Agenda Administration Conference Room A Monday, October 2, :00 p.m.

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1 P H Y S IC AL P R OPERTY CO M M I T TEE Agenda Administration Conference Room A Monday, October 2, :00 p.m. 1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. Chairs Announcements a. Introduction of Guests and Staff Linda Stone, GRF President Randy Ankeny, Executive Director Mark Weaver, Facilities Director Ruben Gonzalez, Facilities Manager David Rudge, Project Coordinator Katya Lukina, Recording Secretary b. Rules of Order c. Chair s Report 4. Approval of Minutes a. Minutes of September 4, 2017 (pp. 1-6) 5. Shareholder/Member Comments Agenda Items Only (Limited to 3 minutes per person) 6. Correspondence a. Adding a Loading Zone on the East side of Alderwood Ln. & Golden Rain Rd., Joe & Marguerite Pizzuto (p. 7) b. Removal of No Parking Signs and Red Curbs in Mutual Seventeen, Mutual Seventeen BOD (pp. 8-10) 7. Unfinished Business a. Electrical at the RV Lot (pp ) b. Paving Project/Phase II (pp )

2 P H Y S IC AL P R OPERTY CO M M I T TEE c. St. Andrews Gate Improvements (pp ) d. Clubhouse Revitalization Project. Addition of a Wheelchair Ramp on the Side of Clubhouse Six (pp ) e. Accommodations for Visually Impaired Residents 8. New Business a. Verizon Block Wall b. Multi-use Area. Clubhouse Two (pp ) c. Street Flags 9. Policies 10. Staff Reports a. Facilities Director i. Department Report (pp ) ii. Budget Variance Report (pp ) b. Facilities Manager (p. 45) c. Project Coordinator d. Executive Director 11. President s Comments 12. Shareholders/ Members Comments (Limited to 3 minutes per person) 13. Committee Members Comments Next Meeting/ Adjournment November 6, 2017, 1:00 p.m., Administration Conference Room A.

3 PHYSICAL PROPERTY COMMITTEE MINUTES September 7, 2017 The regular meeting of the Physical Property Committee was called to order at 1:00 p.m. by Chair Rapp and was held on Thursday, September 7, 2017, in the Administration Conference Room, followed by the Pledge of Allegiance. ROLL CALL Present: Ms. K. Rapp, Chair Mr. B. Lukoff, Vice-Chair Mr. B. Crossley Mrs. C. Damoci Ms. S. Fekjar Mr. P. Pratt Mr. R. Stone Also Present: Ms. L. Perrotti, GRF Representative, Mutual One Mrs. J. Reed, GRF Representative, Mutual Four Ms. I. Heinrichs, GRF Representative, Mutual Eleven Mr. P. Moore, GRF Representative, Mutual Seventeen Mr. R. Ankeny, Executive Director Mr. M. Weaver, Facilities Director Mr. A. Hensley, Service Maintenance Assistant Supervisor Mr. D. Rudge, Project Coordinator / Building Inspector Ms. K. Lukina, Recording Secretary Eighteen Shareholders/Foundation Members CHAIR'S ANNOUNCEMENTS Chair Rapp welcomed Committee members, and recognized the attendees GRF President Linda Stone, Executive Director Randy Ankeny, Facilities Director Mark Weaver, Service Maintenance Assistant Supervisor Aaron Hensley, Project Coordinator David Rudge, and Recording Secretary Katya Lukina. There being no objections, Chair Rapp declared the reading of the Quorum Notification be dispensed with by unanimous consent. The Chair stated that in accordance with California Civil Code Section 4090, please be advised that a quorum of the GRF Board of Directors is present at today s posted meeting. The business of the Physical Property Committee will be conducted in accordance with the agenda. As a quorum of the Board is present, this meeting will be conducted as a 1

