Tender Notice. Qualification/ Eligibility Criteria and General Terms and Conditions

Transcription

1 Tender Notice Qualification/ Eligibility Criteria and General Terms and Conditions SUPPLY OF 2,000 kilogram 5/8 STEEL STRAPS 1. Tender in Single part is invited for 2,000 kilogram 5/8 STEEL STRAPS at Reserve Bank of India, Main Office Building, Kolkata from an authorized dealer/distributor or manufacturers. The work is estimated to cost 1,75,000/-. 2. In case of Authorized Dealers participating in the tender, the Dealer should produce the letter of authorization from the Manufacturer on Manufacturer s letter head for participation. The Dealer should also submit the certificate from the Manufacturer on Manufacturer s letter head that the material will be supplied of that Manufacturer only. 3. Only those firms having a minimum of 5 years (as on August 31, 2018) of experience of carrying out similar work i.e. supplying of 5/8 STEEL STRAPS to any Government or Semi Government Organizations/ PSUs/Private Organizations/Financial Institutions etc. And having a minimum annual turnover of 5 lakh or more during the last 3 financial years will only be eligible to tender for the work. Relevant documents for meeting the above eligibility criteria (Work Orders for at least 3 years of work experience, Completion Certificate for relevant works from clients for satisfying criteria as above and audited Annual Financial Statements for last three years for turnover) need to be submitted along with Tender application to Issue department, Reserve Bank of India, 4 th Floor, 15 N.S. Road, Kolkata on or before 25/09/2018 by 2:00 p.m. 4. The tender forms must be submitted by the firms/authorised dealer/manufacturing companies who have above criteria and submit relevant documents to satisfy the Bank about their eligibility for participating in the tendering process. A: The prospective bidder should be bonafide, experienced, technically competent, resourceful and financially sound to carry out the assigned order. The bidder should be:- a) Manufacturer /authorized dealer/authorized distributor of the tendered item in India. b) Registered under GST. c) Having valid PAN as allotted by the Income Tax Authority of Government of India. d) Not blacklisted/debarred by RBI or any PSU or any Govt. Departments. 2

2 Note: i) Copies of PAN and GST no and Professional Tax Certificates etc. to be submitted along with the tender application. ii) If bidder is an authorized dealer/distributor then documents clearly substantiating the same should be submitted. B. Experience & Past Performance: Bidder Firm should have manufactured and/or supplied in any one year during last five years ending at least 5,000 Kgs of Steel Strap or similar item. C. Standing Financial: Average Annual turnover of the Bidder firm during last three years ending should be Rs.5 Lakhs or more. D. Bidder Firm should not have suffered any financial loss for more than one year during the last three years ending The net worth of the firm should not have eroded by more than 20% in the last three years ending Note: 1. All experience, past performance and capacity/capability related/data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder should be verified from the parties for whom work has been done. 2. All financial standing data should be certified by certified accountants e.g. Chartered Accountants (CA) in India and Certified Public Accountant / Chartered Accountant in other countries. Bidder are advised to furnish stipulated documents in support of qualifying criteria. Non-submission or incomplete submission of documents may lead to rejection of tender. 5. In the event of intending tenders, failure to satisfy the Bank; the Bank reserves the right to cancel the tender forms/documents of concerned vendor/s. 6. In case of any false declaration the earnest money / security deposit may be forfeited by the Bank. 7. Tender forms may be dounloaded from Bank s website viz. in Tenders section under More Links from September 15, The duly filled in tender documents should reach in Bank s Office at Issue Department, 4 th Floor, Reserve Bank of India, Kolkata by hours on October 05, Duly filled Tender Forms along with all the information/documents, mentioned above and demand draft of Rs.6, (Rupees six thousand only) for EMD or an irrevocable Bank 3

