Board Members Present: Bettina M. Martin (Chair), Brad E. Dyer, Raymond E. Carlton, Brenda E. Turbide. River Valley Access Channel, Eileen

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1 TOWN OF DIXFIELD Minutes of Meeting Board of Selectmen October 23, :00 p.m., Ludden Memorial Library Board Members Present: Bettina M. Martin (Chair), Brad E. Dyer, Raymond E. Carlton, Brenda E. Turbide Board Members Absent: L. Carter Administration Present: Charlotte Collins (Minutes Chief) Press Present: Adams (Lewiston Falls Times Citizens Present: Stanley, David Harvey, Representative from Vacancy Due to Resignation of Tony Jeff Jacobson (Town Manager), of Meeting), Richard Pickett (Police River Valley Access Channel, Eileen Journal), Representative from Rumford Ralph Clarke, Daniel Mitchell, Kevin Representative from Rumford P.D., R.E.A.C.H. Program 1. The Town Manager opened the Proposed Street Standards Ordinance Public Hearing and stated that the Board of Selectmen would hear public comment on the proposed ordinance. Ralph Clarke commented that he thought on Page 8, Section I., #1, the

2 word shall should be changed to may. After a short discussion the Board agreed to change the wording. No further comments were made, and the hearing closed at 5:06 p.m. Ms. Martin called the regularly scheduled meeting of the Board of Selectmen to order at 5:07 p.m. 2. Approval of Minutes: On a motion from Mr. Carlton and a second from Mr. Dyer, the Board voted to accept the minutes of October 9, 2006 with the following amendments: Mr. Dyer nominated Bettina Martin for Board Chair. Road equipment combination should read road grading and shoulder grinding equipment. The Board voted unanimously to approve the amendment. On a motion from Mr. Carlton and a second from Mr. Dyer, the Board voted unanimously to accept the minutes of October 16, Chair Martin mentioned that the Board will need minutes from the Goals and Objectives meeting with the Chief of Police on October 2, Approval of Warrants and Payroll: On a motion from Mr. Carlton and a second from Ms. Turbide, the Board voted unanimously to approve the warrants and payroll as listed on the agenda. PUBLIC COMMENTS: None 4. Old Business: a. Board Acceptance of Proposed Street Standards Ordinance: On a motion from Ms. Turbide and a second from Mr. Dyer, the Board voted unanimously to place the Proposed Street Standards Ordinance on a Special Town Meeting Warrant for acceptance with the previously mentioned correction ( shall to may ). b. Regional Police Grant: Representatives from the Rumford Police

3 Department and R.E.A.C.H. were present to explain the need of hiring a domestic violence/rape offender, investigative officer through a Regional Police Grant. The officer would service the Towns of Rumford, Mexico and Dixfield Police Departments. Dixfield s match will be $2,800, and the officer will begin duties in December and run through next September. Next year s match will be built into the regular Police Department s budget. On a motion from Mr. Dyer and a second from Mr. Carlton, the Board voted unanimously to place the request on a Special Town Meeting Warrant. In the meantime, if the funds are needed, the payment will be taken from the Police Department s budget. If not funded by the town, the budget must absorb the costs. c. Hydraulic Lift Bid: The Town Manager explained that one of the Public Works Department s hydraulic lifts has not been used in several years, and the Public Works Director would like to have bid out so that more room can be utilized in the Town Garage. On a motion from Ms. Turbide and a second from Mr. Dyer, the Board voted to sell the hydraulic lift by sealed bid. d. Mexico s Use of Town s Gas Tanks: The Town of Mexico would like to continue to purchase gasoline from the Town of Dixfield for use in their cruisers and one truck. On a motion from Mr. Dyer and a second from Mr. Carlton, the Board voted unanimously to extend Mexico s trial use of the town s fuel tanks. e. ATV Policy: The Town Manager reported on the meeting he held with Chief Pickett and the President of the Maine ATV Club, Daniel Mitchell. Mr. Mitchell stated that the number of ATV ers in the State of Maine has grown to 68,000 this year and bring in millions of dollars to the state. After a short discussion and on a motion from Mrs. Turbide and a second from Mr. Dyer, the Board voted unanimously to hold a meeting with Mr. Mitchell and the Chief of Police, together with Board Members Mr. Dyer and Mrs. Martin on Friday, November 3, 2006 at 8:00 a.m., Town Office. The ATV policy will be refined at that

