MCHENRY COUNTY COUNCIL OF MAYORS AGENDA. County s Representation on the Chicago Metropolitan Agency for Planning Board

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1 MCHENY COUNTY COUNCIL OF MAYOS Nelson oad Woodstock, IL T: ALGONUIN BAINGTON HILLS BULL VALLEY CAY CYSTAL LAKE FOX IVE GOVE GEENWOOD HAVAD HEBON HOLIDAY HILLS HUNTLEY JOHNSBUG LAKE IN THE HILLS LAKEMOO LAKEWOOD MAENGO McCULLOM LAKE McHENY OAKWOOD HILLS POT BAINGTON PAIIE GOVE ICHMOND INGWOOD SPING GOVE TOUT VALLEY UNION WONDE LAKE WOODSTOCK McHENY COUNTY AGENDA Thursday, March 16, :30 PM Lake in the Hills Village Hall building - Village Board room 600 Harvest Gate, Lake in the Hills, IL 1. CALL TO ODE A. oll Call/Introductions (Sign-In Sheet) 2. AGENDA APPOVAL A. Approval of the agenda for the March 16, 2017, meeting. 3. MINUTES APPOVAL A. Approval of the minutes for the January 19, 2017, meeting. 4. POGAM & AGENCY UPDATES A. IDOT Highway eport Katie Herdus B. Pace eport Mary Donner C. Metra Update ick Mack D. TA Update Andy Plummer E. McHenry Division of Transportation Update Jeff Young F. Illinois Tollway Update Vicky Zuprynski G. IDOT STP Program Update Gerardo Fierro/Alex Househ H. CMAP eport Barbara Zubek I. Executive Council of Mayors Committee eport Barbara Zubek 5. PLANNING LIAISON CONTACT A. A esolution Approving the Intent and Concurrence egarding the Disposition of Federal Metropolitan Planning Funds and Professional Staff Assistance to the McHenry Council of Mayors for State Fiscal Year CMAP BOAD EPESENTATIVE APPOINTMENT A. A esolution Approving eappointing Carolyn Schofield as McHenry s epresentation on the Chicago Metropolitan Agency for Planning Board 7. MCHENY COUNTY COUNCIL OF MAYOS SUFACE TANSPOTATION POGAM A. FFY Surface Transportation Program (STP) schedule 8. FUNCTIONAL CLASSIFICATION EVISIONS A. Status update on the approval of the Wide Functional Classification evisions by the Illinois Department of Transportation (IDOT) and the Federal Highway Administration (FHWA) - Informational Item only. Page 1 of 2 Posted on 3/9/2017 Planning Liaison - Janell Jensen

2 9. PLANNING LIAISON EPOT 10. OTHE BUSINESS / ANNOUNCEMENTS 11. NEXT MEETING DATE AND LOCATION Thursday, May 18, 2017, at 2:00 p.m. at the McHenry Division of Transportation office, main conference room, located at Nelson oad, Woodstock, IL. 12. ADJOUNMENT

3 MCHENY COUNTY COUNCIL OF MAYOS MEETING MINUTES DAFT Thursday, January 19, :00 PM McHenry Division of Transportation office Main Conference oom Nelson oad, Woodstock, IL 1. CALL TO ODE Chairman Mack called the meeting to order at 2:00 p.m. A. oll Call/Introductions (Sign-In Sheet) The meeting had a quorum (minimum of 7 members). Council Members Present: 1. Village of Algonquin - Bob Mitchard 2. Village of Bull Valley - Emily Berendt 3. Village of Cary - Erik Morimoto 4. City of Crystal Lake - Abby Wilgreen 5. City of Harvard - Dave Nelson 6. Village of Huntley - Tim Farrell 7. Village of Johnsburg - Claudett Peters 8. Village of Lake in the Hills - Fred Mullard 9. City of Marengo - Josh Blakemore 10. City of McHenry - Jon Schmitt 11. Village of ingwood - ick Mack, President (Chairman of McCOM) 12. City of Woodstock - Jeff Van Landuyt 13. McHenry - Jeff Young Staff Present: 1. McHenry Council of Mayors - Janell Jensen, Planning Liaison Others Present: 1. Baxter & Woodman - Jason Fluhr 2. Bollinger, Lach & Associates - Jacob Thede 3. CMAP - Barbara Zubek 4. CivilTech Engineering, Inc - Jon Vana 5. City of Crystal Lake - Jeff Mawdsley 6. City of Crystal Lake - Lauren Blayney 7. City of McHenry - Troy Strange 8. Ciorba Group - Joe Attanaseo 9. HL Engineering - Amy McSwane 10. H Green - Akram Chaudhry 11. IDOT - Alex Househ 12. IDOT - Gerardo Fierro Page 1 of 6 DAFT MINUTES

4 13. Illinois House of epresentative, District 63 - Steve eick 14. McHenry DOT - Ben edding 15. McHenry DOT - Scott Hennings 16. McHenry DOT - Susan Borucki 17. Pace - Mary Donner 18. Patrick Engineering - Jarroo Cebulski 19. TA - Andy Plummer 20. Village of Bull Valley - ichard Vance 2. AGENDA APPOVAL B. Approval of the agenda for the January 19, 2017, McHenry Council of Mayors meeting. A motion was made by Mr. Young, seconded by Mr. Mitchard, to approve the agenda as presented. The motion carried unanimously. 3. MINUTES APPOVAL A. Approval of the minutes for the November 17, 2016, McHenry Council of Mayors meeting. A motion was made by Ms. Berendt, seconded by Mr. Mullard, to approve the minutes as presented. The motion carried unanimously. 4. POGAM & AGENCY UPDATES A. IDOT Highway eport Brian Carlson epresentative was not present, but their handout was passed out to council members during the meeting. B. Pace eport Mary Donner Ms. Donner indicated that previously Mrs. Jensen sent out information on the I-90 Pace Express to council members, but she also has handouts if anyone needs them. Ms. Donner indicated that Pace Express started on December 19, Ms. Donner indicated that there is a new andall oad park-n-ride at I-90. Ms. Donner mentioned that there are 18 cars there every day and people take the 605 bus route to the osemount transit center and then make their transfers. Ms. Donner mentioned that this year the Tollway is working on two new park-nrides at oute 25 and I-90 and at Barrington oad and I-90. Ms. Donner indicated that Pace outes 605 and 607 are still a little short, people are still have to get the idea that there s a park-n-ride. Page 2 of 6 DAFT MINUTES

