M I N U T E S CHAPTER TECHNOLOGY TRANSFER COMMITTEE

Transcription

1 M I N U T E S CHAPTER TECHNOLOGY TRANSFER COMMITTEE Palmer House Hilton January 19-20, 2018

2 Attendance Members Present Leslie Jonsson, Chair Nathan Hart, Vice Chair Christopher Phelan, RVC Region I Daniel Robert, RVC Region II Tracey Jumper, RVC Region III Christopher Adams, RVC Region IV Andrew Babler, RVC Region VI David Ballard, RVC Region VII Joseph Sanders, RVC Region VIII Michael Heinrich, RVC Region IX Andrew Reilman, RVC Region X Heric Holmes, RVC Region XI John Constantinide, RVC Region XII Bing0Chwen Yang, RVC Region XIII Serafin Grana, RVC Region XIV Mohammad Al Tassi, RVC Region-at-Large Thursten Simonsen, Chapter Programs Coordinator Stephen Piccolo, Web Broadcast Coordinator Essam Khalil, BOD Ex-Officio Members Absent Farhan Mehboob, Vice Chair Somasundaram Natarajan, RVC Region V Sheila Hayter, Coordinating Officer Guests Georgi Kazachki Charles Hon Mark Bettin Samir Traboulsi Julia Keen Keith Reihl Ashish Rakheja Erich Binder Petros Dalavouras Don Brandt Michael Cooper Arunabha Sau Hugh Crowther Bill Klock Genevieve Lussier Abhishek Khurana Doug Cochrane Megan Judge Keith Yelton Aleksandar Andezkovic Kay Thrasher Staff Candace Pettigrew Chandrias Jacobs Eunice Njeu 1

3 PRINCIPAL APPROVED MOTIONS No. Pg. Motion 1 3 That the minutes of the CTTC meeting held June 23-24, 2017 in Long Beach be approved. 2 7 That the Web Broadcast Format Ad Hoc review three options to shorten the presentation while maintaining quality, reduce cost of the web broadcast presentation, and reach more viewers and present these three options at the June 2018 meeting. 3-7 That the topic of the 2019 Web Broadcast be Future of Refrigerants in Unitary and VRF Systems. 4-7 That the PAOE recommendations for in ATTACHMENT 2 be approved. 5-8 That CTTC recommend to Members Council that Section 9 and Appendix 9A of the MCO be updated as indicated in ATTACHMENT 4 to recognize Distinguished Lecturers as honored guests. 6-8 That the changes to the DL Evaluation Form as noted in ATTACHENT 5 be approved and updated immediately following the Winter Meeting. 7 9 That CTTC recommend to H&A that participation on the Tech Awards Judging Panel be added to the DSA/ESA Point Tally Form, Category E, General Activities; with 2 points awarded for serving as Judging Panel Chair and 1.5 points per year for serving as a Judging Panel Member. NEW CTTC ACTION ITEMS January 2018 # - Page Responsibility Summary of Action 1 7 Heinrich Submit a Keynotes article by February 15, 2018 on online learning opportunities. 2 7 Yang Submit a Keynotes article by April 15, 2018 on Technology Award summary and submission questions. 3-7 Piccolo Submit a Keynotes article after the June 2018 meeting on the web broadcast format changes. 4 7 CTTC Submit three ideas that would improve the performance of the Committee. 5-7 Hart Submit PAOE recommendations to the Members Council PAOE Subcommittee. 6-7 Piccolo Review and update the CTTC MOP as needed. 7-8 Heinrich & Yang Review and update the CTTC Resource Manual listing of chapter chair duties to include the activities of chapters outside of North America, as well as any other necessary changes. 8-8 Staff Invite BOD members and Chapter CTTC Chairs to the DL Mixer at the Winter 2019 meeting. 9-8 Siller Award Ad Hoc Review and make recommendations at the June 2018 meeting DL Evaluation Form Revision Ad Review and make recommendations to the form. Hoc 11-9 Staff Send a reminder prior to the June meeting to the mentors to reach out to the incoming RVCs to discuss and review Technology Award procedures DL Training Video Review all DL forms and communication for possible changes. Recommendations to be Ad Hoc presented at the June 2018 meeting Sanders Coordinate the Committee Friday Night Dinner at the June 2018 meeting. 2

4 MINUTES I. Call to Order Chairman Jonsson called the meeting to order at 8:01 AM. II. Roll Call/Introduction of Guests Committee Members and guests introduced themselves. III. ASHRAE Code of Ethics Commitment Chairman Jonsson read the ASHRAE Code of Ethics. IV. Review of Agenda The agenda was reviewed by Ms. Jonsson. V. Approval of Minutes Ms. Jonsson moved and Mr. Constantinide seconded, (1) That the minutes of the CTTC meeting held June 23-24, 2017 in Long Beach be approved. MOTION (1) PASSED. (Vote: 16:0:0 CNV) VI. Review of Action Items All action items were completed or would be reviewed during the meeting. VII. Dinner Arrangements Arrangements for the CTTC dinner at The Berghoff Restaurant were confirmed. VIII. Special Reports A. Professional Development Committee Keith Reihl Mr. Reihl reported that a full list of courses is available at 3

