BOARD OF TRUSTEES November 13, 2018 LEEPER CENTER 3800 WILSON AVE. WORK SESSION 6:30PM AGENDA REGULAR MEETING 7:30 PM AGENDA

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TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. WORK SESSION 6:30PM AGENDA 1.

1 TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO TOWN HALL (970) FAX (970) BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. WORK SESSION 6:30PM AGENDA 1. BUDGET REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) 1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. Planning Commission Minutes for October 1, 2018 b. Parks Advisory Board Minutes for August 15, PRESENTATIONS a. Buxton Retail Marketing Solutions 3. CONSENT AGENDA a. Board of Trustee Minutes for October 23, 2018 b. Work Session Summary from October 16, 2018 c. Work Session Summary from October 29, NEW BUSINESS a. Resolution Town Administrator Salary Approval. b. Resolution Repay CDPHE SRF loan funds on the Wellington Water Treatment Plant Expansion Project c. Cancelation of Second Board Meeting in December. 5. STAFF REPORTS a. Town Attorney b. Town Administrator c. Trustees 6. Executive Session Consultation with Town Attorney ADJOURN

2 BOARD OF TRUSTEES REGULAR BOARD MEETING The Regular Board Meeting was called to order at 7:30 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, MATT MICHEL, JOHN JEROME, TIM WHITEHOUSE, DANIEL SATTLER, and TROY HAMMAN JOHN EVANS TROY HAMMAN, MAYOR ED CANNON, TOWN ADMINISTRATOR BOB GOWING, PUBLIC WORKS DIRECTOR CYNTHIA SULLIVAN, DEPUTY CLERK CODY BIRD, TOWN PLANNER PETE BRANDJORD, ASSISTANT FINANCE DIRECTOR RICH FULTON, WATER SUPERINTENDENT MIKE CARRANO, WASTEWATER SUPERINTENDENT BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER Additions to or deletions from the agenda None Conflicts of Interest None Public to be heard on non-agenda items. Tim Singewald, Boxelder Basin Stormwater Authority representative, updated the Board on the east side detention facility report from Brierley Associates, regarding groundwater temporary dewatering and boring. 1. CORRESPONDANCE AND MINUTES FROM COMMITTEES AND BOARD a. Main Streets Program Report b. Larimer County Sheriff's Office Report for August c. Wellington Chamber Thank you note. 2. PRESENTATIONS a. Buxton Retail Marketing Solutions Dennis Maher 3. CONSENT AGENDA a. Board of Trustee Minutes for October 23, b. Work Session Summary from October 16, 2018.

3 Page 2 c. Work Session Summary from October 29, 2019 TRUSTEE SATTLER MOVED AND TRUSTEE WHITEHOUSE SECONDED to approve the Consent Agenda. Roll call was taken and the motion passed unanimously. 4. NEW BUSINESS a. Resolution Town Administrator Salary Approval. Mr. March explained that the Board had a review for the Town Administrator and had made an increase in his salary which has already been applied. This resolution is to ratify that decision. Trustee Jerome had an issue with the legality of the resolution, because he felt that the Board had not approved the salary increase. His concern was with the process. There was discussion on how to move forward on this issue. Mr. March explained what could be discussed in an executive session. It was decided to move this issue after the executive session, so the Board could seek attorney s advice. b. Resolution Repay CDPHE SRF loan funds on Wellington Water Treatment Plant Expansion Project Mr. Gowing said a resolution was required to be submitted to allow the town to repay ourselves from the loan. TRUSTEE KNUTSON MOVED AND TRUSTEE SATTLER SECONDED to approve Resolution repay CDPHE SRF loan funds. Roll call was taken and the motion passed unanimously. c. Cancelation of Second Board Meeting in December. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to cancel the second Board meeting in December. Roll call was taken and the motion passed unanimously. 5. STAFF REPORTS a. Town Attorney Update b. Town Administrator Update Mr. Cannon discussed the State Demographer Conference he attended. In Wellington was the 4 th fastest growing community in Colorado. CDOT Open House on Cleveland striping project Thursday November 15 th from 4-7 pm at the Leeper Center. Front Range Regional Water Shed Study Public Meeting on November 29th from 6-8pm at the Leeper Center.