5 C. Metra Update ick Mack Mr. Mack indicated that the Metra Board signed an agreement with Uber for the first and last mile, which is already in effect. Mr. Mack mentioned that Metra is already receiving calls from communities about setting up stations for parking, which will be similar to if you were to take a taxi. Mr. Mack mentioned that Metra has continued to meet their on-time performance and have exceeded it by 96.1 percent overall in the system. D. TA Update Andy Plummer Mr. Plummer went over the TA Access to Transit Improvement Program. Mr. Plummer mentioned that there has not been any participates in the program in the last 3 years from the McHenry area. Mr. Plummer indicated that in the future he will be speaking more about the program to increase participation in it. Mr. Plummer passed out TA s subregional transit maps and indicated to contact him/mrs. Jensen if your community wants copies of it. Mr. Plummer mentioned that an updated map will be printed this spring, Mr. Plummer went over the TA s Community Planning Transit Oriented Development Program. Mr. Plummer indicated that the program has been successful with over 100 communities participating. Mr. Plummer passed out the Making an Impact: 2016 TA Community Planning Program Implementation eport, which gives a history and guide. E. McHenry Division of Transportation Update Jeff Young Mr. Young indicated that they are currently working on updating their 5-year Transportation Program for FY F. Illinois Tollway Update Vicky Zuprynski epresentative not present. G. IDOT STP Program Update Gerardo Fierro Mr. Fierro handed out the oads & Streets Status Sheet for Federal Aid Projects located in McHenry egional Council. H. CMAP eport Barbara Zubek Ms. Zubek indicated that so far in Federal Fiscal Year (FFY) 2017 the region spent about $7.34 million in CMA funds. Ms. Zubek mentioned the STP- programming mark is $261 million and so far in FFY 2017 the region has spent $22 million and 14 million in advanced funding has been approved. Page 3 of 6 DAFT MINUTES

6 Ms. Zubek indicated that applications for the current CMA and TAP Call for Projects are due March 3, 2017, and applications need to be turned into your Planning Liaison (Janell Jensen) by February 17, Ms. Zubek mentioned that applications are done online via the etip website, which is new this year. Ms. Zubek indicated that as of December 16, 2016, there was a new federal rule for MPO consolidation, which CMAP did a memo on it that can be found on CMAP s website. Ms. Zubek went over the new rulemaking and mentioned that it takes effect 2 years after the next decennial census, likely in Ms. Zubek indicated that CMAP is already working on possible next steps, such as submitting a waiver request (joint with Wisconsin and Indiana) legislative options, administrative action, or legal action. Ms. Zubek indicated that CMAP is currently working on drafting a letter for all the mayors to sign. Ms. Zubek mentioned that next ON TO 2050 Big Ideas Forum - Closer to Home: Creating a Balanced egional Housing Supply will be held on Tuesday, February 28, 2017, from 9:00-10:30 am at Metropolitan Planning Council, 140 S. Dearborn Street, Suite 1400, Chicago, IL. Ms. Zubek mentioned to let CMAP know of possible high volume locations to set-up their I-Pad kiosks to get public feedback on CMAP s Alternative Futures for the development of the next ON TO 2050 regional comprehensive plan. Ms. Zubek went over CMAP s upcoming free workshop about the U.S. Census geographic data and maps on February 15, 2017, from 10:00-11:30 am at CMAP s office (233 S. Wacker Drive, Suite 800, Chicago, IL). Ms. Zubek indicated to SVP to Jon Hallas of CMAP if interested in attending. I. Executive Council of Mayors Committee eport Barbara Zubek See agenda item 4.H. 5. MCHENY COUNTY COUNCIL OF MAYOS SUFACE TANSPOTATION POGAM A. Approval of the FFY Surface Transportation Program (STP) schedule Mrs. Jensen explained the proposed five-year STP program for federal fiscal years (FFY) Mrs. Jensen indicated that for programming purposes we use our current year s allotment amount ($3,958,003) and forecast that amount throughout the life of our 5-year STP program. Mrs. Jensen mentioned that she used the Project Status Update eports to assist in drafting the proposed STP schedule, along with taking other factors into consideration (i.e. municipality actively working on project, prior project delays, ect). Mrs. Jensen expressed that her goal was to accommodate every project s requested letting date. Mrs. Jensen indicated that due to our limited funding, not every project s requested letting date could be accommodated. Mrs. Jensen indicated that the available program balance as of January 10, 2017, is $5,134,004, which is what can be programmed within Page 4 of 6 DAFT MINUTES

7 this 5-year STP program (excludes the projects that have advance funding approved already in FFY 2017). Mrs. Jensen mentioned that she keeps in mind project s 10 percent overage guarantee amount for program scheduling. Mrs. Jensen indicated that project costs could change over the year and the STP schedule can be updated throughout the year as needed. There were no questions or comments from the council members on the proposed STP schedule. A motion was made by Mr. Mitchard, seconded by Mr. Mullard, to approve the FFY STP schedule as presented. The motion carried unanimously. i. Annual Project Status Updates - Informational item Each municipality provided a Project Status Update eports for their project on the council s STP schedule and were included in the meeting packet for reference purposes. See agenda item 5.A. B. Call for Projects elease Determination Mrs. Jensen indicated that per the council s new Project Selection and Programming Procedures, she would make a determination every year about whether the council should release a call for STP projects. Mrs. Jensen indicated that this past spring (March 17, 2016) the council approved moving all the remaining Multi-Year B-List (MYB) projects onto the council s five-year STP programmed schedule in lieu of releasing a call for projects. Mrs. Jensen indicated that it s anticipated that we ll get a 2-3 percent increase in STP allotment each year. Mrs. Jensen mentioned that she s comfortable with releasing a call for STP projects in the spring of Mrs. Jensen indicated that we would have a eview Committee for the call for project s scoring and application this late fall/winter. Mrs. Jensen indicated that at that time (fall/winter and spring), the council will take official action on whether to convene a eview Committee and release a call for STP projects. There were no questions or comments from the council members on the call for projects release determination. 6. PLANNING LIAISON EPOT Mrs. Jensen indicated to contact her if council members have any questions on the CMA and TAP call for projects. Mrs. Jensen offered to enter municipality s CMA/TAP applications into etip if that is easier for them. Mrs. Jensen mentioned the state s new GATA process, which municipalities need to follow and applies to CMA/TAP applications. Mrs. Jensen indicated that IDOT will be Page 5 of 6 DAFT MINUTES