5 ALI courses can be delivered at any chapter, the course material and instructor are delivered to the chapter. If 100 people attend, it works out to roughly $50 per person cost to the chapter. Courses can be used to disseminate information and raise funds for the chapter. B. Certification Committee Mark Bettin Mr. Bettin reported that ASHRAE has a total of seven Certification, five of which have received ANSI accreditation. Of the 2,700 people who hold a Certification, a large percentage feel as if they are useful. Updated tests will be launched this calendar year for Building Design Professional and Healthcare Design Certifications. The newly approved HVAC Designer Certification has already had 90 applicants. The goal is to launch the new Certification in June C. Technical Activities Committee Marija Todorovic Ms. Todorovic was absent from the meeting. A written report was provided to the Committee. D. Refrigeration Committee Charles Hon Mr. Hon led a discussion on how to increase the number of refrigeration related topics in the DL program. CTTC RVCs will continue to encourage refrigeration activities at the Chapter level E. ELearning Eunice Njeru Ms. Njeru reported that ELearning is back up and running and courses are now offered online. All content is now subscription based and subscriptions are good for one year. An exam is offered at the end of each course and a score of 80% is required to pass the course. Ms. Njeru led a discussion on the effectiveness of CTTC RVCs notifying Chapters of ELearning opportunities. Coupons are available for 50% off courses. Chapters can use these coupons at golf tournaments and special events. There is no limit to the number of coupons that RVCs can request. All requests should be submitted via to Ms. Njeru. 4

6 F. Development Committee Erich Binder Mr. Binder petitioned the Committee for suggestions on funding opportunities. Development is looking for large, one time funding opportunities that will fund a program or activity into perpetuity. Typically, 5% of a the gift will go back to the program it will be funding. The Committee was asked to compile a list of recommendations to be forwarded to the Development Committee for review and consideration. This item was added to New Business under the Operations Subcommittee for further discussion. G. BEQ Bill Klock and Hugh Crowther BEQ has been in existence for close to ten years. At its inception, it was thought it would be a building labeling program but it has been used more as a tool to promote how a building is operating. A new portal was rolled out about six months ago and there has been lost of traction on the new changes. New Building EQ materials can be used as a technical session at a Chapter meeting, showing how the tool could work and how to best put it to use. The BEQ Committee would like to work with CTTC to put together a canned presentation for use at the Chapter level. Additionally, BEQ is looking for members who have a passion for BEQ. Chapter Members or members of CTTC should talk to Mr. Klock or Mr. Crowther if interested in serving. H. Membership Promotion Committee Genevieve Lussier IX. DL Presentation The MP Committee is working on a sister chapter survey to determine if chapters are interested in being a sister chapter to a developing chapter or a struggling chapter. MP is considering putting up webinars to help chapters better understand and make the most of these new relationships. Ms. Lussier also reported that the MP Committee is working on updating currently available recruitment tools. Ms. Keen made her DL presentation Targeting Success Improve Employee Satisfaction, Retention, and Profit: Retention of Women Engineers in Industry. 5

7 X. Review of Regional Statistics The Committee reviewed and discussed the regional spreadsheet. CRC success stories were discussed. There was a general consensus that the location of the meeting is very important and if the destination is not as appealing and/or centralized attendance can be impacted. Ms. Jonsson was glad to see broad participation in this year s Society level Technology Award competition. RVCs were encouraged to discuss amongst themselves and encourage Chapters to communicate to facilitate multi-chapter and multi-region DL visits. The timing of CTTC award deadlines was discussed. RVCs should take the lead in reaching out to deserving Chapters towards the end of the Society year and ask them to work on the required paperwork if they are interested in being recognized. XI. Liaison Talking Points Chairman Jonsson reviewed the Liaison Talking Points document. The meeting was recessed at 11:20 am and members attended subcommittee meetings in the afternoon. XII. Call to Order Chairman Jonsson called the meeting to order at 9:14 am on January 20, XIII. Roll Call/Introduction of Guests Guests introduced themselves. XIV. Remarks A. BOD Ex-Officio Essam Khalil Mr. Khalil was absent from the Saturday CTTC meeting. B. Coordinating Officer Sheila Hayter Ms. Hayter was absent from the CTTC meeting. 6

8 XV. Subcommittee Reports A. Operations Subcommittee Nathan Hart Mr. Hart reported for the Operations Subcommittee (see ATTACHMENT 1 for written report). Action Item (1-7) assigned to Mr. Heinrich to submit a Keynotes article by February 15, 2018 on online learning opportunities. Action Item (2-7) assigned to Mr. Yang to submit a Keynotes article by April 15, 2018 on Technology Award summary and submission questions. Action Item (3-7) assigned to Mr. Piccolo to submit a Keynotes article after the June 2018 meeting on the web broadcast format changes. There was a discussion of possible changes to the web broadcast format. It was moved and seconded (2) That the Web Broadcast Format Ad Hoc review three options to shorten the presentation while maintaining quality, reduce cost of web broadcast presentation, and reach more viewers and present these three options at the June 2018 meeting. MOTION (2) PASSED. (Vote: 17:0:0CNV) The Web Broadcast Format Ad Hoc will be chaired by Mr. Piccolo. The other members will be Mr. Hart, Ms. Jonsson, Mr. Phillips, Mr. Adams, and Mr. Sanders. Action Item (4-7) assigned to the full CTT Committee to submit three ideas that would improve the performance of the Committee. It was moved and seconded (3) That the topic of the 2019 Web Broadcast be Future of Refrigerants in Unitary and VRF Systems. MOTION (3) PASSED. (Vote 17:0:0 CNV) It was moved and seconded (4) That the PAOE recommendations for in ATTACHMENT 2 be approved MOTION (4) PASSED. (Vote: 17:0:0 CNV) 7

