STAFF BREAK BY 3:00 p.m. 13. MUTUAL ADMINISTRATION DIRECTOR Ms. Hopkins 14. COMMITTEE REPORTS a. Update Emergency Information Ms. Jaffe b. Update Land

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1 A G E N D A REGULAR MONTHLY MEETING OF THE BOARD OF DIRECTORS SEAL BEACH MUTUAL SEVEN December 19, 2018 Meeting begins at 1:00 p.m. Administration Building Conference Room A 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. SHAREHOLDER COMMENTS (2-3 minutes per shareholder) 3. ROLL CALL 4. INTRODUCTION OF GRF REPRESENTATIVE, STAFF, AND GUEST(S): OptumCare Representative Ms. Rapp, GRF Representative Ms. Hopkins, Mutual Administration Director Mr. Hurtado, Building Inspector Ms. Villalobos, Recording Secretary 5. APPROVAL OF MINUTES: Regular Meeting Minutes of November 21, BUILDING INSPECTOR S REPORT Mr. Hurtado Permit Activity; Escrow Activity; Contracts & Projects; Shareholder and Mutual Requests (handout) a. Discuss and vote to approve/deny the permit for Unit 175-E (p.3) b. Discuss and vote to approve/deny the permit for Unit 165-F (p.4) c. Discuss and vote to approve/deny the permit for Unit 153-C (p.5) 7. GUEST SPEAKER OptumCare 8. UNFINISHED BUSINESS None 9. NEW BUSINESS a. Discuss and review the Seal Beach Leisure World Buying and Selling handout b. Discuss and vote to adopt Policy Lock Resolution and rescind Policy 7504.G Lock Resolution (p.6-8) c. Discuss and vote to approve/deny having a shareholder replace lightbulbs for Mutual Seven in common areas (p.9) 10. SECRETARY / CORRESPONDENCE Ms. Rettela 11. CHIEF FINANCIAL OFFICERS REPORT Mrs. Fellows 12. GRF REPRESENTATIVE Ms. Rapp 12/13/2018cv Page 1

2 STAFF BREAK BY 3:00 p.m. 13. MUTUAL ADMINISTRATION DIRECTOR Ms. Hopkins 14. COMMITTEE REPORTS a. Update Emergency Information Ms. Jaffe b. Update Landscape Information Ms. Moore 15. ANNOUNCEMENTS a. NEXT MEETING WEDNESDAY, January 16, 2019 Building Five, Conference Room B, at 1:00 p.m. 16. DIRECTORS COMMENTS 17. SHAREHOLDER(S ) COMMENTS (2-3 MINUTES) 18. ADJOURNMENT 19. EXECUTIVE SESSION STAFF WILL LEAVE THE MEETING BY 4:00 p.m. 12/13/2018cv Page 2

3 TO: MUTUAL BOARD OF DIRECTORS FROM: MUTUAL ADMINISTRATION SUBJECT: DISCUSS AND VOTE TO APPROVE/DENY THE PERMIT FOR UNIT 175-E (BUILDING INSPECTOR REPORT ITEM A) I move to approve/deny the permit as submitted for Unit 175-E work to be done by Jerry Cascarini Construction. Page 3

4 TO: MUTUAL BOARD OF DIRECTORS FROM: MUTUAL ADMINISTRATION SUBJECT: DISCUSS AND VOTE TO APPROVE/DENY THE PERMIT FOR UNIT 165-F (BUILDING INSPECTOR REPORT ITEM B) I move to approve/deny the permit as submitted for Unit 165-F work to be done by Shareholder. Page 4

5 TO: MUTUAL BOARD OF DIRECTORS FROM: MUTUAL ADMINISTRATION SUBJECT: DISCUSS AND VOTE TO APPROVE/DENY THE PERMIT FOR UNIT 153-C (BUILDING INSPECTOR REPORT ITEM C) I move to approve/deny the permit as submitted for Unit 153-C work to be done by Swenman Company. Page 5