8 modifying their current processes to fit with GATA. Mrs. Jensen will update council members once more information becomes available on IDOT s GATA changes. Mrs. Jensen went over the I-Fit Pilot Projects equest information that she sent out to council members a few weeks ago. Mrs. Jensen indicated it s the Illinois Department of Transportation (IDOT) new hot-mix asphalt (HMA) performance test called Illinois Flexibility Index Test (I-FIT). Mrs. Jensen indicated that if interested in participating, please submit their project details to IDOT by March 1, Mrs. Jensen asked if there s interest from municipalities in a hosted Transportation/Health/Land Use forum this Summer/Fall during the morning/day. Mr. Young expanded on the forum topic. Ms. Berendt expressed interest in it. 7. OTHE BUSINESS / ANNOUNCEMENTS A. McHenry staff will be gathering municipal input on McHenry s draft Bicycle Map immediately following this Council of Mayors meeting in the same meeting location. 8. NEXT MEETING DATE AND LOCATION The next meeting will be on Thursday, March 16, 2017, at 2:00 pm at the Lake in the Hills Village Hall building, Village Board room, located at 600 Harvest Gate, Lake in the Hills, IL. 9. ADJOUNMENT A motion to adjourn was made and seconded. The motion carried unanimously. The meeting was adjourned at 2:25 pm. Page 6 of 6 DAFT MINUTES

9 March 16, 2017 McHenry Council of Mayors Management Monitoring Schedule FY Proposed Highway Improvement Program Target lettings for projects in the MYP are contingent upon contract plan readiness, land acquisition and funding availability. Katie Herdus, Area Programmer Phone : (847) FAX: (847) katherine.herdus@illinois.gov

10 Illinois Department of Transportation Page 2 MANAGEMENT MONITOING SCHEDULE EGIONAL COUNCIL: McHenry March 16, 2017 Katie Herdus, Area Programmer (847) IDOT Web Site is IDOT FY Proposed Highway Improvement Program is available on-line at POJECTS & LIMITS SCOPE OF WOK COST (000) US 12 (Main St): Kenosha St. to Tryon Grove d US 12: Ditches 0.7 & 2.1 mi. East of IL te. 31 & 8.3 mi. s. of State Line US Drainage Ditch (3.6 Mi. S of State Line) US Ditch 0.9 Mi. & 2.4 Mi. S of IL 23 & 3.1 Mi E of IL 23 US Kishwaukee iver 4 mi. SE of IL 23 US 14: IL 47 (Eastwood Dr) to Lake Shore Dr. US 14: Pingree d to Lake CO Line US 20 Line d. to West Street US 20: Line d to West St. US 20: West St. to Kane Line esurfacing ADA Improvements Culvert eplacement, Culvert epair $890 $600 Culvert eplacement $250 Culvert eplacement $750 Bridge Deck Overlay Bridge Joint epair $710 State esurfacing $1,110 esurfacing $4,100 Pedestrian amps/ada esurfacing $2,520 Pedestrian amps/ada Drainage $50 esurfacing $3,360 ADA Improvements DESIGN APPOVAL DATE IGHT-OF- WAY EUIED TAGET FO CONTACT TO BE AVAILABLE FO LETTING (*SEE NOTE BELOW) TBD TBD 1 st uarter FY 20 01/13/16 No 3 rd uarter FY 18 10/20/13 No 3 rd uarter FY 18 E12/31/16 No 3 rd uarter FY 18 PS & E No Let: 11/4/16 Contract: 60M89 TBD TBD 1 st uarter FY 20 TBD TBD 3 rd uarter FY 20 PS & E No 3 rd uarter FY 18 TBD TBD 3 rd uarter FY 18 TBD TBD 1 st uarter FY 21 FISCAL YEA FUNDS AVAILABLE COMMENTS MYP ichmond MYP ichmond MYP MYP MYP Awarded: 11/29/16 Lorig Construction $642, MYP Woodstock MYP MYP Marengo MYP MYP Marengo Entries in bold print indicate updates made since the last Transportation Committee Meeting. Target lettings for projects in the MYP are contingent upon contract plan readiness, land acquisition and funding availability.

11 Illinois Department of Transportation Page 3 MANAGEMENT MONITOING SCHEDULE EGIONAL COUNCIL: McHenry March 16, 2017 Katie Herdus, Area Programmer (847) IDOT Web Site is IDOT FY Proposed Highway Improvement Program is available on-line at POJECTS & LIMITS SCOPE OF WOK COST (000) US West Union d. Coral oad US 20: Creek 0.4 mi. W. of Beck oad US Marengo-Beck oad/s. Union oad US Harmony oad IL 23 US 14 to I-90 (Jane Addams Tollway) IL Drainage Ditch (0.1 Mi. N of IL 176) IL Coral oad/pleasant Grove oad IL 31: IL 120 (Elm St) to Park Place IL Drainage Ditch (6 Mi. N. of IL 176 IL 31: Charles Miller/Bull Valley d to S of Gracy d IL 31 Strong oad to Central Park Drive Channelization $1,500 HSIP Culvert eplacement $1,200 Channelization, $2,000 Horizontal ealignment, HSIP oundabout/intersection econstruction Intersection $2,350 econstruction HSIP esurfacing, ADA $5,420 Improvements Culvert eplacement $500 Intersection $445 Improvement esurfacing, ADA $1,000 Improvements Culvert eplacement $750 esurfacing $850 esurfacing, Pedestrian amps/ada Flagging $1,493 DESIGN APPOVAL DATE IGHT-OF- WAY EUIED TAGET FO CONTACT TO BE AVAILABLE FO LETTING (*SEE NOTE BELOW) FISCAL YEA FUNDS AVAILABLE COMMENTS 06/30/16 Yes 1rd uarter FY MYP Marengo 09/22/16 Yes 1 st uarter FY19 MYP /26/16 Yes 3 rd uarter FY19 04/16/16 Yes 3 rd uarter FY18 PS & E No 1 st uarter FY 18 E12/31/17 TBD 3 rd uarter FY 19 12/10/13 No 3 rd uarter FY 18 PS&E TBD 3 rd uarter FY E02/10/17 18 E12/31/16 Yes 3 rd uarter FY 18 TBD TBD 1 st uarter FY 21 PS & E No 3 rd uarter FY 18 MYP MYP MYP Marengo MYP Marengo MYP MYP McHenry MYP McHenry MYP McHenry Pingree Grove MYP Crystal Lake Entries in bold print indicate updates made since the last Transportation Committee Meeting. Target lettings for projects in the MYP are contingent upon contract plan readiness, land acquisition and funding availability.

