Council OPEN MINUTES

Transcription

1 Council OPEN MINUTES Minutes of a Meeting of the Council held in Council Chamber, 401 Grey Street, Hamilton East on Thursday 25 October 2018 at 10.47am. Chairperson Deputy Chairperson Present Staff Cr AD Livingston Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr K Hodge Cr ST Husband Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr RM Simcock Cr GWH Vercoe Cr KA White V Payne Chief Executive G Ryan Acting Director Integrated Catchment Management T May Director Science and Strategy M Garrett Chief Financial Officer C McLay Director Resource Use N Williams Director Community and Services J Cox Democracy Advisor Doc #

2 Apologies There were no apologies received for the meeting. Confirmation of Agenda (Agenda Item 2) Cr Rimmington moved/cr Simcock seconded. WRC18/332 THAT the agenda of the meeting of the Waikato Regional Council of 25 October 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WRC18/332) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Leave of Absence There were no requests for leave of absence. Confirmation of Minutes Council 27 September 2018 (Agenda Item 5.1) Doc # Cr Rimmington moved/cr Hennebry seconded. WRC18/333 THAT the minutes of the open section of the Council meeting of 27 September 2018 be approved as a true and correct record. The motion was put and carried (WRC18/333) Committees Reporting to Council Strategy and Policy Committee 18 September 2018 (Agenda Item 6.1) Doc # Cr Simcock presented the following report to Council of the Strategy and Policy Committee held on 18 September Doc # Page 2

3 Strategy and Policy Committee MINUTES Minutes of a meeting of the Strategy and Policy Committee held in the Chambers of Waikato Regional Council on Tuesday 18 September 2018 at 10.00am. Chair Waikato Regional Council Staff Present: Cr T Mahuta Members Cr J Hayman Cr K Hodge Cr S Husband Cr S Kneebone Cr F Lichtwark Cr A Livingston Cr D Minogue Cr R Rimmington Cr H Vercoe Cr K White Cr B Quayle V Payne, Chief Executive T May, Director Science and Strategy G Dawson, Democracy Advisor Doc # Page 3

4 Minutes of the Strategy and Policy Committee of 18 September 2018 page 2 SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Apologies Cr White moved/cr Hodge moved. SPC18/45 THAT the apologies from Councillor Simcock and Councillor Hennebry for absence be accepted. The motion was put and carried (SPC18/45) Confirmation of Agenda (Agenda Item 2) Cr Rimmington moved/cr Quayle seconded. SPC18/46 THAT the agenda of the meeting of the Strategy and Policy Committee of 18 September 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (SPC18/46) Disclosures of Interest (Agenda Item 3) Councillor Hayman disclosed that she had made a personal submission to the Proposed Waikato District Plan. It was noted that she would abstain from the vote on that matter when the vote would take place, but still take part in discussion. Communications Update (Agenda Item 4) This verbal report was presented by the Manager, Communications and Engagement (N Crisp). The Committee was updated on the activities and programmes which had been undertaken from July to September The following matters were discussed: It was noted that the demographics of Facebook followers had not changed since the last meeting, although there had been a 3.2% increase in engagement numbers. IT development of the MarineMate and MyWaikato applications was discussed. It was noted that the development of both applications had progressed well and it had achieved positive results to date. Funds were being sought from the Waikato River Authority to further develop the My Waikato application. It was noted that website traffic had peaked over 200,000 views from different IP addresses, the changes to online user tools and search tools were noted as a possible reason for increase in use. It was noted that there had been an increase in the performance and ranking of the Council in relation to customer service and customer engagement. The changes were as a result of providing frontline staff with the knowledge and information that enabled them answer questions fully. Doc # Page 4

5 Minutes of the Strategy and Policy Committee of 18 September 2018 page 3 It was noted that the Council was focused on using a customer centred approach and creating positive points of interaction. The Communications and Engagement Team were congratulated for the positive work to date. It was noted that there is a desire to extend the use of incident reporting through the My Waikato application. However, there was need to ensure that the parts of the Council that would impact had the capacity and resources for that to happen. Cr White moved/cr Rimmington seconded. SPC18/47 THAT the verbal report Communications and Engagement Report July to September 2018 be received. The motion was put and carried (SPC18/47) Submission on the Proposed Improvements to the New Zealand Emissions Trading Scheme (Agenda Item 5) Doc # & # This report was presented by Policy Advisor, Policy Implementation (A Cifuentes). The Committee was asked to approve the content, and subsequent lodgement, of the Waikato Regional Council s submission on the proposed improvements to the New Zealand Emissions Trading Scheme consultation document. The following matters were discussed: An alteration needed on page six of the submission, with a change from Local Government Official Information and Meetings Act, to the Official Information Act as the act that would apply to the Environment Protection Agency. It was noted that riparian planting was not included at this point in time, although it may be included in the future through the ongoing consultation process. It was noted that the Environment Protection Agency would look at the agriculture sector and the off-setting of carbon emissions production through a future project. The Committee agreed that it would provide a submission on those topics when approached by that Agency. Cr Rimmington moved/cr Quayle seconded. SPC18/48 1. THAT the report Submission to the Emissions Trading Scheme Review (Doc # dated 18 September 2018) be received. 2. THAT the committee approves the Waikato Regional Council submission on the proposed improvements to the New Zealand Emissions Trading Scheme (Doc # ) for lodgement with the Ministry for the Environment. The motion was put and carried (SPC18/48) Doc # Page 5

6 Minutes of the Strategy and Policy Committee of 18 September 2018 page 4 Submission on the Proposed Waikato District Plan (Agenda Item 6) Doc # & # This report was presented by Senior Policy Advisor, Policy Implementation (A Tester). The Committee was asked to approve the content, and subsequent lodgement, of the Waikato Regional Council s submission on the Proposed Waikato District Plan. The following matters were discussed: It was noted that the minimum subdivision lot of 40 hectares presented some challenges around productive use of the land and soil, planning for lifestyle or smaller residential plots, and the present and future impact on infrastructure needs. It was noted there was concern around the possibility of duplication of regulatory responsibilities between territorial authorities and Council, particularly in rgard to earthwork provisions of the proposed plan. It was explained that territorial and regional authorities have slightly different roles, however, staff were mindful of the need to be clear about these different roles in the submission, and were also aware of the need to not cause unnecessary duplication for consent applicants. It was noted that there was a need to ensure that developers and other resource consent applicants were not burdened with extra costs as a result of duplication of regulatory roles. It was noted that future investment in storm water infrastructure was an ongoing issue that needed to be taken seriously by all of local government. The constraints of investment in stormwater infrastructure and the role of the Council in encouraging greater investment in this area was highlighted. The Waikato Expressway Project was discussed. It was noted that there were a number of complex dynamics and challenges that are ongoing with the Project. Relationship management was noted as important, to ensure that the Council and other agencies that are involved in the Project, can work together to achieve positive outcomes for the region and the environment. Cr Husband left the meeting at 11.03am. The matter of an unplanned approach to development in rural areas was discussed. It was noted that unplanned developments can create pressure on areas where it occurs, due to developers and purchasers that want the same or better infrastructure that larger planned towns have. It was noted that the cover letter should highlight the importance of transport nodes that will be created along the Hamilton to Auckland Corridor. The Committee thanked the staff for the work completed to date. Cr Lichtwark moved/cr Quayle seconded. Cr Hayman abstained. SPC18/49 1. THAT the report Submission to the Proposed Waikato District Plan (Doc # dated 04 September 2018) be received. 2. THAT the draft submission on the Proposed Waikato District Plan be approved for submission to Waikato District Council (Doc # dated 18 September 2018). The motion was put and carried (SPC18/49) Doc # Page 6

7 Minutes of the Strategy and Policy Committee of 18 September 2018 page 5 Submission on the Taupo 2050 District Growth Management Strategy Review (Agenda Item 7) Doc # & # This report was presented by Senior Policy Advisor, Policy Implementation (A Tester). The Committee was asked to approve the content, and subsequent lodgement, of the Waikato Regional Council s submission on the Taupo 2050 District Council Management Strategy Review. The following matters were discussed: It was noted that there was need to ensure that there were adequate controls and regulation for development in areas susceptible to natural hazards and development close to more sensitive catchments. The ongoing challenge and importance of investment in stormwater infrastructure was discussed. Cr Livingston moved/cr Kneebone seconded. SPC18/50 1. THAT the report Draft Submission to the Taupo District 2050: District Growth Management Strategy (Doc # dated 04 September 2018) be received. 2. THAT the draft submission on Taupo District Council s updated Taupo 2050: District Growth Management Strategy be approved for submission to Taupo District Council (Doc # dated 18 September 2018). The motion was put and carried (SPC18/50) Submission on the Kauri Dieback Pathogen Consultation Round Two (Agenda Item 8) Doc # & # This report was presented by the Biosecurity Officer, Pest Plants (K Parker) and the Manager, Integrated Catchment Services (P Whaley). The Committee was asked to approve the content, and subsequent lodgement, of the Waikato Regional Council s submission on the Kauri Dieback Pathogen Consultation, Round Two. The following matters were discussed: Two public meetings have been held to date and have provided an opportunity for all stakeholders to share their experience and concerns on the pathogen. The measures and response to protect Tanemahuta from the pathogen was discussed. It was noted that the Te Roroa Iwi were leading the response in collaboration with a range of agencies through joint management agreements. It was emphasised that there was still a lot of unknown information about the pathogen and that requires further investigation and research. It was confirmed that the pathogen can live without a host and can be spread through plumes of waste materials of infected trees. It was noted that there were a number of constraints that all agencies faced such as access to funds, priorities already in progress, and the capability of agencies to resource any response. Doc # Page 7

