PALMERSTON NORTH CITY COUNCIL. Minutes of the

Transcription

1 PALMERSTON NORTH CITY COUNCIL Minutes of the EXTRORDINARY PLANNING AND POLICY COMMITTEE MEETING [PART I PUBLIC] HELD IN THE COUNCIL CHAMBER, CIVIC ADMINISTRATION BUILDING, PALMERSTON NORTH ON MONDAY, 25 NOVEMBER 2013 COMMENCING AT 9.00AM Members Present: Apologies: In Attendance: Councillor Annette Nixon (in the Chair), The Mayor (Jono Naylor) and Councillors Susan Baty, Rachel Bowen, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. Councillor Lew Findlay (for lateness due to Council Business) Councillor Adrian Broad. Councillor Vaughan Dennison entered the meeting at 9.08am during consideration of clause 71. He was not present for clause 70. Councillor Lew Findlay entered the meeting at 9.38am during consideration of clause 73. He was not present for clauses 70, 71 and 72. All voting was determined by way of electronic vote.) Apologies The COMMITTEE RECEIVED the apologies. Clause above was carried 12 votes to 0, the voting Susan Baty, Rachel Bowen, Adrian Broad, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Annette Nixon, Aleisha Rutherford, Chris Teo- Sherrell and Tangi Utikere.) Deputation Environment Network Manawatu Consideration was given to the Deputation from Ms Sharon Stevens representing Environment Network Manawatu. In the deputation Ms Stevens provided the Committee with a presentation regarding Environment Network Manawatu. Councillor Vaughan Dennison entered the meeting at 9.08am

2 - 2 - The Deputation outlined the formation of Environment Network Manawatu in 2000 and noted that it now had 41 member groups which was a 70% growth in 2.5 years. The aim of the group is to promote a network of collective community action to realise a vision of an enhanced Manawatu environment. The group worked to create good green space; were involved in growing the number of community gardens, orchards and other similar projects; create lighter footprints by promoting cycleways and using fewer resources. Environment Network Manawatu facilitated contact between Council staff and its members and provided assistance on council consultation processes. The group supported their members in many ways such as developing a volunteer programme, information regarding funding and running skills building workshops. The COMMITTEE RECEIVED the deputation for information. Clause above was carried 13 votes to 0, the voting Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere.) Public Participation at Meetings (Report, dated 8 November 2013, by the Committee Administrator) The COMMITTEE RESOLVED that the Planning and Policy Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment. (NOTES: (i) Clause above was carried 13 votes to 0, the voting Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Annette Nixon, Aleisha Rutherford, Chris Teo-Sherrell and Tangi Utikere. (ii) An amendment that the words or by arrangement at other times of the meeting at the discretion of the Chair and subject to changes to Standing Orders be added after the word commencement was lost 4 votes to 9, the voting

3 - 3 - Councillors Leonie Hapeta, Duncan McCann, Aleisha Rutherford and Chris Teo- Sherrell. Against: Vaughan Dennison, Jim Jefferies, Ross Linklater, Annette Nixon and Tangi Utikere.) Dam Safety Policy Turitea Water Supply Dams (Report, dated 5 November 2013, by the Water and Waste Services Manager and Water Asset Engineer) Councillor Lew Findlay entered the meeting at 9.38am The COMMITTEE RECOMMENDS that the Dam Safety Policy be adopted and provide a framework for Council s compliance with new Dam Safety Regulations promulgated under the Building Act. Clause above was carried 14 votes to 0, the voting Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Annette Nixon, Aleisha Rutherford, Chris Teo- Sherrell and Tangi Utikere.) Milson Line Overbridge Seismic Assessment (Report, dated 31 October 2013, by the Road Planning Team Leader) In discussion it was noted that all options regarding the Milson Line overbridge would need to be considered as part of the Integrated Transport Strategy. The COMMITTEE RECOMMENDS: 74.1 That Council not proceed with a seismic retrofit of the Milson Line overbridge at this time because the level of seismic risk would remain high That replacement and other options of the Milson Line overbridge structure be given further consideration as part of the developing the Integrated Transport Strategy, the 2014 review of the Roading Asset Management Plan and the 2015 review of the Long Term Plan.

4 - 4 - (NOTES: (i) Clause above was carried 14 votes to 0, the voting Chris Teo-Sherrell and Tangi Utikere. (ii) An amendment to clause 74.2 to add the words and other options after the word replacement was carried 14 votes to 0, the voting Chris Teo-Sherrell and Tangi Utikere.) Training Opportunity Trafinz Workshop (Memorandum, dated 18 November 2013, from the Committee Administrator) The COMMITTEE RESOLVED: 75.1 That any elected members attend, with expenses paid, the Trafinz workshop on cycling a safe and efficient mode for the future, being held in Wellington on Wednesday 4 December That registrations of interest be invited from elected members wishing to attend, with expenses, paid, and advise the Committee Administrator by 12 noon Friday 29 November Clause above was carried 14 votes to 0, the voting Chris Teo-Sherrell and Tangi Utikere.) Terms of Reference Consideration was given to the Committee s Terms of Reference as outlined on the Agenda, specifically: 1. Environmental Planning and Policy 2. Urban Design and Control 3. Legislation and Governance Issues/Policy

5 Bylaws 5. Implementation of Strategies, Plans and Policies as appropriate 6. Economic Growth and Development 7. Transportation and Infrastructure Planning 8. Waste Management Planning 9. Approval of Draft Strategies, Plans and Policies for public consultation 10. Recommend Strategies, Plans and Policies to Council for adoption 11. City Marketing and Sense of Place (including Destination Manawatu) The COMMITTEE NOTED its Terms of Reference, as adopted at the Inaugural Council Meeting of 30 October Clause above was carried 14 votes to 0, the voting Chris Teo-Sherrell and Tangi Utikere.) Committee Work Schedule (Work Schedule, dated December 2013) Members made the following amendments to the Committee Work Schedule: (i) On item 3 change TBA to April (ii) Delete item 4. (iii) On item 5 change TBA to February (iv) Delete item 7. (v) On item 8 change TBA to March (vi) On item 9 change TBA to February (vii) On item 10 delete November and add February (viii) Delete item 11. (ix) Delete item 12. (x) (xi) (xii) (xiii) On item 13 add March. On item 14 change February to March/April. On item 15 change February/March to June. Add the following items: Fluoridation Review to be reported in February 2014.

6 - 6 - Hazardous Substances and Utilities Plan Change to be reported in March Asset Management and Residential Growth Timing and Costs to be reported in March Caccia Birch Zone Review to be reported in June Asset Management Plan to be reported in August The COMMITTEE RECEIVED its Work Schedule, dated December 2013, as amended. Clause above was carried 14 votes to 0, the voting Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Ross Linklater, Duncan McCann, Annette Nixon, Aleisha Rutherford, Chris Teo- Sherrell and Tangi Utikere.) The public part of the meeting finished at 11.03am CONFIRMED THIS 3 RD DAY OF FEBRUARY 2014 C H A I R P E R S O N