MIFFLIN COUNTY SCHOOL DISTRICT ADMINISTRATION BUILDING 201 EIGHTH STREET, HIGHLAND PARK LEWISTOWN, PA

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1 REGULAR BOARD MEETING MINUTES THURSDAY, MAY 25, :30 p.m. MIFFLIN COUNTY SCHOOL DISTRICT ADMINISTRATION BUILDING 201 EIGHTH STREET, HIGHLAND PARK LEWISTOWN, PA Mission Statement: Educate each student to meet life s challenges. I. CALL TO ORDER The regular School Board Meeting of the Mifflin County School District was held Thursday evening, May 25, 2017, at 6:32 P.M. at the Administration Building, 201 Eighth Street, Highland Park, Lewistown, Pennsylvania. The following members were present at roll call: II. BOARD MEMBERS ROBERT W. HAMMOND JOHN E. KNEPP BETH M. LAUGHLIN KRISTEN L. SHARP NEIL B. RUSSLER RICHARD A. SMELTZ E. TERRY STYERS NOAH D. WISE Also present were Mr. James A. Estep, Superintendent; Mr. Vance S. Varner, Director of Secondary Education; Mrs. Autumn D. Fiscus, Chief Financial Officer; Mr. Joseph F. Gagliardo, Director of Buildings & Grounds; Mrs. Amy L. Smith, Board Secretary; Mr.Orris Knepp III, Knepp & Snook; Mr. Scott Welham, Mr. Lucas Parkes, Ms. Lani Reese, Ms. Jen McCarter, Ms. Maddie McCarter, Ms. O Hara Fisher, Mr. Sean Fisher, Mrs. Autumn Fisher, Mr. Joe Cannon, The Sentinel. III. COMMUNICATIONS/ REPORTS A. School Board Secretary Nothing at this time. B. School Board Members Mr. Knepp congratulated the MCHS girl s softball team. Mrs. Sharp congratulated The Academy graduates. C. Superintendent 5/25/17 1

2 Mr. Estep reported that there was an executive session held from 6:00 PM to 6:10 PM for legal matters. Mr. Estep said that representatives from Lewistown Borough are present to talk about the Kish Street Improvement Project. D. Director of Secondary Education Mr. Varner introduced Ms. Lani Reese, Computer teacher from MCMS who introduced her students O Hara Fisher and Maddie McCarter. Ms. Reese said these two young ladies are always done early with their work and asked them if they would put together a project on bullying. The video was played for everyone present. Ms. Fisher talked about how the video was made and Ms. McCarter talked about why they chose to gear it towards the bully. Mr. Reeder and Mrs. Welham asked all the teachers to show it in their classroom and the video will be put on the districts website. They were complimented on a job well done. E. Director of Buildings and Ground Mr. Gagliardo said one of the items on the corrective action list from the insurance company is the sliding board on the jungle gym at LIS. It needs replaced. Mr. Gagliardo got two quotes to replace the entire jungle gym that include installation. One came in at $56, 177 and the other at $59,021. We can replace just the slide at a cost of $7600, but the jungle gym would need to be replaced in the future. He is looking to the board for direction. Mr. Wise asked if the slide could be removed and the jungle gym still be safely used. Mr. Gagliardo said it could be removed. Discussion occurred. Mr. Gagliardo said he received request for a warning track to be placed on the boy s baseball field at the cost of #13, and on the Varsity girls softball field at a cost of $ Mr. Gagliardo has received a request to place air conditioners in nine additional classrooms at LIS for students who require A/C under doctor s orders. Mr. Knepp said that he would like to see a long term wish list from Ms. Maclay for Athletics and Mr. Cunningham for Technology similar to what Mr. Gagliardo presented to the board. F. Mifflin County Academy of Science and Technology Mr. Knepp reported that 87 students graduated from The Academy with 207 certificates. G. Public Comment Period Nothing at this time. At this time Mr. Welham & Mr. Parkes presented the Kish Street Improvement Project. They are asking the district to contribute $150,000 toward the project which would match what Geisinger and Lewistown Borough are contributing. The Money would be due in September of Mr. Estep said he would have an answer for them after the June 22 nd board meeting. Mr. Knepp requested that items D9 thru D15 be pulled from the Consent Agenda for Roll Call. They are now listed as numbers 6-12 under Roll Call Items. IV. CONSENT AGENDA 5/25/17 2