9 Action Item (5-7) assigned to Mr. Hart to submit PAOE recommendations to the Members Council PAOE Subcommittee. Action Item (6-7) assigned to Mr. Piccolo to review and update the CTTC MOP as needed. Action Item (7-8) assigned to Mr. Heinrich and Mr. Yang to review and update the CTTC Resource Manual listing of chapter chair duties to include the activities of chapters outside of North America, as well as any other necessary changes. B. Member Services Subcommittee Leslie Jonsson Ms. Jonsson reported for the Member Services Subcommittee (see ATTACHMENT 3 for written report). Action Item (8-8) assigned to staff to invite BOD members and Chapter CTTC Chairs to the DL Mixer at the Winter 2019 meeting. It was moved and seconded (5) That CTTC recommend to Members Council that Section 9 and Appendix 9A of the MCO be updated as indicated in ATTACHMENT 4 to recognize Distinguished Lecturers as honored guests. MOTION (5) PASSED. (Vote: 17:0:0 CNV) An ad hoc was created to review and make recommendations to the Donald A. Siller Refrigeration Award. The Chair will be Mr. Constantinide and the other members are Mr. Robert and Mr. Gatlin. Action Item (9-8) assigned to the Donald A. Siller Refrigeration Award Ad Hoc to review and make recommendations at the June 2018 meeting. Issues with the current DL Evaluation Form were discussed. The varied weight of each category was raised as an issue multiple times. It was moved and seconded (6) That the changes to the DL Evaluation Form as noted in ATTACHMENT 5 be approved and updated immediately following the Winter Meeting. MOTION (6) PASSED. (Vote 17:0:0 CNV) 8

10 In addition to this immediate and interim fix, an ad hoc was formed to review the DL Evaluation Form to make it easy to utilize and report results for a quick turnaround to the speaker, so that they can make timely adjustments for the next DL visit. The chair of the ad hoc will be Mr. Ballard and the other members will be Mr. Constantinide, Mr. Phelan, Mr. Robert, and Mr. Simonsen. Action Item (10-9) assigned to the DL Evaluation Form Revision Ad Hoc to review and make recommendations to the form. The Technology Awards program was discussed. Topics discussed included participation and proper procedure. It was moved and seconded (7) That CTTC recommend to Honors and Awards that participation on the Technology Awards Judging Panel be added to the DSA/ESA Point Tally Form, Category E, General Activities; with 2 points awarded for serving as Judging Panel Chair and 1.5 points per year for serving as a Judging Panel Member. MOTION (7) PASSED. (Vote: 17:0:0 CNV) Action Item (11-9) assigned to staff to send a reminder prior to the June meeting to the mentors to reach out to the incoming RVCs to discuss and review Technology Award procedures. Executive Session was called so that the Committee could review and vote on the DL roster, Chapter Program Star Award recipient, and Donald A. Siller Refrigeration Award recipient. XVII. Report from Ad Hocs A. Basecamp - Jumper Ms. Jumper reported the final recommendations of the Ad Hoc. The Ad Hoc found that Basecamp should be used for anything that the Committee would normally distribute via . The work of the ad hoc is complete. The discussion of how to implement Basecamp will be continued at the June 2018 meeting. B. DL Visit Allocation Formula - Simonsen Mr. Simonsen reported that the Ad Hoc met via conference call and reviewed the current DL allocation formula. The group primarily reviewed what the addition of Region XIV will do to the current allocation and if the number of sections should be added to the formula. 9

11 The ad hoc did not recommend any changes to the DL allocation formula at this time. The formula stands well and is a solid formula. C. DL Training Video - Holmes The proposal of training videos has been put on hold at this time. It was determined that the information that needs to be disseminated to the Chapters as well as the DLs can be better communicated in another format. Action Item (12-10) assigned to the DL Training Video Ad Hoc to review all DL forms and communication for possible changes. Recommendations to be presented at the June 2018 meeting. D. O&M Involvement - Constantinide Mr. Constantinide reported that the Ad Hoc met mainly via . The group s written report is included as ATTACHMENT 6. The ad hoc recommends that this idea be pursued. XVIII. Status of MBOs Jonsson Chairman Jonsson reviewed the MBOs (see ATTACHMENT 7). XIX. New and Old Business Jonsson A. Members Council Referral Fall 2017 Members Council referred motion Region XIII (Malaysia Chapter) CRC Motion 39: That CTT Committee insert into Manual of Operations (MOP) of CTTC under the ASHRAE Distinguished Lecturers Program the following clause: That any Distinguished Lecturer who visits any Professional or Engineering Institution/Association, Trade Association or Government Agency of another country to conduct lectures, seminars, conferees, workshop, etc. in his personal capacity which is not under a DL program be strongly encouraged: To notify the local ASHRAE Chapter and ASHRAE of his/her planned visit to participate in events such as lectures or seminars or conferences or workshops with any Institution/Association/Government Agency of the local chapter such that 10