8 Minutes of the Strategy and Policy Committee of 18 September 2018 page 6 It was noted that there was a degree of concern on how pests, spreading the pathogen, would be managed and eradicated. Cr Husband entered the meeting at 11.45pm. It was noted that there was a need for high levels of political will and engagement to ensure that a response was immediate and effective as possible. Cr Kneebone moved/cr Quayle seconded. SPC18/51 1. THAT the report Waikato Regional Council submission on the Accelerating Kauri Protection consultation (Doc# dated 5 September 2018) be received. 2. THAT the committee approves the Waikato Regional Council submission on the Accelerating Kauri Protection consultation (Doc # ) for lodgement to the National Kauri Dieback Programme. The motion was put and carried (SPC18/51) Cr White voted against the motion. Responses to Long Term Plan Submissions from Local Authorities (Agenda Item 9) Doc # & # This report was presented by the Manager, Corporate Planning (N Hubbard). The Committee were updated on the responses that have been received on the submissions the Council made to other territorial authorities. The following matters were discussed: The design of fish friendly pumps and the impacts that they had on natural breeding and migration patterns was discussed. It was noted there was need for greater clarity around how the fish friendly pumps fit into the wider flood protection and drainage system in the future. Existing funding arrangements and implications were discussed, along with other sources of funding that could contacted, such as the Provincial Growth Fund was discussed. It was noted that other territorial authorities had come up with various approaches to fish friendly pumps. Some members of the Committee expressed an interest in what these approaches were at some point in the future. Cr Livingston moved/cr Kneebone seconded. SPC18/52 THAT the report Responses to Long Term Plan submissions from local authorities (Doc # dated 29 August 2018) be received. The motion was put and carried (SPC18/52) Doc # Page 8

9 Minutes of the Strategy and Policy Committee of 18 September 2018 page 7 Regional Growth Update (Agenda Item 10) Doc # This report was presented by the Manager, Policy Implementation (M Tamura). The Committee were updated on key urban growth management activities and regional relationships. The following matters were discussed: It was noted that each territorial authority selected the range of growth metrics based on different criteria and assumptions which has meant that a uniform measure could not be established. Development contributions were discussed, along with the impacts that the different approaches used by territorial authorities to generate them. The sources of population growth for the Hamilton area was discussed. It was noted that 70% of the increase in population was from national and international migration. The impacts that this will have on future spending and development was also discussed. The Futureproof strategy was discussed. It was noted that it was anchored in the Regional Policy Statement and there were some time constraints that this applied, mainly in regard to agility of the RPS to response to changes.. Cr Kneebone moved/cr Hodges seconded. SPC18/53 THAT the report Regional growth management and relationships update (Doc # dated 03 September 2018) be received. The motion was put and carried (SPC18/53) Regional Policy Statement Effectiveness Report Natural Hazards (Agenda Item 11) Doc # This report was presented by the Manager, Policy Implementation (M Tamura) and Policy Advisor, Policy Implementation (A Cifuentes). The Committee was provided with a report that was requested by Council in May 2018, and that was requested as part of LTP deliberation discussions. The report provided an overview of the implementation of the Waikato Regional Policy Statement and natural hazard management with a specific focus on residential development in Ngatea. The following matters were discussed: It was noted that there was an agreement between territorial authorities and Council that a cautious and measured approach to development around the Ngatea area was needed. Existing and future zones for development were discussed. It was noted that natural hazards were not automatically listed on Land Information Management reports and that further information could be gathered by contacting the relevant territorial authority or Council. It was noted that Council needed to be proactive in shaping the direction and method of natural hazard protection and the locations where development is being proposed. Doc # Page 9

10 Minutes of the Strategy and Policy Committee of 18 September 2018 page 8 The structure and location of peat soil around the Ngatea area was discussed. Cr Rimmington moved/cr White seconded. SPC18/54 1. THAT the report Regional Policy Statement effectiveness in regard to natural hazards management, a focus on Ngatea (Doc # dated 04 September 2018) be received. 2. THAT a further report is brought back to Council that outlines Councils approach to natural hazards risk management, is cognisant of the hazard risk assessment framework, and that takes into account options at councils disposal to engage with territorial authorities in regard to managing and controlling future land use activities. 3. THAT the report noted in resolution 2., references the natural hazard challenges of Ngatea as a potential case study. The motion was put and carried (SPC18/54) Cr Husband voted against the motion. Meeting closed at 12.50pm. Doc # Return to the Council meeting of 25 October 2018 Minutes of the Strategy and Policy Committee of 18 September 2018 * * * * * Arising from discussion it was noted that: A member questioned the place for the discussion of natural hazards within the Regional Policy Statement and asked whether the statement was playing its part if the territorial authority was still allowing building to occur in places such as Ngatea. In response it was noted that the Regional Policy Statement was the guiding document that says what needed to be included within the Regional and District Plans. There was a time lag between those plans being in effect. The Regional Policy Statement was not as swift as central government tools. In terms of Ngatea there was time for council to talk to Hauraki District Council about their plan and the upcoming review of the plans and ensuring that natural hazards were accounted for in these plan reviews. Cr Mahuta moved/cr Quayle seconded. WRC18/ THAT the report of the Strategy and Policy Committee held 18 September 2018 (Doc # ) be received. 2. THAT the decisions in Section A of the report be noted. The motion was put and carried (WRC18/334) Doc # Page 10

11 CE Employment and Remuneration Committee 3 October 2018 (Agenda Item 6.2) Doc # Cr Livingston presented the following report to Council of the CE Employment and Remuneration Committee held on 3 October Doc # Page 11

12 CE Employment and Remuneration Committee OPEN MINUTES Minutes of a meeting of the CE Employment and Remuneration Committee held in Waitoa Room, 401 Grey Street, Hamilton East on Wednesday 3 October 2018 at 1.07pm. Chairperson Present In Attendance Staff Cr A Livingston Cr J Hennebry Cr B Simcock Cr H Vercoe P Loof Paul Loof Consulting Limited by telephone V Payne Chief Executive J Cox Democracy Advisor Doc # Page 12

13 Minutes of the CE Employment and Remuneration Committee of 3 October 2018 page 2 SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Apologies (Agenda Item 1) No apologies were received. Confirmation of Agenda (Agenda Item 2) Cr Simcock moved/cr Hennebry seconded CEER18/41 THAT the agenda of the CE Employment & Remuneration Committee of 3 October 2018 as circulated be confirmed as the business for the meeting. The motion was put and carried (CEER18/41) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest noted. Annual Review of CE Employment and Remuneration Committee Terms of Reference and work plan (Agenda Item 4) Council s Consultant (P Loof) provided an update on the annual review of the CE Employment and Remuneration Committee Terms of Reference and Work Plan. With respect to the Terms of Reference they were noted to be fit for purpose, and not in need of a review at this time. There was a typographical error within clause two that needed to be updated as it reflected the older terms of reference and not the refined terms the committee currently held.: Clause two reads: Negotiate with the CE, on behalf of Council, any amendments or adjustments to the terms and conditions of employment and the remuneration of the CE as may be required outside of the annual review described in 5 above including changes to the CE s job description. The change would be: Negotiate with the CE, on behalf of Council, any amendments or adjustments to the terms and conditions of employment and the remuneration of the CE as may be required outside of the annual review described in 1 above including changes to the CE s job description. Doc # Page 13

14 Minutes of the CE Employment and Remuneration Committee of 3 October 2018 page 3 The proposed work plan reflected the plan that had been established for the 2017/2018 year. One noticeable change had been made to incorporate a workshop for Councillors to provide input and feedback in to the CE KPI. This was to reinstate the workshop which had worked well in previous years but was not held in 2018 for reasons relating to the CE contract extension review process. The work plan would be circulated to members. Cr Vercoe moved/cr Livingston seconded CEER18/42 THAT the verbal update from Paul Loof on the Annual Review of CE Employment and Remuneration Committee Terms of Reference and Work Plan be received. The motion was put and carried (CEER18/42) CEER18/43 Resolutions to Exclude the Public (Agenda Item 4) Cr Hennebry moved/cr Vercoe seconded That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered 6 Annual Development Plan for Chief Executive Reason for passing this resolution in relation to each matter Good reason to withhold exists under Section 7. Ground(s) under section 48(1) for the passing of this resolution That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) Doc # Page 14

15 7 Implementation and management of the Personnel Policy CE KPI results as at 10 September 2018 Good reason to withhold exists under Section 7. Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) 9 Tier 2 Performance Measures Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Item No Interest 6, 7, 8, 9 Protect the privacy of natural persons, including that of deceased natural persons (Schedule 7(2)(a)) THAT Paul Loof of Loof Consulting be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of Items 6-9. This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because he is the contracted advisor to the CE Employment and Remuneration Committee. The motion was put and carried (CEER18/43) Return to Open Meeting at 2.21pm. Meeting closed at 2.21pm. Doc # Doc # Page 15

16 * * * * * Return to the Council meeting of 25 October 2018 Minutes of the CE Employment and Remuneration Committee of 3 October 2018 Cr Livingston moved/cr Simcock seconded. WRC18/ THAT the report of the CE Employment and Remuneration Committee held 3 October 2018 (Doc # ) be received. 2. THAT the decisions in Section A of the report be noted. The motion was put and carried (WRC18/335 Integrated Catchment Management Committee 10 October 2018 (Agenda Item 6.3) Doc # Cr Kneebone presented the following report to Council of the Integrated Catchment Management Committee held on 10 October Doc # Page 16

