NORTHERN TIOGA SCHOOL DISTRICT 110 Ellison Road Elkland, PA Minutes June 7, 2018

Transcription

1 NORTHERN TIOGA SCHOOL DISTRICT 110 Ellison Road Elkland, PA Minutes June 7, OPERATIONS 1.1 Call to Order The regular monthly meeting of the Northern Tioga School District Board of Directors was called to order by President, Julie Preston at 7:06 PM. Executive Session - An executive session preceded the meeting for the purpose of legal and personnel issues. 1.2 Moment of Silence A moment of silence was led by Julie Preston. 1.3 Pledge of Allegiance Julie Preston led those present in the Pledge to the Flag. 1.4 Board Attendance: Board members present: Ed Bonham, Greg Cummings (entered meeting at 7:18PM), Tony Daley, Jean Kohut, Ian McLaughlin, Jolene Meisner, Jim Neal, Julie Preston, and Kim Strauser. Administrators Present: Superintendent Barnes, Amy Coots, Wanda Erb, Dan Fie, Dennis Fitzwater, Kris Kaufman, Cheryl Sottolano, Matt Sottolano, and Amy Wood. Absent Jess Millard. 1.5 Student/Staff Recognitions & Presentations Recognition of Retirees Dr. Barnes and the Board recognized the following retirees: Sherry Bruce, Teacher Aide, Westfield Area Elementary School, 28 Years of Service; Lynne Murdock, Library Aide, Cowanesque Valley High School, 16 Years of Service; Robert Tierney, Industrial Arts Teacher, Williamson High School, 37 Years of Service; and Kathleen Lindenmuth, Learning Support Teacher, Williamson High School 26 Years of Service. Dr. Barnes and the Board also recognized Wanda Erb, Business Manager, who is resigning from the district after 30 years of service. They thanked her for her dedication to the district and wished her success in her new position as Business Administrator with Williamsport Area School District. 1.6 Open Forum Bob Goodrich, Osceola, PA

2 Mr. Goodrich offered a prayer and read a statement regarding his recent attendance at a Board Buildings and Grounds Committee meeting. He noted that he was pleased with the process regarding the building project and bringing the cost of the project down. 1.7 Approval of Minutes A motion was made by Jean Kohut, seconded by Ian McLaughlin, to approve the meeting minutes from the May 7, 2018 regular meeting and the May 14, 2018 Buildings and Grounds Committee meeting. All votes were affirmative. The motion carried. 1.8 Budget Transfers (Exhibit #2) -none 1.9 Approval of Bills (Exhibit #3) A motion was made by Jean Kohut, seconded by Jolene Meisner, to approve (1.9) Bills as outlined in Exhibit #3. Roll Call Vote. All votes were affirmative. The motion carried Facility Use Permits & Conferences - (Exhibits #4 & #5) 1.11 Attendance Area Exception Requests (handout) 1.12 Information & Correspondence Natalie Hallead, elementary teacher at Westfield Area Elementary School, to elementary teacher at Clark Wood Elementary School 2.0 REPORTS 2.1 Superintendent s Report Notice has been received from the PA Department of Education that the Federal Programs Consolidated Review for the 2017/2018 school year has been completed and Title I, Title II Part A, and Fiscal Requirements are in complete compliance with current statute, regulations, and guidance released by the US Department of Education. Laurel Mountain K-9 Search & Rescue Dr. Barnes noted that this group is in the process of becoming a formal group and would like permission to use the grounds facilities at Clark Wood and Cowanesque High School for training their dogs. Eventually they would like to offer senior projects to the students and add the Hug a Tree program. They would provide the necessary insurance as required by the district to use the facilities. Greg Cummings entered the meeting at this time. Conference Presentation Dr. Barnes noted that the district s Chapter 339 team has been asked to present their plan at the Integrated Learning Conference November. Their plan is being recognized as one of the best plans in the state and is also being used at the state training as a high level showcase.