12 Illinois Department of Transportation Page 4 MANAGEMENT MONITOING SCHEDULE EGIONAL COUNCIL: McHenry March 16, 2017 Katie Herdus, Area Programmer (847) IDOT Web Site is IDOT FY Proposed Highway Improvement Program is available on-line at POJECTS & LIMITS SCOPE OF WOK COST (000) IL 31: Huntington Dr to Kane Co.Line esurfacing, ADA Improvements $260 STP IL 47: State Line d to Maple esurfacing $695 Ave ADA Improvements IL O Brien d./van Channelization, $2,025 Derkarr oad & at Thayer d Shoulder epair, HSIP Guardrail, Int. econstruction IL 47: N. of Ware oad to IL esurfacing Pedestrian $ amps/ada State IL 47: IL 120 to IL 176 esurfacing, ADA $2,850 Improvements IL Kishwaukee iver Bridge eplacement $6,500 DESIGN APPOVAL DATE IGHT-OF- WAY EUIED TAGET FO CONTACT TO BE AVAILABLE FO LETTING (*SEE NOTE BELOW) TBD TBD 3 rd uarter FY 19 TBD TBD 1 st uarter FY 21 11/23/15 Yes 3 rd uarter FY 18 FISCAL YEA FUNDS AVAILABLE COMMENTS MYP MYP Hebron MYP PS & E No 1 st uarter FY18 MYP Woodstock TBD TBD 1 st uarter FY MYP Woodstock E12/31/16 Yes 1 st uarter FY20 MYP IL 62: IL 31 to Compton Dr/Lake-Cook d IL 120: Charles d to Lake Line esurfacing, ADA $1,275 Improvements esurfacing $7,400 IL 120: East of US 14 Calvert eplacement $230 IL Wilmot oad Traffic Signal Installation $1,450 and Channelization IL 176: State St to IL 47 esurfacing $3,600 TBD TBD 1 st uarter FY 18 MYP Algonquin TBD TBD 1 st uarter FY MYP McHenry Lakemoor TBD TBD 3 rd uarter FY MYP /24/13 Yes 1 st uarter FY19 MYP TBD TBD 1 st uarter FY 18 MYP Marengo Entries in bold print indicate updates made since the last Transportation Committee Meeting. Target lettings for projects in the MYP are contingent upon contract plan readiness, land acquisition and funding availability.

13 Illinois Department of Transportation Page 5 MANAGEMENT MONITOING SCHEDULE EGIONAL COUNCIL: McHenry March 16, 2017 Katie Herdus, Area Programmer (847) IDOT Web Site is IDOT FY Proposed Highway Improvement Program is available on-line at POJECTS & LIMITS SCOPE OF WOK COST (000) IL 176: Deerpass oad to Dean Street IL 176: Ditch 1.1 mi. W of IL 47 & Drainage Ditch 8.6 mi. E of IL 23 IL Haligus oad/mt. Tabor oad Left Turn Lanes, Milled umble Strips, Guardrail, Pavement Widening $6,800 HSIP Culvert eplacement $400 Intersection Improvement, Traffic Signal Installation esurfacing, ADA Improvements Traffic Signal Installation $3,500 HSIP IL 176: US 14 to IL 31 $1,075 IL Nish oad $1,500 and Channelization IL oberts oad Channelization $975 CMA DESIGN APPOVAL DATE IGHT-OF- WAY EUIED TAGET FO CONTACT TO BE AVAILABLE FO LETTING (*SEE NOTE BELOW) FISCAL YEA FUNDS AVAILABLE COMMENTS E12/31/16 Yes 1 st uarter FY20 MYP Marengo E12/31/16 Yes 1 st uarter FY20 MYP /09/15 Yes 1 ST uarter FY19 MYP Crystal Lake TBD TBD 1 st uarter FY MYP Crystal Lake E03/31/17 Yes 1 st uarter FY21 MYP /02/14 Yes 3 rd uarter FY 19 MYP McHenry Co./ Lake Co. Entries in bold print indicate updates made since the last Transportation Committee Meeting. Target lettings for projects in the MYP are contingent upon contract plan readiness, land acquisition and funding availability.

14 MEMOANDUM Nelson oad Woodstock, IL T: ALGONUIN BAINGTON HILLS BULL VALLEY CAY CYSTAL LAKE FOX IVE GOVE GEENWOOD HAVAD HEBON HOLIDAY HILLS HUNTLEY JOHNSBUG LAKE IN THE HILLS LAKEMOO LAKEWOOD MAENGO McCULLOM LAKE McHENY OAKWOOD HILLS POT BAINGTON PAIIE GOVE ICHMOND INGWOOD SPING GOVE TOUT VALLEY UNION TO: McHenry Council of Mayors members FOM: Janell Jensen, Planning Liaison DATE: March 9, 2017 E: Agenda Item 5.A. PL Contract SUBJECT: A resolution for the Planning Liaison Scope of Services and re-allocating the council s anticipated Unified Work Program (UWP) funds ($119,595.34) to the McHenry Division of Transportation for the continued administration of the Planning Liaison program. BACKGOUND: The region s Council of Mayors were successful in obtaining Unified Work Program (UWP) grant funds for continuing the Planning Liaison Program in State Fiscal Year 2018 (SFY 2018), which is administered by CMAP. The UWP is a different funding source than the council s STP funding. As in previous years, McHenry enters into an annual Intergovernmental Agreement (IGA) with CMAP to provide transportation planning activities/services for the Council of Mayors program. McHenry Division of Transportation will be responsible for the 20 percent local match ($23,919.07) for this program. Following your action, the IGA will be presented to the McHenry Transportation Committee on Wednesday, April 5, 2017, for their approval. The McHenry Board will take final action on the IGA at their April 18, 2017, meeting. DISCUSSION: The Planning Liaison Scope of Services is consistent with last year, which is attached. The UWP funding level for McHenry Council of Mayors is anticipated to remain the same as our current amount of $119, ECOMMENDED COUNCIL ACTION: Staff recommends APPOVAL of a esolution of Intent and Concurrence egarding the Disposition of Federal Metropolitan Planning Funds and Professional Staff Assistance to the McHenry Council of Mayors for State Fiscal Year ATTACHMENTS: Planning Liaison Scope of Services - SFY 2018 esolution Number WONDE LAKE WOODSTOCK McHENY COUNTY Page 1 of 3