17 Integrated Catchment Management Committee MINUTES Minutes of a meeting of the Integrated Catchment Management Committee held in Council Chambers, 401 Grey Street, Hamilton East on 10 October 2018 at am. Waikato Regional Council Upper Waikato Catchment Chair Central Waikato Catchment Chair Lower Waikato Catchment Chair West Coast Catchments Chair Waihou-Piako Catchment Chair Waikato Regional Council Staff Present: Cr Stu Kneebone Co-Chair (South) Cr Fred Lichtwark Cr Dal Minogue Cr Jennie Hayman Cr Kataraina Hodge Cr Kathy White Cr Tipa Mahuta Sally Strang Maxine Moana-Tuwhangai Malcolm Lumsden Weo Maag Robert Hicks In Attendance: Greg Ryan Acting Director Integrated Catchment Management Anne McLeod Manager Taupō/Upper Waikato Catchments Adam Munro Manager Coromandel Catchment Brendan Toohey Manager Lower Waikato/Waipā/West Coast Catchments Patrick Whaley Manager Integrated Catchment Services Keri Neilson Principal Advisor Integrated Catchment Management Russell Powell Land Drainage Manager Jenny Robertson Acting Democracy Advisor Doc # Page 17

18 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 2 Cr Kneebone assumed the Chair. Apologies Cr A Livingston (on other council business) Cr S Husband Co-Chair (North) S Yerex Chair, Lake Taupō Catchment Committee N Haines Deputy Chair, Lake Taupō Catchment Committee R Barton Chair, Waipā Catchment Committee Cr T Mahuta (for lateness) Accepted The newly appointed Manager for Lower Waikato, Waipa and West Coast Catchments, Brendan Toohey, was introduced. SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Confirmation of Agenda (Agenda Item 2) Cr Lichtwark moved/cr Hodge seconded ICM18/37 THAT with addition of Members Reports as the last item, the agenda for the meeting of the Integrated Catchment Management Committee of 10 October 2018 be confirmed as the business for the meeting. The motion was put and carried (ICM18/37) Disclosures of Interest (Agenda Item 4) With regard to Item 10 Muggeridge s Pump Station, R Hicks noted that he is a ratepayer in the general catchment. Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chair Appointments (Agenda Item 4) Doc # Acting Director Integrated Catchment Management (G Ryan) presented a report to approve the appointment of the Catchment Committee and Drainage Advisory Subcommittee Chairs and Deputy Chairs. The report was taken as read. Doc # Page 18

19 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 3 Cr Kneebone moved/cr Lichtwark seconded ICM18/38 THAT 1 The report Catchment Committee and Drainage Advisory Subcommittee Chair and Deputy Chair Appointments (Doc # dated 28 September 2018) be received, and 2 The Integrated Catchment Management Committee approve the appointment of the following Chair and Deputy Chairpersons: West Coast Catchments Committee Chair: Weo Maag Deputy: Mark Brough Central Waikato Catchment Committee Chair: Maxine Moana-Tuwhangai Deputy: Brendan Hicks Waihou Piako Catchment Committee Chair: Robert Hicks Deputy: Conall Buchanan Upper Waikato Catchment Committee Chair: Sally Strang Deputy: Richie Stokes Aka Aka Otaua Drainage Advisory Subcommittee Chair: Syd Goodwright Deputy: Campbell Shuker Thames Valley Drainage Advisory Subcommittee Chair: Peter LeHeron Deputy: Duncan Morris Waipā Catchment Committee Chair: Rachel Barton Deputy: Weo Maag Lower Waikato Catchment Committee Chair: Malcolm Lumsden Deputy: Kelly Deihl Coromandel Catchment Committee Chair: John Sanford Deputy: Jenny Morrison Lake Taupō Catchment Committee Chair: Sue Yerex Deputy: Natalie Haines Waikato Central Drainage Advisory Subcommittee Chair: Noel Smith Deputy: Robert Mourits Franklin Waikato Drainage Advisory Subcommittee Chair: Matthew Dean Deputy: Trevor Simpson The motion was put and carried (ICM18/38) Minutes of Previous Meeting (Agenda Item 5) Doc # and W Maag moved/m Lumsden seconded ICM18/39 THAT 1 With addition of apologies from K Hodge and J Hayman, the Minutes of the Integrated Catchment Management Committee meeting of 6 June 2018 (Doc # ) be received and approved as a correct record; and 2 The extract from the Council meeting of 28 June 2018 (Doc # ) be received. The motion was put and carried (ICM18/39) Doc # Page 19

20 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 4 With regard to the Lake Waikare Northern Operating Control Gate consent due to expire in 2032 (Page 14), it was suggested that the possible cost of consent renewals could have serious financial impacts and Council should talk with Government about those issues, particularly given that the Lower Waikato Flood Control Scheme was a national scheme funded by Central Government. The meeting was advised that staff were aware that the matter would require attention. Issues/Actions from Integrated Catchment Management Meetings (Agenda Item 6) Doc # Acting Director Integrated Catchment Management (G Ryan) presented a report to provide an update on actions and issues arising from previous Integrated Catchment Management Committee meetings. The report was taken as read. It was requested that the table attached to the issues/actions report be printed on A3 or a more legible format with larger font, whilst ensuring that the electronic version remained easily read. W Maag moved/cr Lichtwark seconded ICM18/40 THAT the report Issues/Actions from Integrated Catchment Management Meetings (Doc dated 28 September 2018) be received for information. The motion was put and carried (ICM18/40) Integrated Catchment Management Group of Activities Financial Status Report to End of August 2018 (Agenda Item 7) Doc # Acting Director Integrated Catchment Management (G Ryan) presented a report on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee. The report covered the 2018/2019 financial year to the end of August 2018 and included a breakdown across the different zones and activities. During discussion the following was noted: Up-to-date drainage financial status reports for individual drainage areas were provided for the relevant Drainage Advisory Subcommittee meetings, with any concerns being noted in the minutes that were put before this Committee. The costs to initiate and develop large multi-year projects could be considered unsustainable if they do not proceed to implementation, for example the Tauhei flood protection scheme that had been abandoned in favour of enhanced stream channel maintenance. Whilst there are processes that Council needs to undertake, it was suggested that the costs of design and consultation should be identified earlier, together with proposed cost recovery. It was also noted that there could be some uncertainty in these costs (e.g. the resource consent process), and also that they could be subject to substantial inflation where projects span multiple years (particularly those costs related to construction). Doc # Page 20

21 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 5 Cr T Mahuta in meeting at am. Staff noted that there were a number of budget variances, however these most likely reflected phasing given the early timing of this report, where certain amounts were allocated month-to-month through the year. Cr Kneebone moved/cr Hodge seconded ICM18/41 THAT the report Integrated Catchment Management Groups of Activities Financial Status Report to end of August 2018 (Doc # dated 28 September 2018) be received. The motion was put and carried (ICM18/41) Delivery of ICM Projects Co-Funded by the Waikato River Authority (Agenda Item 8) Doc # Presented by Principal Advisor Integrated Catchment Management (K Neilson), this report provided an update on the delivery of projects that the Integrated Catchment Management Directorate (ICM) had been undertaking with co-funding from the Waikato River Authority (WRA). A presentation was provided (Doc # ). During discussion the following was noted: A total of $5.3 million in WRA funding had been allocated, with $3.5 million spent to date on projects with delivery ranging between one to five years. Council and landowners had co-funded the work, with iwi and community organisations also supporting projects. The majority of the projects were in the Waipā catchment, supporting the Waipā Catchment Plan. Fish habitat enhancements had been developed in collaboration with NIWA, with the project on one property preventing erosion whilst providing fish habitat. F Lichtwark asked to be provided with the total cost of each particular project that was presented as part of this item, including cash and in kind contributions. Environmental Protection Agreements were put in place for each project and Council had the right to inspect the maintenance being undertaken. Larger projects would have a Memorandum of Agreement on the title for 99 years. It was understood that no rates relief had been allocated with regard to retired land, however that had not seemed to be an issue for landowners. The projects were voluntary and landowners were seeing benefits to their farms. Other catchments would appreciate learning from Waipā s success in obtaining funding. Waipā had started with a catchment plan, and each zone now had the opportunity to develop these as part of the current work programme. The Waipā process had included excellent relationship management, not letting differences create division. Stakeholders had created a shared vision and shared outcomes. The work undertaken by K Neilson was acknowledged. Doc # Page 21

22 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 6 Cr Kneebone moved/w Maag seconded ICM18/42 THAT the report Delivery of ICM projects co-funded by the Waikato River Authority (Doc # dated 10 October 2018) be received. The motion was put and carried (ICM18/42) Waikato Regional Pest Management Plan Annual Report 2017/18 and Operational Plan 2018/19 (Agenda Item 9) Doc # Presented by Manager Integrated Catchment Services (P Whaley), this report provided the Committee with the Waikato Regional Pest Management Plan (RPMP) Annual Report for 2017/18 and Operational Plan for 2018/19. During discussion the following points were noted: The Priority Pest Control Programme had produced a good year, with contractors achieving good results across the board. Following goat control, ecosystems in the forests were starting to recover and good feedback had been received from landowners. F Lichtwark requested information on the spread of woolly nightshade lace-bug, which would defoliate and kill woolly nightshade. Pest Plant Officers had undertaken 1,000 inspections during the year, with about one per cent of properties requiring enforcement. Information on monitoring of wildlife following control operations could be provided to the Environmental and Services Performance Committee. The Ministry for Primary Industries was leading development of a draft National Pest Management Plan that would bring in new rules and affect decisions by Regional Councils, District Councils and the Department of Conservation. An update would be provided to Council s Strategy and Policy Committee. The timeline for the Regional Pest Management Plan review had been extended from two years to three years, and would commence next July with a discussion document prepared for consultation before entering the regulatory review process. Cr Lichtwark moved/w Maag seconded ICM18/43 THAT 1 The report Waikato Regional Pest Management Plan Annual Report 2017/18 and Operational Plan 2018/19 (Document # , dated 26 September 2018) be received for information; and 2 The Waikato Regional Pest Management Plan Annual Report 2017/2018 (Document # ) be received; and 3 The Waikato Regional Pest Management Plan 2018/2019 Operational Plan (refer Document # ) be received. The motion was put and carried (ICM18/43) Doc # Page 22