12 ASHRAE and the local Chapter are aware of his/her involvement with the local Institution/Association/Government Agency prior to the event and his/her visit. However, this request for notification is not required if a DL is engaged for his/her services in a commercial deal with a private corporation and provided it does not ultimately involve the participation of any Institution/Association/Government Agency. It also does not apply to a DL visiting any chapter within North America but only for visits to another country REFERRED CRC MOTION (39) DEFEATED. (Vote: 0:16:1 CNV). The Committee felt that it was not appropriate to ask a DL to notify a Chapter of his/her plans if he/she is not traveling on ASHRAE related business. There was concern that notifying a Chapter, as outlined in the motion, could case conflicts or confusion regarding what the DL s time should be used for. There was also concern that there was a strong potential for conflicts of interest. There is nothing to stop a DL who is traveling on non ASHRAE related business from contacting a Chapter just to provide notification of his/her travel or to arrange a Chapter visit. However, the Committee felt it was best to leave this entirely to the DL s discretion and allow the lecturer to use his/her judgement. B. Donor Opportunities These suggestions are included in the Member Services Subcommittee report (ATTACHMENT 3) and will be forwarded to Erich Binder and the Development Committee. C. Suggestions to Improve DL Program These suggestions are included in the Member Services Subcommittee report (ATTACHMENT 3). D. Members Council MBO CRC Improvement Regional training is beneficial for CTTC Chapter Chairs. Centralized training is not appropriate for CTTC at this time. CTTC is not a formulaic part of ASHRAE and the CRC allows more opportunity to share contact information and ideas. Joint CRCs may be very beneficial as it relates to CTTC training and info sharing on chapter programs; because programs involve technology and technology is different in different parts of the world. Regions that are geographically close should consider hosting joint CRCs. A suggested improvement is to put more teeth into getting CTTC Chapter Chairs to attend the CRC. Considering how important CTTC is to the overall health of Society, it 11

13 needs to be impressed upon Chapters that there must be a CTTC Chair and he/she must attend CRC. The fact that the same member does not hold the CTTC Chapter Chair position for multiple years presents challenges. It was recommended that reimbursement be provided for both the CTTC Chair and Co- Chair to attend the CRC. Chapters (especially those outside of North America) are encouraged to have co-chairs and often times visa issues or scheduling conflicts keep the chair from attending the CRC. XX. Next Meeting June Houston Action Item (13-12) assigned to Mr. Sanders to coordinate the Committee Friday Night Dinner at the June 2018 meeting. XXI. Adjournment The meeting was adjourned at 12:04 pm. ATTACHMENTS 1. Operations Subcommittee Report PAOE Recommendations 3. Member Services Subcommittee Report 4. Recommendations to Section 9 and Appendix 9A of the MCO 5. DL Evaluation Form Edits 6. O&M Involvement Ad Hoc Report MBOs 12

14 ATTACHMENT 1 CTTC Operations Sub-Committee Report Chicago, IL (USA) January 19, 2018 Chair: Nathan Hart Attendees: Steve Piccolo Michael Heinrich Bing-Chwen Yang Joseph Sanders Christopher Adams Chandrias Jacobs (ASHRAE Staff) Not in Attendance: Somasundaram Nataranjan Andrew Reilman Status of Subcommittee MBO s assigned for (Society Year) MBO Due Date Status 2-7 Submit Keynotes Articles Complete for Fall, additional Keynotes Articles assigned for Spring at this meeting 5-7 Review the Option of including a larger Audience in the web broadcast survey 6-7 Review the Implications of Hosting a live web broadcast at different times or different segments 9-8 Three ideas that will help improve the performance of CTTC Winter 2018 Meeting Winter 2018 Meeting Winter 2018 Meeting Complete Additional Regional XIII and RAL members added to survey. In Process. This was reviewed by the web broadcast Ad-Hoc and written report was provided prior to meeting. Additional discussed was had at meeting. In Process. Ideas received from 2 people, total of 5 items.

15 Agenda Item: Status of assigned MBOs 2-7 Submit Keynotes Articles One was submitted and received. An additional article was written and not received, was re-sent at meeting Discussion/Conclusions: Discussion about usefulness of articles. Articles for Spring assigned. Action Items: Action Items Feb/March Article On-line Learning Opportunities April/May Article Technology Award Summary and Submission Questions Assigned To Deadline Michael H February 15, 2018 Bing April 15, 2018 June/July Article Web Broadcast Format or Changes Steve P After Summer Meeting 2018 Agenda Item: 5-7 Broader Audience in Web Broadcast Survey Discussion/Conclusions: The 2018 survey for the 2019 Web Broadcast Topic was reviewed. This survey went out to 1,097 members. The distribution list included: Voting TC Member CTTC Chapter Chairs CTTC Co-Chairs Chapter Presidents Regional Officers from XIII, XIV, and RAL Grassroots RVCs Pub & Ed Council Members Council Technology Council Board of Directors There were 99 total respondents in 2017 and there were 115 respondents in This item was completed and is now closed.