4 PHYSICAL PROPERTY COMMITTEE MINUTES 09/07/2017 Page 2 of 5 committee meeting and a Board meeting. The agenda actions of the committee will be limited only to the members of the committee and will only constitute such actions in accordance with stated committee policy and/or provide recommendations to the GRF Board of Directors at its regular Board meeting on the 4th Tuesday of the month. GRF Board members who are not committee members will be allowed to comment when recognized by the Chair and only during the proscribed Foundation member comment period, not to exceed three minutes, as set forth in Policy 5610, Participation by Foundation Members. The minutes of today s Board meeting will be presented to the Board for approval following the approval of the committee meeting minutes in October, RULES OF ORDER Chair Rapp welcomed new Committee member, Mr. B. Crossley; asked everyone to turn off their cell phones, wait for their turn to speak, and comment on agenda items only. CHAIR S REPORT Chair Rapp had no report to present at the time of the meeting. APPROVAL OF MINUTES The regularly scheduled Committee meeting minutes of August 7, 2017, were approved, as presented. SHAREHOLDER/ MEMBER COMMENTS Three shareholders/members spoke on the items pertaining to the Committee s area of purview. CORRESPONDENCE Street Flags, Lee and Sandy Esslinger Following a discussion, the Committee concurred to address street flags at the next scheduled Committee meeting, and have the Facilities Director obtain the prices on flag holders for light poles. OLD BUSINESS Accommodations for Visually Impaired Residents The Committee discussed placing the signs outside of Amphitheater restrooms, at the center and top levels, and modifying the crosswalk between the medical center and Clubhouse Six, to better accommodate visually impaired residents. Following a discussion, the Committee concurred to obtain more information on accommodations for visually impaired residents, and address it at the next scheduled Committee meeting. 2

5 PHYSICAL PROPERTY COMMITTEE MINUTES 09/07/2017 Page 3 of 5 Bench by the LW Post Office The Facilities Director stated that this project has been completed. Electrical at the RV Lot The Committee concurred to have the Facilities Director present a one-page proposal on installing electrical services at the RV Lot at the next scheduled Committee meeting. Paving Project/Phase I The Facilities Director stated that change orders have been approved by the Committee Chair, and provided the Committee with updates on Phase I of the Paving project. He also advised the Committee to look into paving smaller streets with concrete in the future. Paving Project/Phase II The Facilities Director spoke of the Paving Project/Phase II as presented, and stated that it may need further Board s approval on a possible budget increase. Following a discussion, the Committee concurred to have the Facilities Director present a revised proposal on Paving Project/Phase II, including landscaping, irrigation, contingency, and the source of funding for this project at the next scheduled Committee meeting. Clubhouse Revitalization Project The Facilities Director provided the Committee with the updates on Clubhouse Revitalization project. Following a brief discussion, the Committee concurred to address the Clubhouse Revitalization project at the next scheduled Committee meeting, along with the addition of a wheelchair ramp on the side of Clubhouse Six. NEW BUSINESS There were no New Business items to discuss at the time of the meeting. POLICIES Review: Policy , GRF Landscape Areas, Plantings Adjacent to Perimeter Walls The Committee concurred to mark Policy , GRF Landscape Areas, Plantings Adjacent to Perimeter Walls, as reviewed. STAFF REPORTS Facilities Director The Facilities Director spoke of his reports as presented, and provided the Committee with the updates on ongoing projects. The Committee also discussed Mutual Seventeen red curbs, and the paving project schedule. 3

6 PHYSICAL PROPERTY COMMITTEE MINUTES 09/07/2017 Page 4 of 5 Facilities Manager The Committee reviewed the Service Maintenance Assistant Supervisor s report as presented. He also stated that the Service Maintenance Department is working on improving communication with the Mutuals. Project Coordinator The Project Coordinator provided the Committee with the updates on roofing and repiping projects throughout the Mutuals. He also stated that traffic poles will be installed the week of September 10th. Executive Director The Executive Director commented on the items pertaining to the Committee s area of purview throughout the meeting. Following a brief discussion, the Executive Director also stated that the ADR Committee will be looking at the lighting plans for the Main Gate, and retaining the green scape to utilize the price. Chair Rapp asked the Executive Director to present a price for Shuffleboard Court at the next scheduled Committee meeting. PRESIDENT S COMMENTS The President thanked the Chair and Committee members for an efficient meeting, and staff for providing the updates on pending projects and contracts. SHAREHOLDERS/ MEMBERS COMMENTS Seventeen shareholders/members spoke on the stumps removal along the Westminster Wall, and speed limits issue. COMMITTEE MEMBER COMMENTS Six Committee members spoke on the items pertaining to the Committee s area of purview. ADJOURNMENT Chair Rapp adjourned the meeting at 2:38 p.m. Joy Reed, Corporate Secretary Golden Rain Foundation kl