15 PLANNING LIAISON SCOPE OF SEVICES - SFY 2018 The Planning Liaison (PL) Program is funded with Federal Metropolitan Planning funds, as allocated in the Unified Work Program (UWP). matching funds are provided by each local Council. The PL Program receives Core Supplemental funds to assist CMAP, as the Metropolitan Planning Organization for the Chicago region, in meeting Federal transportation planning requirements including development of a Long ange Transportation Plan, Transportation Improvement Program, and Congestion Management System. The PL Program includes five general task areas described below that will be completed using the Core Supplemental budget as allocated in the FY 2018 UWP. Communication & Public Involvement The PL program will be the basic communication link between CMAP and the suburban mayors. PL staff will provide information about CMAP transportation policies, programs and initiatives to local officials and stakeholders, provide feedback regarding those issues to the CMAP staff, committees and Board and ensure that CMAP is apprised of regional and sub-regional issues of importance to their communities. The PL program will be the primary public contact for local government projects in the Interactive TIP Map. The PL program will actively work to assist CMAP staff with the implementation of Go To 2040 as well as the development of On To 2050 regional comprehensive plan. General Liaison The PL program will provide staff assistance as part of the comprehensive regional planning effort. This includes being involved in the CMAP committee structure, providing technical and other support to help achieve CMAP objectives. The PL staff will participate in and provide input on local planning initiatives as well as regional planning efforts surrounding the Transportation Improvement Program, Congestion Management System, and Go To 2040, specifically the CEATE program and other major capital projects, the IDOT Eisenhower Expressway (I- 290) study, the Southeast Commuter ail Service, the Cook-DuPage Corridor Study, Tollway planning efforts (including the I-294 Central Tri-State Corridor, IL 53 North Extension and I-88/IL oute 47 interchange), FAST Act implementation, and other studies. Program Development Surface Transportation Program The PL staff will facilitate the Surface Transportation Program (STP) at the discretion of local Council methodologies while meeting federal requirements. The PL staff will assist in the development of sub-regional annual and multi-year, multi-modal transportation improvement programs consistent with regional strategies and will be responsible for programming STP projects in the CMAP TIP database and for facilitating the implementation of projects through the Illinois Department of Transportation. Program Monitoring The PL program will work with local officials, regional, state and federal agencies and consultants to ensure the timely, efficient and effective implementation of transportation projects. This will include providing regular project status reports as well as close coordination with CMAP and IDOT staff for all locally sponsored projects. The PL program will be responsible for Active Program Management, as well as reviewing applications and assisting in implementation for locally sponsored STP projects. The PL program will take an active role in the Congestion Mitigation and Air uality (CMA) and Transportation Alternatives Program (TAP) project application review, selection and implementation process. Additional assistance, monitoring and review will be provided for Page 2 of 3

16 the Safe outes to School Program, Highway Bridge eplacement and ehabilitation Program, High Priority Projects Program, Highway Safety Improvement Program, Illinois Transportation Enhancement Program and other fund sources under MAP-21 as well as fund sources under the FAST Act, including the Surface Transportation Block Grant Program and National Highway Performance Program. Technical Assistance The PL program will provide technical support and assistance regarding transportation issues to CMAP and local governments. It will provide data and analysis regarding issues of importance to regional or sub-regional agencies. Page 3 of 3

17 MCHENY COUNTY COUNCIL OF MAYOS EXHIBIT A ESOLUTION NUMBE: APPOVED DATE: March 16, 2017 A ESOLUTION OF INTENT AND CONCUENCE EGADING THE DISPOSITION OF FEDEAL METOPOLITAN PLANNING FUNDS AND POFESSIONAL STAFF ASSISTANCE TO THE MCHENY COUNTY COUNCIL OF MAYOS FO STATE FISCAL YEA 2018 WHEEAS, the McHenry Council of Mayors are duly elected local officials as defined in the Federal Highway Acts of 1970, 1973, and 1976, the Surface Transportation Assistance Acts of 1978, 1982, 1987, the Intermodal Surface Transportation Efficiency Act of 1991, the Transportation Equity Act for the 21 st Century, the Safe, Accountable, Flexible, Efficient, Transportation Equity Act: A Legacy for Users, Moving Ahead for Progress in the 21 st Century (MAP-21) and Fixing America s Surface Transportation (FAST) Act, and represent a total of twenty-nine government agencies in McHenry, being twenty-eight municipalities and McHenry ; and WHEEAS, McHenry Council of Mayors receives federal transportation funds to support planning staff, to provide effective liaison with the various regional transportation agencies, to provide professional technical assistance to local units of government and to McHenry, to develop and administer the Surface Transportation Program, and to perform transportation planning activities; and WHEEAS, McHenry Council of Mayors is desirous of continuing to receive professional staff assistance and requests that McHenry, through the McHenry Division of Transportation, retain a transportation planning professional to provide said assistance; and NOW, THEEFOE BE IT ESOLVED, that the McHenry Council of Mayors agrees to the following regarding professional staff assistance and disposition of the Council s Federal Transportation Planning Funds: 1. McHenry Council of Mayors hereby agrees that it is in the best interest and mutually advantageous to retain a professional transportation planner(s) to provide assistance to both the McHenry Council of Mayors and the McHenry Division of Transportation. 2. McHenry Council of Mayors hereby re-allocates their State Fiscal Year 2018 (SFY 2018) Federal Metropolitan Planning Funds as allocated in the Unified Work Program and makes said funds available to McHenry to be used to retain a Transportation Planner(s) to provide technical, liaison and administrative assistance to the McHenry Council of Mayors and the McHenry Division of Transportation. BE IT FUTHE ESOLVED, that the McHenry Council of Mayors hereby approves the SFY 2018 Planning Liaison Scope of Services as approved by the Council of Mayors Executive Committee. APPOVED this 16 th day of March, A.D., 2017, at Lake in the Hills, Illinois. Attest: ichard Mack, Chairman McHenry Council of Mayors Janell Jensen, Planning Liaison McHenry Council of Mayor

