovery works in the Coromandel Zone. During questions, answers and related discussion the Committee raised or noted the following matters: The Committee supported the transfers requested by staff including the additional transfer of up to $34,000 from the Zone Disaster Recovery Reserve to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage and recovery works in the Coromandel Zone. Cr Walker moved/w Brljevich seconded CLSc18/43 THAT the report Disaster Recovery Fund Application 03 June 2018 event (Doc # ) dated 24 July 2018 be received. Doc # Page 7

139 139 Coromandel Catchment Committee Minutes 16 August RECOMMENDED THAT Council transfer up to $18,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 3 June 2018 storm damage recovery works in the Coromandel Zone. RECOMMENDED THAT Council transfer up to $34,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage recovery works in the Coromandel Zone. The motion was put and carried (CLSc18/43). Request for Additional River Management Funding Agenda Item 13 (Doc # ) Zone Manager (D Allen) sought support for an Annual Plan submission for a budget increase to support the delivery of the Coromandel Zone River Management Programme. In speaking to the report the Zone Manager noted the following: In 2017 the Coromandel Zone put forward a business case to increase the Zone s river management budget through the Long Term Plan 2018/2028. The basis of the case was to increase the River Management Budget to keep pace with the demand and increasing costs associated with the river management and river improvement activities. The outcome of the Regional business case has meant the Coromandel Zone s request for an increase to river management and river improvement under the Long Term Plan process was not considered further. Despite this outcome, funding our River Management activity remains a priority in the Coromandel Zone as we continue to experience a high level of landowner demand. In addition, Climate change is also expected to result in more frequent extreme rainfall events, many of which may fall below the threshold for the Disaster Reserves. As a result, the river management budgets have historically been overspent in flood remediation and in order to meet priority river management works across the zone. As this is not a sustainable position in the long term, an increase of $80,000 of contracted services to the river management budget is sought from the Annual Plan to enable staff to better manage and deliver the work programme. During questions, answers and related discussion the Committee raised or noted the following matters: Members expressed their disappointment that the regional business case was rolled over to another year given the importance of river management for the Coromandel Zone. Significant discussion ensued on the increase of $80,000 for contracted services to the river management budget sought from the Annual Plan to enable staff to better manage and deliver the work programme. Members questioned the funding for river works which are funded via River Management and River Improvement budgets. Staff advised that the Funding Policy for these activities requires up to a 50% contribution (including in kind contributions) from landowners towards the works. However the actual rating split is 20 percent regional rate and 80 percent Coromandel Zone rate, which is the targeted portion. Given that the overspends over the last 3 5 years have been greater than $80,000 the Committee sought assurance from staff that they were confident that $80,000 for river management was sufficient, and questioned whether $110,000 would be more realistic. Staff indicated, given the healthy Doc # Page 8

140 140 Coromandel Catchment Committee Minutes 16 August reserve balance, that they were confident that the additional $80,000 was adequate. The Zone Manager further noted that a further $20,000 would also be re allocated internally from other areas within existing zone budgets and operationalised as part of this process, which is over and above the $80,000 request. The Committee was advised that the request for the additional $80,000 will be applied across the funding model, which will result in a 4 percent rating increase for local ratepayers. A number of members were of the view that a rating increase should not be imposed on local rates, when the Zone has a Reserve balance of $895,000. The Section Manager, advised that of that balance, a significant amount has been tagged for projects, leaving a smaller residual amount. While other members felt it would be financially prudent to keep the Reserves balance at a healthy level in order to not create a huge rate increase later down the track for rates that should have been collected over time. Staff clarified that the additional funding request is to keep up with the cost and demand for new work that staff are not currently able to undertake. The Zone Manager further clarified that the Zone could also continue to utilise reserve and revisit in a years time. Staff sought to bring back a reserve focused report to the next meeting in November outlining the reserve position, the types of reserves available and a recommended baseline (minimum) level. J Sanford moved/j Morrison seconded CLSc18/44 THAT the report Request for Additional River Management Funding (Doc # , dated 30 June 2018) be received. The motion was put and carried (CLSc18/44). J Sanford moved/j Morrison seconded RECOMMENDED THAT the Coromandel Catchment Committee request an increase to the Coromandel Zone River Management contracted services budget of $80,000 and support the associated Annual Plan submission. The motion was put and lost on a show of hands Cr Walker moved/w Brooks seconded CLSc18/45 RECOMMENDED THAT the Coromandel Catchment Committee support the increase the Coromandel Zone River Management contracted services budget of $80,000 from the Coromandel Zone Reserve to Coromandel Zone budgets to implement proactive river management work and to work within set budget. The motion was put and carried (CLSc18/45). Cr Husband left the meeting at 12.41pm. Doc # Page 9

141 141 Coromandel Catchment Committee Minutes 16 August The meeting adjourned for lunch at 12.41pm and reconvened at 1.15pm when Item 14 was considered. Joe Davis arrived at the meeting at 1.15pm. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Regional Asset Management Plan Recommendation for Adoption Agenda Item 14 (Doc # and ) Section Manager (A Munro) presented the Regional Asset Management Plan for consideration and input by the Committee. In speaking to this report the Section Manager advised that the Plan is part of Council s continuous ongoing improvement around its asset management. During questions, answers and related discussion the Committee raised or noted the following matters: A number of Committee members advised that they had not received the Regional Asset Management Plan and requested that a paper copy be sent to all members. On this basis the Committee felt that it was not in a position to recommend the Regional Asset Management Plan for adoption. J Sanford moved/w Brljevich seconded CLSc18/46 THAT the report Regional Asset Management Plan Recommendation for Adoption (Doc # dated 29 July 2018) be received. National kauri dieback changes and Tairua Update Agenda Item 15 (Doc # ) The motion was put and carried (CLSc18/46). Biosecurity Officer (K Parker) via teleconference, updated the Committee on recent Ministry for Primary Industry led changes to the national kauri dieback programme including the proposed development of a National Pest Management Plan for kauri dieback. During questions, answers and related discussion the Committee raised or noted the following matters: Questions were raised in respect to the level of collaboration with the Department of Conservation to date, the issue with feral pigs being carriers of the organism, and whether improvements are scheduled for the cleaning stations. The Committee encouraged staff to continue to drive the Ministry for Primary Industries to research and find solutions to protect New Zealand s kauri trees. J Sanford moved/j Davis seconded CLSc18/47 THAT the report National kauri dieback changes and Tairua update (Doc # dated 16 August 2018) be received. The motion was put and carried (CLSc18/47). Doc # Page 10

