MINUTES. Authority Attorney David Weatherford City Clerk Janice L. Almy

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3 MINUTES Sand Springs Municipal Authority October 23, 2017 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma MEMBERS PRESENT: Chairman Mike Burdge (6-0) Vice Chairman Beau Wilson (6-0) Trustee Phil Nollan (6-0) Trustee Patty Dixon (6-0) Trustee Christine Hamner (4-2) Trustee Brian Jackson (6-0) Trustee Jim Spoon (5-1) ALSO PRESENT: MEMBERS ABSENT: City Manager Elizabeth Gray Authority Attorney David Weatherford City Clerk Janice L. Almy None The Sand Springs Municipal Authority met in regular session on October 23, 2017, in Room No. 203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk s office and posted at 10:00 a.m., on October 19, 2017, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma Call to Order Chairman Burdge called the meeting to order at the noted time of 8:10 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Dixon, here; Trustee Spoon, here; Vice Chairman Wilson, here; Chairman Burdge, here; Trustee Hamner, here; Trustee Nollan, here. 3. Consent Agenda (A-C) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion.

4 MUNICIPAL AUTHORITY MINUTES OCTOBER 23, 2017 PAGE 2 Chairman Burdge noted that questions or clarification on any Consent Agenda item may be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3C. A motion was made by Vice Chairman Wilson and seconded by Trustee Dixon to approve the Consent Agenda Items 3A through 3C. A) The Minutes of the September 25, 2017, regular Municipal Authority meeting. B) The monthly Transfers of Funds. C) The city-wide budget amendments to the FY18 Budget. Chairman Burdge called for the vote recorded as follows: Trustee Nollan, aye; Trustee Hamner, aye; Chairman Burdge, aye; Vice Chairman Wilson, aye; Trustee Spoon, aye; Trustee Dixon, aye; Trustee Jackson, aye. The motion carried Financial Report The monthly Finance Report for all funds was presented to Trustees for their review and information. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager s and Trustees Report There was nothing further to report at this time. 7. Adjournment The meeting adjourned at the noted time of 8:12 p.m. Janice L. Almy, City Clerk

5 CITY OF SAND SPRINGS MONTHLY TRANSFERS November 2017 ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE TRANSFERS PER BOND INDENTURE FROM: General Fund $ 6,199,984 $ 554,773 $ 2,602,863 TO: Mun Auth Water Utility Fund 3,024, ,621 1,269,689 Street Impr Fund 1,512, , ,845 Public Safety Cap Impr Fund (Jan 2017) 1,360, , ,360 Economic Dev Cap Impr Fund (Jan 2017) 302,438 27, ,969 (sales tax) TRANSFERS PER COUNCIL ACTION FROM: General Fund $ 762,800 $ 1,067 $ 366,155 TO: General Short Term Capital Fund(E911) 12,800 1,067 5,335 Tax Increment District Fund 750, ,820 FROM: Sinking Fund (Interest) $ 3,500 $ 3,185 $ 4,068 TO: General Fund 3,500 3,185 4,068 FROM: Capital Impr W&WW Fund $ 839,877 $ 66,667 $ 373,212 TO: Mun Auth Water Util Fund 800,000 66, ,335 Street Improvement Fund 39,877-39,877 FROM: General Short Term Capital Fund $ 95,000 $ 7,917 $ 39,585 TO: General Fund (E911) 95,000 7,917 39,585