3 Guarantee issued by a scheduled bank in the Bank's standard proforma will have to be submitted in a separate sealed cover addressed by name to Shri A. Majumdar, General Manager in Charge (ID), Reserve Bank of India, Issue Department, 4 th Floor, Kolkata up to hours on or before October 05, 2018 for Banks' examination. After opening of Tenders, if any of the contractors are not found to possess the required eligibility, their tenders will not be accepted by the Bank for further processing. 9. Tender in prescribed form shall be submitted in duplicate. The EMD of Rs.6, (Rupees five thousand only) in the form of a demand draft favouring Reserve Bank of India payable at Kolkata or an irrevocable Bank Guarantee issued by a scheduled bank in the Bank's standard proforma which is available in the tender form and be sealed in one cover, super scribing " Supply of 2,000 kg 5/8 Steel Strap. Tenders received after the due date and time will not be accepted under any circumstances. 10. The tender will be opened at hours on October 05, 2018 in the presence of the authorised representative of the tenderers who choose to be present. 11. The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive engineer/superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates if any and adequate proof of payment received by the contractor for the work done by him. Applications/tenders received without the above certificates may be rejected at Bank s Discretion. The Bank shall have the right to independently verify these certificates. 12. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. Further, the Bank reserves the right to split the work in parts among different bidders at its own discretion. The Bank also reserves the right to reject all the tenders without assigning any reason there for. 13. The tenders shall be valid for acceptance by the Bank for a period of 90 days from the date of opening of Tender and shall be extended by such period as may be mutually agreed to. 14. Time is the essence of the contract. Either 100% of total ordered amount of steel strap should be supplied within 21 days or may be supplied in two parts, 30% of total ordered amount of steel strap should be supplied within 21 days and residual 70% within 45 days from 3 rd day of date of letter of acceptance failing which liquidated damages at a rate of 0.50% of the contract value per week of delay beyond the stipulated period, will be levied subject to the maximum of 10% of the contract value. 15. The firms may visit the above premises to understand the scope of works and check the sample quality before quoting their rates. They may visit any day except Saturday, Sunday & any Public Holiday during 11:00 am to 04:00 pm up to 04/10/ Payment terms: 90% of the bill amount will be paid against full delivery of 2,000 kg Steel Strap at the specified address and 10% will be kept as security deposit for 180 day 4

4 (maximum) from the date of payment of bill. The 10% of the bill value may be released if the tenderer submit PBG of an equivalent amount valid for 180 days from the date of payment of bill. 17. Please note, whenever the Bank will find any strap coil which is not in conformity with the Bank s sample for a period of another 6 (six) months even after prescribed defect liability period, the firm should compel to replace the same without any counter conditions failing which Bank may take any legal step against the firm which is best suited. 18. Sample: Sample (minimum 20 feet long sample should be submitted) needs to be submitted along with the bid for trial at Bank s end failing which tender should be treated as cancelled. 19. Signed copies of the following documents (with rubber stamp of the companies) should be submitted along with tender application otherwise tender may be treated as cancelled a) Duly filled Form of Tender b) Duly signed General Conditions/Appendix/Scope of work etc. c) Banker's certificate as per format given d) Client s certificate/s as per format from their clients for whom they have carried out "eligible works" for satisfying criteria as applicable e) Work Order/s showing minimum 5 years of experience f) Audited Financial Statements of the Firm for the last 3 years Regional Director Kolkata September 14,

5 SCHEDULE OF TENDER (SOT) a. Name of the Tender. Supply of 2,000 kg 5/8 Steel Strap to Reserve Bank of India, Main Office Building, Kolkata b. Nature of Tender Single Bid/Part tender c. Date from which Tender form will be available to parties to download d. i) Earnest Money Deposit ii) Tender application Fee September 15, 2018 Rs.6, (2% of approximate estimated cost of work) either in the form of a demand draft in favour of Reserve Bank of India payable at Kolkata or an irrevocable Bank Guarantee issued by a scheduled Bank in the Bank's standard proforma which is available in the tender form, needs to be submitted in person to Issue Dept. Reserve Bank of India, 4 th Floor, 15, N.S. Road, Kolkata before 2:00 p.m. on 01/10/2018. NIL e. Last date of submission of EMD in the Issue Department of Reserve Bank of India, Kolkata Regional Office 01/10/2018 by 2:00 PM. f. Date of Opening of Tender 01/10/2018 after 03:30 PM. 6

6 Reserve Bank of India Issue Department, 4 th Floor Kolkata Tender for Supply of 2,000 kg of 5/8 Steel Strap to Reserve Bank of India, Main Office Building, Kolkata Name of the Tenderer: Address: Last Date of Submission : 05/10/2018 up to 2:00 P.M. Date of opening of tender : 05/10/2018 after 3:30 P.M. This document (total number of pages of this Tender Notice/Documents is 21) is the property of Reserve Bank of India (RBI). It may not be copied, distributed or recorded on any medium, electronic or otherwise, without the RBI s written permission thereof, except for the purpose of responding to RBI for the said purpose. The use of the contents of this documents, even by the authorized personnel / agencies for any purpose other than the purpose specified herein, 7