7 PHYSICAL PROPERTY COMMITTEE MINUTES 09/07/2017 Page 5 of 5 RECAP OF MOTIONS AND ACTIONS TAKEN AT THE PHYSICAL PROPERTY COMMITTEE MEETING MOTIONS There being no objections, Vice-Chair Stone declared the reading of the Quorum Notification to be dispensed with by unanimous consent; Minutes from the August 7, 2017, were approved, as amended; Meeting adjourned at 2:38 p.m. ACTIONS The Committee concurred to address street flags at the next scheduled Committee meeting, and have the Facilities Director obtain the prices on flag holders for light poles; The Committee discussed placing the signs outside of Amphitheater restrooms, at the center and top levels, and modifying the crosswalk between the medical center and Clubhouse Six, to better accommodate visually impaired residents; The Committee concurred to obtain more information on accommodations for visually impaired residents, and address it at the next scheduled Committee meeting; The Committee concurred to have the Facilities Director present a one-page proposal on installing electrical services at the RV Lot at the next scheduled Committee meeting; The Committee concurred to have the Facilities Director present a revised proposal on Paving Project/Phase II, including landscaping, irrigation, contingency, and the source of funding for this project at the next scheduled Committee meeting; The Committee concurred to address the Clubhouse Revitalization project at the next scheduled Committee meeting, along with the addition of a wheelchair ramp on the side of Clubhouse Six; The Committee concurred to mark Policy , GRF Landscape Areas, Plantings, Adjacent to Perimeter Walls, as reviewed. 5

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9 CORRESPONDENCE Item 6A 7

10 CORRESPONDENCE Item 6B I MUTUAL SEVENTEEN CORPORATION October 3rd, 2017 To: Physical Property Committee, Golden Rain Foundation Sometime during the past few weeks someone has trespassed upon Mutual 17's property and removed several of our "NO PARKlNG" signs. We have reason to believe that this vandalism was performed by a contractor working under the auspices of the Golden Rain Foundation. The fact that Mutual 17 was not previously advised of this activity and the Mutual's permission was not sought or given is bad enough, but the contractor left a dangerous situation due to the method used to remove the signs. Instead of pulling the sign posts completely out of the ground they were cut off just slightly below the level of the turf in which they were situated, thus leaving a substantial section of post dangerously close to the surface. While there appears to be sufficient clearance, barely, for normal mowing to take place, the dethatching process, which is due to happen later this year, requires the machine to dig much deeper into the turf where it will no doubt encounter the post stubs, with potentially dangerous results. Also, Section 4 of Resolution No of the City of Seal Beach City Council, dated August 25 th, 1980, whereby the Council adopted Final Tract Map No , states that" the developer shall comply with the accompanying conditions (Exhibit A) and " Item 1 of Exhibit A states that" Open parking shall be striped and the remainder of the street posted with "No Parking" signs and painted red curbs"!! At the very least Mutual 17 is respectfully requesting that the sign post stubs be completely extracted from our private turf area, that our "No Parking" signs be replaced so that we are no longer in violation of the City Resolution whereby we were created and that no further activity be undertaken within our property boundaries until permission to do so has been properly obtained consequent to an appropriate Board resolution. Your early attention to this matter will be appreciated. Very truly yours Mutual 17 Board of Directors \ P. eter Hayes, Presl'd ent....\:::;il.... J... ". ::... 71nj~, N'IC kmassettl,. T reasur~f.l.r president.~.af?~orma Poe, Directo~~ ~. Regine Schumacher, secretary..~~.../.l."i ~ Cathy Gassman, Vice 8

11 MUTUAL SEVENTEEN CORPORATION October 3rd, 2017 To: Physical Property Committee, Golden Rain Foundation We have recently received infonnation regarding the GRF project which involves removing the red curbs from certain locations in Leisure World, supposedly to increase the number of parking spaces available on Trust streets. From the map prepared by a traffic engineer and provided to us by Mr. David Rudge, it appears that one of those locations is a section of curb approximately 93 feet long along the north side ofthe street at the south side of Building 2 in Mutual 17, where Burning Tree Lane transitions to Del Monte Drive. We understand that this section will then become 4 parking spaces which will reduce the available drivable road width (30 feet) by approximately 30%. One has only to observe the traffic at that location for a period of time to realize what a short sighted and dangerous proposal this is. The vast majority oftraffic travelling south on Burning Tree around to Del Monte, including the Leisure World busses, is at least partially encroaching on the wrong side ofthe centerline. Sometimes there is no choice because moving vans, delivery vehicles, handicap transport vehicles, etc. are often parked along the south side of the street in front of Building 1. (Admittedly this is illegal, but it does happen fairly frequently). With vehicles parked on the north side ofthe street this leaves just barely enough space for 2 vehicles to pass each other, even if they are operated by skilled drivers, which is a rare commodity in Leisure World. An additional traffic hazard will be created because any vehicles parked along the north side of the street will very successfully block the view of drivers approaching from both directions, a view which is already 9