3 Ready Rosie Dr. Barnes noted that the commissioners have purchased the Ready Rosie PreK and Ready Rosie Elementary program for use in the elementary schools. Leadership Program Dr. Barnes noted that students Mercedes Bailey, Ivie Wales, Michael Arnold, and Stephon Folk have been chosen to participate in the 2018/2019 Leadership Program that is now run by the Tioga County Partnership. Parent Correspondence Mr. Kaufman recently received an from a parent regarding their daughter who graduated from Williamson High School with 25 college credits due to participating in the ACE courses. The parent was very thankful for his daughter to have this opportunity as this saved them approximately $30, in college tuition. Building Healthy Schools Grant Dr. Barnes noted that Amy Coots recently received a request for her to write up what the district has done with the Building Healthy Schools Grant and that the district s project is being shared as a healthy living model in the state. Lyme Disease Dr. Barnes noted that she recently met with Thomas Putman and Luke Dunham and they would like to offer professional development for staff regarding Lyme Disease. They are involved with a Lyme Support group in Tioga County as well as part of the PA Lyme Resource Network. District Update The District Update was made available in the usual format. 2.2 Business Manager s Report Monthly Reports (Exhibits #6, #7, #8, #9, #10, #11, #12, #15) A motion was made by Kim Strauser, seconded by Jolene Meisner, to approve the Payroll Rate Changes, Capital Reserve Report (April and May), Financial Report (April), Cash Investment Report (April), Student Activity Report, Cafeteria Bills & Report, Transportation Changes, and Capital Projects (April and May) as outlined in the exhibits. All votes were affirmative. The motion carried. 2018/2019 Milk & Bread Bids Exhibit #16 Recommend Upstate Niagara (Valley Dairy Farms) for milk bids and Bimbo Bakeries for bread. 2018/2019 Integrated Pest Management Bids Exhibit #17 Recommend Ehrlich s 2018/2019 Preventive Maintenance Heating & Cooling Equipment Exhibit #18 Recommend Quick Maintenance Service, LLC for heating and Reese HVAC for cooling

4 2017/2018 Scholarships Exhibit # /2019 School Physician Exhibit #20 Recommend Susquehanna Health Student Accident Insurance 2018/2019 Exhibit #22 Recommend Bollinger Insurance Solutions for student accident and Student Resources for football coverage Extended School Year Route Bids 2017/18 Exhibit #23 Recommend Rice Transportation, Deb Melko, and Pat Burrous Snow Plowing Bids as outlined in Exhibit #24 Recommend Mike Kohut for the CW/Admin and Terry Thompson for RBW/WHS General, Art, Medical, Phys Ed, Industrial Art Bids 2018/2019 Exhibit #25 will be placed on the June 18, 2018 agenda Custodial Bids for 2018/2019 Exhibit #26 will be placed on the June 18, 2018 agenda Athletic Bids 2018/2019 Exhibit #27 will be placed on the June 18, 2018 agenda A motion was made by Ed Bonham, seconded by Jim Neal, to approve the 2018/2019 Milk & Bread Bids as outlined in Exhibit #16; 2018/2019 Integrated Pest Management Bids as outlined in Exhibit #17; 2018/2019 Preventive Maintenance Heating & Cooling Equipment as outlined in Exhibit #18; 2017/2018 Scholarships as outlined in Exhibit #19; 2018/2019 School Physician as outlined in Exhibit #20; Student Accident Insurance 2018/2019 as outlined in Exhibit #22; Extended School Year Route Bids 2017/18 as outlined in Exhibit #23; Snow Plowing Bids as outlined in Exhibit #24. Roll Call Vote. The motion carried with Jean Kohut abstaining from the snow plowing bids. 2.3 Buildings & Grounds Report 3.0 ACTION ITEMS Dennis Fitzwater gave an update on the following information; Building Project Bids are scheduled to be opened on June 14, 2018 at 2:00 PM Bids will be awarded at the June 18, 2018 Board meeting Roof repair and warranty approval for the Westfield Area Elementary School are on the agenda for Board consideration Custodial staff having started their summer cleaning schedules Maintenance are working on their summer list which incudes but is not limited to replacing a water softener at the Clark Wood facility, installing a batting cage at Clark Wood, and upgrading door locks at Clark Wood/Administration /2018 Co-Curricular Appointments (Exhibit #13) /2019 Co-Curricular Appointments (Exhibit #21) A motion was made by Greg Cummings, seconded by Kim Strauser, to (3.1) approve the 2017/1018 co-curricular appointments as outlined in Exhibit #13; (3.2) approve the 2018/2019 co-curricular appointments as outlined in Exhibit#21. All votes were affirmative. The motion carried. 3.3 Resignation 3.4 Substitutes (Exhibit #14) 3.5 Leave of Absence Request