16 Agenda Item: 6-7 Review the implications of hosing live web broadcast at different times and different segments Discussion/Conclusions: Initial discussions related to this topic have been discussed with the Web Broadcast Ad Hoc currently in place. There is a written summary of the discussion prior to the meeting included in the Word file sent out prior to the meeting. There was significant discussion on this topic specifically related to how to achieve the goal of reaching more people, showing live in Eastern Hemisphere and reducing cost at the same time. All items were discussed and will be reviewed including time, location, production staff, moderator, topic direction, etc. The main underlying discussion was t Action Items: Action Items Add additional members to current Web Broadcast sub-committee to specifically review budget, feasibility of shorter presentation, single day of webcast instead of 2 days 1 month apart. All live vs. some tapped. Come up with 3 revision options and share these 3 options. Assigned To Web Broadcast Ad Hoc, Chris Adams, and Joe Sanders Deadline Prior to Summer Meeting Present findings and recommendations at summer meeting for voting. Motions Considered by Subcommittee: Vote Count: Motion: To review three options to shorten presentation while maintaining quality, reduce cost of web-broadcast presentation, and reach more viewers and present these 3 options to the sub and full committee for vote and inclusion in system. Background: We have been asked to evaluate the cost of the web broadcast and suggest options to reduce cost from ASHRAE. This committee has also discussed for a while how to better offer the web broadcast to all membership and not just North American viewership. There has been discussions about changing format to keep the web broadcast new and interesting. Fiscal Impact: This will be determine as a part of this Motion. It is anticipated that this will be a cost reduction to ASHRAE For 5 Against 0 Abstaining Chair Voting? Yes No X Motion Passed? Yes X No

17 Agenda Item: 9-8 Three Ideas that would improve the performance of CTTC. Discussion/Conclusions: This item was not reviewed in depth at the sub-committee meeting. However the 7 items suggested were included in the Meeting Agenda packet as Attachment F. Action Items: Action Items Since only 2 people submitted anything request for more submissions. Assigned To Entire CTTC Committee Deadline Prior to Summer Meeting Agenda Item: Web Broadcast Discussion/Conclusions: 1. Status of Current Steve Piccolo gave a summary of the status of the 2018 Web Broadcast titled Making Energy Efficiency a Reality. All presentations are in and have been peer reviewed. The presenters and Steve are meeting on Wednesday at the winter meeting to have further discussion on some of the presentation coordination items. The presentation has been submitted by staff for AIA credit and has already received this for AIA and the HWS specific portion of the required credits. It has also been submitted for GBCI credit and is in the process of being reviewed for acceptance and should have within the next week. Pre-taping is in March and live broadcast in April. Both are on track. 2. Future 2019 Topic - There were 3 finalists for the 2019 web broadcast topic as noted in the agenda in Attachment G. They were: When, How, Where to Design VRF, The Future of Refrigerants, and Green/Solar/Water Alternative Energy Sources. There was a since from the committee that VRF has been discussed widely and many presentations have been given on this topic and it is almost a me too situation now. There have been presentations on Net Zero and many other energy efficiency topics over the past few years and so there was not much interest seen in the Green Alternative Energy Source topic. The Future of Refrigerants generated good discussion, excitement and interest among the committee. There was consensus that this was a timely topic and that there was confusion and not much information about what the replacement for R410A would be and what other options there are. It was also discussed that focusing more on unitary equipment refrigerants would allow for a side-bar discussion on VRF if desired.

18 3. Webcast Format This was discussed as noted in Action Item 6-7 above. Action Items: Action Items (See Item 6-7 above) Add additional members to current Web Broadcast sub-committee to specifically review budget, feasibility of shorter presentation, single day of webcast instead of 2 days 1 month apart. All live vs. some tapped. Come up with 3 revision options and share these 3 options. Assigned To Web Broadcast Ad Hoc, Michael H, and Joe Sanders Deadline Prior to Summer Meeting Present findings and recommendations at summer meeting for voting. Motions Considered by Subcommittee: Motion WB1: See Item 6-7 above Vote Count: Motion WB2: For the 2019 Web Broadcast Topic to be Future of Refrigerants in Unitary and VRF System. Background: After reviewing the 3 responses with the most interest this topic seemed to be the most timely and provide the overall membership with the best information. Fiscal Impact: None, this is already budgeted For 5 Against 0 Abstaining Chair Voting? Yes No X Motion Passed? Yes X No Agenda Item: PAOE Point Structure Discussion/Conclusions: The current CTTC PAOE point structure was discussed and the following items were noted as needing to be revised or updated: 1. The minimum was suggested to be raised from 450 to 550 due to raising the points for attending the CRC training.

19 2. Item CT6 100 pts for Inviting a DL from another country. It was suggested that this line item be removed as most DLs in RAL, 12, 13, and 14 end up coming from other countries anyway and ASHRAE chapters in the US and Canada see this line item and try to schedule a DL from other country, unduly putting a burden on the DL program budget when there are numerous DLs in these countries that could provide a comparable presentation for cheaper. The removal of this item was also seen to be something that CTTC could actively show interest in trying to be fiscally conscious to Membership Services. 3. Item CT pts for Each joint meeting with AIA, USGBC, IES, or other HVAC&R-related organizations, and/or other engineering society (or other equivalent organization) or any other HVAC&R-related topic (25 additional points if the joint meeting is held with other refrigeration industry-related societies, e.g. RSES or IIAR). We are suggesting to remove the or any other HVAC&R-related topic portion of the description as it is confusing and does not seem to add anything. 4. Item CT pts (100 maximum) for The Incoming Chapter CTT Committee chair attending the CTT CRC Workshop. Joe Sanders from Region VIII noted that we continue to have issues getting chapter chairs to attend training and that if the point total for this item were raised, along with the minimum for CTTC for PAOE that it might generate more interest. It was agreed to raise the point total from 100 to 200 points so the new would read 200pts (200 maximum) 5. Item CT pts for Submitting Chapter Program Star Award or Dan Mills Technical Award application. Assuming that the name change is approved at this meeting this would be a good time to update this line item description to read Submitting Dam Mills Chapter Programs Award application. Action Items: Action Items Submit Revised CTTC PAOE Point structure to MAC PAOE Sub- Committee for acceptance Assigned To Nathan Hart Deadline End of Winter Meeting Motions Considered by Subcommittee: Vote Count: Motion: Make the revisions to the PAOE point structure discussed. Background: Some of the current items removed or changed seemed to be general clean-up items, fiscally burdensome, needing revision due to award revisions, and to motivate better attendance at training. Fiscal Impact: None, or potentially saving money with the removal of encouraging a speaker from another country. For 5 Against 0 Abstaining