142 142 Coromandel Catchment Committee Minutes 16 August Thames Coromandel District Council Coastal Management Strategy Update Agenda Item 16 (Doc # ) Jan van der Vliet from the Thames Coromandel District Council provided the Committee with an overview of the Thames Coromandel District Council Coastal Management Strategy update. During questions, answers and related discussion the Committee raised or noted the following matters: A question was raised around whether there is enough flexibility within the Coastal Policy Statement to take into account community options. The Committee supported Thames Coromandel District Council s inclusive approach to the Coastal Management Strategy. The Chair thanked Jan van der Vliet for taking the time to present the Strategy to the Committee. J Davis moved/m Donoghue seconded CLSc18/48 THAT the report Thames Coromandel District Council Coast Management Strategy Update (Doc # dated 1 August 2018) be received. The motion was put and carried (CLSc18/48). Integrated Catchment Management Committee Meeting Reports 11 April 2018 Agenda Item 17 (Doc # ) The Chair took the following reports from the recent meeting of the Integrated Catchment Management Committee as read: Velvet Leaf Rabbit haemorrhagic virus (RHDV1 k5) Legal funding framework: decision making criteria for legal process cost allocation Regional disaster recovery provisions During questions, answers and related discussion the Committee raised or noted the following matters: In respect to velvet leaf, the Committee suggested that the Waikato Regional Council release a picture into the media of this pest plant as a way of educating communities. On page 110 of the agenda, the publication on Velvetleaf in the Waikato Region, refers to trailing when it should read trialling. A question was asked on whether the thresholds between disaster recoveries is right or whether it is something the Committee may wish to review. Staff undertook to prepare a contextual paper outlining the options for the Disaster Recovery Reserves. J Davis moved/w Brooks seconded CLSc18/49 THAT the report Integrated Catchment Management Committee Meeting Reports 11 April 2018 (Doc # dated 22 May 2018) be received. The motion was put and carried (CLSc18/49). Doc # Page 11

143 143 Coromandel Catchment Committee Minutes 16 August M Donoghue left the meeting at 2.29pm. Arthur Hinds Student Scholarship Agenda Item 18 (Doc # ) Senior Advisor Special Projects (J Beaufill) and Department of Conservation representative (N Kelly) provided an overview of the Arthur Hinds Student Scholarship. During questions, answers and related discussion the Committee raised or noted the following matters: It was noted that the scholarship has the potential to go beyond the five years if it was opened up to public donations. The Committee was in full support of the Arthur Hinds Student Scholarship. J Sanford moved/p Wood seconded CLSc18/50 THAT the report Arthur Hinds Student Scholarship (Doc # , dated 20 July 2018) be received. The motion was put and carried (CLSc18/50). Members Reports Agenda Item 19 Councillor Minogue (Doc # ) Councillor Minogue spoke to his written report. Andy Warren Andy Warren provided a verbal report noting that he is working with the Zone Manager (D Allen) on forestry related matters in Tairua. He further noted that there is a planned field trip in September. Joe Davis Joe Davis provided a verbal update on the Hauraki Treaty Settlement. He advised that a number of Iwi who did not sign the Treaty have applied for urgent hearings under the Treaty of Waitangi. Jenny Morrison Jenny Morrison provided a verbal report noting that the Wharekawa Catchment Group is meeting with the Rayonier Forest Group in September. Warwick Brooks Warwick Brooks advised the Committee that he is an active member on the Tairua Residents and Ratepayers Association. Doc # Page 12

144 144 Coromandel Catchment Committee Minutes 16 August Nick Kelly Nick Kelly provided a verbal update on Department of Conservation related activities. In his update he noted: There has been an increase in staff for Coromandel. Additional resources are being sought to assist with Kauri dieback. The Department of Conservation has secured a resource for three months to assist with the WRC Harbour and Catchment Management Plans. Funding has been secured for a Treaty Implementation Advisor. Councillor Walker Councillor Walker provided an update on the Pauanui Trail, which was funded by locals and is now the responsibility of Thames Coromandel District Council. Peter Wood Mr Wood expressed his thanks for being part of the Advisory Group. The Thames Hauraki Forest and Bird branch intend to distribute a brand of rattrap that the aged demographic can set, bait, and empty with ease. One trap per property being continually set, should make inroads into one of our major pests. Getting grants to buy in bulk is the next activity. There are increasing issues of concern and he hoped that their input would help the Waikato Regional Council. These include: 1. The degradation of foreshore health from sedimentation, over harvesting by increasing populations, pathogen growth from nutrients and plastic. 2. The need for riparian fencing and planting of water courses to protect their quality and wild life. 3. The devastation caused by feral pigs in the forest and the strong possibility that they are a vector in Kauri tree dieback. 3. Myrtle rust. 4. Clear felling of forest. A bounty on wallabies available for only three months would avoid entrepreneurs farming areas for future gain. The only good wallaby is a dead one. John Sanford The Chair thanked former members Brett Wilson, Kevin Robinson, Carol Nanning, Reihana Robinson and Allan Bridson for their contribution. J Sanford moved/a Renata seconded CLSc18/51 THAT the report Members Report from Dal Minogue (Doc # dated 16 August 2018) be received. Upcoming Agenda Items August 2018 Agenda Item 20 (Doc # ) The motion was put and carried (CLSc18/51). The Coromandel Catchment Committee identified the following items for Coromandel Catchment Committee meetings scheduled in 2018/2019: Doc # Page 13

145 145 Coromandel Catchment Committee Minutes 16 August A report on reserves associated with this zone, including operating, capital and disaster recovery reserves. Riparian Planting. Loss of aquatic life on the foreshore. Recent Environmental Initiative Funds and Natural Heritage Funds allocated to projects in the Coromandel. Waikato Regional Council engagement on the Hauraki Gulf Forum. Harbour and Catchment Management Plan workshop outcomes. Governance structure for Waihou Piako and Coromandel Plan Change and Regional Coastal Plan review. Control of sedimentation in the Coastal Zone including new initiatives and partnerships. J Sanford moved/p Wood seconded CLSc18/52 THAT the report Upcoming Agenda Items August 2018 (Doc # dated 7 August 2018) be received. The motion was put and carried (CLSc18/52). Joe Davis closed the meeting with a karakia at 3.03pm. Doc # Doc # Page 14