23 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 7 Muggeridge s Pump Station (Agenda Item 10) Doc # Manager Coromandel Catchment (A Munro) presented this report to provide the Committee with a report that had been presented to Council relating to undertaking a Special Consultative Procedure for the Muggeridge s Pump Station project, and the establishment of a subcommittee to review the statement of proposal, hear submissions and make a recommendation to Council. The report was taken as read and a presentation was provided (Doc # ). During discussion the following points were noted: With ongoing sinking, the Pouarua catchment had formed into a basin and water now needed to be drained to the east, via a 1.2 km canal that would connect to the Piako River. No issues had been raised regarding the scheme design or pump station, however there was concern regarding the costs and the funding model. The project had first been indicated at a cost of about $3 million, but had since swelled to $6 million. A major issue would be the landowners ability to fund the project and the impact on general ratepayers in the zone versus the projects direct beneficiaries. Ngatea property owners had not been rated for pumps installed about 20 years ago, however for the proposed project they would be rated $20 to $30 per annum on their houses in Ngatea. That rate was not for river works or flood protection, but for a drainage component that provided a narrow benefit. The increased cost of $6 million would be included as part of the consultation process and it was suggested that a review of the funding model may be required for the project to proceed. Ratepayers would need to know the costs in order to make an informed decision, and detailed information had been provided to landowners ahead of a public meeting for beneficiaries. There would be an opportunity to put that information before the Waihou Piako Catchment Committee and that Committee could be a submitter to the hearing. In general, the increasing cost of projects was impacting on ratepayers ability to provide assets for communities. A time-consuming consent process added to the cost of a project with the costs of construction increasing during that time. Council had made the decision to enter into a consultation process, which was currently a work in progress. W Maag out of meeting at pm. Cr Kneebone moved/m Lumsden seconded ICM18/44 THAT the report Muggeridge s Pump Station (Document # dated 20 September 2018) be received. The motion was put and carried (ICM18/44) SECTION B FOR RECOMMENDATION TO COUNCIL Doc # Page 23

24 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 8 Lake Waikare and Whangamarino Catchment Management Plan (Agenda Item 11) Doc # Presented by Zone Manager Lower Waikato (S Lealand), this report provided background on the development of the Lake Waikare and Whangamarino Wetland Catchment Management Plan (CMP), and requested that the Committee consider recommending to Council a request from the Lower Waikato Catchment Committee that an independent report ( the Edmeades Report ) by Dr Doug Edmeades be appended to the CMP, noting that the Edmeades Report represents the views of the writer, Dr Doug Edmeades, and that the views expressed therein are an independent perspective and not necessarily shared by all parties to the CMP. W Maag returned to meeting at pm. During discussion the following points were noted: Collaborative development of the CMP had included a request for an independent report, which had been funded by Council. The report had not been endorsed by Council s science staff, who had raised concerns about how some of the information had been interpreted within the report, however clarification regarding any disputed issues was not available. With no information available on the science detail that was unsupported, the Lower Waikato Catchment Committee had recommended that the Edmeades Report should be attached to the CMP. M Lumsden moved/d Minogue seconded ICM18/45 1 THAT the report Lake Waikare and Whangamarino Catchment Management Plan (Document # dated 28 September 2018) be received; and RECOMMENDED THAT 2 The Committee recommends to Council that the plan Lake Waikare and Whangamarino Catchment Management Plan, Part One (Document # ) and Lake Waikare and Whangamarino Catchment Management Plan, Part Two (Document # ) be adopted. The motion was put and carried (ICM18/45) During further discussion the following points were noted: The recommendation to attach the Edmeades Report had arisen after other parties had reached agreement on the CMP. Bearing in mind the Waipā catchment s outcome from good relationship management, it was suggested that time be taken to resolve the differences. However Council had made a large investment into the process of developing the CMP and the risk of leaving it to lie on the table pending further work would create an unbudgeted item. Whilst attachment of the Edmeades Report could create problems with the next step, being implementation of the CMP, the attachment had the added value of providing as much information as possible. A pragmatic approach was required to move it forward, to provide benefits for Lake Waikare and Whangamarino. Doc # Page 24

25 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 9 M Lumsden moved/d Minogue seconded ICM18/46 RECOMMENDED THAT The Committee confirms the recommendation of the Lower Waikato Catchment Committee for the inclusion of the report Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Philips as an appendix to the Lake Waikare and Whangamarino Catchment Management Plan (accompanied by an explanatory note as recommended by staff, as provided in paragraph 29 of the report: The report, authored by Dr Doug Edmeades, and appended to the CMP is an independent report, procured on behalf of the Primary Stakeholders Catchment Trust. The Primary Stakeholders Catchment Trust is one party to the CMP and the views expressed within Dr Edmeades report, while informed from a range of sources, are the independent views of the author. The report is acknowledged by Council as an independent perspective and as such it has no status within council, nor should it be inferred as conveying a shared view of any other party to the Catchment Management Plan. ) The motion was put and carried 9/1 on a show of hands (ICM18/46) T Mahuta abstained The meeting adjourned at pm and reconvened at 1.06 pm. SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL SECTION B FOR RECOMMENDATION TO COUNCIL Catchment Committee Meetings August/September 2018 (Agenda Item 12) The Chair advised that all Catchment Committee recommendations regarding adoption of the Regional Asset Management Plan (RAMP) should be resolved to lie on the table until the report on the RAMP was available for consideration by this Integrated Catchment Management Committee. Upper Waikato Catchment Committee (Agenda Item 12.1) Doc # Upper Waikato Catchment Committee (UWCC) Chair (S Strang) provided an outline of the UWCC meeting of 17 August Points to note were: The Committee had previously agreed funding for the Wai-o-Tapu Stream Restoration Project for one year however staff had requested support over a three year timeframe. Doc # Page 25

26 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 10 S Strang moved/m Lumsden seconded ICM18/47 THAT 1 The report of the Upper Waikato Catchment Committee meeting held on 17 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendations contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees THAT Sally Strang be appointed as Chairperson of the Upper Waikato Catchment Committee. THAT Richard Stokes be appointed as the Deputy Chairperson of the Upper Waikato Catchment Committee. RECOMMENDED TO COUNCIL Wai-o-Tapu Catchment Restoration Project Proposal THAT the Waikato Regional Council endorse the transfer of $30,000 per annum from the Upper Waikato Catchment Committee reserves to support the development and implementation of the three year proactive Wai-o-Tapu Stream Restoration Project focused on catchment health via riparian enhancement. The motion was put and carried (ICM18/47) ICM18/48 S Strang moved/k White seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Upper Waikato Catchment Committee Recommendation Regional Asset Management Plan Recommendation for Adoption THAT the Upper Waikato Catchment Committee recommend to Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council. The motion was put and carried (ICM18/48) Lake Taupō Catchment Committee (Agenda Item 12.2) Doc # On behalf of Lake Taupō Catchment Committee (LTCC), K White outlined the LTCC meeting of 21 September Points to note were: LTCC would like a presentation on stormwater, particularly in terms of subdivisions. LTCC had considered inclusion of a Public Forum at its meetings, however no decision had yet been reached. Doc # Page 26

27 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 11 Cr Kneebone moved/cr Mahuta seconded ICM18/49 THAT 1 The report of the Lake Taupō Catchment Committee meeting held on 21 September 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendation contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson THAT Susan Yerex be appointed as Chairperson of the Lake Taupō Catchment Committee. THAT Natalie Haines be appointed as Deputy Chairperson of the Lake Taupō Catchment Committee. The motion was put and carried (ICM18/49) ICM18/50 Cr Kneebone moved/cr Mahuta seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Lake Taupō Catchment Committee Recommendation Regional Asset Management Plan Recommendation for Adoption S Strang out of meeting at 1.15 pm. THAT the Lake Taupō Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by Council. The motion was put and carried (ICM18/50) West Coast Catchments Committee (Agenda Item 12.3) Doc # West Coast Catchments Committee (WCCC) Chair (W Maag) outlined the WCCC meeting of 5 September Doc # Page 27