12 compromised to some extent by the vehicles parked in the designated parking areas at both ends of the area in question. Also, vehicles exiting the garage of Building 1 intending to go east on to Del Monte Drive have to swing out across more than half the road to make the turn out of the driveway, or even further to avoid a vehicle parked on the south side ofthe street, thus forcing them to come dangerously close to any vehicle parked on the north side. We are well aware that, even though the area is within the private property boundaries of Mutual 17, the street itself is dedicated as an easement for traffic purposes (not parking) and therefore comes under the purview of the Golden Rain Foundation. However, we respectfully request that this ill- conceived recommendation by the traffic engineer to remove the red curb along the north side of the street be deleted from the project scope. Aside from being a violation of City Resolution No. 3001, there are obviously dangerous situations which would result from its implementation. We look forward to your cooperation in this matter. Yours truly The Mutual 17 Board of Directors Peter Hayes, President.... \.:4.. t, \'!'~~.... Cathy Gassman, Vice President... ~~ fl.~ f.:l.p... d.~.~. ~ Regine Schumacher, Secretary... Nick Massetti, Treas,~v...<.~ Norma Poe, Director... ~....~

13 UNFINISHED BUSINESS Item 7A Golden Rain Foundation Leisure World, Seal Beach COMMITTEE ACTION REQUEST TO: FROM: SUBJECT: DATE: CC: PHYSICAL PROPERTY COMMITTEE MARK WEAVER, FACILITIES DIRECTOR ELECTRICAL AT THE RV LOT SEPTEMBER 23, 2017 FILE While installing the office for the RV Lot Attendant, it was discovered that the RV Lot current electrical supply of 100 amps is drastically undersized, and will require upgrades and relocation. The current demand for the major electrical components is as follows: 100 amps for the Lot Office, 150 amps for RV charging stations, and 100 amps for the Club office. Additional supply is also required for the gates and an air compressor. Schlick Services calculated electrical demands of the area, and determined that the service will require 400 amps panel upgrade. The cost to upgrade the service, relocate the meter to the RV Lot, install conduit and wiring is $26,085, excluding permit fees. Jim Bergin Electric provided the quote for the same scope of work in the amount of $29,026, excluding permit fees. I move to recommend the GRF Board award a contract to Schlick Services to install 400 amps service to connect all existing electrical components for a cost of $26,085, adding $2,000 in contingencies for permits and any unforeseen needs, for a total cost not to exceed $28,085 following review by the Finance Committee to determine the funding. 11

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17 IN INVOICE 8400 Carob Street Cypress, CA (714) State lie SDlOTD OEl~RTD ADDRESS AODRESS CITY PHDNE, CITY' PHDNEI ~_+--+_----r_~ ~~----~--~~lkv f1 L- L- L- ~ L ~~~~s, REMARKS: A deposit equ.' 10 % of job estmatel:5 due pnor to starting projed Balance., fuj upon c::omptebon tt is understood and agreed thai merchandise on this order t5 the property 01 Bergin Electnc unt ~ tully paid tor Merchand~ hetd tonger than 30- days c:.annot be canc:elted by customer All payments to be made to Bergin E~dr ic LM'e agree to pjy '" full and 1;"1 accordancr with lerms of payment tndllaled on an invoices If pilymtnt., not made in accordance w;"h stilled terms VWe agree 10 pay any and an.ttorney fees. c;ooedjon mes cr court costs invoned in the colledton 0' any and all outstandu"9 purchases DEIJVERY CHGS f l NET SALE S"lES TAlI SUBTOTAL CASH DOWN PA YMEPfT BAlANCE DUE 1--,-1 ReceIVed atlovc merchandise in good C:C~ l lion S, I 3 '1fS'i Customer's S9nature 0.18 _ ----_.-> 2'l /