7 is strictly prohibited and shall amount to copyright violation and thus, shall be punishable under the Indian Law. FORM OF TENDER General Manager in Charge Reserve Bank of India 4 th Floor, Issue Department Kolkata Place : Date : Dear Sir, We have carefully examined the specifications relating to the works specified in memorandum hereinafter set out and having visited and examined the site of the works specified in the said memorandum having acquired the requisite information relating to there as affecting the tender. We hereby offer to execute the works specified in the said memorandum, within the time specified in the said memorandum, at the rates mentioned in the attached schedule of quantities and in all respects & conditions of tender, the Articles of Agreement, General instructions to the tenderers, Special Conditions, Schedule of Quantities and Conditions of Contract and in all other respects in accordance with such conditions so far as they may be applicable. MEMORANDUM (a) Description of works : Supply of 2,000 kg of 5/8 Steel Strap at Reserve Bank of India, Kolkata. (b) Earnest Money : Rs.6, (c) (d) Security Deposit during Defect Liability Period Time allowed for completion of the work from tenth day after the date of written order to commence work : 10% of the bill amount or Submission of PBG of equivalent amount valid for 180 days from the date of payment of the bill. : 21 days from 3 rd day after issue of work order. 2. We also agree that our tender will remain valid for acceptance by the Bank for 90 days from the date of opening of the tender and this period of validity can be extended for such period as may be mutually agreed between the Bank and us in writing. We also agree to keep the Bank Guarantee towards earnest money valid during the entire period of validity of tender, as per enclosed proforma. 8

8 3. Should this Tender be accepted, I/we hereby agree to abide by and fulfil all the Terms and Conditions of the Tender and in default thereof, to forfeit and pay to you or your successors, or assignees or nominees such sums of money as are stipulated in the conditions contained in the tender together with the written acceptance of the Contract. 4. I/We understand that you reserve the right to accept or reject any or all the tender either in full or in part without assigning any reason therefore. Dated this day of 2018 For and on behalf of M/s (Signature with seal) Name Designation Place Date (Certified true copy of the Power of Attorney of the above signatory should be enclosed where applicable). Witnesses (1) Signature with name, address and date (2) Signature with name, address and date 9

9 COMPLIANCE STATEMENT FOR SUPPLY OF STEEL STRAPS - 5/8 Sr no Parameters Requirements Offered (Yes/No) 1 Physical properties of Cold Rolled, High Tensile steel strap and Strap manufacturing process 2 Tensile Strength 75 kg/mm 2 to 85 kg/mm 2 3 Elongation Up to 1% 4 Width mm (5/8 ) 5 Thickness 0.38 mm 6 Width Tolerance +/ mm 7 Thickness Tolerance +/ mm 8 Paint Zinc enriched Brown/Black coating and waxed 9 Paint Thickness 1.3 µ (min) 10 Coil Winding Mill Wound 11 Coil Weight 40 to 60 kg per roll appx 12 Yield 20 m to 22 m per kilogram 13 Others desirable Uniformly high properties of steel tensile strength strap Smooth rounded edges Deviation, if any Uniform gauge Free from curl, camber and twist to minimise wastage Sr no Parameters Requirements Offered (Yes/No) Deviation, if any 14 Product Product Lilerature/Brochure Lilerature/Brochure should be submitted along with YES tender application (desirable) 15 EMD EMD is to be submitted in the form of Demand Draft/ Banker s Cheque /BG for an amount of Rs. 6,000/- 16 Payment terms Payment terms as per tender conditions is accepted 17 Delivery schedule Successful bidder shall be asked to supply the material on staggered supply basis. The first supply of 500 kg to 600 kg to be supplied within 21days from the date of Purchase Order. YES (write DD no here) YES YES 10

10 (Signature with date and seal) Sr Parameters Requirements Offered no 1 Security Deposit/PBG An amount equal to 10% of the bill value will be kept as security deposit and the same will be ACCEPTED released within 180 days from date of payment of bill. 2 Liquidated Damages: If the supplier fails to deliver any or all of the goods within the time frame (s) incorporated in the contract/as mentioned in supply order, RBI shall, under the contract deduct from the contract price, as liquidated damages, a sum equivalent to the ACCEPTED 0.5% of the delivered price of the delayed goods [value of quality for which delivery is delayed] for each week of delay or part thereof until actual delivery, subject to a maximum deduction of 10%. Sr Parameters/Requirements no 1 Experience and past Performance A Bidder Firm should have manufactured and/or supplied in any one year during last five years ending at least 5,000 Kg of Steel Straps or similar item. 2 Financial Details A Average Annual turnover of the Bidder firm during last three years ending should be Rs.5 Lakhs or more. B Annual turnover , (AMOUNT SHOULD BE GIVEN) C Annual turnover , (AMOUNT SHOULD BE GIVEN) D Annual turnover , (AMOUNT SHOULD BE GIVEN) E Bidder Firm should not have suffered any financial loss for more than one year during the last three years ending The net worth of the firm should not have eroded by more than 30% in the last three years ending Tax Details A PAN no B GST no Offered (Yes/No) Remarks Copy should be enclosed Copy should be enclosed Yours faithfully, ( ) Signature with date and seal 11