5 A motion was made by Kim Strauser, seconded by Ed Bonham, to (3.3) ratify the Superintendent s acceptance of Theresa Rubin s resignation from her position of elementary teacher at the R.B. Walter Elementary School, effective June 1, 2018 and accept the resignation of Whitney Hurlburt, special education teacher aide at the Clark Wood Elementary School, effective June 1, 2018, with regrets.; (3.4) approve the list of names to be added to the 2017/2018 substitute list as outlined in Exhibit #14; (3.5) approve Melissa Hendershot, Autistic Support Aide at the Clark Wood Elementary School, to take unpaid leave of absence from approximately August 22, 2018 January 2, All votes were affirmative. The motion carried. 3.6 Approval of Act 93 Compensation Agreements (Exhibit #28) A motion was made by Ian McLaughlin, seconded by Greg Cummings, to approve the Act 93 Compensation Agreements for Groups 1, 3, 4, 5, and 6 effective July 1, 2018 June 30, 2022 as outlined in Exhibit #28. Roll Call Vote. The motion carried with Jean Kohut casting a negative vote. 3.7 Final Budget Adoption & Tax Resolution (Exhibits #29, #30 and #31) 3.8 Homestead/Farmstead Exclusion Resolution (Exhibit #32) A motion was made by Jolene Meisner, seconded by Jim Neal to approve items in 3.7 and 3.8. Tony Daley requested that 3.7 and 3.8 be voted on separately. A motion was made by Ed Bonham, seconded by Jim Neal to (3.7) approve the final budget adoption for the 2018/19 school year in the amount of $35,853, with a real estate millage rate of mills as outlined in Exhibit #29 - NTSD Budget, Exhibit #30 - PDE2028, and Exhibit #31 - Tax Resolution. Roll Call Vote. The motion carried with Tony Daley and Jean Kohut casting negative votes. A motion was made by Jim Neal, seconded by Jolene Meisner, to (3.8) approve the homestead/farmstead resolution for an assessed exclusion amount of $7,935 or approximately $ per each approved homestead/farmstead approved property for tax year 2018 as outlined in Exhibit #32. Northern Tioga will have approximately 61 homestead owners who will receive a zero dollar tax notice with an additional 73 farmstead properties who will have zero dollars on the farmstead portion. Roll Call Vote. All votes were affirmative. The motion carried. 3.9 Approval of 2018/2019 Salaries A motion was made by Kim Strauser, seconded by Greg Cummings to approve the 2018/2019 salaries for administrators, Act 93 employees, and support staff as listed in the budget. Roll Call Vote. The motion carried with Jean Kohut casting a negative vote Approval of 2018/2019 Equipment Lists 3.11 Westfield Elementary Roof Repair (Exhibit #33) 3.12 Westfield Roof Warranty (Exhibit #34)

