CITY OF WAUPACA COUNCIL PROCEEDINGS REGULAR MEETING TUESDAY MARCH 5, 2019 COUNCIL CHAMBERS, CITY HALL

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1 CITY OF WAUPACA COUNCIL PROCEEDINGS REGULAR MEETING TUESDAY MARCH 5, 2019 COUNCIL CHAMBERS, CITY HALL 6:00 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time. 2. PLEDGE OF ALLEGIANCE 3. CLERK TO READ OPEN MEETING STATEMENT Sandy Stiebs, Deputy Clerk stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting. 4. ROLL CALL Present: Mayor Brian Smith, Alderpersons Steve Hackett, Lori Chesnut, Paul Hagen, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Chuck Whitman, Mary Phair and Eric Olson Absent: none A quorum was declared. Also Present: Henry Veleker, City Administrator/Clerk, Sandy Stiebs, Deputy Clerk, Kathy Kasza, Finance Director/Treasurer, Peg Burington, Library Director, Brennan Kane, Development Director, Andrew Whitman, Parks and Recreation Director, Police Chief Brian Hoelzel and Josh Werner, IT Community Media Director 5. APPROVAL OF CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, Second Reading of Ordinances, if received a unanimous recommendation at the previous meeting, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS, INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: none

2 B) MONTHLY/QUARTERLY/ANNUAL REPORTS: none C) APPROVAL OF BILLS CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) MEETING MINUTES: 1. COUNCIL PROCEEDINGS Minutes of a Regular Meeting on February 19, 2019 MOVED by Ald. Kjelland, SECONDED by Ald. Chesnut, Council APPROVES of the Consent Agenda as printed. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. 6. REGULAR AGENDA Addendum No. 1 was ed and uploaded to the City Website on March 4, 2019 adding Letter B under Unfinished Business. Mayor Smith asked that Addendum No. 1 be moved to first position on the agenda. Number 9 New Business Letter A is pulled from the agenda. MOVED by Ald. Whitman, SECONDED by Ald. Peterson, Council APPROVES of the Regular Agenda as amended. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A. ANNOUNCEMENTS AND CORRESPONDENCE: none B. PUBLIC INPUT-NON AGENDA ITEMS: 1. Ald. Chuck Whitman commended the Street Department for their exemplary job snow plowing the city streets. He also wanted to remind residents that garbage cans should NOT be placed in the street for pickup. ADDENDUM NO. 1: 8. Unfinished Business b. Re-Consideration of Resolution No. 1423, A Resolution of Necessity for Acquisition of Land for Veterans Park Brennan Kane, Development Director reminded Council that on January 15, 2019 they adopted Resolution No. 1423, A Resolution of Necessity for Acquisition of Land for Veterans Park, with the intent to acquire by eminent domain the property located at 105 N. Jefferson Street owned by Subitch Revocable Trust. On February 28, 2019, Bank First purchased that same property from Subitch Revocable Trust. The Bank is asking the City to rescind Resolution No. 1423, thereby providing them with a clean title to the property. Steve Johnson, Bank First Director explained that Bank First desires to raze the structure on that property and create additional green space around their facility. Mr. Johnson said Bank First would like to work with the city to plan a future park or a memorial to our veterans on a portion of that property and asked Council to reconsider and rescind Resolution No Brennan Kane, Development Director said he would be working with the City Attorneys and Bank First to draft a document removing Resolution No from the title to the property. MOVED by Ald. Hackett, SECONDED by Ald. Chesnut, Council APPROVES OF RESCINDING Resolution No. 1423, A Resolution of Necessity for Acquisition of Land for Veterans Park. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE.