28 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 12 W Maag moved/cr Kneebone seconded ICM18/51 THAT 1 The report of the West Coast Catchments Committee meeting held on 5 September 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendations contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to the West Coast Catchments Committee THAT Weo Maag be appointed as Chairperson of the West Coast Catchments Committee. THAT Mark Brough be appointed as Deputy Chairperson of the West Coast Catchments Committee. RECOMMENDED TO COUNCIL Pest Plant Survey in Riparian Margins THAT the West Coast Catchments Committee recommends that the Integrated Catchment Committee support and enable Waikato Regional Council staff to use a proactive and measurable approach to eradicate Woolly Nightshade and Tutsan, throughout the West Coast Catchment Zone and the wider Waikato region. The motion was put and carried (ICM18/51) ICM18/52 W Maag moved/ Cr Kneebone seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: West Coast Catchments Committee Recommendation Regional Asset Management Plan THAT the West Coast Catchments Committee recommend to Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption for Council. The motion was put and carried (ICM18/52) Central Waikato Catchment Committee (Agenda Item 12.4) Doc # Central Waikato Catchment Committee (CWCC) Chair (M Moana-Tuwhangai) outlined the CWCC meeting of 22 August Points to note were: The current method of reporting on lakes did not necessarily relate to peat lakes and a review had been requested with regard to the national standards for nitrogen monitoring. Doc # Page 28

29 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 13 Hamilton City Council is a significant partner of the Central Waikato Catchment Committee. M Moana-Tuwhangai moved/cr Kneebone seconded ICM18/53 THAT 1 The report of the Central Waikato Catchment Committee meeting held on 22 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendations contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT Maxine Moana-Tuwhangai be appointed as Chairperson of the Central Waikato Catchment Committee. THAT Brendan Hicks be appointed as Deputy Chairperson of Central Waikato Catchment Committee. RECOMMENDED TO COUNCIL Central Waikato Zone Status Report to 30 June 2018 THAT the Central Waikato Catchment Committee support the proposed application to the Hill Country Erosion Fund for $110,000 towards the Central Zone. THAT the Central Waikato Catchment Committee support the proposed application to the Waikato River Authority for funding of works in the Central Zone. THAT the Central Waikato Catchment Committee recommends that Waikato Regional Council examine whether national lake standards for nitrogen should apply to peat lakes within the region and give an opinion back to the Committee. The motion was put and carried (ICM18/53) ICM18/54 M Moana-Tuwhangai moved/ Cr Kneebone seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Central Waikato Catchment Committee Recommendation Regional Asset Management Plan Recommendation for Adoption THAT the Regional Asset Management Plan (Doc# ) be adopted. The motion was put and carried (ICM18/54) Doc # Page 29

30 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 14 Waipā Catchment Committee (Agenda Item 12.5) Doc # Waipā Catchment Committee (WCC) Deputy Chair (W Maag) outlined the WCC meeting of 15 August W Maag moved/cr Kneebone seconded ICM18/55 THAT 1 The report of the Waipā Catchment Committee meeting held on 15 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendation contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to the Waipā Catchment Committee THAT Rachel Barton be appointed as Chairperson of the Waipā Catchment Committee. THAT Weo Maag be appointed as Deputy Chairperson of the Waipā Catchment Committee. The motion was put and carried (ICM18/55) ICM18/56 W Maag moved/cr Kneebone seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Waipā Catchment Committee Recommendation Draft Regional Asset Management Plan THAT the Waipā Catchment Committee recommend to the Integrated Catchment Management Committee that the Regional Asset Management Plan be finalised for adoption by the Council. The motion was put and carried (ICM18/52) Lower Waikato Catchment Committee (Agenda Item 12.6) Doc # Lower Waikato Catchment Committee (LWCC) Chair (M Lumsden) outlined the LWCC meeting of 14 August Points to note were: The Committee Chair was pleased to welcome an extremely good membership following recent appointments and a very talented Deputy Chair of LWCC. The LWCC minutes should be corrected to change Lake Waikato to Lake Waikare on Page 2 under Disclosures of Interest and on Page 6 under Chair s Report. Doc # Page 30

31 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 15 M Lumsden moved/cr Kneebone seconded ICM18/57 THAT 1 The report of the Lower Waikato Catchment Committee meeting held on 14 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendations contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to Catchment Committees and Drainage Advisory Subcommittees THAT Malcolm Lumsden be appointed as Chairperson of the Lower Waikato Catchment Committee. THAT Kelly Deihl be appointed as Deputy Chairperson of the Lower Waikato Catchment Committee. RECOMMENDED TO COUNCIL Issues/Actions from Lower Waikato Catchment Committee Meeting 1 May 2018 THAT the Lower Waikato Catchment Committee provide information, when requested, to the community on how it can support subcatchment groups. Infrastructure Sustainability Work Programme THAT a review of Project Watershed beneficiary funding is included in the Infrastructure Sustainability review. Lower Waikato Zone 2017/2018 End of Year Report THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Section 128 Lake Waikare Northern Operating Control Gate Project. THAT the Lower Waikato Catchment Committee request that Council reviews the funding beneficiary model. THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Tauhei Flood Protection Project. Lower Waikato Zone Plan for Adoption THAT the Lower Waikato Catchment Committee hold a workshop to consider the Lower Waikato Zone Plan with the intention that the Zone Plan is presented to the Lower Waikato Catchment Committee at its next meeting for approval. The motion was put and carried (ICM18/57) Earlier in this meeting, under Item 11 Lake Waikare and Whangamarino Catchment Management Plan, the Committee had confirmed the recommendation of the Lower Waikato Catchment Committee for the inclusion of the report Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Philips as an appendix to the Catchment Management Plan noting that it would be accompanied by an explanatory note as recommended by staff. Doc # Page 31

32 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 16 ICM18/58 M Lumsden moved/ Cr Kneebone seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Lower Waikato Catchment Committee Recommendation Draft Regional Asset Management Plan THAT the Draft Regional Asset Management Plan be adopted subject to: 1. Council maintaining main channel works to the agreed design standards or better and that any changes be only implemented after affected community consultation. 2. That, in terms of levels of service provisions to drainage districts that any changes in the provision to that level of service be only made after consultation with the targeted ratepayers involved. The motion was put and carried (ICM18/58) Coromandel Catchment Committee (Agenda Item 12.7) Doc # On behalf of the Coromandel Catchment Committee (CCC) D Minogue outlined the CCC meeting of 16 August Points to note were: The Committee had recommended transfer of $80,000 from reserves to proactive river management work. During discussion the following was noted: There is no policy from Council to guide Catchment Committees as to suitable levels for reserves. It was suggested that guidance as to sustainable minimum reserve levels could be provided by Council, noting that the minimums would need to be specific to each zone as they had different requirements. In the long term, core business should be funded by rates, not from reserves. Cr Minogue moved/w Maag seconded ICM18/59 THAT 1 The report of the Coromandel Catchment Committee meeting held on 16 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendations contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT John Sanford be appointed as Chairperson of the Coromandel Catchment Committee. THAT Jenny Morrison be appointed as Deputy Chairperson of the Coromandel Catchment Committee. RECOMMENDED TO COUNCIL Doc # Page 32

33 Disaster Recovery Fund Application 3 June 2018 event THAT Council transfer up to $18,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 3 June 2018 storm damage recovery works in the Coromandel Zone. THAT Council transfer up to $34,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage recovery works in the Coromandel Zone. Request for Additional River Management Funding THAT the Coromandel Catchment Committee support the increase the Coromandel Zone River Management contracted services budget of $80,000 from the Coromandel Zone Reserve to Coromandel Zone budgets to implement proactive river management work and to work within set budget. The motion was put and carried (ICM18/59) Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 17 Waihou Piako Catchment Committee (Agenda Item 12.8) Doc # Waihou Piako Catchment Committee (WPCC) Chair (R Hicks) outlined the WPCC meeting of 31 August Points to note were: The WPCC now had four new members. In future, Hauraki District Council staff should be recorded as being in attendance at WPCC meetings. The WPCC had decided to circulate an between meetings to provide members with an update. R Hicks moved/w Maag seconded ICM18/60 THAT 1 The report of the Waihou Piako Catchment Committee meeting held on 31 August 2018 (Doc# ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendations contained in Section B of the report be adopted: Provisional Appointment of Chair and Deputy Chair THAT Robert Hicks be appointed as Chairperson of the Waihou Piako Catchment Committee. THAT Conall Buchanan be appointed as Deputy Chairperson of Waihou Piako Catchment Committee. RECOMMENDED TO COUNCIL Minutes of Previous Meeting THAT a media release be drafted by the Waikato Regional Council that highlights and emphasises the need for appropriate stopbank land use and management practices. Kirikiri Stream Service Level Improvement THAT the Council approve the improved service level of the Kirikiri Stream flood protection stopbanks ot the presend day 1% AEP standard Doc # Page 33

34 and maintain these assets to the proposed design crest levels nad freeboards. Koi Carp Virus THAT the Waihou Piako Catchment Committee supports a proactive and progressive approach to the management and eradication of Koi Carp and the impacts that the pest creates throughout the Waihou-Piako Catchment Zone. The motion was put and carried (ICM18/60) Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 18 ICM18/61 R Hicks moved/w Maag seconded A procedural motion THAT the following matter be left to lie on the table until the Regional Asset Management Plan is submitted for consideration by the Integrated Catchment Management Committee: Waihou Piako Catchment Committee Recommendation Regional Asset Management Plan THAT the Council adopt the Regional Asset Management Plan. The motion was put and carried (ICM18/61) Drainage Advisory Subcommittee Meetings June-September 2018 (Agenda Item 13) Waikato Central Drainage Advisory Subcommittee (Agenda item 13.1) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 22 June During discussion the following was noted: When Hamilton City expanded beyond the city limits into previous farmland, it created issues for rural drainage systems, which were not designed to manage urban stormwater. M Moana-Tuwhangai moved/cr Kneebone seconded ICM18/62 THAT 1 The report of the Waikato Central Drainage Advisory Subcommittee meeting held on 22 June 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendation contained in Section B of the report be adopted: RECOMMENDED TO COUNCIL Doc # Page 34