18 MEMOANDUM Nelson oad Woodstock, IL T: ALGONUIN BAINGTON HILLS BULL VALLEY CAY CYSTAL LAKE FOX IVE GOVE GEENWOOD HAVAD HEBON HOLIDAY HILLS HUNTLEY JOHNSBUG LAKE IN THE HILLS LAKEMOO LAKEWOOD MAENGO McCULLOM LAKE McHENY OAKWOOD HILLS POT BAINGTON PAIIE GOVE ICHMOND INGWOOD SPING GOVE TOUT VALLEY UNION WONDE LAKE WOODSTOCK McHENY COUNTY TO: McHenry Council of Mayors members FOM: Janell Jensen, Planning Liaison DATE: March 6, 2017 E: Agenda Item 6.A. CMAP Board epresentative Appointment SUBJECT: A resolution reappointing Carolyn Schofield as McHenry s representative on the Chicago Metropolitan Agency for Planning Board (CMAP Board). BACKGOUND: The Chicago Metropolitan Agency for Planning (CMAP) was formed in 2005 as part of Public Act (hereinafter egional Planning Act ) to serve as the Metropolitan Planning Organization for northeastern Illinois, including McHenry. The egional Planning Act requires that one member from McHenry is appointed cooperatively by the mayors of McHenry and the chief elected county official of McHenry to the CMAP Board for a 4 year term. This act states that CMAP Board is responsible for developing and adopting a funding and implementation strategy for an integrated land use and transportation planning process for the northeastern Illinois region and development of an integrated comprehensive regional plan. Our current CMAP Board representative is Carolyn Schofield, whose term is July 1, 2013, to July 1, Previously, our representative was Dan Shea, who served 2 terms from October 2005 to June Dan Shea served on the McHenry Board, Algonquin Trustee and various other committees/commissions. DISCUSSION: McHenry has nominated Carolyn Schofield for a second 4 year term as CMAP Board representation (see attached letter) and is seeking McHenry Council of Mayors concurrence. This representative position does not receive compensation, but receives reimbursements for expenses incurred in the performance of their duties. Carolyn Schofield served on the Crystal Lake City Council from 2009 to 2012 and on the Crystal Lake Planning and Zoning Committee from 1999 to She was also a member of the Crystal Lake Planning and Zoning Commission from 1998 to She served on the McHenry Board representing District 2 from December 2012 to December She also served on the McHenry Council of Government Water Policy Task Force. Page 1 of 2

19 In addition to CMAP Board, Carolyn currently sits on the CMAP Planning Committee. This committee is responsible for overseeing the development of the ON TO 2050 comprehensive regional plan. ECOMMENDED COUNCIL ACTION: Staff recommends APPOVAL of a esolution reappointing Carolyn Schofield as McHenry s representative on the Chicago Metropolitan Agency for Planning Board (CMAP Board). ATTACHMENTS: CMAP Board Nomination letter from McHenry dated 2/23/2017 esolution Number Page 2 of 2

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21 MCHENY COUNTY COUNCIL OF MAYOS ESOLUTION NUMBE: APPOVED DATE: March 16, 2017 A ESOLUTION EAPPOINTING CAOLYN SCHOFIELD AS MCHENY COUNTY S EPESENTATION ON THE CHICAGO METOPOLITAN AGENCY FO PLANNING BOAD WHEEAS, the Chicago Metropolitan Agency for Planning (hereinafter CMAP ) was formed in 2005 as part of Public Act (hereinafter egional Planning Act ) to serve as the Metropolitan Planning Organization for northeastern Illinois, including McHenry ; and WHEEAS, the egional Planning Act requires that one member from McHenry is appointed cooperatively by the mayors of McHenry and the chief elected county official of McHenry to the CMAP Board for a four (4) year term; and WHEEAS, Carolyn Schofield served on the Crystal Lake City Council from 2009 to 2012 and on the Crystal Lake Planning and Zoning Committee from 1999 to 2009; and WHEEAS, Carolyn Schofield served on the McHenry Board representing District 2 from December 2012 to December 2016; and WHEEAS, Carolyn Schofield has extensive municipal and county experience; and WHEEAS, Carolyn Schofield current appointment term is from July 1, 2013, to July 1, 2017; and WHEEAS, McHenry and McHenry Council of Mayors are requesting reappointment of Carolyn Schofield to represent McHenry on the CMAP Board; and NOW THEEFOE BE IT ESOLVED, that the McHenry Council of Mayors requests the reappointment of Carolyn Schofield as the McHenry representative on the CMAP Board from July 1, 2017 to July 1, 2021; and BE IT FUTHE ESOLVED, that the Planning Liaison is hereby directed to distribute three (3) copies of this resolution, one (1) of which will be forwarded to CMAP, one (1) to the McHenry Transportation Committee and one (1) to the McHenry Board. APPOVED this 16 th day of March, A.D., 2017, at Lake in the Hills, Illinois. Attest: ichard Mack, Chairman McHenry Council of Mayors Janell Jensen, Planning Liaison McHenry Council of Mayor