18 ~DDR'SS INVOICE/ "c,sr- BERG N E E 8400 Carob Street Cypress, CA (714) State lie. # ~'~ ' CrrY ffidne. CrrY.. PHDNE' ~ ~-.- ;;i.jr. -.~ :'.,...--., ~-b/;k /. /A..- ~ ~_.k- J?_ /.A/'/ ~/.6 /;U.'/. --?-: ~.// "7 ~-r; :.~~,-.::.,u..././ h. _ A-. L./'" /"':..../~ /- - / :.,d. ~-<. J ~ k.,.-::../~. ~ '" /~./<L /~/- J --z- "" h. ~ 44.., k- ~.d //..4...,..,., A... / "..., ~~ v_ 7. >. ~r,.b 6--, L-.../h -;-2r'r. -"77... /L-?;: ~././"', --;-;-~.1, ~..-r /~./9,~ /? V 7// l.- -;=; > A 7"-.0 ~.?>.o/~_?; I I' REMIo.RKS: A deposl equ.1 to % of JOb es.lmalt: i5 due PtJO( 10 starting proted Balance ki full upon completion 11 is undel'1tood and agreed thai merchandise on this order is the property Df Bergin E~ctric un1 ~ fvlly paks for. Merchandise held longer Ittan 30- days c.lnnol be cancelled by customer All payment5 to be made to Bergin Eledric. I/VIIe agree 10 pa)' ;n fun and in accordance with terms of payment indicated on.. invok::es If payment b nol made in accordance with,tated terms vwe agree 10 pay Iny and al.nome)' fees. wredion tees or court costs invoned in the ooledion of any and ad oubtanding purwses RecefVed above merct\andlse In good condition Customer's S.gnature 01" DElIVERY CHGS NET SAlE SAlES TAX SUBTOTAL CASH DOWN PAYMENT ~~-<- f.. ~LANCE DUE GRAND TOTAL., IY":;,:.-z

19 UNFINISHED BUSINESS Item 7B Golden Rain Foundation Leisure World, Seal Beach COMMITTEE ACTION REQUEST TO: FROM: SUBJECT: DATE: CC: PHYSICAL PROPERTY COMMITTEE MARK WEAVER, FACILITIES DIRECTOR PAVING PROJECT, PHASE II SEPTEMBER 23, 2017 FILE At its regular scheduled meeting on September 7, 2017, the Physical Property Committee (PPC) asked staff to obtain a cost from the current contractor, MJ Jurado, and prepare a proposal for needed repairs on South St. Andrews Dr., per attached plan. The contractor stated that they would honor the same square footage cost as in their current contract. The scope of work would consist of 2 asphalt overlay on St. Andrews from Golden Rain Rd. to Seal Beach Blvd., removal and replacement of the median, and removal and replacement of failing concrete and sidewalks. The quote also includes $25,000 to repair failing roadbase, and traffic control. Reserve funding in the amount of $600,000 have been budgeted for paving, and $30,000 of Capital funding to install conduit for future fiber optic cables. The proposed cost/funding for this project is as follows: MJ Jurado Paving/Concrete Replacement Johns Landscaping Tree removal Conduit installation Contingency Total cost $ $ $ $ $ 500,639 6,000 30,000 75, ,639 Funding Reserves- Paving Phase ll Capital-Under Street Utilities Fiber Cable to St Andrews Gate Total Funding $ 600,000 $ 30,000 $ 630,000 I move to recommend the GRF Board proceed with needed repairs on South St. Andrews Dr. for a cost not to exceed $611,639 following the Finance Committee and Board approval. 17

20 MJJURADO INC. A~_CGMrIcIIw Ph: (714) Lic.# Fax: (714) Proposal Date Eslimate# 8/ AnN: Golden Rain Foundation Seal Beach )3lvd. Seal Beach Ca ' 'I Project SI.Andrews Street Improvements Change Ord i Description Qty Rate Total I _. S1. Andrews Grind &. Overlay 2" Intersection ST.Andrcws & GRF to Guard Shack.! Concrete - Remove & Replace Existinlg Median A Cu rb Per City Standards. Backfill Curb Median 6" Below Top Of Curb / Remove & Dispose Tree Stumps 1 Remove & Replace Existing Curb & Gutter On S1. Andrews Damaged & Conflicting Elevations.! Striping & Signage 51. Andrews Failing Areas On Asphalt Road St. Andrews Remove And Replace Asphalt Dig Ollts Prior of Capping Street. excavate approx. 6" To 8" & Constru ct New. 102,760 2,6 10 I 428 I I , , , , , , , , , _. S1. Andrews Rd. From Guard Shack To Seal Beach Blvd. 2" Grind & Overlay R&R 2 - Drive Approaches Per City Seal Beach Standards, 2 Locations.!,, Remove & Replace City Sidewalks Remove & Replace 8" Curb & Gutter Per City Standards.,, Mise Traffic Control 2417,C lean up & Street Sweeping 20, , I , , , , , , , 'Exclusions: Demo grading, water, permits, surveys, approved ptans, soils tech, inspections, underground utilities that may be damaged during excavation, all work or items furnished by others. We can schedule this work to meet your production requirements. Thank you for your consideration. We trust we can be of service. Total $500, Michael J. Jurado Approved By: Oate: 18