3 8. UNFINISHED BUSINESS: a. Update on Deer Hunt Henry Veleker, City Administrator/Clerk Henry Veleker, City Administrator/Clerk reminded Council that the city received permission from the Department of Natural Resources (WDNR) to conduct a deer hunt within the city limits from January 15 March 31, 2019 starting with 16 tags. To date, there have been four deer killed. Mr. Veleker will report to Council with the outcome after March 31, NEW BUSINESS: a. Application for Temporary Class B / Class B Retailer s License The Friends of Waupaca Parks Coed Quads Volleyball Tournament at the Recreation Center on March 30, 2019 Henry Veleker, City Administrator/Clerk PULLED FROM THE AGENDA b. Resolution No. 1426, A Resolution Authorizing the Issuance and Sale of $1,555,000 General Obligation Promissory Notes Kathy Kasza, Finance Director-Treasurer Kathy Kasza, Finance Director explained that as part of the 2019 Budget, the Capital Improvement Fund provided for borrowing $1,550,000 to finance a portion of the 2019 capital projects listed as follows: Phone System Upgrade, Main Street Reconstruction Phase 1, Granite Street Reconstruction and Alley s behind Main Street, Evans Street Reconstruction, Seal Coat Appletree Lane and Farm Drive, Purchase of Midtown Motors, replace a Snow Blower and the Public Works Garage salt shed. Ms. Kasza introduced Brian Ruechel, R.W. Baird, who said that the city s S&P Global rating is an A+ because of that the city received an excellent interest rate of 2.67% for a borrow of $1,555,000 General Obligation Promissory Notes. MOVED by Ald. Kjelland, SECONDED by Ald. Chesnut, Council APPROVES Resolution No. 1426, A Resolution Authorizing the Issuance and Sale of $1,555,000 General Obligation Promissory Notes to Finance the 2019 Street and Public Works Projects. ON A CALL OF THE ROLL Ald. Hackett, Ald. Hagen, Ald. Phair, Ald. Kjelland, Ald. Purchatzke, Ald. Whitman, Ald. Peterson, Ald. Olson, Ald. Mayou and Ald. Chesnut voted aye, 0 nays, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. c. Riverside Park Project Andrew Whitman, Parks and Recreation Director Andrew Whitman, Parks and Recreation Director said he has been working with the WDNR to come up with a plan to fix some issues at Riverside Park. The main concern is to address the river cutting through the neighboring property, which could lead to the river not flowing through the park in the future. Mr. Whitman added that $10,000 was approved in the 2019 capital improvement budget to use for improvements at Riverside Park as part of this project, which they will need three different sized stones to accomplish their goals. He will be working with Faulks Bros. Construction and requested that Council approve the purchase of materials from them at an amount not to exceed $10, MOVED by Ald. Whitman, SECONDED by Ald. Hackett, Council APPROVES the Purchase of Materials from Faulks Bros. Construction for the Riverside Park Project in the amount not to exceed $10,000, Funds used from the Capital Improvement Budget. ON A CALL OF THE ROLL Ald. Olson, Ald. Kjelland, Ald. Hackett, Ald. Purchatzke, Ald. Hagen, Ald. Chesnut, Ald. Mayou, Ald. Phair, Ald. Peterson and Ald. Whitman voted aye, 0 nays, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE.

4 d. Re-approval of 8000/9000 Building Floor Resurfacing Contract, WWTP Justin Berrens, Public Works Director Justin Berrens, Public Works Director said that Council awarded Crane Engineering of Kimberly, WI the bid for recoating the 8000/9000 building floors at the WWTP in amount not to exceed $17,200 with funds utilized from the WWTP Capital Plan. The bids were based on an epoxy system. After the floors were exposed, they found cracking in the underlying concrete and water/moisture pushing through those cracks. Crane Engineering has since recommended using a polyurethane based system, which will create a thicker covering that is rated to hold back up to 20 psi of water pressure, and in turn will need to increase their current contract with the city to $21, MOVED by Ald. Olson, SECONDED by Ald. Purchatzke, Council APPROVES of Increasing the not to exceed Contract Award Amount to Crane Engineering of Kimberly, WI for Recoating the 8000/9000 Building Floors at the Wastewater Treatment Plant from $17,200 to $21,120 with funds utilized from the WWTP Capital Plan. ON A CALL OF THE ROLL Ald. Mayou, Ald. Purchatzke, Ald. Phair, Ald. Kjelland, Ald. Chesnut, Ald. Whitman, Ald. Hagen, Ald. Olson Ald. Peterson and Ald. Hackett voted aye, 0 nays, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. e. License Report No. 1440, Operator s Licenses Henry Veleker, City Administrator/Clerk MOVED by Ald. Kjelland, SECONDED by Ald. Phair, Council APPROVES License Report No. 1440, Operator s Licenses, pending payment of money owed to the city and background checks. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. 10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) NO ACTION REQUIRED: none 11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR none The time into Closed Session is 6:40 p.m. 12. MOTION TO CONVENE INTO CLOSED SESSION IN ACCORDANCE WITH WISCONSIN STATE STATUTE SEC (1)(C) TO CONSIDER EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY, SPECIFICALLY AS IT CONCERNS THE ANNUAL EVALUATION OF THE CITY ADMINISTRATOR MOVED by Ald. Hagen, SECONDED by Ald. Kjelland, Council CONVENES into Closed Session in Accordance with Wisconsin State Statute Section 19.85(1)(c) to Consider Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility, Specifically as it Concerns the Annual Evaluation of the City Administrator. ON A CALL OF THE ROLL Ald. Chesnut, Ald. Purchatzke, Ald. Peterson, Ald. Mayou, Ald. Kjelland, Ald. Hackett, Ald. Phair, Ald. Whitman, Ald. Hagen and Ald. Olson voted aye, 0 nays, 0 absent. MOTION CARRIED ON A ROLL CALL VOTE.

5 The time into Open Session is 7:30 p.m. 13. MOTION TO RECONVENE INTO OPEN SESSION FOR ACTION OR ADJOURNMENT MOVED by Ald. Kjelland, SECONDED by Ald. Whitman, Council RECONVENES into Open Session for Action or Adjournment. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. No action taken. 14. ADJOURNMENT MOVED by Ald. Hagen, SECONDED by Ald. Kjelland, Council ADJOURNS until the next Regular Council Meeting on Tuesday March 19, 2019, subject to call. 10 ayes, 0 nays, 0 absent. MOTION CARRIED ON A VOICE VOTE. MEETING ADJOURNED AT 7:34 P.M. Mayor Brian Smith ss