22 MEMOANDUM Nelson oad Woodstock, IL T: ALGONUIN BAINGTON HILLS BULL VALLEY CAY CYSTAL LAKE FOX IVE GOVE GEENWOOD HAVAD HEBON HOLIDAY HILLS HUNTLEY JOHNSBUG LAKE IN THE HILLS LAKEMOO LAKEWOOD MAENGO McCULLOM LAKE McHENY OAKWOOD HILLS POT BAINGTON PAIIE GOVE ICHMOND INGWOOD SPING GOVE TOUT VALLEY UNION WONDE LAKE WOODSTOCK McHENY COUNTY TO: McHenry Council of Mayors members FOM: Janell Jensen, Planning Liaison DATE: March 9, 2017 E: Agenda Item 8.A. Functional Classification evisions SUBJECT: Status update on the approval of the Wide Functional Classification evisions by the Illinois Department of Transportation (IDOT) and the Federal Highway Administration (FHWA) - Informational Item only. BACKGOUND: In response to the decennial census of 2010, the Illinois Department of Transportation (IDOT) reviewed the functional classification designations for all the roadways located within McHenry. IDOT Central Office staff looked at several factors when reviewing our county s roadway network, the main ones being: AADT, system continuity, spacing, and dead end roads. Janell Jensen met with IDOT s consultants on June 21, 2016, to discuss IDOT s proposed functional classification revisions and provide initial comments (see attachment). IDOT Central office reviewed Janell s comments and submitted an updated proposal on July 11, Council members had the opportunity to issue comments/recommended changes to IDOT s proposal. The Council discussed IDOT s proposal during the July 28, 2016, meeting. The Village of Lake in the Hills, City of Marengo, Village of ichmond, Village of Wonder Lake and Village of Cary submitted their recommended comments/changes. The Council member s recommended changes with supporting documentation were submitted to IDOT for their review, which there were a total of ten (10) requests. IDOT reviewed said requests and 7 out of the 10 were approved by IDOT. However, the approval for Acorn Lane (Crystal Lake oad to Indian Trail) is temporary in nature. The Council approved IDOT s 95 proposed functional classification revisions at the September 22, 2016, meeting via resolution number CUENT STATUS: IDOT submitted the 95 proposed functional classification revisions to the Federal Highway Authority (FHWA) for their review and approval on October 24, On November 2, 2016, FHWA approved all 95 functional classification revisions with no changes to the version that was Page 1 of 2

23 presented to the Council at the September 22, 2016, meeting. Said revisions are effective as of November 2, 2016, and IDOT has updated their maps accordingly. ECOMMENDED COUNCIL ACTION: None, for information only. ATTACHMENTS: Functional Classification evision IDOT/FHWA approval letter - dated 11/15/2016 esolution Number Page 2 of 2

24 Memorandum To: John Fortmann Attn: Pete E. Harmet (D-1) From: Tracinda L. Sisk By: William L. Morgan Subject: Functional Classification evision Date: November 15, 2016 Effective November 2, 2016 the Federal Highway Administration (FHWA) has approved the functional classification revisions for McHenry as requested in our October 24, 2016 submittal. These updates are the result of a county-wide review of the functional classification system including all state, county, township, and municipal roads located within the county. The attached map will serve as the official functional classification map for McHenry. # Street Name Termini From Dead 1 Main St End To Georgetown Dr From Existing 2 Thompson d oad To IL Thompson d 4 West Wonder Lake d 5 Lamb d 6 Washburn St 7 McConnell d 8 Kishwaukee Valley d From Existing Major To IL-120 From Howe d To Thompson d From Old Urban Limit To IL-120 From Fair St To Brown St From Dead End To IL-47 From ose Farm d To US-14 Length (Miles) Functional Classification Action Major to Minor to Minor to Major to Major Minor Arterial to Major Minor Arterial to Major to Minor Arterial to Major Jurisdiction &

25 # Street Name Termini From Countryview 9 Line To Blvd Hemmer d 10 Taylor St 11 Haligus d 12 Marengo d 13 Lawrence d 14 Diggins St 15 Oak Grove d 16 Oak Grove d 17 iver d 18 iver d 19 Millstream d Barnard Mill d Greenwood d 22 Darrell d 23 Countryview / Clan Yard d From Eighth Ave To IL-176 From IL-176 To City Limit From Old Urban Limit To IL-23 From Graf d To Lawrence d Spur on amer d From 0.1 mi E of Lawrence d To Eastmann St From Old Urban Limit To US-14 From Graf d To Old Urban Limit From Line d To IL- 23 From IL-23 To Millstream d From iver d To IL-176 From Keystone d To Howe d From IL-173 To Thayer d From Dead End To IL-120 From McHenry Line To Brier Hill d Length (Miles) Functional Classification Action Major to to Major to Major Minor Arterial to Major Minor Arterial to Major to Major Minor Arterial to Major Major to Major Arterial Major to Major Jurisdiction & and

26 # Street Name Termini From Lawrence d 24 Lawrence d Spur To amer d 25 Flat Iron d 26 Flat Iron d 27 28A 28B 29 Airport d / McGuire d Brink St Brink St atzlaff St / Washington St / Campbell St 30 New Haven Dr 31 Miller d 32 Walkup d 33 Kreutzer d 34 Harmony d 35 Maple St 36 Unmarked 37 Line Spur From Airport d To Old Urban Limit From IL-173 To Airport d From Flat Iron d To ush Creek FP From IL-173 To Kennedy Dr From Kennedy Dr To Schultz d From Diggins St To andall St From Main St To Georgetown Dr From Dead End To Haligus d From Crystal Lake Ave To Dead End From 0.09 mi S of Plymouth Ln To IL-47 From US-20 To 0.28 mi W of Hammel d From US-20 To Harmony d From Line d To Line Spur From Crawford d To Harmony d Length (Miles) Functional Classification Action Minor Arterial to Major Major Minor Arterial to Major Minor Arterial to Major Major Major to to Major Major to Major to to Major Major Arterial Minor Arterial to Major Minor to Jurisdiction &

27 # Street Name Termini From ose 38 South St Farm d To US Teckler Blvd / Congress Pkwy Silver Lake d / Cary- Algonquin d 41 Sumner St 42 Diggins St 43 amer d 44 State Line d 45 Lawrence d 46 Hurley d 47 Commercial St 48 West Solon d 49 Broadway d 50 Melody Ln From US-14 To Dead End From US-14 To Main St From Eastmann St To US-14 From Sumner St To IL-173 From Lawrence Spur To Lawrence d From Boone Line To Lawrence d From State Line d To Oak Grove d From Marengo d To US-14 From US-12 To IL-173 From IL-31 To US-12 From Johnsburg d To Fox Lake d From Tappan St To IL-47 Length (Miles) Functional Classification Action Minor Arterial to Major Major to Minor Arterial to Major to Major Minor Arterial to Minor Minor Arterial to Major Major Major Major Major Major Major Jurisdiction & and Adjacent

28 # Street Name Termini 51 Tappan St 52 Todd Ave 53 Kane Ave 54 oyal Dr 55 Shore Dr / Meadow Ln 56 aycraft d 57 Dartmoor Dr 58 Pingree d 59 Albrecht d 60 Village d 61 Alexandra Blvd 62 Indian Trail From Melody Ln To Todd Av From Tappan St To IL-47 From IL-31 To Green St From IL-120 To Crystal Lake d From ingwood d To IL-120 From IL-47 To Charles d From Golf Course d To McHenry Ave From James akow d To Virginia d From Lakewood d To Ackman d From Swanson d To andall d From Swanson d To andall d From Crystal Lake d To Algonquin d Length (Miles) Functional Classification Action Major Major Major Major Major Major Major Major Major Major Major Major to Jurisdiction &