20 Chair Voting? Yes No X Motion Passed? Yes X No Agenda Item: MOP/Resource Manual Discussion/Conclusions: 1. MOP If the Dan Mills Award changes are approved these will need to be updated. Also it appeared that some of the description of the tasks of the sub-committees for CTTC needed to be enhanced or updated. 2. Resource Manual If the Dan Mills Award changers are approved, the reporting forms in the Manual for these Awards (Mills and Star) will need to be updated. There was discussion about the current status of the Technology Award forms and also the DL reporting forms and it was concluded that these appear to be up to date. It was suggested that the PAOE point list be updated to reflect approved list in lieu of the list that is in the Manual currently. The chair asked that the typical chapter chair responsibility list and activity list be reviewed from a non-north American perspective and changes made if there are tasks and items that should be added (or removed) that would help RAL, 12, 13, 14, etc. chapters better in their planning. 3. Action Items: Action Items Review and Update the MOP as needed based on discussions Review and Update the Resource Manual as needed based on discussions Assigned To Steve Piccolo Michael and Bing Deadline Prior to Summer Meeting Present findings and recommendations at summer meeting for voting. Prior to Summer Meeting Present findings and recommendations at summer meeting for voting. Motions Considered by Subcommittee: No Motion on this item needed.

21 Agenda Item: New Business Discussion/Conclusions: The only item of New Business discussed was the topic referred to the sub-committee from the larger committee earlier in the day related to suggesting items that may need funding. After discussing and thinking through this request the following items were noted as potential funding opportunities: 1. The Annual Web Broadcast 2. The Chapter Opportunity Fund (non specifically CTTC related) 3. DL Honorarium Funding so chapters don t have to pay for Honorarium cost 4. DL travel cost for overseas visits 5. Travel for individual awards (i.e. Dan Mills, Milt Garland, Don Siller) to the winter or summer meeting when awarded. No Action Items or Motions required for this item

22 PRESIDENTIAL AWARD OF EXCELLENCE (PAOE) ATTACHMENT 2 CHAPTER TECHNOLOGY TRANSFER CATEGORY MINIMUM: POINTS PAR: 1050 POINTS Efficient use of volunteers time: CT1 50 points For a Chapter Technology Transfer Committee (actively handling Technical, Energy, Programs, and Refrigeration) with a minimum of two members CT2 50 additional points If CTT committee includes a refrigeration subcommittee chair Actual Building Performance: CT3 100 points For each Technology Award entry into Regional or Society competition (each Technology Award entry counted only once) (100 additional points if the beq score is included as part of the Technology Award submission) CT4 100 points For each Milton Garland Award of Comfort Cooling Award entry CT5 100 points; (300 points maximum) For each chapter program on building EQ Planning and Administrative Activities: CT6 100 points For inviting a DL from another country CT7 50 points; (50 points maximum) For completing and publishing meeting schedule and speakers by October 1 or 2 weeks after the CRC, whichever is later CT8 50 points; (250 points maximum) For maintaining submitting summary of speaker reviews regularly to CTTC RVC for use in regional speaker database CT9 25 points; (100 points maximum) For advertising of ASHRAE Certifications (e.g. Chapter Newsletter, Chapter Website, AIA Newsletter, etc.) CT10 25 points For submitting DL event summary critique form within 15 days of DL visit Awards and Submission Activities: CT11 50 points For each ASHRAE publication (e.g. Handbook chapter, Standard, design guide, ASHRAE Journal article) authored, co authored, or translated by Chapter members and submitted to the cognizant group for publication. (Points doubled if authored by ASHRAE Fellow, if the article is on a refrigeration oriented theme, a residential oriented theme, developing economies or if it is performed by a YEA member.) Note: Requests to translate any ASHRAE publication must be submitted in advance to ASHRAE s Publisher/Director of Publications and Education CT points For each Technology Award entry into Chapter competition (Points doubled if submitted by a YEA member) CT13 25 points; (300 points maximum) For each article (minimum 250 words) on a technical, business, legal or management topic (other than those announcing a program) published in a chapter newsletter or posted on a chapter website (maximum of two articles per month) Meetings, Presentations or Events: CT points; (300 points maximum) For each 3 hour PDH seminar or webcast presentation (live or delayed) sponsored/hosted by the chapter CT points For each joint meeting with AIA, USGBC, IES, or other HVAC&R related organization, and/or other engineering society (or other equivalent organization) or any other HVAC&R related topic (25 additional points if the joint meeting is held with other refrigeration industry related societies, e.g., RSES or IIAR) CT points; (600 points maximum) For each 3 hour seminar sponsored/hosted by the chapter on a building science topic other than HVAC&R CT points For each individual who earns an ASHRAE certification during the Society President s term (An additional 50 points is added for each member who renews their ASHRAE certification during the Society President s term.) CT points For conducting a live remote chapter meeting organized together with a chapter from another country CT19 50 points For each chapter program on natural or low GWP refrigerants, safe refrigerant use and/or refrigeration fluids (e.g. Standard 15 and/or 34, future refrigerants) CT20 50 points; (200 points maximum) For each program by a DL under a non allocated visit CT21 50 points; (50 points maximum) For holding at least eight monthly chapter meetings per year with at least six including ASHRAE industry related programs CT22 50 points For refrigeration tour to an industrial food or beverage processing plant, low temperature refrigeration manufacturing facility or plant, cold storage warehouse or modern supermarket