146 146 Decision of Waihou Piako Catchment Committee Meeting date: 31 August 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Provisional Appointment of Chair and Deputy Chair 154 THAT the report Long Term Plan (Doc # dated 15th August 2018) be received. Item 11 - Kirikiri Stream Service Level Improvement THAT the report Service level improvement of Kirikiri Stream flood protection stopbanks (Doc # dated 22 August 2018) be received. THAT the technical report Kirikiri Stream hydrology and hydraulic review (Doc # dated June 2018) be received. Item 18 - Roger Harris Scholarship 2018 Presentation 154 THAT the report Waihou Piako Zone Status Report August 2018 (Doc # dated 16 August 2018) be received. Item 10 - Long Term Plan Financial Summaries and Performance Matters 153 THAT the report Issues and Actions from Waihou Piako Catchment Committee Meetings (Doc # dated 10 August 2018) be received. Item 9 - Waihou Piako Zone Status Report 153 THAT the Minutes of the Thames Valley Drainage Advisory Subcommittee meeting of 5 June 2018 be received. Item 8 - Issues and Actions 152 THAT the Minutes of the Waihou Piako Catchment Committee meeting of 25 May 2018 be received and approved as a true and correct record. Item 6 - Minutes of the Thames Valley Drainage Advisory Subcommittee 150 THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 31 July 2018) be received. Item 5 - Minutes of Previous Meeting Page # THAT the report Roger Harris Scholarship 2018 (Doc # dated 15August 2018) be received

147 THAT the presentation of the award of $6,000 be made at the Waihou Piako Catchment Committee meeting on 31st August Item 12 - Regional Asset Management Plan THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # ) be received. Item 13 - Koi Carp Virus 158 THAT the report Integrated Catchment Management Committee Meeting Reports 6th June 2018 (Doc # dated 15th August 2018) be received. Item 16 - Upcoming Agenda Items 158 THAT this report Waihou Piako Zone Catchment Induction Information (Doc # , dated 20 August 2018) be received. Item 15 - Integrated Catchment Committee Updates 157 THAT this report Koi carp virus (Doc # , dated 14 August 2018) be received. Item 14 - Biodiversity Induction Presentation THAT the report Upcoming and Potential agenda items (Doc # dated 11 May 2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 4 - Provisional Appointment of Chair and Deputy Chair THAT Robert Hicks be appointed as Chairperson of the Waihou Piako Catchment Committee. THAT Conall Buchanan be appointed as Deputy Chairperson of Waihou Piako Catchment Committee Page # 150 Section B Recommended to Council Agenda Item and recommendations Item 5 - Minutes of Previous Meeting Page # 152 THAT a media release be drafted by the Waikato Regional Council that highlights and emphasises the need for appropriate stopbank land use and management practices. Doc # Page 2

148 148 Item 11 - Kirikiri Stream Service Level Improvement THAT the Council approve the improved service level of the Kirikiri Stream flood protection stopbanks to the present day 1%AEP standard and maintain these assets to the proposed design crest levels and freeboards. Item 12 - Regional Asset Management Plan 156 THAT the Council adopt the Regional Asset Management Plan. Item 13 - Koi Carp Virus THAT the Waihou Piako Catchment Committee supports a proactive and progressive approach to the management and eradication of Koi Carp and the impacts that the pest creates, throughout the Waihou Piako Catchment Zone. Doc # Page 3

149 149 Waihou Piako Catchment Committee OPEN MINUTES Minutes of a meeting of the Waihou Piako Catchment Committee held in the Boardroom of Diprose Miller, Whitaker Street on 31 August 2018 at 10.00am. Chairman Deputy Chair Waikato Regional Council Hauraki District Council Matamata District Council South Waikato District Council Thames Coromandel District Council Dairy NZ Local Community representatives Chair, Integrated Catchment Management Committee (North) Staff Present: Robert Hicks (from 10.15am) Conall Buchanan Cr Hugh Vercoe Cr Phillip Buckthought Alt Adrienne Wilcock Cr Herman van Rooijen Cr Murray McLean Caleb Higham Stuart Clarke Stuart Edmeades Conall Buchanan Robert Hicks Roger Hunter Robert Cookson Dr Richard Cookson Cr Stuart Husband (Chair from 10.00am to 10.15am) In Attendance: Adam Munro (Manager, Hauraki/Coromandel) Karen Botting (Zone Manager, Hauraki) Kenny Growden (Team Leader Operations, Hauraki/Coromandel) Gavin Dawson (Democracy Advisor) Doc #

150 150 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL The meeting was opened and chaired by the Integrated Catchment Management North Chair (Councillor S Husband) to item four of the meeting. A new Chair was provisionally appointed in item four of the meeting, who then resumed the Chair for the meeting, as this was the first meeting of the Committee for the new term. Apologies (Agenda Item 1) The following apologies were noted: Councillor Donna Arnold, Mayor Sandra Goudie, A McGiven, John Linstead, David Taipari. Van Rooijen moved/r Hicks seconded. WPCC18/30 THAT the apologies from Councillor Donna Arnold, Mayor Sandra Goudie, A McGiven, John Linstead, and David Taipari for absence be accepted. The motion was put and carried (WPCC18/30) Confirmation of Agenda (Agenda Item 2) Cr Vercoe moved/r Hicks seconded. WPCC18/31 THAT the agenda of the meeting of the Waihou Piako Catchment Committee of 31 August 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WPCC18/31) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. SECTION B: FOR RECOMMENDATION TO COUNCIL Election of Chair and Deputy Chair (Agenda Item 4) Doc # The report was presented by the Zone Manager (K Botting) and voting process facilitated by the Integrated Catchment Chair, North (Cr S Husband). In this section of the meeting the procedure and process of appointing the provisional Chair and Deputy Chair of the Waihou Piako Catchment Committee was explained. It was noted that Doc # Page 2

151 151 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August the results would have to be forwarded to the Integrated Catchment Management Committee for final confirmation. The following discussion points were raised: The changes that have been made to the terms of references for drainage and catchment committees were explained and discussed. It was noted that the changes would be updated on the agenda packages for the next Committee meeting. Funding sources and structures for the Zone were described and discussed. The challenging and complex nature of the Zone was discussed. The importance of maintaining and investing in effective flood management schemes was highlighted and discussed. It was agreed that Staff would provide a report on funding opportunities available to the Committee in respect to catchment management at the next meeting. The Chair of the Integrated Catchment Management Committee (North) called for nominations for Chair of the Waihou Piako Catchment Committee. Councillor Herman van Rooijen nominated Robert Hicks. Seconded by Councillor Stu Husband. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (North) declared Robert Hicks the Chair for the Waihou Piako Catchment Committee. Cr van Rooijen moved/cr Husband seconded. WPCC18/32 RECOMENDED THAT Robert Hicks be appointed as Chairperson of the Waihou Piako Catchment Committee. The motion was put and carried (WPCC18/32) The Chair of the Integrated Catchment Management Committee (North) called for nominations for Deputy Chair of the Waihou Piako Catchment Committee. Roger Hunter nominated Conall Buchanan. Seconded by Councillor Stu Husband. In the absence of any other nominations, the Chair of the Integrated Catchment Management Committee (North) declared Conall Buchanan Deputy Chair for the Waihou Piako Catchment Committee. R Hunter moved/cr Husband seconded. WPCC18/33 RECOMENDED THAT Conall Buchanan be appointed as Deputy Chairperson of the Waihou Piako Catchment Committee. The motion was put and carried (WPCC18/33) Doc # Page 3