21 [K1STl'OG U.tJTIC SIGNAl C> rd UISTl'OG fwle NYl>JIANT SPEED HUMP ST. ANDREWS DN SrREET PARKING TDTAlS: [listing PNW.l l PARKtlG; 33 NEW PAlIAI.Ul PAIIKJ(G: 32 1 t r r r~~n~oo~! SEAL BEACH LEISURE WORLD ST. ANDREWS DRIVE CONCEPT ALTERNATIVE 1 (RETAIN 4 LANES) ~ URBAN ~ C RO SS ROADS ''''..""",,.,'",.. "",:.:::;~:::: e_--! Of 1 ~5 I 19

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23 UNFINISHED BUSINESS Item 7C Golden Rain Foundation Leisure World, Seal Beach COMMITTEE ACTION REQUEST TO: FROM: SUBJECT: DATE: CC: PHYSICAL PROPERTY COMMITTEE MARK WEAVER, FACILITIES DIRECTOR ST. ANDREWS GATE IMPROVEMENTS SEPTEMBER 23, 2017 FILE At its regular scheduled meeting on September 7, 2017, the Physical Property Committee (PPC) requested staff to obtain the costs for St. Andrews Gate area improvements, as drafted by Urban Crossroads, and dated June 16, 2016 (Exhibit A). MJ Jurado provided the costs on installing new path of travel in front of parked cars, keeping the planting area in the existing condition, adding curb and a gutter, new parking stalls, ADA ramp per design, seal coat and stripping in the total amount not to exceed $38,960. At its regular scheduled meeting on July 26, 2016, the GRF Board approved the concept of Exhibit A plan, and was asked by the PPC to begin this project at the same time as paving improvements at South St. Andrews Dr. The 2018 Reserve study assumes that $36,153 will take place in 2017 (see 2017 Reserve expenditures attached). 21

24 I move to recommend the GRF Board award a contract to MJ Jurado to improve St. Andrews Gate area including installing new path of travel in front of parked cars, keeping the planting area in the existing condition, adding a curb and a gutter, new parking stalls, ADA ramp per design, seal coat and stripping as shown in Exhibit A, in the total amount not to exceed $38,

25 MJJURADO IN~ A~&;:;CDnIrICIlr Ph: (714) Lic.# Fax: (714) Proposal Date Estimate # 8/30/ ATTN: Gp lden Rain Foundation Seal Beach Blvd. Seal Beach Ca Project S1. Andrews Security Parking & Sidewalks i I Description 81. Andrews South End Guard Shack - Improvements On Path of Travel, Planters Curbs, Curb & Gutter. New Parking Stalls,Retripe & New ADA Ramps Per N~w Design. Provided By GRF ~. NOTE: Irrigation & Planting By Others. Qty Rate Total 38, , 'Exclusions: Demo grading, water, permits, surveys, approved plans, soils tech, inspections, underground utilities that may be damaged during excavation, alll'(ork or items furnished by others. We can schedule this work to meet your production requirements. Thank you for your consideration. We trust we can be of service. Total $38, Michael J. Jurado Approved By: Date: 23

26 2018 Reserve Study assumes that this expenditure took place in 2017 ($36,153) a lifetime component (not repeated in current study). 24

27 UNFINISHED BUSINESS Item 7D.'" MJJURADO INC, ~e;;:;~ Ph: (714) 397.Q143 Fax: (714) Proposal Lic.# Date Estimate # ATTN : Golden Rain Foundation Seal Beach Blvd. Sea l Beach ea Project Club 6 E Handicap Ramp Description Construct New Handicap Ramp ADA Comp liance. Includes Hand Qty Rate Total 16, I Rail. Also will include In ADA Striping For Parking.!i I I: I ;, i l ' Exclusions: Demo grading, water, permits, surveys, approved plans, soils tech, inspections, underground utilities that may be damaged during excavation, all work or nems fumished by others. We can schedule this work to meet your production requirements. Thank you for your $16, consideration. We trust we can be of service. Michael J. Jurado Total Approved By: Oate: 25