23 PRESIDENTIAL AWARD OF EXCELLENCE (PAOE) CT23 50 points; (100 points maximum) For each chapter member that also serves on an ASHRAE TC to give a presentation at their local chapter meeting that explains the function of technical committees (handbook chapters, standards, research, etc.) using a presentation template developed by TAC and posted at under heading General TC Information CT24 50 points; (100 points maximum) For each chapter program on Indoor Air Quality/Environmental Health (Points doubled if related to a Residential project) CT25 25 points For each program on refrigeration, business, management, developing economies or legal education (minimum 45 minute presentation; maximum 2 per subject area) CT26 25 points For each technical tour with a 30 minute presentation CT27 50 points; (200 points maximum) For each chapter presentation (minimum 15 minutes) given by an ASHRAE voting or corresponding Technical Committee (TC), Task Group (TG) or Standards Project Committee (SPC) member on status of one particular TC s, TG s or SPC s efforts (Research activities, Standards activities, Handbook activities, etc.) Points doubled if the presenter is part of the Refrigeration Committee, Residential Committee or a YEA member CT28 25 points For each chapter monthly meeting held where continuing education credits (e.g. PDHs, CEUs) are provided for attendees RVC Assigns/Enters the following points: CT points; ( points maximum) For the incoming Chapter CTT committee chair attending the CTTC CRC workshop CT points For submitting Donald A. Siller Refrigeration Award application CT points For submitting Chapter Program Star Award or Dan Mills Technical Chapter Programs Award application CT points; (100 points maximum) For planning/goal setting session with RVC (points assigned by RVC by October 1 or 2 weeks after the CRC, whichever is later) CT points; (100 points maximum) For achieving goals established in goal setting session with RVC (points assigned by RVC by June 30)

24 ATTACHMENT 3 (CTTC Subcommittee Report Format) Member Services Subcommittee Report Chicago Palmer House Salon 4 January 19, 2018 Chair: Farhan Mehboob (absent), Leslie Jonsson presiding Attendees: Thursten Simonsen, Daniel Robert, Tracey Jumper, Andrew Babler, David Bollard, Heric Holmes, John Constantinide, Mohammad Al Tassi, Andrew Reilman, Chris Phelan. Staff: Candace Pettigrew Guests: Walter Lindsey, Victor Goldschmidt, Julia Keen, Chris Mathis, Chuck Gulledge, Pam Duffy, Paulo Ita (sic), Randy Zimmerman, Walter from Brazil Chapter, Dru Crawley, Ross Montgomery, Peter Simmonds, Audrey Livchak, Jim Coogan, Corine Leblanc, Pat Graef Status of Subcommittee Action Item (Attachment A) assigned for ( ) Action Item Due Date Status 1-3 Look into the possibility of having the DL Mixer in Chicago at an offsite location to serve beer or wine. January 2018 On-going. Action Item 1-3 Look into the possibility of having the DL Mixer in Chicago at an offsite location and serve beer or wine.

25 Discussion/Conclusion: Arrangement to inviting them to dinner was difficult, and timing of offsite location was logistically challenging. We will have more appetizers at the Chicago DL Mixer than at the Las Vegas DL Mixer due to lesser costs. Amount and type of appetizers is dependent on location due to cost differential. Atlanta can be comparable in cost to Chicago and should expect similar appetizer choices to fit within the CTTC budget. Thursten suggested inviting current Board Members and CTTC Chairs who are attending the conference in Atlanta. This item is completed and now closed. Status of Subcommittee Assigned MBO (Attachment D) MBO Develop and implement a DL training video for incoming DL s Assigned To On-going June 2018 Deadline Discussion/Conclusion: Meeting for adhoc committee discussion revealed that a training video would not address the problem to inform the incoming DL s for procedures, recommendations for a successful visit, and cultural considerations when traveling abroad. A new direction/focus was established. Agenda Item 3: DL Review (Executive Session) Discussion/Conclusions: Reviewed current and nominees for DL, looking at 72 total DL s, retired 6 DL s, 10 new applications, recommending 5 to go forward. Motions Considered by Subcommittee [Thursten Simonsen]: Motion: Background: Fiscal Impact: Approval of the new DL s & DL Roster as provided by DL Subcommittee Moved by John Constantinide, seconded by Daniel Robert None Vote Count: For: Unanimous (Chair not voting) Agenda Item 3: DL Mixer