4 Page 3 4 Quarter Regional Elected Officials Meeting - December 5 th Main Streets Annual Dinner November 14th Christmas Parade December 1 st. Christmas Party Wednesday November 28 th. RSVP to Diane Stanton Food Toy Drive Dec. 1 st at the Town Hall from 9:00-11:00 am. c. Trustee Update Trustee Whitehouse asked about the Parks Advisory Board priority list. John Evans would have that information. 6. Executive Session Consultation with Town Attorney By a unanimous vote of the members present, the Town Board voted at 8:57 p.m. to go into executive session as allowed by CRS (4)(b) for the purpose of having conferences with the Town Attorney to receive legal advice and recommendations related to (1) property deeded to the Town and potential associated liability and (2) contractual issues related to modifications of the Town Administrator s contract. The session will not be recorded. Executive session was convened at 9:03 p.m. The Town Board voted unanimously to come out of executive session at 10:10 p.m. It was announced that the Town Board discussion was limited to privileged attorney-client communication as allowed by CRS (4)(b) for the purposes previously stated and the Town Board did not adopt any proposed policy, position, resolution, rule, regulation, or take any other formal action while in executive session. No record or electronic recording was kept of the executive session. The Town Attorney and Mayor shall provide certification of attorney-client discussions to the clerk as required by (2)(d.5) (II) (B). 4. a. Resolution Town Administrator Salary Approval Trustee Jerome voiced opposition to the Town Administrator s raise, and the raise process, and pointed out that the Town staff raise policy provides for a 3.7% cost of living index adjustment and merit increases between 0 and 3%. The Town Administrator received what amounted to a 12.7% raise. Trustee Jerome would support the 3.7% cost of living increase. Trustee Michel felt that the Town Administrator had done an exemplary job and that retention was critical based on community satisfaction and support and advised that he would favor a raise above $110,000. Trustee Knutson was agreeable to the raise amount but was concerned with the process by which the raise was given. Trustee Whitehouse was comfortable with the salary increase and noted that community and regional relationships had been improved by the Town Administrator. Trustee Sattler was also concerned with the raise process but comfortable with the raise amount and was uncomfortable with the form of the proposed resolution. Trustee Jerome voiced policy concerns surrounding approval of excess expenditures without Town Board approval and obtaining approval of expenditures in retrospect and particularly voiced legal and ethical concerns. Mayor Hamman acknowledged the procedural defects the had occurred but advised he had offered the pay raise good faith, and that the raise had been implemented. Mayor Hamman further advised the evidence of the raise, when given, was largely verbal but he recalled that there had been some

5 Page 4 paperwork. Various Town Board members voiced concern that Town staff did not follow appropriate approval procedures. Trustee Michel moved approval of Resolution , second by Trustee Whitehouse. The motion failed, Trustees Knutson, Jerome and Sattler voting against and Trustees Michel and Whitehouse and Mayor Hamman voting in favor. Trustee Jerome moved to authorize the Mayor to sign an amendment to the employment contract reflecting a pay increase of 3.7%, equaling $3,626, and bringing the Town Administrator s salary to $101,626 annually, seconded by Trustee Sattler. The motion failed, with Trustee Jerome the sole vote in favor of the motion. Trustee Sattler made a motion to authorize the $110,000 salary to be paid from November 11, 2018, with a bonus to the Town Administrator in the amount that was not authorized and was already paid, seconded by Trustee Michel. There was clarification that the intent of the action was that the Town Administrator would not be penalized any money/salary. Trustee Sattler noted that he believed he had authorized a $110,000 salary and it would be unfair to go back and reclaim amounts. The motion passed, Trustee Jerome voted against the motion. Motion was made to adjourn at 10:30 p.m. by Trustee Sattler, seconded by Trustee Jerome, approved unanimously. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk WORK SESSION SUMMARY Work session started at 6:32pm and ended at 7:25pm Board members present John Jerome, Tim Whitehouse, Troy Hamman, Dan Sattler and Wyatt Knutson. Staff present Pete Brandjord, Ed Cannon, Cody Bird, Bob Gowing, Cynthia Sullivan, Rich Fulton, Mike Carrano, Dave Meyer, Brad March and Mark Oberschmidt. Mr. Brandjord went over the highlights to the budget by fund. This included increases or decrease in revenue as well as increases in wages & salaries for new positions and training. He then reviewed the 10- year trends and the budgeted / actual for a 3-year period.

6 Page 5 There was discussion about the raw water fees and how the Wilson wells effected that cost of water this year. A full rate study will be done next year. Mayor Hamman mentioned the water bill from North Poudre Irrigation for the year. Mr. Brandjord reviewed the property taxes, investment earnings and outstanding bonds. There was discussion about the Parks Fund regarding trails and possible grant funding. Mr. Brandjord Mr. Cannon spoke about the grants that the town would be applying for next year. There was discussion about the increase in employee positions and wages. Trustee Sattler asked for a breakdown showing what was budgeted for positions, when they were filled and projected for Mayor Hamman suggested showing staff levels and total salaries for 2017, 2018 and These amounts not to include benefits.

BOARD OF TRUSTEES February 26, 2019 LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM

BOARD OF TRUSTEES February 26, 2019 LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. REGULAR MEETING 7:30 PM AGENDA CALL