152 152 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August Cr Husband moved/cr van Rooijen seconded. WPCC18/34 1. THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 31 July 2018) be received. The motion was put and carried (WPCC18/34) Robert Hicks assumed the Chair. Minutes of Previous Meeting (Agenda Item 5) Doc # The meeting minutes from the Waihou Piako Catchment Committee dated 25 May 2018 were received. The following discussion points were raised: The Koi Carp eradication response in the Zone was discussed. It was noted that $360, has been allocated by Central Government and a collaborative response involving both local and central government agencies was being developed. An update on the Muggeridge Pump Station project was explained and discussed. The communications strategy used in relation to the installation of the new flood gates near the Criterion Bridge was discussed. It was noted that targeted communication was undertaken with affected parties to address any concerns they may have, along with providing information on the project via media releases and radio interviews. The strength and structure of the Ngatea stopbanks was discussed. It was noted that the latest survey has shown that the stopbanks are now settled and providing high levels of service. The automation of additional river level measurements at Ngatea and Paeroa was discussed. The Committee expressed a desire to have a media release drafted and provided to media that would publicise the importance of using the stopbanks within the Zone, in a careful and considered manner. It was noted that while damage to the stopbanks was not an overly regular occurrence, the need to highlight the issue was still important. Furthermore, it was noted that the media release needed to be framed in a positive angle to avoid any unintended negative outcomes. R Hunter moved/ Cr Husband seconded. WPCC18/35 1. THAT the Minutes of the Waihou Piako Catchment Committee meeting of 25 May 2018 be received and approved as a true and correct record. RECOMMENDED Doc # Page 4

153 153 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August THAT a media release be drafted by the Waikato Regional Council that highlights and emphasises the need for appropriate stopbank land use and management practices. The motion was put and carried (WPCC18/35) SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL Minutes of the Thames Valley Drainage Advisory Subcommittee (Agenda Item 6) Doc # The meeting minutes from the Thames Valley Drainage Advisory Subcommittee dated 5 June 2018 were received. The following discussion points were raised: The matter of the complex dynamics and relationships required to resource and plan for the response and management of the M Bovine disease was discussed. Cr Husband moved/c Buchanan seconded. WPCC18/36 THAT the Minutes of the Thames Valley Drainage Advisory Subcommittee meeting of 5 June 2018 be received. Public Forum (Agenda Item 7) The motion was put and carried (WPCC18/36) There were no members of the public wishing to speak in the public forum. Issues and Actions (Agenda Item 8) Doc # This report was presented by the Zone Manager (K Botting). The report updated the Committee on previous and current issues and actions for the Zone. The following discussion points were raised: Riparian planting at Ryan s Block and the Waikato Regional Council s Forest Management Plan was discussed. An update was provided on the collaborative work between Iwi, the Department of Conservation, and the Waikato Regional Council at the Peat Dome and the areas that surround it. The collection of data on fish species and populations at floodgates in the Zone was discussed. It was noted that no formal monitoring at these sites is completed, however, operations staff do make informal observations when they are at the sites. It was agreed that some data would be provided to the Committee on seasonal movements and populations at the next meeting. Doc # Page 5

154 154 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August Cr van Rooijen moved/s Edmeades seconded. WPCC18/37 THAT the report Issues and Actions from Waihou Piako Catchment Committee Meetings (Doc # dated 10 August 2018) be received. The motion was put and carried (WPCC18/37) Waihou Piako Zone Status Report (Agenda Item 9) Doc # This report was presented by the Zone Manager (K Botting). The report updated the Committee on the work programme being carried throughout the Zone. The following discussion points were raised: The allocation of direct costs and depreciation in the financial statements, along with the positive financial performance of the Zone was discussed. The criteria and methodology for lease charges and the review process of the charges was discussed. The disaster recovery fund and the way it is administered was discussed. The intended and unintended consequences that private stopbanks have on the wider flood management scheme was discussed. The matter of the inclusion of private stopbanks through procurement funded by the Waikato Regional Council was discussed. It was noted that if a purchase of a private stopbank was to take place, due diligence to assess the effectiveness, strength, and design of specific stopbanks would be part of the conditions for that purchase. An update was provided on the ongoing security events and concerns that have occurred at Thompsons Track. The Waikato Regional Council approach to sustainability and biodiversity was discussed. The Sea Change document was noted as an important document that the Committee should become familiar with due to the proximity of the Zone to the Hauraki Gulf Marine Park. Cr van Rooijen moved/cr Husband seconded. WPCC18/38 THAT the report Waihou Piako Zone Status Report August 2018 (Doc # dated 16 August 2018) be received. The motion was put and carried (WPCC18/38) Long Term Plan Financial Summaries and Performance Matters (Agenda Item 10) Doc # This report was presented by the Zone Manager (K Botting). The report provided the Committee with the approved Long Term Plan Waihou Piako Zone Doc # Page 6

155 155 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August financial summaries and Integrated Catchment Management directorate performance measures. The following discussion points were raised: New members of the Committee were encouraged to become familiar with the contents and contact staff with any questions. R Hunter moved/cr Buckthought seconded. WPCC18/39 THAT the report Long Term Plan (Doc # dated 15th August 2018) be received. The motion was put and carried (WPCC18/39) SECTION B: FOR RECOMMENDATION TO COUNCIL Kirikiri Stream Service Level Improvement (Agenda Item 11) Docs # & This report was presented by the Zone Manager (K Botting) and the Operations Team Leader (K Growden). The report provided the Committee with an update on the proposed improvement in service level of the stopbanks in the Kirikiri Stream flood protection scheme due to the instigation of the New Zealand Transport Agency Kirikiri Bridge replacement. The following discussion points were raised: It was noted that an integrated, sustainable, and futureproofed approach to investment in the area. The impacts that climate change will have on future land use and flood protection scheme was discussed. It was noted that there was a need for more conversation around how work programmes are funded and by whom. Technical elements of spillways and stopbanks was discussed. R Hunter moved/dr Cookson seconded. WPCC18/40 1. THAT the report Service level improvement of Kirikiri Stream flood protection stopbanks (Doc # dated 22 August 2018) be received. 2. THAT the technical report Kirikiri Stream hydrology and hydraulic review (Doc # dated June 2018) be received. RECOMMEND 3. THAT the Council approve the improved service level of the Kirikiri Stream flood protection stopbanks to the present day 1%AEP standard and maintain these assets to the proposed design crest levels and freeboards. The motion was put and carried (WPCC18/40) Doc # Page 7