6 A motion was made by Kim Strauser, seconded by Jolene Meisner to (3.10) approve the 2018/19 equipment purchases as listed in the 2018/19 budget and also request the Board s approval to advertise and award equipment bids to the low bidder providing the specifications are met and the total amount awarded does not exceed the total budgeted amount and/or to order equipment items that are on any of the approved state bid contracts; (3.11) approve the roof repair at the Westfield Area Elementary School at a cost of $14, as received by AEPA/KPN state bid as outlined in Exhibit # 33. If approved the project will take place this summer and be completed before the start of the 2018/2019 school year; (3.12) approve the five-year roof warranty for the Westfield Area Elementary School at a cost of $17, as listed in Exhibit #34. Roll Call Vote. All votes were affirmative. The motion carried Approval of June Bills A motion was made by Jolene Meissner, seconded by Jim Neal, to authorize the Business Manager to pay the June Cafeteria, General and Capital Reserve Fund Bills that would normally be approved at a July meeting as has been done in the past, and also to pay any bills received for bid supplies as they are received during the month of July. These bills will appear for retroactive approval at the August meeting. Roll Call Vote. All votes were affirmative. The motion carried Appointment of Solicitor removed from the agenda 3.15 Approval of Additional Days (Exhibit #35) 3.16 Approval of Agreements with IU #17 (Exhibit #36 and #37) A motion was made by Jolene Meisner, seconded by Jean Kohut, to (3.15) approve the social workers and the elementary counselor to work up to an additional five days during the summer as listed in Exhibit #35; (3.16) approve the special education agreement with Blast IU #17 for the 2018/19 school year as listed in Exhibit #36 and the IDEA agreement with Blast IU #17 for the 2018/2019 school year as listed in Exhibit #37. Roll Call Vote. All votes were affirmative. The motion carried Approval of Agreement with Goodwill Industries (Exhibit #38) 3.18 Approval of Consultant Agreement (Exhibit #39) 3.19 Approval of Riparian Planting Habitat Agreement (Exhibit #40) A motion was made by Jim Neal, seconded by Ed Bonham, to (3.17) approve the agreement between Goodwill Industries and the Northern Tioga School District to provide work-related skill development experiences and activities for students with significant barriers to employment or post-secondary education, effective June 11, 2018 as listed in Exhibit #38; (3.18) approve the Consultant Agreement with UPMC Susquehanna Health/Soldiers & Sailors Memorial Hospital for occupational and physical therapy services for the 2017/2018 extended school year as listed in Exhibit #39;

7 (3.19) approve the Riparian Planting Habitat Restoration Agreement between the district and Endless Mountains RC&D for the riparian tree planting activities at the Williamson High School as listed in Exhibit #40. Roll Call Vote. All votes were affirmative. The motion carried Unused & Unnecessary Items A motion was made by Kim Strauser, seconded by Jolene Meisner, to authorize the Superintendent and Business Manager to approve unused and unnecessary items during the month of July and to use the online governmental site of Municibid to dispose of these items. There is no cost to the district and the bids will be placed on the August agenda for information. Roll Call Cote. All votes were affirmative. The motion carried. Tony Daley left the meeting at this time (7:58 PM) 3.21 Out of State Conference Request (Exhibit #41) A motion was made by Greg Cummings, seconded by Jolene Meisner, to approve Karin Knaus, English Teacher at the Cowanesque Valley High School to travel to Ithaca, NY on June 29 - July 1, 2018 to attend the USA Track & Field Level I School Conference to gain knowledge, skills, and best practices as a track coach at a cost of $ to the district All votes were affirmative. The motion carried /2019 Meal Prices 3.23 Dental Insurance 3.24 Generator Maintenance Agreement Renewal (Exhibit #42) A motion was made by Ed Bonham, seconded by Kim Strauser, to (3.22) set the following meal prices for : Elementary Breakfast $1.20 Elementary Lunch $2.45 Secondary Breakfast $1.30 Secondary Lunch $2.65 Adult Breakfast $1.75 Adult Lunch $3.45 (3.23) approve the change from United Concordia Dental to Delta Dental effective July 1, All benefits will remain the same and the number of in-network dentists will increase; (3.24) renew the agreement with Cleveland Brothers Equipment Company to provide preventative maintenance and necessary materials for the generators at an annual cost in 2018/19 of $7, as listed in Exhibit #42. Roll Call Vote. All votes were affirmative. The motion carried Student Discipline Matter #3 2017/2018 A motion was made by Ian McLaughlin, seconded by Jean Kohut, to approve Student Discipline Matter #3 2017/2018. Roll Call Vote. All votes were affirmative. The motion carried.