35 Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 THAT Council do not support the request for $ compensation sought by the Piako Road landowner following the damage following the high intensity weather events. The motion was put and carried (ICM18/62) Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 19 Waikato Central Drainage Advisory Subcommittee (Agenda item 13.2) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 7 September There was no discussion on this item. M Moana-Tuwhangai moved/cr Kneebone seconded ICM18/63 THAT 1 The report of the Waikato Central Drainage Advisory Subcommittee meeting held on 7 September 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendation contained in Section B of the report be adopted: Appointment of Chairperson and Deputy Chairperson to catchment committees and drainage advisory subcommittees THAT Noel Smith be appointed as Chairperson of the Waikato Central Drainage Advisory Subcommittee. THAT Robert Mourits be appointed as Deputy Chairperson of Waikato Central Drainage Advisory Subcommittee. The motion was put and carried (ICM18/63) Thames Valley Drainage Advisory Subcommittee (Agenda Item 13.3) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Thames Valley Drainage Advisory Subcommittee meeting of 21 September During discussion the following was noted: The minutes should record that R Hicks had attended the Subcommittee meeting as Chair of Waihou Piako Catchment Committee. D Minogue and R Hicks noted the many years of service contributed to the Waihou Piako zone by the retiring Chair of the Thames Valley Drainage Advisory Subcommittee. It was understood that Anthony Arnet was an inaugural member of that Subcommittee and his years of service and extensive knowledge had been appreciated. Doc # Page 35

36 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 20 R Hicks moved/cr Minogue seconded ICM18/64 THAT 1 The report of the Thames Valley Drainage Advisory Subcommittee meeting held on 21 September 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendations contained in Section B of the report be adopted: Election of Chair and Deputy Chair THAT Peter Le Heron be appointed as Chairperson of the Thames Valley Drainage Advisory Subcommittee. THAT Duncan Morris be appointed as Deputy Chairperson of the Thames Valley Drainage Advisory Subcommittee. RECOMMENDED TO COUNCIL Machine Clearing and Spray Programme THAT the Thames Valley Drainage Advisory Subcommittee approve the additional works of 190,550 required to catch up on the machine cleaning and spraying programmes post the 2017 flood events funded from the individual area operating reserves. The motion was put and carried (ICM18/64) Aka Aka Otaua Drainage Advisory Subcommittee (Agenda Item 13.4) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 8 June There was no discussion on this item. M Lumsden moved/cr Hayman seconded ICM18/65 THAT 1 The report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 8 June 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted. The motion was put and carried (ICM18/65) Aka Aka Otaua Drainage Advisory Subcommittee (Agenda Item 13.5) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 13 July There was no discussion on this item. Doc # Page 36

37 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 21 M Lumsden moved/cr Hayman seconded ICM18/66 THAT 1 The report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 13 July 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted; and 3 The recommendations contained in Section B of the report be adopted: Appointment of Chairman THAT Mr S Goodwright be nominated for the position of chairman. Appointment of Deputy Chairman THAT Mr C Shuker be nominated for the position of deputy chairman The motion was put and carried (ICM18/66) Aka Aka Otaua Drainage Advisory Subcommittee (Agenda Item 13.6) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 10 August There was no discussion on this item. M Lumsden moved/cr Hayman seconded ICM18/67 THAT 1 The report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 10 August 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted. The motion was put and carried (ICM18/67) Aka Aka Otaua Drainage Advisory Subcommittee (Agenda Item 13.7) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 14 September There was no discussion on this item. M Lumsden moved/cr Hayman seconded ICM18/68 THAT 1 The report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 14 September 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted. The motion was put and carried (ICM18/68) Doc # Page 37

38 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 22 Franklin Waikato Drainage Advisory Subcommittee (Agenda item 13.8) Doc # The Integrated Catchment Management Committee was provided with the minutes of the Franklin Waikato Drainage Advisory Subcommittee meeting of 20 September During discussion the following was noted: There was concern with regard to the recommendation from the Subcommittee that an organisation should be investigated and prosecuted by the Resource Use Directorate. It was suggested that the recommendation was outside the Terms of Reference for the Subcommittee and this Committee, and a political group should not be interfering in a regulatory process. The meeting was advised that the Resource Use Directorate had been continuing to work with the organisation and would make a decision regarding any regulatory action. With regard to the issue of an access concession from the Department of Conservation to allow for the cleaning of drains, it was understood that the issue had prevented the clearing of gorse, pampas and willow at the time planned. It was suggested that Council had a statutory right of access to clean a formed drain, however the Subcommittee had wished to highlight the issue and to seek clarity regarding the concession in order to remove any future difficulties. M Lumsden moved/cr Mahuta seconded ICM18/69 THAT 1 The report of the Franklin Waikato Drainage Advisory Subcommittee meeting held on 20 September 2018 (Doc # ) be received; and 2 The decisions in Section A of the report be noted; and 3 The following recommendations contained in Section B of the report be adopted: Election of Chair and Deputy Chair THAT Matthew Dean be appointed as Chairperson of the Franklin Waikato Drainage Advisory Subcommittee. THAT Trevor Simpson be appointed as Deputy Chairperson of the Franklin Waikato Drainage Advisory Subcommittee. RECOMMENDED TO COUNCIL Works Report THAT Waikato Regional Council staff seek to obtain with upmost urgency to get a Department of Conservation concession to allow for the cleaning and access to all drains in the Lower Waikato Zone. The motion was put and carried (ICM18/69) Doc # Page 38

39 Minutes of the Integrated Catchment Management Committee of 10 October 2018 page 23 ICM18/70 M Lumsden moved/cr Mahuta seconded A procedural motion THAT the following recommendation contained in Section B of the report of the Franklin Waikato Drainage Advisory Subcommittee meeting held on 20 September 2018 be removed and that staff ensure the concerns raised by this Integrated Catchment Management Committee meeting are conveyed to the Subcommittee along with an update in relation to the Mill Drain, acknowledging the urgency placed on this matter by the Subcommittee: Works Report THAT the Franklin Waikato Drainage Advisory Subcommittee recommend to the Integrated catchment Committee to follow up on a request for the Waikato Regional Council Resource Use Directorate investigate the Lumber Corp Mill and other operators that have contaminated, past and present, the Mill Drain and looks at the immediate prosecution of these entities through the Courts. The motion was put and carried (ICM18/70) Members Reports (Agenda item 14) This item had been added to the agenda to allow members to provide a verbal update or raise matters of interest to the Committee. The following matters were raised: Government Ministers had announced a freshwater working programme, with new rules to be in place by 2020 including a new National Policy Statement for Freshwater Management and a new National Environmental Standard. It would be a collaborative approach, including Government working with an iwi leaders group to be led by Kingi Smiler. Council would be adopting a more risk-based effluent monitoring programme that would combine site visits with aerial inspections, with those inspections occurring only where there was cause to suspect non-compliance. Following no cause being found for koura deaths in a stream in Putaruru, and no testing available in New Zealand, koura samples had been sent to the United Kingdom for testing. K White could provide on request a copy of a letter from a toxicologist regarding 1080 not being investigated after a family illness following the consumption of wild boar. There was concern regarding farms that had good effluent storage systems but did not meet the pond calculator. It was considered likely that Council would make a rule to clarify how much storage was required. R Hicks out of meeting at 2.02 pm. Council was commended for making project funding available through the Environmental Initiatives Fund. Meeting closed at 2.05 pm. Doc # Doc # Page 39

40 * * * * * Return to the Council meeting of 25 October 2018 Minutes of the Integrated Catchment Management Committee of 10 October 2018 Cr Kneebone highlighted the following points: A key action that came from the meeting was that the Regional Asset Management Plan adoption had been postponed, and this was reflected with the resolutions from the committees being left to lie on the table until the Plan was returned to the Committee for consideration and recommendation. The committee had thoroughly discussed the Lake Waikare Catchment Management Plan that was recommended for adoption and the committee agreed with appending a report from Doug Edmeades to the Plan. One recommendation from the Franklin Waikato Drainage Advisory Subcommittee had been discussed and amended as the members had considered there were potential legal issues over drains and while the intent of the recommendation was retained, the revised recommendation was made to ensure both committees were operating within their terms of reference. Arising from discussion it was noted that: A member noted a report that came through the Taupo Catchment Committee that provided the economic impacts of nitrogen allocation on his property. Members noted that the report from Mike Barton had been provided to staff, and in the interests of determining what Council could learn from the independent report, Mike Barton had been interviewed. Staff undertook to follow up and confirm with Mike Barton that the report could be shared for the benefit of Council. Cr Lichtwark noted conversations within the West Coast Catchments around concerns over the nature of clearing of willows and the adverse effects it has on eel and fish habitats. The perception was that the guidelines were not being evenly applied when in the field. Members were advised that the concerns had been bought to the attention of the CE. The CE has arranged a site visit with Cr Lichtwark and Staff to look at willow management on the West Coast. A member noted the modification that was noted within the minutes in relation to the recommendation from the Franklin Waikato Drainage Advisory Subcommittee. They noted concern that the recommendation had been the view of the community. In response it was provided that the recommendation had been reviewed and thoroughly discussed within the Committee meeting and the changes to the recommendation had been clearly recorded within the minutes of that meeting. The Chair of the Lower Waikato Catchment Committee agreed to speak with the members of that subcommittee to provide feedback. A member noted the reference to the Lower Waikato Catchment Committee discussion and recommendation on reviewing the funding policy and questioned whether adopting the recommendation committed Council to something that could not be delivered. In discussion it was noted that policy reviews such as this would be considered through a Long Term Plan however the amount of work and time that would be taken to review a policy such as Project Watershed had not been figured in to any budgets. A member noted the decision by the Committee to append the Doug Edmeades report to the Lake Waikare Catchment Management Plan. In response it was noted that the report had been thoroughly discussed at the meeting and the Doc # Page 40