4 time and made ready for Board approval at a later date. 5. New Business: a. Sewer Pump Purchase: The sewer pump located in back on Holmes Market is in need of repair. To rebuild a pump would cost approximately $2,000; a new pump will cost $2,750. It was decided to hold off reconditioning or purchasing a new pump until the next budget season. The Sewer Department s fiscal year begins on January 1st. A malfunctioning spare pump can be used for backup if needed as it will run for a short time. b. Water/Sewer Departments Budget Workshop(s): The Town Manager passed out preliminary Water/Sewer Department Budgets to the Board of Selectmen. Mr. Jim White will be present for the Water Budget workshop, and Mr. Hanson and Darlene Brann will be present at the Sewer Department Budget workshop. The Board decided to schedule Monday, October 30, 2006, at 5:00 p.m. in the Dixfield Town Office for a discussion of the Water Department Budget. The Sewer Department Budget meeting will be scheduled after the meeting. c. Thanksgiving Turkeys: On a motion from Mr. Carlton and a second from Mr. Dyer, the Board voted unanimously to give town employees a turkey for Thanksgiving. d. Appointment of R.V.G.C. Representative: Mr. Carter was the town s representative through 2007 on the River Valley Growth Council. Due to his resignation, the town needs to appoint a new member. On a motion from Ms. Turbide and a second from Mr. Carlton, the Board voted unanimously to appoint Chair Bettina Martin as the town s representative to the R.V.G.C. e. Alternate Representative to R.V.G.C.: Mr. Montell s Kennedy s appointment as the town s alternate to the R.V.G.C. will expire in November. He has indicated that he would still like to serve. On a motion from Mrs. Turbide and a second from Mr. Carlton, the

5 Board voted unanimously to appoint Montell Kennedy as the town s alternate representative to the R.V.G.C. 6. Board Questions/Comments: The clock on the municipal building was discussed regarding repairs. The Town Manager stated that Wil s Auto Body has the clock s face and will be spraying a new, auto paint over the face. It will then be given to Erik Designs for numbering and placing the town s seal (logo) on the face. A motor replacement will then need to be purchased and the cupola insulated, repaired and sealed. The Town Manager was directed to get the final costs involved for possible placement on the Special Town Meeting Warrant for approval. 7. Town Manager s Report: Mr. Jacobson reported on the following: There s a local elected officials workshop in Rumford in November for those who wish to attend; replies are need by 11/3/2006. The town of Mexico would like to temporarily cold patch the Thad White Bridge or possibly rework the existing pavement to repair the bridge for winter use. Ms. Turbide requested that the Town Manager obtain a timeline for repairs. Chair Martin requested a report on Harlow Park and the crosswalks for the next regular meeting of the Board of Selectmen. Chief Pickett reported that he has received a grant from WalMart for digital recorders for taking statements. No matching funds were required. PUBLIC COMMENT Mr. Daniel Mitchell stated that he would like to continue to serve at the town s representative on the MedCare Ambulance Service Board. On a motion from Ms. Turbide and a second from Mr. Carlton, the Board voted unanimously to approve the appointment. Mr. Ralph Clarke complained about the timing of the traffic lights at the

6 corner of Weld and Main Streets. He felt they were not giving enough time for people to cross the street. The Town Manager stated that he had spoken with the State DOT and they have assured him that they are calibrated correctly. Chair Martin requested that the Town Manager bring the Emergency Response Plan to the next meeting of the Board of Selectmen. 8. Executive Session. None 9. Other Business: 10: FYI: So noted. 11: Next Meeting: November 13, 2006, 5:00 p.m., Ludden Memorial Library 11. Adjournment: On a motion from Mr. Carlton and a second from Mr. Dyer, the Board voted to adjourn at 6:20 p.m. Respectfully submitted, Charlotte M. Collins Secretary/Deputy Treasurer /cmc Attachments