156 156 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL Roger Harris Scholarship 2018 Presentation (Agenda Item 18) The presentation was led by the Integrated Management Catchment Committee Chair, North (Cr Husband). In the presentation the background of the scholarship was explained and the winner announced. Russell Wenzlick, a University of Canterbury undergraduate undertaking a Bachelor s degree in resource management. The recipient thanked the Committee and explained his what his long term goals are in the areas of resource management and engineering. Cr Husband moved/r Hicks seconded. WPCC18/41 1. THAT the report Roger Harris Scholarship 2018 (Doc # dated 15 August 2018) be received. 2. THAT the presentation of the award of $6,000 be made at the Waihou Piako Catchment Committee meeting on 31st August The motion was put and carried (WPCC18/41) Cr Husband left the meeting at 12.15pm. The meeting was adjourned for lunch at 12.15pm. The meeting reconvened at 12.40pm. SECTION B: FOR RECOMMENDATION TO COUNCIL Regional Asset Management Plan (Agenda Item 12) Doc # This report was presented by the Team Leader, Asset Management Integrated Catchment Management (L Drysdale). The report provided the Committee with information and update on the Regional Asset Management Plan. The Committee was asked to discuss and recommend the Plan to be adopted by the Council. The following discussion points were raised: The background to the Plan was explained and discussed. The impact that new health and safety standards and laws have had on the amount that must be spent on infrastructure investment was discussed. It was noted that there needed to be more Zone specific information in the Plan. The sources and structure of funding of the Plan was discussed. The challenges of dealing with the effects of M Bovine was discussed. It was noted that extra care needed to be considered to avoid spreading the disease from farm to farm. It was also noted that there was a need for greater clarity around the spread of the disease and what measures have been taken to deal with the matter. The review of drainage work plans and was discussed. The use of easements to access land to perform work on flood protection infrastructure was discussed. Doc # Page 8

157 157 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August A number of changes were passed on to staff at the meeting to be included in the document before being adopted by Council. Cr Buckthought moved/s Clarke seconded. WPCC18/42 1. THAT the document titled Regional Asset Management Plan Recommendation for Adoption (Doc # ) be received. RECOMMEND 2. THAT the Council adopt the Regional Asset Management Plan. The motion was put and carried (WPCC18/42) Cr van Rooijen left the meeting at 12.55pm. Koi Carp Virus (Agenda Item 13) Doc # This report was presented by the Manager, Hauraki Coromandel (A Munro). The report provided the Committee with information the virus designed to eradicate Koi Carp fish. The following discussion points were raised: The background and issues that koi carp create was discussed, along with the impact that the pest has on the wider Waikato region, and the relevant regulation and management approaches that have been used to date. It was noted that matter was ongoing and being monitored as measures are taken to try and control the pest. International approaches to dealing with the pest was discussed. It was noted that a clear and measured approach was needed to effectively deal with the pest. It was noted that the Committee will be provided with information as matters progress and more information to known. R Hicks moved/cr McClean seconded. WPCC18/43 1. THAT this report Koi carp virus (Doc # , dated 14 August 2018) be received. RECOMMEND 2. THAT the Waihou Piako Catchment Committee supports a proactive and progressive approach to the management and eradication of Koi Carp and the impacts that the pest creates, throughout the Waihou Piako Catchment Zone. The motion was put and carried (WPCC18/43) Doc # Page 9

158 158 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL Biodiversity Induction Presentation (Agenda Item 14) Doc # This report was presented by the Biosecurity Advisor (A Julian). The report provided the Committee with an overview of current priorities and work of relevance to the Waihou Piako Zone, including Biosecurity and Biodiversity. The following discussion points were raised: The role of the Council in the protection and enhancement of biodiversity throughout the Waikato region was explained and discussed, along with the challenges and constraints that the Council faces in order to meet its statutory and regional commitments. Aspects of the Wallis Report was discussed in relation to Local Government and the Resource Management Act. It was noted that the Zone has number of natural sites of significance such as the Firth of Thames, the Peat Dome, and remnants of Kahikatea. It was noted that Waikato Regional Council takes a balanced approach to biodiversity and must consider a range of factors such as resourcing levels, funding sources, and other policy or political factors that have an impact on an issue. R Hunter moved/dr Cookson seconded. WPCC18/44 THAT this report Waihou Piako Zone Catchment Induction Information (Doc # , dated 20 August 2018) be received. The motion was put and carried (WPCC18/44) Integrated Catchment Committee Updates (Agenda Item 15) Doc # This report was presented by the Manager, Hauraki Coromandel (A Munro). The report provided the Committee with an overview of the relevant reports from the recent meeting of the Integrated Catchment Management Committee. The report was taken as read and no discussion was held. R Hunter moved/s Edmeades seconded. WPCC18/45 THAT the report Integrated Catchment Management Committee Meeting Reports 6th June 2018 (Doc # dated 15th August 2018) be received. The motion was put and carried (WPCC18/45) Doc # Page 10

159 159 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August Upcoming Agenda Items (Agenda Item 16) Doc # This report was presented by the by the Zone Manager (K Botting). The report provided the Committee with an overview of confirmed and potential agenda items for future meetings of the Committee. The following discussion points were raised: The Committee was advised on the process for adding agenda items. The Members expressed an interest the addition of water quality data and issues, biosecurity, and conservation. The Committee was advised to contact a staff member to discuss any relevant Zone matters that may arise in the future for the potential inclusion in an agenda item. S Clarke moved/cr Buckthought seconded. WPCC18/46 THAT the report Upcoming and Potential agenda items (Doc # dated 11 May 2018) be received. The motion was put and carried (WPCC18/46) Members Reports (Agenda Item 17) The Members of the Committee were invited to provide brief verbal reports pertaining to the work of the Committee. The following discussion points were raised: An update on drain maintenance was provided. It was noted that current and future investment will have a futureproofed approach will anticipate future needs and growth of the Zone. The need to have specific infrastructure design for the Zone was discussed. The matter of the mitigation and management of debris from plantation forests in catchments was discussed. Current and future land use and land management matters were discussed. It was noted that Dairy New Zealand have commenced a programme to promote and encourage better effluent disposal and control practices in the diary sector. The work programme for the catchments around the Karangahake was discussed. It was noted that work needed to be completed higher up the hillside to prevent damage on the lower parts of the bank. Request was made for staff to provide the committee with the terms of reference for the Kopuatai project. Request was made for a map showing water quality sites. It was noted that the Waikato Regional Council would like to support members to become paperless, therefore all agendas would be provided in electronic format. Staff will work with members to move towards this from Doc # Page 11

