DRAFT MINUTES. NWTAA 2014 Annual General Meeting Agenda. DRAFT Minutes of 2013 NWTAA Annual General Meeting dated April 06, 2013

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1 Attending Rod Kirkwood President Celeste MacKay Vice President Kayhan Nadji Secretary Wayne Guy Councilor Simon Taylor Registrar Barry Ward Gino Pin Darrell Vikse Eric Boettger Moe Abdel-Latif Kris Schlagintweit Stephen Fancott Larry Elkin Minister s Representative Deleigh Rausch Executive Director MINUTES 13 th Annual General Meeting April 5, :00AM Northern Frontier Visitors Centre Yellowknife, Northwest Territories Regrets Materials Distributed & Available at Meeting NWTAA 2014 Annual General Meeting Agenda. Daniel Adam Treasurer Paul Curren Bill Wyness Tom Johnson Ksenia Eic Intern Architect Vince Barter Tim Turner-Davis Philip Kienholz Jerry Jaud Minutes of 2013 NWTAA Annual General Meeting dated April 06, 2013 Annual Reports: President s Report, Minister s Representative Comments, Registrar s Report, Registration & Licensing Review Committee Report, Continuing Education Committee Report, Executive Director s Report, Treasurer s Report, Nomination Committee Report. December 31, 2013 Financial Statement 2014 Approved Operating Budget 1. Call to Order/Approval of Agenda 1.1 Meeting called to order 9:24 AM by Rod Kirkwood, President. 1.2 Member Roll call was taken with 10 voting members present Quorum was established. Thank you to all for coming out on a Saturday morning. Page 1 of 7

2 Another voting Member arrived at 9:35am. 1.3 MOVED by Kris S., SECONDED by Gino P., THAT the NWTAA 2014 AGM Agenda be accepted as presented. 2. Minutes of Previous Meeting MOVED by Barry W., SECONDED by Gino P., THAT the Minutes of the April 06, 2013 Annual General Meeting be accepted as circulated. 3. Report from the President 3.1 Highlights from the President. (full report attached) Events not only in our association, but Nationally: BEFA the North s first BEFA Candidate become registered as an Architect. Congratulation to Moe Abdel-Latif. NWTAA is hugely involved, as we have 3 Assessors in the NWT. New Inter-recognition agreement signed with NCARB. To date we have all 11 Canadian Jurisdiction and 34 US states signed. More US state could possibly to signing the agreement. Canada is hosting the APEC Summit in Vancouver, BC this October. ACE the Federal government is intent on signing a trade agreement with the EU. To that end, they are pushing for Canadian professional associations to sign MRA s with their counterparts associations in Europe. Therefore, with funding from the Federal government, CALA is working on an MRA with the Architectural Council of Europe. NISI The Northern Infrastructure Standards Initiative/CSA Snow Loads Working Group has developed the Draft Document which is now out for Public Review. NWTAA Senior Policy Advisor, Bill Wyness, was a member of the working group. Thank you to Council for all the hours they have put in over the last year plus Simon T as Registrar and Bill Wyness for his dedicated work to the Association. A thank you to Jerry Jaud for starting the work on the Toolkit for Communities document with a special thanks to our Intern Architect, Ksenia Eic, for taking Jerry s work and compiling it into a completed draft for reviewing. Council is looking for members to help with a number of initiatives they will be working on for the year. MINUTES - 13 th Annual General Meeting April 5, 2014 Page 2 of 7

3 3.2 From Barry W. a great report Northwest Territories Association of Architects From Gino P. liked the reports coming out ahead of the meeting From Kayhan N. NWTAA is working on a photo contest to get the public involved in taking Architectural pictures. In closing, the departure of two key players from the NWTAA will be felt deeply. Minister s Representative, Larry E. after 12 years and Executive Director, Deleigh Rausch, after 7 years. We wish them well and thank them for all their work to the Association. A get together is being planned for some time in June. MOVED by Kris S., SECONDED by Barry W., THAT the Report of the President be accepted as presented. 4. Report from the Minister s Representative 4.1 Highlights from the Minister s Representative (full report attached) Over the 12 years of sitting on the Council having seen all the process of growth and maturity over that time has been a pleasure. The primary role of the Public Representative is related to the fundamental objectives outlined in the Architects Act - to service in the interest of the people. The Board of Directors and the Executive Director is who makes this association work. Almost everyone sitting around this table has served on the board 2 or 3 times if not more. It is the Northerns that make this board work. The demand on the gov t money and authority transferred to the communities has caused challenges for the association but you work forward. Appreciate serving on the board and wishing the association luck in its future initiatives. MOVED by Darrell V., SECONDED by Eric B., THAT the Report of the Minister s Representative be accepted as presented, and that the report be forwarded to the Minister of Public Works & Services, Government of the Northwest Territories. 5. Report from the Registrar Highlights from the Registrar. (full report attached) 4 new Intern Architects registered with the NWTAA 6 Registered Architect in the year (5 non-resident and 1 resident) MINUTES - 13 th Annual General Meeting April 5, 2014 Page 3 of 7