29 # Street Name Termini 64 Prairie St Wintergreen Ter Fairway View Dr Fairway View Dr 68 Stonegate d 69 Hubbard St / Schuett St 70 Glacier Pkwy 71 Annandale Dr 72 Wentworth Dr / Annandale Dr 73 Bunker Hill Dr 74 Lakewood d 75 Ackman d 76 Albrecht d From Taylor St To Prospect St From Square Barn d To Fairway View Dr From Bunker Hill Dr To Wintergreen Ter From Algonquin d To Bunker Hill Dr From Bunker Hill Dr To Huntington Dr N From IL-62 To Scott St From Highland Ave To Lake Cook d From eed d To Algonquin City Limits From Algonquin d To Algonquin City Limits From Wentworth Dr To Square Barn d From Ackman d To Algonquin d From Lakewood d To andall d From Miller d To Lakewood d Length (Miles) Functional Classification Action Major to Major Major to Major Major Major Major Major Major Major Major Arterial Major Arterial Major Jurisdiction &

30 # Street Name Termini 77 Square Barn d 78 Erick St 79 Country Club d 80 idgefield d 81 State Line d 82 Brinker d 83 Main St 84 Darrell d 85A 85B Country Club Fair St 86 Taylor St 87 Altenberg d 88 Schultz d 89 Mason Hill d From Algonquin d To Crichten d From IL-176 To Crystal Lake Ave From IL-47 To US-14 From US-14 To Country Club d From Lakeview d To 374th Ave From Lake Cook d To IL- 68 From IL-31 To S of IL-31 From IL-120 To City Limit From IL-47 To Fair St From Calhoun St To Country Club From IL-176 To US-20 From IL-173 To Alden d From Altenberg d To McGuire d From Country Club d To Crystal Lake d Length (Miles) Functional Classification Action Major Arterial Major Major Arterial Major Minor Arterial to Major Major to Major Major Arterial Minor Arterial to Minor Major Jurisdiction & Adjacent

31 # Street Name Termini From 90 Deerpass d Kishwaukee Valley d To IL-176 From Haligus 91 Ackman d d To Lakewood d 92 Washington St 93 Prairie St 94 Lakewood d From IL-23 To Taylor St From IL-23 To Taylor St From Algonquin d To Annandale Dr Length (Miles) Functional Classification Action to Major Major Jurisdiction & MAINLINE FUNCTIONAL CLASSIFICATION MILEAGE +/- Functional Classification Loss/Gain (miles) Minor Arterial 2.17 Major Minor IIS has been updated to reflect the above functional classification approval. Please notify other appropriate district and local personnel. Contact Travis Lobmaster at if you have additional questions or concerns regarding these revisions.

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34 McHenry Functional Classification Update Submittal Form Map # Inventory Number Begin End Len oad Name From-To Location Cur. FC Prop. FC Justification Jurisdiction Main St A Thompson d From Dead End to Georgetown Dr From Existing oad to IL- 120 From Existing Major to IL-120 From Howe d to Thompson d 7 - oad System Continutity Municipality Municipality 7 - oad System Continutity B Thompson d System Continutity West Wonder Lake d 7 - oad System Continuity From Old Urban Limit to IL- 4 - Minor Lamb d System Continuity, AADT (1250) Municipality Municipality 120 Arterial Minor Washburn St From Fair St to Brown St 7 - oad System Continuity Municipality Municipality Arterial McConnell d From Dead End to IL Kishwaukee Valley d From ose Farm d to US Countryview Blvd From Line to Hemmer d Taylor St From Eighth Ave to IL Minor Arterial 7 - oad Haligus d From IL-176 to City Limit 7 - oad Marengo d From Old Urban Limit to IL oad Lawrence d From Graf d to Lawrence d Spur on amer d 4 - Minor Arterial 7 - oad System Continutity Municipality Municipality 7 - oad System Continuity, AADT (3200) System Continuity Municipality Municipality Technical Correction. Taylor Street north of Telegraph Street was not approved or applied for. Municipality Municipality System Continuity System Continuity Municipality Municipality System Continuity, AADT (850) From 0.1 mi E of Lawrence d 4 - Minor Diggins St System Continuity, AADT (2500) and to Eastmann St Arterial Municipality Municipality Municipality Oak Grove d From Old Urban Limit to US oad System Continuity Municipality Municipality /14/2016 2:08 PM Page 1 of 7

35 McHenry Functional Classification Update Submittal Form Map # Inventory Number Begin End Len oad Name From-To Location Cur. FC Prop. FC Justification Jurisdiction From Graf d to Old Urban 4 - Minor Oak Grove d System Continuity, AADT (600) Limit Arterial iver d From Line d to IL oad System Continuity iver d From IL-23 to Millstream d 7 - oad System Continuity Millstream d From iver d to IL oad System Continuity Barnard Mill d From Keystone d to Howe d 7 - oad System Continuity Greenwood d From IL-173 to Thayer d Darrell d From Dead End to IL Countryview / Clan Yard d Lawrence d Spur Flat Iron d From McHenry Line to Brier Hill d From Lawrence d to amer d From Airport d to Old Urban Limit Flat Iron d From IL-173 to Airport d Airport d / McGuire d From Flat Iron d to ush Creek FP 4 - Minor Arterial 4 - Minor Arterial 4 - Minor Arterial 4 - Minor Arterial System Continuity 7 - oad System Continuity Low AADT (825) Municipality Municipality System Continuity System Continuity, Low AADT (550) System Continuity, Low AADT (1300) System Continuity, Low AADT ( ) Municipality Municipality 28A From IL-173 to Kennedy Dr Brink St System Continuity, AADT (950) From Kennedy Dr to Schultz 28B oad d atzlaff / Washington St / Campbell St New Haven Dr From Diggins St to andall St From Main St to Georgetown Dr Miller d From Dead End to Haligus d 7 - oad 7 - oad System Continuity Municipality Municipality System Continuity Municipality Municipality 7 - oad System Continuity Municipality Municipality 9/14/2016 2:08 PM Page 2 of 7