6 TO: FROM: SUBJECT: MUTUAL BOARD OF DIRECTORS MUTUAL ADMINISTRATION DISCUSS AND VOTE TO ADOPT POLICY LOCK RESOLUTION AND RESCIND POLICY 7504.G LOCK RESOLUTION (NEW BUSINESS ITEM B) On December 19, 2018, the Board of Directors will vote to adopt Policy Lock Resolution and rescind Policy 7504-G Lock Resolution (attached). I move to adopt Policy Lock Resolution and rescind Policy 7504.G Lock Resolution on a preliminary basis until the 30-day posting period is completed. Page 6

7 MUTUAL OPERATIONS RESIDENT REGULATIONS ADOPT Lock Resolution Emergencies do arise when it is necessary for employees and agents of the Corporation to enter apartments in the absence of the resident in order to protect the property from further damage or to render emergency service to the resident, and the lock system authorized by this Corporation requires that exterior doors be master-keyed to the lock system originally installed, 1) All locking devices on any original entrance door shall be master-keyed to the original keying system. 2) Locking devices that have been installed which do not comply must be removed at the expense of the resident or as an alternative, a GRF lockbox with an approved red reflector strip attached containing the apartment key may be attached to a highly visible nearby location near the entry door, at a distance of no higher than six feet from the ground. 3) In the event that a locking device does not meet the Mutual standard and the nature of the emergency makes it necessary to enter the apartment, agents and employees of this Corporation are authorized to obtain entrance by any reasonable means and the expense of repair, if any, shall be a resident charge. 4) Electromagnetically or electromechanically locked doors shall be equipped either with a Knox box containing a key to open the lock, or if the door cannot be operated with a key from the exterior, a Knox key switch shall be provided adjacent to the door. Where key switches are provided the door lock shall remain disengaged unit the key switch is returned to the normal closed or locked position. MUTUAL SEVEN ADOPTION (draft created on ka/sr) Page 1 of 1 Page 7

8 MUTUAL OPERATIONS RESIDENT REGULATIONS 7504.G RESCIND MUTUAL SEVEN Lock Resolution All Mutuals except Mutual Seventeen WHEREAS, emergencies do arise when it is necessary for employees and agents of the Corporation to enter apartments in the absence of the resident in order to protect the property from further damage or to render emergency service to the resident, and WHEREAS, the lock system authorized by this Corporation requires that exterior doors be master-keyed to the lock system originally installed, NOW THEREFORE BE IT RESOLVED, 1) All locking devices on any original entrance door shall be master-keyed to the original keying system. 2) Locking devices that have been installed which do not comply must be removed at the expense of the resident or as an alternative, a GRF lockbox with an approved red reflector strip attached containing the apartment key may be attached to a highly visible nearby location near the entry door, at a distance of no higher than six feet from the ground. 3) In the event that a locking device does not meet the Mutual standard and the nature of the emergency makes it necessary to enter the apartment, agents and employees of this Corporation are authorized to obtain entrance by any reasonable means and the expense of repair, if any, shall be a resident charge. MUTUAL ADOPTION AMENDMENT MUTUAL ADOPTION AMENDMENT ONE: NINE: TWO: TEN: THREE: ELEVEN: FOUR: TWELVE: FIVE: FOURTEEN: SIX: FIFTEEN: SEVEN: SIXTEEN: EIGHT: SEVENTEEN: (See Policy )-Apr (draft created on ka) Page 1 of 1 Page 8

9 TO: FROM: SUBJECT: MUTUAL BOARD OF DIRECTORS MUTUAL ADMINISTRATION DISCUSS AND VOTE TO APPROVE/DENY HAVING A SHAREHOLDER REPLACE LIGHTBULBS FOR MUTUAL SEVEN IN COMMON AREAS (NEW BUSINESS ITEM C) I move to approve/deny having a shareholder replace lightbulbs for Mutual Seven in common areas. Page 9