41 recommendation ICM18/46 made it clear that the independent report would be appended to the plan with some qualifying remarks. Cr Husband questioned with respect to the report if there was any difference between appended and attached. In response members advised there was no difference. Cr Minogue noted a proposed change for the Committee minutes in that he did not second the motions of the Lake Waikare and Whangamarino Catchment Management Plan. Cr Minogue advised he abstained. Members agreed that was the case and that Mr Robert Hicks had instead been the seconder to both recommendations. Cr Kneebone moved/cr Lichtwark seconded. WRC18/ THAT the report of the Integrated Catchment Management Committee held 10 October 2018 (Doc # ) be received. 2. THAT the decisions in Section A of the report be noted. 3. THAT the recommendations contained in Section B of the report be adopted. Lake Waikare and Whangamarino Catchment Management Plan 2. THAT the Committee recommends to Council that the plan Lake Waikare and Whangamarino Catchment Management Plan, Part One (Document # ) and Lake Waikare and Whangamarino Catchment Management Plan, Part Two (Document # ) be adopted. 3. THAT The Committee confirms the recommendation of the Lower Waikato Catchment Committee for the inclusion of the report Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Philips as an appendix to the Lake Waikare and Whangamarino Catchment Management Plan (accompanied by an explanatory note as recommended by staff, as provided in paragraph 29 of the report: The report, authored by Dr Doug Edmeades, and appended to the CMP is an independent report, procured on behalf of the Primary Stakeholders Catchment Trust. The Primary Stakeholders Catchment Trust is one party to the CMP and the views expressed within Dr Edmeades report, while informed from a range of sources, are the independent views of the author. The report is acknowledged by Council as an independent perspective and as such it has no status within council, nor should it be inferred as conveying a shared view of any other party to the Catchment Management Plan. ) Item 12.1 Upper Waikato Catchment Committee Wai-o-Tapu Catchment Restoration Project Proposal THAT the Waikato Regional Council endorse the transfer of $30,000 per annum from the Upper Waikato Catchment Committee reserves to support the development and implementation of the three year proactive Wai-o-Tapu Stream Restoration Project focused on catchment health via riparian enhancement. Item 12.3 West Coast Catchments Committee Pest Plant Survey in Riparian Margins THAT the West Coast Catchments Committee recommends that the Integrated Catchment Committee support and enable Waikato Regional Doc # Page 41

42 Council staff to use a proactive and measurable approach to eradicate Woolly Nightshade and Tutsan, throughout the West Coast Catchment Zone and the wider Waikato region. Item 12.4 Central Waikato Catchment Committee Central Waikato Zone Status Report to 30 June 2018 THAT the Central Waikato Catchment Committee support the proposed application to the Hill Country Erosion Fund for $110,000 towards the Central Zone. THAT the Central Waikato Catchment Committee support the proposed application to the Waikato River Authority for funding of works in the Central Zone. THAT the Central Waikato Catchment Committee recommends that Waikato Regional Council examine whether national lake standards for nitrogen should apply to peat lakes within the region and give an opinion back to the Committee. Item 12.6 Lower Waikato Catchment Committee Issues/Actions from Lower Waikato Catchment Committee Meeting 1 May 2018 THAT the Lower Waikato Catchment Committee provide information, when requested, to the community on how it can support sub-catchment groups. Infrastructure Sustainability Work Programme THAT a review of Project Watershed beneficiary funding is included in the Infrastructure Sustainability review. Lower Waikato Zone 2017/2018 End of Year Report THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Section 128 Lake Waikare Northern Operating Control Gate Project. THAT the Lower Waikato Catchment Committee request that Council reviews the funding beneficiary model. THAT funding Option 1 be applied as the debt recovery option for the operational deficit for the Tauhei Flood Protection Project. Lower Waikato Zone Plan for Adoption THAT the Lower Waikato Catchment Committee hold a workshop to consider the Lower Waikato Zone Plan with the intention that the Zone Plan is presented to the Lower Waikato Catchment Committee at its next meeting for approval. Item 12.7 Coromandel Catchment Committee Disaster Recovery Fund Application 3 June 2018 event THAT Council transfer up to $18,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 3 June 2018 storm damage recovery works in the Coromandel Zone. THAT Council transfer up to $34,000 from the Zone Disaster Recovery Fund to the Coromandel Zone Reserve to fund the 15 July 2018 storm damage recovery works in the Coromandel Zone. Request for Additional River Management Funding THAT the Coromandel Catchment Committee support the increase the Coromandel Zone River Management contracted services budget of $80,000 from the Coromandel Zone Reserve to Coromandel Zone budgets to implement proactive river management work and to work within set budget. Item 12.8 Waihou Piako Catchment Committee Minutes of Previous Meeting Doc # Page 42

43 THAT a media release be drafted by the Waikato Regional Council that highlights and emphasises the need for appropriate stopbank land use and management practices Kirikiri Stream Service Level Improvement THAT the Council approve the improved service level of the Kirikiri Stream flood protection stopbanks ot the presend day 1% AEP standard and maintain these assets to the proposed design crest levels nad freeboards Koi Carp Virus THAT the Waihou Piako Catchment Committee supports a proactive and progressive approach to the management and eradication of Koi Carp and the impacts that the pest creates throughout the Waihou-Piako Catchment Zone Item Waikato Central Drainage Advisory Subcommittee Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings June 2018 THAT Council do not support the request for $ compensation sought by the Piako Road landowner following the damage following the high intensity weather events. Item Thames Valley Drainage Advisory Subcommittee Machine Clearing and Spray Programme THAT the Thames Valley Drainage Advisory Subcommittee approve the additional works of 190,550 required to catch up on the machine cleaning and spraying programmes post the 2017 flood events funded from the individual area operating reserves. Item Franklin Waikato Drainage Advisory Subcommittee Works Report THAT Waikato Regional Council staff seek to obtain with upmost urgency to get a Department of Conservation concession to allow for the cleaning and access to all drains in the Lower Waikato Zone. The motion was put and carried (WRC18/336) Cr Husband voted against. Hearings Appointment Subcommittee 10 October 2018 (Agenda Item 6.4) Doc # Cr Simcock presented the following report to Council of the Hearings Appointment Subcommittee held 10 October Doc # Page 43

44 Hearings Appointment Subcommittee OPEN MINUTES Minutes of a meeting of the Hearings Appointment Subcommittee held in the Committee Room, 401 Grey Street, Hamilton East on 10 October 2018 at 9.30 am. Waikato Regional Council Waikato Regional Council Staff Present: Cr B Simcock Cr J Hayman In Attendance: M Ahipene Manager Democracy S Roa Principal Advisor Consents J Robertson Acting Democracy Advisor Doc # Page 44

45 Minutes of the Hearings Appointment Subcommittee meeting of 10 October 2018 page 2 Apologies Cr A Livingston (on other Council business) T Mahuta Accepted Noting the absence of Chair Livingston and Co-Chair Mahuta, Cr Hayman made a motion for Cr Simcock to preside over this meeting. Cr Hayman moved/cr Simcock seconded HAS18/10 THAT Councillor Bob Simcock act as Chairperson for the Hearings Appointment Subcommittee meeting of 10 October The motion was put and carried (HAS18/10) Confirmation of Agenda (Agenda Item 2) Cr Simcock moved/cr Hayman seconded HAS18/11 THAT the agenda of the meeting of the Hearings Appointment Committee of 10 October 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (HAS18/11) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Proposed Resource Consent Hearing: Matamata Poultry (Agenda Item 4) Doc # Democracy Manager (M Ahipene) presented this report to seek the appointment of a Hearing Committee to hear and decide an application from Matamata Poultry Ltd for air discharge (odour and dust) from a new commercial meat chicken farm in Matamata. During questions, answers and related discussion the Subcommittee noted the following points: Matamata-Piako District Council had appointed Independent Commissioners Murray Kivell (Chair) and Bruce Graham, who collectively had the relevant skills and expertise required for the hearing. There were no iwi submissions to the application. Doc # Page 45

46 Minutes of the Hearings Appointment Subcommittee meeting of 10 October 2018 page 3 Cr Simcock moved/cr Hayman seconded HAS18/12 THAT 1. The report Proposed resource consent hearing: Matamata Poultry Ltd (Doc # dated 1 October 2018) be received; and 2. A Hearing Committee be established in terms of the Resource Management Act 1991 to hear and decide an application for resource consent with all the relevant ancillary powers under the Act from Matamata Poultry Limited (APP139537) to discharge contaminants to air from a new commercial meat chicken farm in Matamata; and 3. Independent Commissioners Murray Kivell (Chair) and Bruce Graham be appointed to the Hearing Committee. The motion was put and carried (HAS18/12) Proposed Resource Consent Hearing: Martha Hill Project File: (Agenda Item # 5) Doc # Democracy Manager (M Ahipene) presented this report to seek the appointment of a hearing committee to hear and decide an application from Oceana Gold NZ Ltd (Martha Hill Project) for activities related to further mine development in Waihi. During questions, answers and related discussion the Subcommittee noted the following points: Hauraki District Council had appointed Independent Commissioners Alan Watson (Chair), Rob van Voorthuysen and Antoine Coffin, who collectively covered the areas of expertise and relevant skills required for the hearing. Alan Watson had chaired previous Martha Hill Project hearings, Rob van Voorthuysen had participated in some of those hearings, and it would be a first participation for Antoine Coffin, who could provide expertise on matters of significance to Māori. Collectively the panel provided continuity and a new perspective. Cr Hayman moved/cr Simcock seconded HAS18/13 THAT 1. The report Proposed resource consent hearing: Martha Hill Project (Doc # dated 4 October 2018) be received; and 2. A Hearings Committee be established in terms of the Resource Management Act 1991 to hear and decide an application for resource consent together with all the relevant ancillary powers under the Act from Oceana Gold NZ Ltd (AUTH139551; AUTH24859) to authorise specific aspects of land use (removal of vegetation, earthworks to construct noise bunds, backfilling land in the Martha Underground Mine) and to permit the taking, diversion and discharge of ground and surface water associated with construction, operation, maintenance and rehabilitation of the proposed Project Martha; and Doc # Page 46