3 Note: All matters taken under this section are considered to be routine and action will be taken with one motion. There will be no separate discussion on these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. A. BOARD MEETINGS 1. Recommend approval of minutes of School Board Committee Meetings, Special and Regular School Board Meetings held, and listing of Executive Sessions conducted. A. Committee-of-the-Whole Meeting April 20, 2017, at 6:30 P.M. B. Regular School Board Meeting April 27, 2017, at 6:30 P.M. C. Executive Sessions Conducted April 20, 2017, from 5:30 P.M. 6:30 P.M. to discuss legal, student, personnel and contract related issues. April 27, 2017, from 6:59 P.M. 7:13 P.M. to discuss personnel related issues. April 27, 2017, at 7:23 P.M. to discuss legal and contract related issues. B. BOARD ACTION (includes policies and curriculum) 1. Recommend approval for Building Nurses to donate unneeded thermometers and probe covers to a local community organization. 2. The Mifflin County School District Board of Directors acknowledges the following guest teachers under contract by the Substitute Teacher Service (STS) for the school year for the Mifflin County School District: Jennifer A. Aurand Adrienne L. Carbo Erin N. Hecknauer Brenda D. Knorr Michelle Y. Liggett Emily M. Love Jessica L. Pratt Riley M. Shertzer Shane A. Turk Saundra R. Aurand Jessica A. Fisher Megan E. Herbster Julie A. Lewis Kaitlin M. Lorson Ian K. Peachey Malachi D. Scott Stephen D. Sinclair Marissa K. Weidensaul C. CUSTODIAL-MAINTENANCE 5/25/17 3

4 1. Recommend approval to authorize the Director of Buildings and Grounds to sell Vehicle # Ford E-350 Truck, 5.8L, VIN #FDKE30H8THB57925 to Mike s Landscaping & Excavating, Inc. for $1, Recommend approval to authorize the Director of Buildings and Grounds to sell Vehicle # Ford E-350 Truck, 5.8L, VIN #FDKE30HXTB57926 to Mike s Landscaping & Excavating, Inc. for $ Recommend approval to authorize the Director of Buildings and Grounds to sell Vehicle # International Dump Truck 1600 Series 7.3L, VIN #1HTLAHEM2FHA21615 to Mike s Landscaping & Excavating, Inc. for $3, Recommend approval to bid propane for school year and authorize Administration to award the bid the day of the bid opening. Results of the bid award will be conveyed to the Board following the award. D. FINANCE 1. Review of Treasurer Reports for month ended April, 2017 (1) Kish Bank (2) PSDLAF / PSDMAX (3) Temporary Investment Report and Summary (4) Capital Projects Fund (PLGIT) (5) General Obligation Bond 2014 Series (PLGIT) 2. Review of Listing of bills for payment 3. Review of Revenue and Expense Summary 4. Real Estate and Per Capita Tax Collector Reports 5. Recommend approval of the athletic bids for the school year. 6. Recommend approval of a 60-month lease with Pitney Bowes for a postage machine at a cost of $ per month. Pricing is based on PA State Contract Recommend approval of a 60-month copier lease agreement with Ricoh at a cost of $13,656.62/month. This results in an annual savings of 12, Recommend approval to authorize the Budget Transfer Listing. 9. Recommend approval to purchase and upgrade VMware Host Servers along with vsan storage at a cost of $134, per Co-Stars contract. Recommend using $103, of District s Capital Reserve Account with remaining $31, coming out of technology budget. 10. Recommend approval to purchase and upgrade server with storage for disaster recovery at 5/25/17 4