8 3.26 Close Scholarship A motion was made by Ian McLaughlin, seconded by Jean Kohut, to close the Marie Howe Scholarship Fund with residual funds of approximately $1.25 reverting to the General Fund. All votes were affirmative. The motion carried Approval of Perkins/Vocational Minutes (Exhibit #43) A motion was made by Jean Kohut, seconded by Ed Bonham, to approve of the Vocational Advisory Committee meeting minutes from 5/15/2018, Perkins Advisory Committee meeting minutes from 5/15/2018, Perkins Advisory Committee Agriculture General Local Advisory Committee meeting minutes from 5/15/2018 and Perkins Advisory Committee Agriculture Mechanic Local Advisory Committee meeting minutes from 5/15/2018 as outlined in Exhibit #43. The minutes provide documentation that annual meetings of the local advisory committee (LAC) provide advice to the board and the administration concerning the program of the school, including its general philosophy, academic and other standards, strategic plans, course offerings, support services, safety requirements, and the skill needs of employers. All votes were affirmative. The motion carried Additional Vacancies During Summer 3.29 Board Member Workshops A motion was made by Jim Neal, seconded by Jean Kohut, to (3.28) approve the Superintendent to interview and offer positions to top ranking candidates for any professional or classified vacancies that may occur during the months of June, July, and August. Those recommendations will be made to the Board at the regular August meeting; (3.29) approve Board members to attend any PSBA sponsored workshops during the 2018/19 school year. All votes were affirmative. The motion carried Appointment of Board Secretary 4.0 NEW BUSINESS A motion was made by Jolene Meisner, seconded by Greg Cummings, to appoint Alyson Yerrick as Board Secretary, effective July 1, 2018, for the remainder of the term for Kathy VanSchaick, which expires in May All votes were affirmative. The motion carried. 4.1 Out of State Conference Requests (Exhibit #44) A motion was made by Ed Bonham, seconded by Jim Neal, to approve Angela Rowland, Diane Heitzenrater, Kim Hartman, Brenda Love, and Cindy Caffo, elementary teachers at the Clark Wood Elementary School to travel to Annapolis, MD on July 16-17, 2018 to attend the Whole Brain Teaching National Conference at a total cost to the district of $ as outlined in Exhibit #44. This was item was tabled for further information and will be placed on the June 18 Board agenda. 4.2 Utilization of Business Manager Services

9 A motion was made by Kim Strauser, seconded by Greg Cummings, to authorize Kathy VanSchaick to utilize Wanda Erb over the course of the 2018/2019 school year to assist with the school district audit and/or other business office matters as needed. Mrs. Erb will be compensated at an hourly rate based on her current 2017/2018 salary. Roll Call Vote. All votes were affirmative. The motion carried. 4.3 Laurel Mountain K-9 Search and Rescue A motion was made by Ed Bonham, seconded by Kim Strauser, to approve the Laurel Mountain K-9 Search and Rescue to utilize the school district grounds for training purposes. All votes were affirmative. The motion carried. 5.0 ANNOUNCEMENTS 5.1 Future Board Meetings Special Board Meeting June 18, 2018, 6:00 PM Regular Board Meeting August 13, 2018, 7:00 PM 5.2 Committee Meetings 6.0 ADJOURNMENT A motion was made by Jolene Meisner, seconded by Kim Strauser, to adjourn. All votes were affirmative. The motion carried. Adjournment was at 8:14 PM. Kathy VanSchaick Board Secretary The Board convened to executive session following the meeting for legal and personnel issues. All documents as attachments to the minutes not contained herein are maintained in a separate file located in the Superintendent s Office.