160 160 Minutes of Waihou-Piako Catchment Committee Meeting date 31 August Meeting closed at 2.25pm. Doc # Doc # Page 12

161 161 Decision of Waikato Central Drainage Advisory Subcommittee Meeting date: 22 June 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Confirmation of Minutes 168 THAT the report Summary update on current issues June 2018 (Doc # , dated 8th June 2018) be received. Item 11 - Health and Safety for land drainage update April May THAT the report Healthy Rivers Wai Ora Proposed Plan Change 1 and Variation 1 Waikato and Waipa Catchments an update (Doc # , dated 10 May 2018) be received. Item 10 - Summary update on current issues June THAT the report Financial Report June 2018 (Doc # dated 13 June 2018) be received. Item 9 - Healthy Rivers/Wai Ora Proposed Plan Change 1 and Variation 1 Waikato and Waipa Catchments an update 166 THAT the report Works status report 1 February 2018 to 30 April 2018 (Doc # , dated 17 June 2018) be received. Item 8 Financial Report June THAT the report Issues and Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 (Doc # dated 14 June 2018) be received. Item 7 - Works Status Report 1 February 2018 to 30 April THAT the verbal report Chairman s Report June 2018 (Doc # , dated 6 June 2018) be received. Item 6 - Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings June THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 2 March 2018 be received and approved as a true and correct record. Item 5 - Chairman s Report June 2018 Page # THAT the report Health and Safety and land drainage update June 2018 (Doc # , dated 8 June 2018) be received. 170

162 162 Item 12 - Members Reports June THAT the verbal report Member s report June 2018 (Doc # , dated 8 June2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Page # Nil Section B Recommended to Council Agenda Item and recommendations Item 6 - Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 Page # 165 THAT Council do not support the request for $ compensation sought by the Piako Road landowner following the damage following the high intensity weather events. Doc # Page 2

163 163 Waikato Central Drainage Advisory Subcommittee OPEN MINUTES Minutes of a meeting of the Waikato Central Drainage Advisory Subcommittee Committee held in Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East on Friday 22 June 2018 at 10.01am. Chairman Deputy Chair Present: Noel Smith Robert Mourits Members Local Community Representatives Melville Bain John Blair John Fransen Chris Gardiner Craig Graham Graham Membery David Rawlence Eddie Shattock Maurice Steffert Co Chair of Integrated Catchment Management Committee (South) Cr Stuart Kneebone In Attendance: Staff Matthew Davis Manager Lower Waikato/Waipa/West Coast Catchments Russell Powell Drainage Manager Steve Edwards Works Supervisor Peter Cullen River Management Officer Jennie Cox Democracy Advisor Doc #

164 164 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 Apologies Apologies were received from Cr Rimmington and Maxine Moana Tuwhangai. M Steffert moved/c Gardiner seconded. WCDAS18/12 THAT the apologies of Cr Rimmington and Maxine Moana Tuwhangai be accepted. The motion was put and carried (WCDAS18/12) R Mourits in the meeting at 10.03am. SECTION A: UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL Confirmation of Agenda (Agenda Item 2) M Steffert moved/c Gardiner seconded. WCDAS18/13 THAT the agenda of the meeting of the Waikato Central Drainage Advisory Subcommittee of 22 June 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WCDAS18/13) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Confirmation of Minutes (Agenda Item #4) Doc # G Membery moved/c Gardiner seconded. WCDAS18/14 THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 2 March 2018 be received and approved as a true and correct record. The motion was put and carried (WCDAS18/14) Chairman s Report June 2018 (Agenda Item #5) Doc # Presented by the Chair, the report updated members on issues of significance and matters of relevance to the Subcommittee. The Chair noted the reciprocal arrangement with the Chairs of the Drainage Subcommittees and the Chair of the relevant Catchment Committees being appointed as ex officio members Doc # Page 2

165 165 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 to each other s committees. This meant that going forward the Chair of the Waikato Central Drainage Advisory Subcommittee would attend the meetings of the Central Waikato Catchment Committee in an effort to provide the integration the committees sought. He noted that he felt that the Subcommittee had been listened to with the updated membership. The integration would be seen where the Catchment Chair would represent both committees at the Integrated Catchment Committee meetings. Members noted their appreciation at the inclusion and agreed that they saw only positive outcomes for the ex officio appointments. N Smith moved/j Blair seconded. WCDAS18/15 THAT the verbal report Chairman s Report June 2018 (Doc # , dated 6 June 2018) be received. The motion was put and carried (WCDAS18/15) Members were introduced to Peter Cullen who had taken over the role of River Manager within the Ohaupo/Ngaroto areas. Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 (Agenda Item #6) Doc # Presented by the Drainage Manager (R Powell), members were updated on issues and actions discussed at the previous meeting held on 2 March During questions, answers and related discussion the Subcommittee noted the following points: Staff spoke to the update on the Members Report February 2018 meeting and noted that the site mentioned by Mr Steffert in the meeting had been visited by staff. The meeting had included the landowner and KiwiRail. As a result of the damage from culvert during the high intensity rainfall events the landowner had made a request to Council to consider payment of around $1200 towards the cost of the repair. A request to block the culvert had been provided to KiwiRail and the response to Council had indicated they did not support this action. It was noted that the culvert provided hydrologic advantage to the rail line and removed the pressure from the next bridge structure down stream. The historic nature of the site and the culvert was noted, including information that the Eureka Drainage board had done away with the site with a road drain down Piako Road in the direction of Morrinsville in the late 1980s. There would be a next step analysis undertaken for the site and the drainage network to determine the appropriate action to take with the culvert and the network within the area. The analysis would be reported back to the Subcommittee. The Chair noted it would not be up to the committee to make the decision to reimburse the landowner but the committee could indicate to Council their support or opposition to the request. Members acknowledged that the landowner had undertaken work on his property under the advice of a drainage representative, but that even with the best advice, by virtue of the nature of the ground, in an extreme weather event, these things happened. Members noted that supporting the reimbursement would set a precedent Doc # Page 3