5 a cost of $12, per Co-Stars contract. Recommend using $10, of District s Capital Reserve Account with remaining $2, coming out of technology budget. 11. Recommend approval to purchase and upgrade HA edge firewall security device at a cost of $12, per Co-Stars contract out of District s Capital Reserve Account. 12. Recommend approval to purchase Stratasys 3D Printer at a cost of $32, per PEPPM contract. Recommend using $28, of District s Capital Reserve Account with remaining $4, coming out of technology budget. 13. Recommend approval to purchase Techno HD Mini CNC Router at a cost of $21, per PEPPM contract. Recommend using $14, of District s Capital Reserve Account with remaining $6, coming out of technology budget. 14. Recommend approval to purchase three Epilog Zing Watt Laser Engravers and three Fume Extractors at a total cost of $61, per PEPPM contract. Recommend using $40, of District s Capital Reserve Account with remaining $20, coming out of technology budget. 15. Recommend approval to purchase two 3D AV Rovers and curriculum at a total cost of $27, per PEPPM contract. Recommend using $13, of District s Capital Reserve Account with remaining $13,836 coming out of technology budget. 16. Recommend approval of EST Evaluator Services and Technology, Inc. for printing of the School billing at an estimated cost of $20, (based on actual number of taxable parcel count). E. CAFETERIA 1. Recommend approval of the Cafeteria Financial Report for April, Request authorization to pay Cafeteria Bills for April, Recommend approval to increase the cafeteria substitute rate to $8.75 for the school year. F. TRANSPORTATION 1. Recommend that following be added as approved drivers: ROSE M. NIMAN Van Driver Fisher Brothers, Inc. KENT A. SMITH Bus Driver J&D s, Inc. RUSSELL M. SPECHT Bus Driver J&D s, Inc. G. STUDENT-RELATED 5/25/17 5

6 H. PERSONNEL 1. Recommend that the resignation of JOYCE EBY, Kitchen Manager at MCJHS, be accepted effective July 5, 2017, due to retirement. 2. Recommend that the resignation of MARIANN FILLER, Custodian at LES, be accepted effective May 3, 2017, due to personal reasons. 3. Recommend that the resignation of RITA M. WOLFGANG, 3-hour part-time cafeteria worker at MCJHS, be accepted effective June 1, Recommend that the resignation of ANGELA M. TREGO, 3-hour part-time cafeteria worker at LES, be accepted effective June 1, Recommend that KIMBERLY A. CARSON be hired to the 3-hour part-time cafeteria position at LES, effective May 31, Recommend that DEB L. GUTSHALL be added to the cafeteria substitute list effective March 27, Recommend that PHYLLIS I. VARNER be added to the cafeteria substitute list effective May 31, Recommend that CHERISH L. NEWMAN be added to the cafeteria substitute list effective May 31, Recommend that the following be removed from the cafeteria substitute list effective April 27, 2017: MELINDA R. PARSON STACIE L. VELEZ 10. Recommend that the following be hired for the summer as Technology Interns: MICHAEL KLINE Effective May 26, 2017 CALEB PAINTER Effective June 5, 2017 RYAN TERRY Effective June 6, 2017 DUSTIN LEACH Effective June 12, Recommend that ANGELA WISE be permitted to carry over unused vacation days into FY. 12. Recommend that RACHEL CORSON be approved as Fall and Winter Assistant Cheerleading Coach for the school year. 13. Recommend that the following Coaches be reappointed for Winter Sports : 5/25/17 6

7 DAVE SHEETZ Head Varsity Boys Basketball ROGER HERTO Head Varsity Girls Basketball SCOTT GANTZ Head Indoor Track and Field GRETCHEN SEYLER Head Swimming J. KIRBY MARTIN Head Varsity Wrestling KEVIN DIVEN Bowling (Volunteer position) 14. Recommend that the following transfers be approved: LYNDSAY CLARK 3.5 hour bus aide to Comprehensive Child Care Aide at LIS effective 4/26/17 RICHARD STRAUSBURG 5 TH Grade at LIS to Math Intervention at LIS CARLEIGH SHRADER Emotional/Learning Support at EDES to Learning Support at LES KATHRYN SHAFFER Internal Behavior Coach to Emotional Support at IVES ERIN REBLING Guidance Counselor at EDES/IVES to Guidance Counselor at IVES KIMBERLY KAUFFMAN Guidance Counselor at SMES/LES to Guidance Counselor at LES KARI KENEPP Kindergarten at IVES to 1 st Grade IVES TRACY J. BASTRESS 5.25 hour cafeteria at LES to 4.75 hour MCMS 15. Recommend that the following cafeteria staff be added to the custodian sub list for summer help: AMY BANKS KOLEENA BEERS KIMBERLY CORSON ALICIA COULTER SUSAN RITCHEY REGINA SITCH KATHY WOLFGANG I. ATHLETICS and ACTIVITIES 1. Recommend that the following volunteer Coaches be approved for : CHRISTOPHER LEHMAN Boys Basketball HARRY AULTZ Football 2. Recommend approval of the Event Staff. CONSENT AGENDA Motion by Mr. Hammond, second by Mrs. Laughlin to approve 5/25/17 7