6 TRANSFERS PER BOND INDENTURE ANNUAL BUDGET MONTH YEAR TO FROM TO TRANSFER DATE FROM: Mun Auth Water Utility Fund $ - $ - $ - FROM: Mun Auth Wastewater Utility Fund $ - $ - - TRANSFERS PER TRUSTEE ACTION SAND SPRINGS MUNICIPAL AUTHORITY MONTHLY TRANSFERS November 2017 FROM: Mun Auth Water Utility Fund $ 4,650,153 $ 427,964 $ 1,934,020 TO: Cap Impr W&WW Fund (sales tax) 3,024, ,621 1,269,689 Mun Auth Golf Course Fund 175,000 14,583 72,915 Capital Improvement Fund 30,000 2,500 12,500 Street Improvement Fund 27,000 3,000 6,000 Mun Auth Airport Fund 50,000 4,167 20,835 General Fund 980,000 81, ,335 MA Short-Term Capital Fund 127,770 14,763 24,431 Water Meter Replacement Fund 200,000 16,663 83,315 ODOC CDBG Fund 6,000-6,000 Airport Construction Fund 30,000 20,000 30,000 FROM: Mun Auth WasteWater Utility Fund $ 200,000 $ 16,663 $ 83,315 TO: General Fund 200,000 16,663 83,315 FROM: Mun Auth Solid Waste Utility Fund $ 500,000 $ 41,667 $ 208,335 TO: General Fund 500,000 41, ,335 FROM: Mun Auth Stormwater Utility Fund $ 1,000,000 $ 83,333 $ 416,665 TO: Stormwater Capital Impr Fund 1,000,000 83, ,665 FROM: Mun Auth Golf Course Fund $ 25,500 $ - $ 11,102

7 CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: November 27,2017 Consent Agenda item # SUBJECT: WASTEWATER M&O COMPACT TRACK LOADER/SKID STEER PURCHASE STAFF RECOMMENDATION: Authorize the expenditure to Warren Cat in the amount of $51, for the purchase of a Caterpillar, Model 249D Compact Track Loader/Skid Steer. BACKGROUND AND HISTORY: The current compact track loader for WW M&O is a 1991 model Bobcat that has several significant mechanical issues. Quotes were solicited from Yellowhouse Machinery Co. and Warren Cat. The Caterpillar model is part of the Oklahoma Department of Central Services Statewide Contract SW-192 for Construction Equipment, listed at a 30% discount from retail. The Caterpillar model provides all the features and options needed at the best price. The City of Sand Springs Fleet Maintenance Department reviewed the options and approved the Caterpillar model. EXECUTIVE SUMMARY: Authorize the purchase of a Caterpillar Model 249D Compact Track Loader/Skid Steer for $51, The Public Works Advisory Committee reviewed this item at their regular meeting. BUDGETARY IMPACT: Funds were budgeted in the FY2018 budget approved by City Council and are available in the Wastewater M&O Machinery and Equipment Capital Outlay account. COMPILED BY: Ken Boswell APPROVED BY: Derek Campbell, P.E. Attachments: Vendor Quote

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10 Consent Agenda Item # CITY OF SAND SPRINGS COUNCIL/AUTHORITY STAFF REPORT MEETING DATE: NOVEMBER 27, 2017 SUBJECT: ENGINEERING TRUCK PURCHASE STAFF RECOMMENDATION: Authorize an expenditure to Hudiburg Auto Group in the amount of $27, for the purchase of a Chevrolet, Silverado C2500 Extended Cab Truck. BACKGROUND AND HISTORY: The Engineering Division maintains two trucks available for daily use. Funds were budgeted in the FY2018 Short Term Capital Budget approved by the Municipal Authority for the purchase of a new truck needed for daily use by the Engineering Construction Inspector. The 2006 GMC currently used by the Inspector will remain in the Public Works Fleet to replace Engineering s second vehicle, Unit 423, a 1998 Dodge Truck with approximately 115,000 miles, which is becoming unreliable due to age and numerous mechanical issues. The Chevrolet model is included in the Oklahoma Office of Management and Enterprise Services, Central Purchasing Division s Statewide Contract SW035 for Vehicles to Include Cars, Passenger Vans, Trucks, SUV s, Cargo Vans, Police Vehicles, and CNG Vehicles, listed at a 34.5% discount from the MSRP. BUDGETARY IMPACT: Funds were budgeted in the FY2018 budget approved by the Municipal Authority and are available in the MA Short Term Capital Fund-Engineering, Autos & Trucks, Capital Outlay Account. COMPILED BY: Cody D. Blair, P.E. Assistant City Engineer

11 PRESENTED BY: ATTACHMENT(S): Derek Campbell, P.E. Public Works Director/City Engineer Statewide Contract Price

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