166 166 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 that was not justified under the circumstances. Members noted their preference for the request to be declined, and that any response be checked with the Legal Services Team. R Mourits moved/m Bain seconded. WCDAS18/16 RECOMMENDED THAT Council do not support the request for $ compensation sought by the Piako Road landowner following the damage following the high intensity weather events. The motion was put and carried (WCDAS18/16) M Steffert abstained. A member sought the outcome in relation to the question raised at the last meeting where some areas of drain had been planted leaving no room for a spraying contractor to access the drains. Member were advised that the site of the planting had been visited and there was no restriction to access for spraying. The approval for planting along the drain had been provided by a different department within Council and there was now a process in place for staff to be consulted and considered throughout the decision making process. With respect to the update received on the Tangirau Wetland Restoration project, it was noted for members that one of the consultants on the project had noted there were no drainage channel issues and there should be no need to extend the drainage area at all. There was still concern from landowners that they wanted to extend. Work had been undertaken with the Marae, and they had been provided with a number of willow poles to support the steep embankment. The poles had been professionally planted by an arborist however a follow up visit to the site had shown that of all the poles planted there were only two left. The Chair requested that the updates on the wetland project be removed from the list as he noted that the ongoing issues were not Regional Council responsibility and any further landowner concerns would be taken up through the project. N Smith moved/c Gardiner seconded. WCDAS18/17 THAT the report Issues and Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 (Doc # dated 14 June 2018) be received. The motion was put and carried (WCDAS18/17) Works Status Report 1 February 2018 to 30 April 2018 (Agenda Item #7) Doc # Presented by the Drainage Manager (R Powell), the report provided an update on progress with the work programmes in the Waikato Central drainage area for the period 1 February 2018 to 30 April During questions, answers and related discussion the Subcommittee noted the following points: Members noted there had been no issues raised from the left over drainage programme works. This was shown by the minimal number of reports following the recent weather events and the substantial amount of water received. Doc # Page 4

167 167 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 The drainage manager noted his appreciation for the Works Supervisor, Mr Edwards, and his team for the massive work programme they had undertaken over the past season. In turn Mr Edwards acknowledged the members of the Subcommittee for the support he and his team received. Members noted the figures provided in the report were for the past three months and not the full year. Cr Kneebone out of the meeting at 10.42am. A member questioned whether there had been any impact from the expressway settling ponds on the Freshfield Pump area. It was noted that there were no culverts in highway and the drainage area was not taking water from anywhere else. Staff undertook to provide a report to the Subcommittee from the Principal Technical Advisor, to update member with the impact of the new roading and city drainage on the rural network. A member noted a block along Friedlander Road. It was noted for members that Friedlander Road was cleaned by hand as any work with diggers was difficult in terms of the amount of traffic management that was required. The work for the area was on the programme for the coming season. Cr Kneebone in meeting at M Bain moved/g Membery seconded. WCDAS18/18 THAT the report Works status report 1 February 2018 to 30 April 2018 (Doc # , dated 17 June 2018) be received. The motion was put and carried (WCDAS18/18) Financial Report June 2018 (Agenda Item #8) Doc # Presented by the Drainage Manager (R Powell), the report provided the financial reports for the financial year through to May During questions, answers and related discussion the Subcommittee noted the following points: A member noted for future reports that it would be helpful if the overall financial report was at either the front of all of the reports, or at the end. For the report that had been provided the overall report was in the middle and the impact of the report was lost in that position. Members noted that there had been software and system issues and these would be addressed before the next meeting. A member noted the movement of the reserve balances back towards 50% of the annual budget. It was noted for members that through the Long Term Plan the target had been set to reach that 50% balance by Those with reserve balances above 100% would track back towards the 100% mark by 2025, those with reserves between % would be tracking back towards 50% by In three years time with the next Long Term Plan it would be a good time for the Subcommittee to review the practice and consider whether it should continue. A member noted that with weather events getting more extreme and compounding rapidly members should consider a conservative view with the effect that these would have on reserves. Doc # Page 5

168 168 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 J Fransen moved/m Steffert seconded. WCDAS18/19 THAT the report Financial Report June 2018 (Doc # dated 13 June 2018) be received. The motion was put and carried (WCDAS18/19) Healthy Rivers/Wai Ora Proposed Plan Change 1 and Variation 1 Waikato and Waipa Catchments an update (Agenda Item #9) Doc # Presented by the Drainage Manager (R Powell), the report provided the Subcommittee with an update on Healthy Rivers Wai Ora Proposed Plan Change 1. Cr Kneebone provided an update on the process to date. Members received a copy of the pack provided to people at the Field Days for the Farm Environment Plans. The Chair Mr N Smith declared an interest in the report in that he was a submitter to Proposed Plan Change 1. During questions, answers and related discussion the Subcommittee noted the following points: All of the submissions were available on Council s webpage for everyone to view. The timeframe for landowners to become registered had been extended 20 months and the priority zones had different timeframes for each zone. Council was between a rock and a hard place in terms of the plan change and the knowledge that through the Resource Management Act process parts of the plan may change. Council were working towards being in a position to be ready to go once the final decision was released. Provision of the Farm Environment Plan templates and working with landowners now was part of that process. M Bain moved/d Rawlence seconded. WCDAS18/20 THAT the report Healthy Rivers Wai Ora Proposed Plan Change 1 and Variation 1 Waikato and Waipa Catchments an update (Doc # , dated 10 May 2018) be received. The motion was put and carried (WCDAS18/20) Summary update on current issues June 2018 (Agenda Item #10) Doc # Presented by the Drainage Manager (R Powell), the report updated the Subcommittee on progress with ongoing issues relating to the Waikato Central area. Cr Kneebone out of the meeting at 11.11am. D Rawlence out of the meeting at 11.12am. Doc # Page 6