8 the consent agenda. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. V. ROLL CALL ITEMS 1. Recommend approval of $750 stipend for MICHELLE FEDISSON as Homeless Liaison for the Mifflin County School District for the school year. This stipend will be fully funded by Title I funds. Motion by Mr. Hammond, second by Mr. Russler to approve the motion. ROLL CALL VOTE: - YES 7 NO-1, Mr. Knepp voted no. 2. Recommend approval of agreement between the Mifflin County School District and Laurel Life Services for one Secondary Transition Classroom for the school year at a cost of $250,000 to be paid in two equal payments in September 2017 and January This classroom will take the place of sending students out of the district to NHS. Motion by Mr. Smeltz, second by Mrs. Laughlin to approve the motion. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. 3. Recommend approval of the Proposed Final General Fund Budget in the amount of $74,746,593. Motion by Mr. Hammond, second by Mr. Smeltz to approve the motion. ROLL CALL VOTE: - YES 7 NO-1, Mrs. Laughlin voted no. 4. Recommend approval of the MOU between the Mifflin County School District and the Mifflin County Education Support Professionals Association regarding Extended School Year (ESY). Motion by Mr. Hammond, second by Mr. Russler to approve the motion. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. 5. Recommend approval of Employee E request for sabbatical leave for professional development for the school year. Motion by Mr. Knepp, second by Mr. Smeltz to approve the motion. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. 6. Recommend approval to purchase and upgrade VMware Host Servers along with vsan 5/25/17 8

9 storage at a cost of $134, per Co-Stars contract. Recommend using $103, of District s Capital Reserve Account with remaining $31, coming out of technology budget. Motion by Mr. Smeltz, second by Mr. Hammond to approve the motion. ROLL CALL VOTE: - YES 7 NO-1, Mr. Knepp voted no. 7. Recommend approval to purchase and upgrade server with storage for disaster recovery at a cost of $12, per Co-Stars contract. Recommend using $10, of District s Capital Reserve Account with remaining $2, coming out of technology budget. Motion by Mr. Smeltz, second by Mr. Russler to approve the motion. ROLL CALL VOTE: - YES 7 NO-1, Mr. Knepp voted no. 8. Recommend approval to purchase and upgrade HA edge firewall security device at a cost of $12, per Co-Stars contract out of District s Capital Reserve Account. Motion by Mr. Russler, second by Mr. Smeltz to approve the motion. ROLL CALL VOTE: - YES 7 NO-1, Mr. Knepp voted no. At this time a motion was made by Mr. Hammond, second by Mrs. Laughlin to table Items 9-12 below. Discussion occurred. ROLL CALL VOTE: MOTION FAILED- YES 1 NO-7, Mrs. Laughlin voted yes. 9. Recommend approval to purchase Stratasys 3D Printer at a cost of $32, per PEPPM contract. Recommend using $28, of District s Capital Reserve Account with remaining $4, coming out of technology budget. Motion by Mr. Russler, second by Mr. Smeltz to approve the motion. ROLL CALL VOTE: - YES 6 NO-2, Mr. Knepp & Mrs. Laughlin voted no. 10. Recommend approval to purchase Techno HD Mini CNC Router at a cost of $21, per PEPPM contract. Recommend using $14, of District s Capital Reserve Account with remaining $6, coming out of technology budget. Motion by Mr. Smeltz, second by Mr. Hammond to approve the motion. ROLL CALL VOTE: - YES 6 NO-2, Mr. Knepp & Mrs. Laughlin voted no. 11. Recommend approval to purchase three Epilog Zing Watt Laser Engravers and three 5/25/17 9