11 Price Schedule PROFORMA OF PRICE BID FOR SUPPLY OF STEEL STRAPS - 5/8 (No alteration is allowed) From: Date: M/s To The General Manager-in-Charge, Issue Department, 4 th Floor, Reserve Bank of India,15, N. S. Road Kolkata Dear Sir, Sub: Price Bid for Supply of Steel Straps - 5/8. Ref: Your Tender dated 14/09/2018 Details of price break-up Sr. No. 1 DESCRIPTION Qty. Rate/kg (Rs.) SUPPLY OF STEEL STRAPS - 5/8 at Reserve Bank of India, Kolkata including all applicable taxes, transportation, insurance etc. 2,000 kg (in figure) Total Rate per Unit (1 Kg.) (in words) Total price for 2,000 Kgs. (in words) We confirm that the quoted prices all-inclusive (i.e. GST, transportation, loading and unloading charges) and there would not be any price escalation during the supply period. 12

12 We confirm to supply the material strictly as per Bank s requirement. We also confirm that we abide all the tender conditions and we do not have any counter conditions. Tenders with counter conditions will be summarily rejected. (Signature with date & Seal) Name: Place : Date: NOTE: This Price Schedule should be on the letterhead of the Firm and should be signed by a competent authority of the Firm 13

13 MANUFACTURE S AUTHORIZATION FORM No.. Dated: / /2018 The GM-in-Charge Reserve Bank of India Issue Department, 4 th Floor 15, n. S. Road Kolkata Dear Sir, Supply of 2,000 kg 5/8 Steel Strap to Reserve Bank of India, Kolkata. We who are established and reputed manufactures of 5/8 (15.88 mm) Steel Strap having manufacturing facility at and... do hereby authorize M/s.. (Name and address of Agents) to submit a bid, and sign the contract with you for the goods manufactured by us against the above tender. We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods offered for supply by the above firm against this tender. Yours faithfully, (Signature with Seal and date) Name of the person with designation who has signed above: (Name of Manufacturers): 14

14 Note : This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included by the Bidder in its bid. Contact Details Sr. NO. Description 1 Address and phone no of Registered office of the firm 2 Name of the contact person for this firm. 3 Designation 4 Land Line & Mobile Number of contact person 5 FAX No. of the firm 6 address of firm (Signature of the authorised person of the tenderer with date & Seal) Name: Place : Date: 15

15 PROFORMA OF BANKERS CERTIFICATE FROM A SCHEDULED BANK This is to certify that to the best of our knowledge and information M/s./Shri.. having marginally noted address, a customer of our bank are/is respectable and can be treated as good for any engagement up to a limit of Rs. 5,00,000/- (Rupees five lakh only). This certificate is issued without any guarantee or responsibility on the Bank or any of the officers. (Signature) For the Bank SEAL Note: Bankers certificates should be on letter head of the bank, sealed in bank s official cover and to be addressed to The Regional Director, Reserve Bank of India, Issue Department, 4th floor, 15, N. S. Road, Kolkata In case of partnership firm, certificate is to include names of all partners as recorded with the Bank. 16

16 CLIENT s CERTIFICATE REGARDING PERFORMANCE OF CONTRACTOR Name & address of the Client (On Client s Letter Head) Details of Works executed by Shri /M/s 1 Name of work with brief particulars : 2 Agreement No. and date : 3 Agreement amount : 4 Date of commencement of work : 5 Stipulated date of completion : 6 Actual date of completion : 7 Details of compensation levied for delay (indicate amount) if any : 8 Gross amount of the work completed and paid : 9 Quality of work (indicate grading) Outstanding/Very Good/ Good/Satisfactory/poor 10 i) Did the contractor go for arbitration? ii) If yes, total amount of claim iii) Total amount claimed 11 Comments on the capabilities of the contractor. a) Financial soundness Outstanding/Very Good/ Good/Satisfactory/poor b) General behaviour Outstanding/Very Good/ Good/Satisfactory/poor Note : All columns should be filled in properly * countersigned Signature of the Reporting Officer with Official Seal Regarding performance report/client s certificate, for works carried out for Government/ Public Sector Companies, the certificate should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank along with adequate proof of payment received by the contractor. For works carried out for private companies, copy of TDS has to be submitted if any along with adequate proof of payment received by the contractor. NOTE: Client s certificates should be on letter head of the concerned company 17