169 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 During questions, answers and related discussion the Subcommittee noted the following points: Cr Kneebone in the meeting at 11.13am. D Rawlence in the meeting at 11.16am. 169 The Waikato Expressway and issues identified in the Puketaha drainage area would form part of the report requested in relation to the Freshfields Pump area. Members noted concern at the completion of the Integrated Catchment Management Plan for the Mangaheka Stream noting that it seemed to have been completed in haste. Members noted they would like to see the plan for the Mangaheka as the community had been asking for water to be diverted, and would like to know the status of the plan as there was a difference between the stages of completion and approval. The current water mitigation solutions for the Porter development were not working and part of the issue was the gradient of the drainage channel downstream is 1:4000 (essentially flat). Porters had just finished the second replanting of the wetland, and the plants were under water again. The design and modelling work was not working well and the bed of the channel was only one of the problems. Members noted that the original offer from Porters was still available to pay a contribution towards the costs of repair and mitigation of the effects of their pond on the drainage area. At Lake Ngaroto it was noted that the outlet drain still needed to be sorted. The weir holding the lake level was underwater. The Mangatamu stream below the weir was desilted. Members questioned whether there had been some learnings for staff from the Tauhei Project and the blow out of costs prior to any work being done. It was noted that a number of reports had been produced through the Audit and Risk process and it had lead to a new process of how new works were approved from start to initial scoping. Staff noted for members that there had been a recommendation through the Franklin Waikato Drainage Advisory Subcommittee and the Lower Waikato Catchment committee for the Tauhei subdivision to report through those committees. It was noted that the decision would be made when Council came to consider the establishment of committees following the 2019 elections. Members noted the sense in the proposal in that part of the Tauhei subdivision was within the Upper Mangawara and there was cross over in some of the rating boundaries with the Lower Waikato. Members noted that issues within the Mangahaumia dated back to the 1970s and there were water rights applied for with conditions attached for the Taupiri Drainage board from The conditions never commenced and had flowed on to a consent. Within the area now there was a requirement to build a bund to restrict flow of water from the Mangahaumia system in to the Taupiri drainage system. The Drainage manager was working with the Zone manager to inspect the site and come up with solutions. Members sought another report on the matter to the next meeting. M Steffert moved/c Gardiner seconded. WCDAS18/21 THAT the report Summary update on current issues June 2018 (Doc # , dated 8th June 2018) be received. The motion was put and carried (WCDAS18/21) Doc # Page 7

170 170 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 Health and Safety for land drainage update April May 2018 (Agenda Item #11) Doc # Presented by the Drainage Manager (R Powell), the report updated the Subcommittee on health and safety as it applied to the land drainage work programme. During questions, answers and related discussion the Subcommittee noted the following points: Members noted that a big part of the responsibility with respect to health and safety was awareness. For the committee to receive a report, even with nothing to report would maintain that awareness. Staff were receiving requests from landowners for proof of hygiene and hygiene measures prior to entering properties. This was for landowners to have some assurance that those entering properties were not carriers of mycoplasma bovis (M Bovis). Drainage staff and catchment staff were sharing the cost of the hygiene material. Staff had received advice from the Civil Defence and Emergency Management Group who confirmed they had received a request from the Ministry for Primary Industry to provide support and resources to an Emergency Operating Centre for the region with the express purpose of supporting the region through an M Bovis crisis. Members noted they all had a part to play as landowners in the community. N Smith moved/cr Kneebone seconded. WCDAS18/22 THAT the report Health and Safety and land drainage update June 2018 (Doc # , dated 8 June 2018) be received. The motion was put and carried (WCDAS18/22) Members Reports June 2018 (Agenda Item #12) Doc # Presented by the Drainage Manager (R Powell), the report provided an opportunity for members to present a verbal report on issues of significance or matters of relevance to the Subcommittee. Mr G Membery noted that the Matangi subdivision had reached an agreement with the Waikato District Council that the subdivision would maintain all drains in their area and charge the Council accordingly. This afforded the subdivision the ability to service the full structure of drains in that district. N Smith moved/cr Kneebone seconded. WCDAS18/23 THAT the verbal report Member s report June 2018 (Doc # , dated 8 June2018) be received. The motion was put and carried (WCDAS18/23) Doc # Page 8

171 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 22 June 2018 The Chair noted that the meeting was the last meeting under the current structure and there had been a number of members who had indicated they would not be returning to the Subcommittee for the next term. The Chair acknowledged: Mr K Amon Mr B Walker Mr E Shattock Mr M Bain. 171 The Chair noted his thanks the members for their input to the Subcommittee over their time. Reappointments would be advised following the Council decision to be made on 28 June On behalf of Council Cr Kneebone thanked the Chair and Subcommittee for their work on behalf of council. He acknowledged that members like Mr Bain had been a fixture on drainage boards since the early 1980s. Mr M Bain acknowledged the chair and the committee and noted that history did count, and the historical knowledge of the members would always have an impact on the Subcommittee. Often the actions of the past, affected the present (like the decisions at Mangahaumia). The Drainage Manager noted that this was the last meeting for the Manager Lower Waikato/Waipa/West Coast Catchments (M Davis) who had resigned from Council. Mr Davis noted for members he had enjoyed his time here and thanked the members for their input over the years. Meeting closed at 12.13pm. Doc # Doc # Page 9

172 172 Decision of Waikato Central Drainage Advisory Subcommittee Meeting date: 7 September 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees 180 THAT the report Summary update on current issues August 2018 (Doc # dated 16th August 2018) be received. Item 14 Peat Soils Report 179 That the report A review of Land Drainage Asset Management Plan, April 2004 (Doc # dated 29 July 2018) be received. Item 11 - Summary update on current issues August THAT the report Financial Report June, end of financial year 2018 (Doc # dated 27th July 2018) be received. Item 10 - A review of Land Drainage Asset Management Plan, April THAT the report Works status report 1 May 2018 to 30 June 2018 (Doc # , dated 19 August 2018) be received. Item 9 - Financial Report June, end of financial year THAT the report Issues and Actions from Waikato Central Drainage Advisory Subcommittee September 2018 (Doc # , dated 24 August 2018) be received. Item 8 - Works Status Report 1 May 2018 to 30 June THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 22 June 2018 be received and approved as a true and correct record. Item 7 - Issues/Actions from Waikato Central Drainage Advisory Subcommittee Meetings September THAT the report Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees (Doc # dated 24 August 2018) be received. Item 5 Confirmation of Minutes Page # THAT the verbal report Peat Soils Information be received. 180

173 173 Item 12 - Health and Safety for land drainage update May July THAT the report Health and Safety and land drainage update August 2018 (Doc # dated 19th August 2018) be received. Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 4 - Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT Noel Smith be appointed as Chairperson of the Waikato Central Drainage Advisory Subcommittee. THAT Robert Mourits be appointed as Deputy Chairperson of Waikato Central Drainage Advisory Subcommittee. Page # 175 Section B Recommended to Council Agenda Item and recommendations Page # Nil Doc # Page 2

174 174 Waikato Central Drainage Advisory Subcommittee OPEN MINUTES Minutes of a meeting of the Waikato Central Drainage Advisory Subcommittee Committee held in Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East on Friday 7 September 2018 at 10.05am. Present: Chairman N Smith (from 10.20am) Deputy Chair R Mourits (from 10.21am) Local Community Representatives Members J Blair J Fransen C Gardiner C Graham D Rawlence M Steffert D Tickelpenny Chair of the Central Waikato Catchment Committee Co Chair of Integrated Catchment Management Committee (South) Staff M Moana Tuwhangai Cr S Kneebone In Attendance: G Ryan Business and Technical Services Manager R Powell Drainage Manager S Edwards Works Supervisor G Russell Operations Manager Waikato West Coast J Cox Democracy Advisor Doc #