4 Thank you to Deleigh R. for all her help in the Registrar position. Wayne G. everyone must encourage our Intern Architects to finish the process to become Registered Architects. MOVED by Wayne G., SECONDED by Kris S., THAT the Report of the Registrar be accept as presented. 6. Report from Registration & Licensing Review Committee The Registration & Licensing Review Committee would appreciate help to review the Intern Architects CERB s when we receive a lot at one time. If you would like to help please contact the NWTAA Office. In November 2013 we had 6 out of 10 Intern Architects write the 4 sections of the Examination for Architects in Canada (ExAC). The results were, 5 Intern Architects successfully passed all 4 sections. Four more Intern Architects register with the NWTAA late last year, giving us a total of 14 NWTAA Intern Architects (8 NWT; 3 Nunavut; 3 Yukon). Darrell V. the NWTAA has pretty impressive ratio of Intern Architects to Registered Architects across the 3 Territories. 14 Interns to 24 Architects. Moe A-L. the BEFA process is a very good program for Foreign Architects to get accreditation to work in Canada. However, it is a challenge for the foreign architects to understand the difference between the BEFA Program and the Internship in Architecture Program. There needs to be presentations to Foreign Architects to explain what the difference is and to help them discover which root is the best for them. Moe is working with the CACB BEFA program coordinator in order to help future applicants. MOVED by Simon T., SECONDED by Barry W., THAT the Report of the Registration & Licensing Review Committee be accepted as presented. 7. Report from Continuing Education Committee Highlights from the Continuing Education Committee (full report attached) Two-year reporting coming to a close on June 30, Designing for an Ageing Population presented on Dec 02, 2013 was a great session, but it was disappointing there were not more attendees. The ConEd needs to form the committee to help determine what will help the Association in choosing the right topics for internal & external participants. MINUTES - 13 th Annual General Meeting April 5, 2014 Page 4 of 7

5 After the Vienne Biennale premiere in Venice (June 7 November 23, 2014), Arctic Adaptations: Nunavut at 15 will embark on a multi-city Canadian exhibition tour. We need to foster the Vienne Biennale touring display to see of the possibility of it coming north. MOVED by Wayne G., SECONDED by Kayhan N., THAT the Report of the Continuing Education Committee be accepted as presented. 8. Report from the Executive Director Highlights from the Executive Director (full report attached) Thank you to Kayhan s Office for designing the Don Jossa Scholarship Poster for circulation. Assisted in the completion and now, monitor the Northern Architectural Practice Reading List Encouraged the Tool Kit for the Communities to be completed in order for the document to be reviewed and more forward to printing and distributing. MOVED by Simon T., SECONDED by Darrell V., THAT the Report of the Executive Director be accepted as presented. 9. Report from the Treasurer 9.1 Highlights from the Treasurer Report (full report attached) Presentation of the 2013 Financial Statements The NWTAA had a profit of $20,764 for 2013, which allows for more funds to be transferred to the Legal Reserve Fund when it matures April 30 of this year. MOVED by Barry W., SECONDED by Gino P., THAT the 2013 Audited Financial Statement be accepted as presented. 9.2 Appointment of 2014 Auditor MOVED by Gino P., SECONDED by Darrell V., THAT Crowe MacKay LLP Chartered Accountants be appointed as auditor for the 2014 fiscal year. 9.3 Presentation of the 2014 Approved Budget MINUTES - 13 th Annual General Meeting April 5, 2014 Page 5 of 7

6 A copy of the 2014 Budget has been enclosed for your information. 10. Report from Nomination Committee Highlights from the Nomination Committee Report (full report attached) Wayne G. called thrice for Nominations from the floor for Council Members. With no further nominations: Rod Kirkwood was acclaimed for a one-year term as President. Celeste MacKay was acclaimed for a two-year term. Simon Taylor was appointed as Registrar MOVED by Darrell V., SECONDED by Kayhan N., THAT the Report of the Nomination Committee and all nominations and appointments for the Council be accepted. The Council will be as follows: President Rod Kirkwood (one-year term) Councilor Kayhan Nadji (one year left in two-year term) Councilor Wayne Guy (one year left in two-year term) Councilor Celeste MacKay (two-year term) Councilor vacant (two-year term) Registrar Simon Taylor As Council has a vacancy on Council, perhaps it is time to change the By-Laws to accommodate a non-resident Council member. In order to do this the Council would have to write a proposed change to the by-laws and circulate to the members for a Special General Meeting. A show of hands agreed for Council to proceed with the By-Law change. 12. New Business 12.1 Appointing Committee Chairs The Council is looking for a Chair for the Continuing Education Committee. Barry W. willing to help on the committee. Council should approach Chris Clarke and Doug Townson to see if they would be interested in the position as chair or member of the committee. A reminder that you receive ConEd hours for committee work. MOVED by Celeste M., SECONDED by Simon T., THAT the following member be appointed: Complaint Review Committee Chair Barry Ward Continuing Education Chair vacant Registration & Licensing Review Vince Barter MINUTES - 13 th Annual General Meeting April 5, 2014 Page 6 of 7

7 12.2 Revision of Practice Bulletin #4 Schedule of Building Requiring NWTAA Stamp and Practice Bulletin #1 The Architects Act are still being revised as Council is searching to define gross building area, so everyone is using the same interpretation Toolkit for Communities & Pamphlet draft has been revised a few times and Council would now like to be it to the AGM attendees for comments. Once the draft has been finalized Council will be presenting it to MAC, Office of the Fire Marshal and NWT Association of Communities for endorsement and distribution Business from the Floor: Special Thanks were given to Council from Darrell V., Barry W. and Kris S. 13. Date & Place for 2014 Annual General Meeting To be determined by the Council. 14. Closing Remarks Thank you to everyone and looking forward to a great year. 15. Call to Adjourn There being no further business Respectfully submitted, Kayhan Nadji, Secretary MOVED by Rod K., THAT the meeting adjourn at 11:30 am. END OF MINUTES Rod Kirkwood, President MINUTES - 13 th Annual General Meeting April 5, 2014 Page 7 of 7