17 Proforma of Bank Guarantee for Security Deposit (To be submitted on Non-judicial stamp paper of appropriate value purchased in the name of the issuing bank) No. Date To: General Manager-in-Charge Issue Department, 4 th Floor Reserve Bank of India 15, N. S. Road Kolkata Dear Sir In consideration of your agreeing to accept the security deposit of INR (INR only) furnishable to you by Messrs (hereinafter referred to as the Contractor ) in terms of their contract with you Supply of 2,000 kg 5/8 Steel Strap at Reserve Bank of India, Kolkata as per their Tender dated and your Special Conditions of Contract and other tender documents relating thereto subject to the conditions and alterations mutually agreed upon the set forth or referred to in your Contract dated in the form of guarantee from us in the manner hereinafter contained, we (Name of the Bank) do hereby covenant and agree with you as follows : 1. We undertake to indemnify you and keep you indemnified from time to time to the extent of INR (INR only) against any loss or damage caused to or suffered by or that may be caused to or suffered by you by reason of any breach or breaches on the part of the Contractor of any of the terms and conditions contained in the said Contract and in the event of the Contractor making any default or default in carrying out any of the work under the said Contract or otherwise in the observance and performance of any of the terms and conditions relating thereto in 18

18 accordance with the true intent and meaning thereof, we shall forthwith on demand pay to you such sum or sums not exceeding in total the said sum of INR (INR only) as may be claimed by you as your losses and/or damages, costs, charges or expenses by reason of such default on the part of the Contractor. 2. Notwithstanding anything to the contrary, your decision as to whether the Contractor has made any such default or defaults and the amount or amounts to which you are entitled by reasons thereof will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but will pay the same forthwith on your demand without any protest or demur. 3. This guarantee shall continue and hold good until it is released by you on the application by the Contractor after expiry of the relative guarantee period of the said Contract and after the contractor had discharged all his obligations under the said Contract and produced a certificate of due completion of the work under the said contract and submitted a No Demand Certificate, provided always that this guarantee shall in no event remain in force after the day of without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us notwithstanding that the same is or are enforced after the said date. 4. Should it be necessary to extend this guarantee on account of any reason whatsoever, we undertake to extend the period of this Guarantee on your request till such time as may be required by you. Your decision in this respect shall be final and binding on us. 5. You will have the fullest liberty without effecting this guarantee from time to time to vary any of the terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the Contractor or any other forbearance, act or omission on your part or any indulgence by you to the Contractor or by any variation or modification of the said contract or any other act, matter or things whatsoever, which under the law relating to sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder provided always that nothing herein contained will enlarge our liability hereunder beyond the limit of INR (INR only) as aforesaid. 6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Contractor or any other person, firm or 19

19 company on its behalf or by the winding up, dissolution, insolvency or death as the case may be, of the Contractor. 7. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of surety-ship and other rights, if any, which are in any way inconsistent with any of the provisions of this guarantee. 8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claim or claims against the contractor from time to time arising out of or in relation to the said contract and in respect of which your claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee. 9. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax or registered post to our local address as aforesaid and if sent by post, it shall be deemed to have been given when the same has been posted. 10. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether jointly with others or alone) and now existing un cancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees. 11. This guarantee shall not be affected by any change in the constitution of the contractor or us nor shall it be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but will ensure to the benefit of and be available to and enforceable by the absorbing or amalgamated company or concern. 12. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Tenderer shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank. 13. This guarantee is irrevocable during the period of its currency and shall not be revoked without your previous consent in writing. 14. We further agree and undertake to pay you without demur the amount demanded by you in writing notwithstanding any difference or dispute or controversy that may exist or arise between you and contractor or any other person. 15. Notwithstanding anything contained herein above our liability under this guarantee is restricted to INR (INR 20

20 only). Unless a written claim is lodged on us for payment under this guarantee within six months from the date of expiry, including extensions if any, of this guarantee all your rights under the guarantee shall be forfeited and we shall be deemed to have been released and discharged from all liabilities there under, irrespective of whether or not the original guarantee is returned to us. 16. We have power to issue this guarantee in your favour under the Memorandum and Articles of Association of our Bank and the undersigned has full power to execute this Guarantee under the Power of Attorney granted to him by the Bank. SIGNED AND DELIVERED (For & on behalf of the above named Bank) For & on behalf of (Banker s Name & Seal) BRANCH MANAGER (Banker s Seal) Address of the Bank 21