MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES, ALTA LOMA SCHOOL DISTRICT, COUNTY OF SAN BERNARDINO WEDNESDAY, AUGUST 8, 2018

Transcription

1 , ALTA LOMA SCHOOL DISTRICT, COUNTY OF SAN BERNARDINO WEDNESDAY, AUGUST 8, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Board President Brad Buller at 6:00 PM. Present were members Buller, Davies, Payzant, and Roberts. Mrs. Oerly arrived at the start of Recognitions and Presentations. PLEDGE OF ALLEGIANCE Mr. Buller led the flag salute. PUBLIC COMMENT ANNOUNCEMENT Mr. Buller read aloud the Public Comment Announcement. ADOPTION OF AGENDA Moved by Mrs. Davies, seconded by Mr. Roberts, and carried 4-0 to adopt the agenda of the meeting, as presented. APPROVAL OF MINUTES Moved by Mrs. Payzant, seconded by Mr. Roberts, and carried 4-0 to approve the meeting minutes of July 25, 2018, as presented. RECOGNITIONS AND PRESENTATIONS Rosemary Batista and Luis Castro were honored for their selection as nominees for the Countywide Education Medal of Honor for their outstanding achievement in the category of Volunteer in Action/Community Volunteer in San Bernardino County, with certificates from Ted Alejandre, County Superintendent of Schools and Sherman Garnett, President of the County Board of Education. Students Athena Shen and Gabriel Scatena (Hermosa School); Sofia Evangelista (formerly Victoria Groves, now Vineyard Junior High); and Alisha Cho (Alta Loma Junior High) were recognized for their winning entries in the We Care Card Art Event sponsored by California Schools Risk Management (CSRM). This contest was held at the end of last school year, and the winning artwork has been turned into greeting cards for school employees that are unable to work due to severe illness or injury. Jazmine Martinez, Training Manager at CSJPA, presented each student with a framed portrait of the artwork they submitted, a sample greeting card illustrating their design, and an Amazon gift card in appreciation for their efforts. Associate Superintendent of Educational Services, Melinda Early, provided a brief analysis of California Assessment of Student Progress and Performance (CAASPP) scores, comparing ALSD results to the previous year s scores and to those of surrounding districts. She highlighted areas of growth and areas where improvement is needed that will become areas to sharpen our focus. Overall, there has been better than average growth in ELA and Math across grade levels, and the District compares favorably with neighboring districts. PUBLIC COMMENT None. PUBLIC HEARING None.

2 Page 2 BOARD REPORTS Board member Dave Roberts made the observation that the curb appeal of all District schools was outstanding upon the start of school; witnessed dismissal at Carnelian School and despite the chaos and traffic, Principal Suttner accompanied by some law enforcement on motorcycles managed to keep order and keep traffic moving; complimented everyone for such a smooth start. Board member Caryn Payzant appreciated the opportunity to attend the PTA Council s Welcome Back Luncheon held for administrators and appreciates the hard work of these volunteers; thanked everyone for Convocation, a great start of a wonderful school year and made the observation that the Celebration video is getting many replays; attended Stork s staff development and thought Principal Rachielles did a wonderful job presenting the material and creating comradery with the many new teachers at her school. Board member Rebecca Davies thoroughly enjoyed the PTA Welcome Back Luncheon and thanked them for always kicking the year off on such a positive note; found Convocation to be such fun and thanked Mr. Buller and Mr. Moore for their inspirational messages; attended an Eagle Scout Court of Honor Ceremony with Mrs. Oerly and VJH Principal Sandy Rose honoring six Scouts, one who completed his project at VJH and another at Jasper School (Jordan Fakhoury and Raul Vyas). Board member Sandie Oerly echoed her colleagues comments on the PTA luncheon; finds Convocation to be one of the highlights of the school year and was amazed by the high numbers of years of service recognized (including several board members); thought the Eagle Scout event was amazing and so professionally done; observed that the upgrades to the ALJH MPR were gorgeous and urged everyone to go see it firsthand. Board member Brad Buller offered kudos to the team on Convocation which was a lot of fun and expressed how much he enjoyed the PTA luncheon, where he had the opportunity to sit with the school psychologists, and joked about being psychoanalyzed. SUPERINTENDENT AND STAFF REPORTS Superintendent Moore thanked the PTA for putting on the luncheon for management and for their continued support. He finds nothing better than kicking off the year with Convocation to set the right tone and pointed to that when the service pins were conferred, several of our board members were recipients, a testament to their commitment to excellence. He reported how on the first day of school, Dr. Thomas, Mr. Moore and Mrs. Early went to each of the school sites to deliver hats and cookies to each principal to initiate setting the course for the year. He believes this was one of the smoothest school openings he has observed. Even with a small glitch in the Parent Portal, staff pitched in to ensure that each student knew their placement and where they needed to be the first day of school, and campuses looked great. Mr. Moore shared how the District is mourning the sudden loss of one of our sixth grade students at Victoria Groves. He expressed appreciation to Mrs. Sanders, along with our school counselors and psychologists for the way they have rallied around students and staff to get them through this difficult time. Our sense of community remains strong as we support one another. Back-to-School Nights begin Thursday, August 9, and continue through Thursday, August 23.