28 - ~. '. ~T- I ~l " -I' ~'- ~' 11"-1' Jl'- r ~,,/'".A. -, ( f"'~. t 6~D.Oll =1 I - - 1;;0 I ~,E) SlDE\\'AJ"K 0 - ''1' 'I!. ". 'c I-. i II I5C\ \& - - JI - PARKI ---f-,l0, - - rt\ \@Y. ij\ ~Jl ~ - 5' '" ~ - - I ".. '[ I c--,, "-.. - t I - I 26

29 NEW BUSINESS Item 8B 27

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31 FACILITIES DIRECTOR DEPARTMENT REPORT STAFF REPORTS Item 10A i A. PERIMETER WALL PROJECT SECTION J&K Approved Budget: $650,000 Funding: Reserves Date Committee Approved: 1/9/2015 Date Board Approved: 1/27/2015 Project Status: 5% Project Total: $78,322 Notes: PPC recommended to postpone this project until after 2017, and transfer the funds to the Wall Section L&M. Action The City permit is obtained; The County permit is approved, and obtained; The project has been placed on hold by OCFC. B. TRUST STREET COMPLIANCE WITH CAMUTCD Approved Budget: $272,800 Funding: Capital/Reserve Date Committee Approved: 4/25/2017 Date Board Approved: 4/10/2017 Project Status: Project Total: Notes: Scope of work: red curb reset, sign reduction, and CAMUTCD Certification. Action Contracts executed; Work is in process. Estimated completion - end of November. C. PEDESTRIAN GATE NORTHWOOD Approved Budget: $28,143 Funding: Capital $4,800 Date Committee Approved: December, 2016 Date Board Approved: December,

32 FACILITIES DIRECTOR DEPARTMENT REPORT Project Status: 80% Project Total: Notes: Execution of the contracts, and ordering of materials is in process. Action The wall is scheduled for cut out mid-may; Wall opening completed; Walkway completed; Gate installed, completion scheduled for mid-october. D. REPLACEMENT OF LANDSCAPE AT MAIN ENTRY Approved Budget: $107,007 Funding: Reserve Date Committee Approved: August, 2017 Date Board Approved: August, 2017 Project Status: started Project Total: $18,

33 FACILITIES DIRECTOR DEPARTMENT REPORT Notes: Demo started; Rock wall removed and re-finished; Walkway, block wall, and cap are replaced; Tree installation is in process. 3 31

34 FACILITIES DIRECTOR DEPARTMENT REPORT E. DEVELOP AND DESIGN CH2 MULTI-USE AREA Approved Budget: $13,750 Funding: Capital Date Committee Approved: October, 2016 Date Board Approved: October, 2016 Project Status: 10% Project Total: Notes: RFP to be sent out upon completion of modifications to the design Action The Recreation Committee met with the architect, and reviewed the draft design; Modifications to the draft are completed; PPC to review deco costs. F. PAVING PROJECT PHASE ONE Approved Budget: $600,000 Funding: Reserves Date Committee Approved: December, 2016 Date Board Approved: December, 2016 Project Status: 80% Project Total: $ 146,534 Notes: The execution of the contract, and scheduling is in process for Cedar Crest, Knollwood, Fairfield/Prestwick, Shawnee, Sunningdale, McKinney, Homewood and Weeburn. The project will also include re-design of St. Andrews Gate. Action: Change order approved for Weeburn, Cedar Crest and Knollwood for $75,681. Nelson Paving was awarded a bid; scheduling is in process; Work scheduled to start May 22; postponed to June 5. Postponed again to after July; Physical Property Department was asked to look into next contractor who submitted the bids; 4 32

35 FACILITIES DIRECTOR DEPARTMENT REPORT The request to change a contractor to MJ Jurado will be presented at the Board meeting in June; Town Hall meeting conducted on July 13, was to bring awareness to the community; Project is on schedule; Change order was approved to use the concrete on Weeburn and Knollwood in lieu of repairing the base; Change order was approved for Cedar Crest to replace the road base; Change order was approved for Knollwood. 5 33