10 Fume Extractors at a total cost of $61, per PEPPM contract. Recommend using $40, of District s Capital Reserve Account with remaining $20, coming out of technology budget. Motion by Mr. Smeltz, second by Mr. Hammond to approve the motion. ROLL CALL VOTE: - YES 6 NO-2, Mr. Knepp & Mrs. Laughlin voted no. 12. Recommend approval to purchase two 3D AV Rovers and curriculum at a total cost of $27, per PEPPM contract. Recommend using $13, of District s Capital Reserve Account with remaining $13,836 coming out of technology budget. ADDENDUM Motion by Mr. Smeltz, second by Mrs. Sharp to approve the motion. ROLL CALL VOTE: - YES 6 NO-2, Mr. Knepp & Mrs. Laughlin voted no. 1. PERSONNEL a. Recommend that SHERRY PECHT, Cafeteria staff, be added to the custodian sub list for summer help. b. Recommend that ALEXIS C. DIDOMENICO be hired as a full-time Guidance Counselor at SMES/EDES effective for the school year at a salary of $42,382 (Masters, Step 1). c. Recommend that MATTHEW R. YERGER be hired as a full-time Business Education/Computer/ Social Studies Teacher at MCMS effective for the school year at a salary of $44,053 (Bachelors +24, Step 4). d. Recommend that JULIE M. YERGER be hired as a full-time Kindergarten Teacher at LES effective for the school year at a salary of $44,803 (Masters, Step 4). e. Recommend that ELIZABETH EICHELBERGER be hired as a full-time Kindergarten Teacher at IVES effective for the school year at a salary of $40,432 (Bachelors, Step 1). f. Recommend that the resignation of MADELINE C. GRENFELL, Math Teacher at MCJHS, be accepted effective June 2, 2017 due to other employment. g. Recommend that a 7-hour Classroom Child Care Aide position at LIS be dissolved for the school year due to student changing building levels. h. Recommend that two (2) 7-hour Classroom Child Care Aide positions at Mifflin County High 5/25/17 10

11 School be dissolved for the school year due to a change in student needs and a student graduating. i. Recommend that a paraprofessional position be created at LIS, EDES, and MCMS. These three positions are needed due to changes in student building level and an increase in student needs. j. Recommend that the following teachers be hired for Extended School Year: NIKKI BAILEY KORIE BUBB SHANEEN GRAMLEY MAKAYLA PEARCE KELSEY GILL BRANDY ERB BECCA ZOOK AMBER SCARINGI AMBER FULLER MARYANN HAINES MELISSA ZILCH CORBY LANCASTER BRENDA WESTON KYLE BAUBLITZ k. Recommend that the following paraeducators be hired for Extended School Year: AUTUMN DRESSLER LYNDSAY CLARK SHERRY ROUSH DEBRA FISHER LINDA LETNER NICOLE HOSLER MARCI RHOADES VICTORIA BEASOM BRITTANY BRIAR STEPHANIE YODER l. Recommend that the following teachers be hired for Venture Quest Summer Tutoring Program: TARA GRIMES VICKI MATTEY PAULA TREASTER AMY REMY KELLY STRAUSBURG 5/25/17 11

12 Motion by Mr. Knepp, second by Mrs. Laughlin to approve the motion. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. 2. ROLL CALL a. Recommend approval to accept the proposal from G&R Charles for $398, for paving and concrete work at the Mifflin County Middle School. Motion by Mr. Smeltz, second by Mr. Knepp to approve the motion. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. b. Recommend approval to purchase playground equipment at LIS from the District s Capital Reserve Fund at a cost of $59, per costars state contract #14. Discussion regarding ADA equipment occurred. Followed by a Motion by Mr. Knepp, second by Mr. Russler to approve the motion. ROLL CALL VOTE: - YES 5 NO- 3, Mr. Hammond, Mr. Smeltz & Mr. Wise voted no. VI. OTHER BUSINESS Mrs. Laughlin reported that Board Members participated in a walk through at HPAE this evening prior to the start of the board meeting. She asked if the Board Members wanted to give any general direction on the building. Mr. Wise recommended that a building inspector be secured to come in and give a report on the status of the building. Mr. Gagliardo didn t feel an inspection was necessary. After a brief discussion the following motion was made. Motion by Mrs. Laughlin and seconded by Mr. Hammond to continue to maintain the building and develop a long term plan for its use, destruction or sale and stop the pursuit of an RFP for demolition. ROLL CALL VOTE: - YES 8 Members present, motion carried unanimously. VII. PUBLIC COMMENT PERIOD -Nothing at this time. VIII. ADJOURNMENT BY PRESIDENT With no further business before the Board, the meeting adjourned at 8:42 P.M. Amy L. Smith, Board Secretary 5/25/17 12