47 3. Independent Commissioners Alan Watson (Chair), Rob van Voorthuysen and Antoine Coffin be appointed to the Hearing Committee. The motion was put and carried (HAS18/13) Meeting closed at 9.39 am Doc * * * * * Return to the Council meeting of 25 October 2018 Minutes of the Hearings Appointment Subcommittee meeting of 10 October 2018 Cr Simcock moved/cr Hayman seconded. WRC18/ THAT the report of the Hearings Appointment Subcommittee held 10 October 2018 (Doc # ) be received. 2. THAT the decisions in Section A of the report be noted. The motion was put and carried (WRC18/337) Lake Taupo Protection Project Joint Committee 17 September 2018 (Agenda Item 6.5) Doc # Cr White presented the following report to Council of the Lake Taupo Protection Project Joint Committee held 17 September Doc # Page 47

48 Lake Taupō Protection Project Joint Committee OPEN MINUTES Minutes of a meeting of the Lake Taupō Protection Project Joint Committee held in Taupō District Council chambers, 107 Heuheu Street, Taupo on 17 September 2018 at 1.08pm. Waikato Regional Council Taupō District Council Crown Representatives Tūwharetoa Māori Trust Board Present: Cr Kathy White Cr Kataraina Hodge Cr Rosanne Jollands Cr John Williamson Shaun Lewis (by teleconference call) Tangonui Kingi (Chair) Ministry for the Environment The Lake Taupō Protection Trust Trustees and Staff Taupō District Council Staff Waikato Regional Council Staff In Attendance: Clayton Stent Chair Tanya Wood Policy Advisor Neville Williams Director, Community and Services Anne McLeod Section Manager Upper Waikato/Taupō Catchments Rod Edwards Resource Officer Tau Bio Democracy Advisor Doc # Page 48

49 Minutes of the Lake Taupo Protection Project Joint Committee meeting of 17 September 2018 page 2 Chair Kingi opened the meeting with a karakia and acknowledged the presence of Shaun Lewis by teleconference. Section A: Committee has delegated authority to make decision Apologies Agenda Item 1 Apologies were received from Laura Kate Petersen and Maria Nepia. Cr Hodge moved/cr Williamson seconded LTJC18/11 THAT the apologies of Laura-Kate Petersen and Maria Nepia be accepted. The motion was put and carried LTJC18/11 Confirmation of Agenda Agenda Item 2 Cr Jollands moved/cr White seconded LTJC18/12 THAT the agenda of the meeting of the Lake Taupō Protection Project Joint Committee of 17 September 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried LTJC18/12 Disclosures of Interest Agenda Item 3 There were no disclosures of interest. Minutes of Previous Meeting Agenda Item 4 Doc # Cr Williamson moved/cr White seconded. LTJC18/13 THAT the Minutes of the Lake Taupō Protection Project Joint Committee meeting of 22 June 2018 be received and approved as a correct record. The motion was put and carried LTJC18/13 Doc # Page 49

50 Minutes of the Lake Taupo Protection Project Joint Committee meeting of 17 September 2018 page 3 Annual reporting requirements for the financial year ended 30 June 2018 Agenda Item 5 Doc # Lake Taupō Trust Chairman (C Stent) presented documentation arising from the Trust s annual audit for the financial year ended 30 th June 2018 as required by the Trust Deed. During discussion the following was noted: A member asked if there was anything that should be drawn to the Joint Committee s attention. The response was they would identify management matters further on in the meeting. Cr Jollands moved/cr Hodge seconded LTJC18/14 THAT the report Annual reporting requirements for the financial year ended 30 June 2018 (Doc # dated 5 September 2018) be received; and THAT the Chair s annual report, audited financial statements and Audit NZ s opinion for the financial year ended 30 th June 2018 be received. The motion was put and carried LTJC18/14 Lake Taupō Monitoring for 2017/18 Agenda Item 6 Doc # Resource Officer, Farming Services (R Edwards) provided an overview of monitoring results for the year of properties operating under a nitrogen discharge resource consent in the Lake Taupō catchment. During discussion the following was noted: A member asked about the wild horse problem identified at point six of the report on page 39 of the agenda pack. It was noted that this was a small issue and one unique to Taupō. The issue was that there had been wild horses spotted on land within the catchment. At this point in time there was no plan to eradicate the horses but rather engage in a conversation with the land owner to inform them of the matter and the implications for the catchment. Cr White moved/cr Williamson seconded LTJC18/15 THAT the report Lake Taupō Monitoring for (Doc # dated 10 September 2018) be received. The motion was put and carried LTJC18/15 Doc # Page 50

51 Minutes of the Lake Taupo Protection Project Joint Committee meeting of 17 September 2018 page 4 Lake Taupō Protection Project Key Milestones Agenda Item 7 Doc # Manager, Upper Waikato/Taupō (A McLeod), on behalf of the Official Working Group, provided key milestones to be achieved over the next three years in order for the project to transition from a development to a maintenance phase. Staff also tabled the complete records of the recently signed Variation to the Monitoring Deed and Variation 3 of the Project Agreement. During discussion the following was noted: Staff directed the Joint Committee to page 44 of the agenda package which provided an indicative high-level timeframe for actions and processes. Under the heading Transition Principles, staff drew attention to a proposed LTPPJC Workshop (re: development of Principles for Transition). The members were informed that this would be a workshop either before or after the 2018 November Committee meeting to go over the draft principles in order to present a paper on this to the Committee in the 2019 March meeting. It was noted that no major decisions would occur in the period before local elections and that the indicative timeframe on page 44 of the agenda package would follow the timeline of Long Term Plan timetables. A member asked to be reminded about the membership of the Officials Working Group. It was explained that this group reflected the Joint Committee in that there was one representative of each agency as well as Marion Peck, Manager of the Lake Taupō Protection Project Trust. Cr Jollands moved/cr Williamson seconded. LTJC18/16 THAT the report Lake Taupō Protection Project Key Milestones (Doc # dated 5 September 2018) be received. The motion was put and carried LTJC18/16 Resolution to Exclude the Public Agenda Item 8 Cr Jollands moved/cr Hodge seconded LTJC18/17 THAT the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Doc # Page 51

52 Minutes of the Lake Taupo Protection Project Joint Committee meeting of 17 September 2018 page 5 General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution 9 Public Excluded minutes Lake Taupō Protection Project Joint Committee meeting 22 June 2018 Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) 10 Nitrogen contracts remedial planting requirements Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Item No Interest 10 Protect the privacy of natural persons, including that of deceased natural persons (Section 7(2)(a)) 9 Maintain legal professional privilege (Section 7(2)(g)) 9 Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (Section 7(2)(i)) Return to Open Meeting 2pm The motion was put and carried LTJC18/17 Meeting closed with a karakia at: 2.01pm Doc: # * * * * * Doc # Page 52

53 Return to the Council meeting of 25 October 2018 Minutes of the Lake Taupo Protection Project Joint Committee meeting of 17 September 2018 Cr Simcock out of the meeting at 11.43am. Cr White moved/cr Hodge seconded. WRC18/ THAT the report of the Lake Taupo Protection Project Joint Committee held 17 September 2018 (Doc # ) be received. 2. THAT the decisions in Section A of the report be noted. Cr Simcock in the meeting at 11.50am. The motion was put and carried (WRC18/338) Waikato Plan Leadership Committee 15 October 2018 (Agenda Item 6.6) Doc # Cr Livingston presented the following report to Council of the Waikato Plan Leadership Group 15 October Doc # Page 53

54 Waikato Plan Leadership Committee OPEN MINUTES Minutes of a meeting of the Inaugural Waikato Plan Leadership Committee held on 15 October 2018 at 1.00pm in the Waikato Regional Council Chambers, 401 Grey Street, Hamilton East. Present Chair B Gatenby (from Item 7) Deputy Chairperson Mayor B Hanna Waikato Regional Council Future Proof Sub-region Southern Sub-region Business/ Community Members Waikato-Tainui Raukawa Te Arawa Waikato District Health Board New Zealand Transport Agency Ministry of Social Development In Attendance Waikato Regional Council Chair A Livingston Mayor A Sanson Mayor B Hanna (until 3.00pm) L Ieremia (from 1.55pm) R Schaafhausen (until 3.00pm) V Eparaima (until 2.45pm) E Berryman-Kamp P Mahood P McLean M Pemerika Cr B Quayle Councillor V Payne Chief Executive T May Director, Science and Strategy G Dawson Democracy Advisor Doc # Page 54