3 Page 3 CONSENT CALENDAR Moved by Mr. Roberts, seconded by Mrs. Oerly, and carried unanimously to adopt the following Consent Calendar items: Vendor Agreements Approved agreements with the following vendors, and authorized James Moore and/or applicable administrators to sign all related documents: 1) Art Specialties; 2) Brunswick Deer Creek Bowl Inc.; 3) California School Boards Association; 4) Ideal Comfort Inc.; 5) Pacific Hearing; 6) Prismatic Magic LLC. Board Payment Report Approved the Board Payment Report, as presented. Science Field Trips Approved Alta Loma Junior High School Science field trip to the Pali Institute in Running Springs, California on October 10-12, Approved Carnelian Elementary School s Science field trip to High Trails Outdoor Science School in Big Bear City, California on October 9-12, Routine Personnel Items Approved employment, terminations, resignations, leaves and temporary assignments, as presented. Agreement with Chaffey College Approved the agreement with Chaffey College and authorize Superintendent James Moore and/or Associate Superintendent Steve Thomas to sign all related documents. MOU with Cal Poly Pomona Approved the amendment to the Memorandum of Understanding with Cal Poly Pomona for the assignment of student teachers and authorize Superintendent James Moore and/or Associate Superintendent Steve Thomas to sign all related documents. CURRICULUM AND INSTRUCTION LCAP Federal Addendum Moved by Mrs. Davies, seconded by Mrs. Oerly, and carried unanimously to table approval of the LCAP Federal Addendum until July 2019, due to the extension of the date the document is due to be submitted. ELD Plan Moved by Mrs. Payzant, seconded by Mrs. Oerly, and carried unanimously to approve the Alta Loma School District English Language Development Plan. Board Policy Related to Instruction A first reading was held to amend the following Board Policy related to Instruction: BP Student Use of Technology.

4 Page 4 BUSINESS AND FINANCIAL PROCEDURES Change Orders/Immediate Change Directives Moved by Mrs. Payzant, seconded by Mr. Roberts, and carried unanimously to table item P. (1) granting authority to the Associate Superintendent of Administrative Services to approve certain Modifications, Change Orders, or Immediate Change Directives (subject to the limits of the delegation of Authority provided by the Board) so that more information could be provided and there could be ample time for Board review. Contracts Awarded Given the extensive information provided to the Board on the process and the bids received, moved by Mrs. Davies, seconded by Mr. Roberts, and carried unanimously to award the following contracts for Bid # Deer Canyon Elementary School New Classroom Addition, and authorize Superintendent James Moore and/or Associate Superintendent Steve Thomas to sign all related documents: Trade Category #7 Casework K&Z Cabinets Co., Inc., in the amount of $71,340 Trade Category #8 Roofing & Sheet Metal Best Contracting Services, Inc., in the amount of $249,920 Trade Category #10 Gypsum/Plaster/Insulation Sierra Lathing Co., Inc., in the amount of $255,555 Trade Category 11 Glazing/Aluminum Storefronts/Sliding Doors E&R Glass Contractors, Inc., in the amount of $180,000 Trade Category 12 Tile Continental Marble & Tile, in the amount of $67,153 Trade Category 13 Acoustical Treatment Southcoast Acoustical Interiors, Inc., in the amount of $52,400 Trade Category 14 Flooring Riccardi Floor Covering, Inc. in the amount of $54,900 Trade Category 15 Painting Cramer Painting, Inc., in the amount of $51,100 Trade Category 16 General Works Inland Building Construction Co., Inc. in the amount of $1,375,200 Trade Category 21 Plumbing Interpipe Contracting, Inc. in the amount of $347,000 Trade Category 22 HVAC Est-Tech Mechanical, Inc. in the amount of $215,000 Trade Category 23 Low Voltage Construction Electric, Inc. in the amount of $792,500 HUMAN RESOURCES Request for Retirement Moved by Mrs. Oerly, seconded by Mrs. Davies, and carried unanimously to accept the request for retirement from Lynne Byars, Special Education Instructional Aide, Alta Loma Junior High, effective May 25, 2018, for a total of 18 years of service to the District. Initial Proposal for Negotiations Moved by Mrs. Oerly, seconded by Mr. Roberts, and carried unanimously to accept the initial proposal for negotiations for the school year from the Alta Loma School District, as presented.

5 Page 5 Board Policies Related to Personnel A second reading was held, then moved by Mrs. Payzant, seconded by Mrs. Davies, and carried unanimously to amend the following Board Policies related to Personnel with recommended amendments: BP 4111/4211/4311 Recruitment and Selection BOARD INFORMATION/DISCUSSION Budget Update Dr. Thomas will be presenting the Unaudited Actuals Financial Report at the September 5, 2018 board meeting. This is a reconciliation of the budget and actual expenses. Bond Projects He expressed how pleased he is with the improvements that have been completed so far, especially the progress at Deer Canyon completed in such a short amount of time. The contracts just approved are a continuation of the modernization process. Board Comment Mrs. Oerly commended Mrs. Early for the information provided on Comprehensive Sexual Health Education, noting that our District continues to be very conservative in these matters. ANNOUNCEMENTS The date of the next regular meeting of the Board of Trustees is Wednesday, September 5, 2018, 6:00 PM at the Alta Loma School District Support Center, 9390 Base Line Road. A majority of the Board of Trustees may attend a meeting of the Citizens Bond Oversight Committee on Thursday, August 30, 2018 at 6:30 PM at the Alta Loma School District Support Center, 9390 Base Line Road. No action will be taken by the Board. CLOSED SESSION The Board adjourned to Closed Session at 7:15 PM for the purpose of discussing matters expressly authorized by Government Code Section , , 54957, and OPEN SESSION / ADJOURNMENT The Board reconvened to Open Session, made the following announcement, and adjourned the meeting at 7:45 PM: Settlement Agreement In Closed Session, the Board of Trustees approved a settlement agreement for Case #OAH /