36 FACILITIES DIRECTOR DEPARTMENT REPORT G. EMERGENCY GENERATOR REPLACEMENT Approved Budget: $35,000 Funding: Capital Date Committee Approved: February, 2017 Date Board Approved: February, 2017 Project Status: 40% Project Total: $17,495 Notes: Action: Staff is in the process of obtaining the quotes; Contract is executed; work started July 31. Scheduled completion date - first part of November. H. TRAFFIC LIGHT POLE REPLACEMENT Approved Budget: $36,000 Funding: Reserves Date Committee Approved: April, 2017 Date Board Approved: April, 2017 Project Status: 100% Project Total: Notes: scheduled for replacement in mid-september. Action: Material is on order; replacement is scheduled for September; Project complete. 6 34

37 FACILITIES DIRECTOR DEPARTMENT REPORT I. LIBRARY TREE REMOVAL/SEWER REPAIR Approved Budget: $13,409 Funding: Operations/Capital Date Committee Approved: May, 2017 Date Board Approved: May, 2017 Project Status: 75% Project Total: $8,800 Notes: Action: Sewer line is repaired, and lining installed; ADRC approved landscape design work, scheduled for mid-october. J. RV STORAGE FACILITY Approved Budget: $28,000 Funding: Capital Date Committee Approved: June, 2017 Date Board Approved: June, 2017 Project Status: 60% Project Total: $24,479 Notes: Electrical issue is under the Committee s review. Action: Modular building installed; Awning installed; 7 35

38 FACILITIES DIRECTOR DEPARTMENT REPORT K. CLUBHOUSE REVITALIZATION PROJECT Approved Budget: $1,000,000 Funding: Reserve Date Committee Approved: August, 2017 Date Board Approved: August, 2017 Project Status: Project Total: Notes: Phase 1 - Clubhouse 6. Action: Painting is scheduled to start September 5; Flooring refinishing is scheduled to start September 11; Clubhouse Six work is in progress; scheduled for completion on October 13. PENDING PROJECTS Led Lighting at the Library; Roof replacement in Clubhouse Two; Roof in Clubhouse Three room Nine - contract is in the draft stage; Streets Phase II under the PPC review; St. Andrews Gate Improvements; Clubhouse Three roof replacement over room Nine (Board approved); Clubhouse Three ceiling abatement (Board approved); Multi-use area Clubhouse Two; Automatic doors Clubhouse One. 8 36

39 FACILITIES DIRECTOR DEPARTMENT REPORT CONTRACTS LANDSCAPE GOLF COURSE/COMMUNITY FACILITIES - JOHNS LANDSCAPING 12/31/17; SEWER CLEANING EMPIRE - December 2019; FIRE PROTECTION - NATIONWIDE 12/31/2019; BUILDING 5 ELEVATOR MAINTENANCE - THYSSEN-KRUMP ELEVATOR 6/1/2019; TRASH - CAL-MET 7/31/2022; PEST CONTROL - FENN 4/30/2020; TRAFFIC LIGHT - SIEMEN S July, recurring CPI. 9 37

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47 STAFF REPORTS Item 10B TO: FROM: SUBJECT: DATE: MARK WEAVER FACILITIES DIRECTOR RUBEN GONZALEZ FACILITIES MANAGER AUGUST SERVICE MAINTENANCE MANAGER'S REPORT 8/1/2017-8/31/2017 SERVICE MAINTENANCE MONTHLY COMMITTEE REPORT COMPLETED TASKS Previous Year Month Current Month Previous YTD Current YTD Plumbing Electrical Carpentry Laundry Concrete Roof Preventive Maintenance Other/Miscellaneous Escrow Seller Escrow Mutual ,775 4,844 2,677 1, ,454 3,537 5,008 2, ,055 1, TOTALS: CALLS / APPOINTMENTS Pest Control Work Orders Created TOTALS: 2,205 2,176 17,841 15,553 Previous Year Month Current Month Previous YTD Current YTD ,495 2,646 18,986 13,356 2,760 2,851 19,913 14,254 Previous Year Month Current Month Previous YTD Current YTD , , , ,968 OVERTIME HOURS Previous Year Month Current Month Previous YTD Current YTD Mutual Overtime Hours GRF Overtime Hours TOTALS: ,100 1,418 Previous Year Month Current Month Previous YTD Current YTD Positive Comments Negative Comments TOTALS: STOPPAGES Sinks Toilet Back to Back Building TOTALS: SATISFACTORY SURVEYS 45