26 Discussion/Conclusions: Mixer is social engagement, mix/mingle get to know them, get feedback to improve the program and process. Next year s mixer ideas, inviting current Board Members. Also consider inviting CTTC Chairs who are attending the conference in Atlanta. Add to list of suggestions to the Members Council Development Committee to provide funds for DL Mixer to be located off site for beer/wine, food, followed by open invitation to dinner. Action Items: Action Items Add additional members to current Web Broadcast sub-committee to specifically review budget, feasibility of shorter presentation, single day of webcast instead of 2 days 1 month apart. All live vs. some tapped. Come up with 3 revision options and share these 3 options. Assigned To DL Subcommittee Deadline Prior to Summer Meeting Present findings and recommendations at summer meeting for voting. Agenda Item 3: Adding DL Protcol to MCO (Attachment H) Discussion/Conclusions: Identifies the DL program as important to treat them as a dignitary. Verbiage related to the MCO. Secondary benefit is it is in the MCO, primary benefit is that it is presented at Members Council to get on their radar for DRCs to support the follow through. Motions Considered by Subcommittee: Motion: CTTC recommends that Members Council make changes to the MCO Section 9 to recognize DL s as honored guests. Background: CTTC training for Chapter CTTC Chairs includes thorough instructions on the importance of treating Distinguished Lecturers as honored guests when they visit and lecture at ASHRAE Chapters. Even though this is regularly emphasized, CTTC continues to receive feedback from DL s that some DL visits do not go as planned, or are not planned well. On occasion DL s are left to find their own transportation, eat meals alone, find the meeting location on their own, and make a long trip for only one short presentation with no other beneficial activities planned such as meeting with students, employers, or government officials. To emphasize the importance of these visits to Chapters and Chapter Presidents, CTTC desires to raise this awareness to the Director and Regional Chairs, for them to include the importance of DL visits in their instructions to Chapter Presidents. Upon inquiring of Members Council for the most appropriate method to pass along this message to DRC s, CTTC was encouraged to recommend an update to the MCO Section 9 regarding visits by distinguished guests. We respectfully submit these recommended edits to the MCO.

27 Fiscal Impact: None Vote Count: Passed unanimously Agenda Item 3: Historical DL Usage (Attachment I) RVC Tool/Reference Discussion/Conclusions: Suggestion from Chris Mathis to provide statistical information tracking DL usage by Chapter and year to be used as a useful tool for historical information by chapters, to share information between chapters, to identify how well we are serving our growing chapters and regions. A spreadsheet data base was provided to DL Ad Hoc, RVC s and Committee covering a 4 year period of data. Agenda Item 4: Technology Awards Review of requirements The ASHRAE Technology Awards Judging Committee suggested that the ASHRAE Technology Awards entry requirements be reviewed during the CTTC meeting. They had received applications for the Society Level Technology Awards that were not meeting the requirements. The requirements were reviewed with a reminder that RVC s check the application for compliance with the requirements before submitting. Discussion/Conclusions: More emphasis at orientation for RVC s on technology awards. Also utilize basecamp to use for transition. For fall CRC s the time frame is immediate, suggest that the submittals at regional level are due in March or April. September 1 is a hard deadline to submit for Society Award. Action Items: Action Items Staff will send a reminder prior to the June meeting to the mentors to reach out to the incoming RVC s to discuss and review Technology Award procedures. Assigned To Staff Deadline Prior to Summer Meeting Motions Considered by Subcommittee: Motion: CTTC makes a motion that the Technology Awards Judging Panel should be added to the DSA/ESA Nomination and Point Tally Form, Category E: General Activities, with 2 points per year for serving as Judging Panel Chair and 1.5 points per year for serving as a Judging Panel Member. Background: Service on the Technology Awards Judging Panel requires a significant amount of work and leans on the panel member s technical expertise. Members will typically spend at least 1 hour reading, reviewing and evaluating each 13-page entry to prepare for the inperson panel review. With the number of submissions regularly exceeding 30 to near 40 entries, this represents 30 to 40 hours of preparation time for each panel member.

28 Additionally, Judging Panel members dedicate an entire weekend to meet in-person at ASHRAE Headquarters to finalize judging and recommendations for awards. Moved by Thursten Simonsen Seconded by Andrew Reilman Vote Count: Passed unanimously, chair not voting Agenda Item 5: CTTC Awards (Executive Session) Motion: Chapter Program Star Award - Chris Phelan presented a recommendation for this award as evaluated by the Chapter Program Star Awards Subcommittee. It was moved to accept the recommendation. Moved by Andy Reilman Seconded by Thursten Simonsen. Vote Count: Passed unanimously, chair not voting. Motion: Donald A Siller Refrigeration Award - John Constantinide presented a recommendation for this award as evaluated by the Donald A Siller Refrigeration Award Subcommittee. It was moved to accept the recommendation. Moved by Andrew Babler Seconded by John Constantinide Vote Count: Passed unanimously, chair not voting. Fiscal Impact: None. Motions Considered by Subcommittee: Motion: To push deadlines for CTTC Refrigeration award and Chapter Star/Dan Mills from September 30 to October 31 Background: Approval could happen at one meeting because H&A does not review the motion. RAL CRC is in October, and difficult to provide award submissions. No second, motion failed.

29 Motions/Recommendations for CTTC Consideration Motion to create an ad hoc to review and make recommendations for changes to the Donald A Siller Refrigeration Award. Chair John Constantinide, Daniel Robert, reach out to Jeff Gatlan. Background: Historically there are very few submissions for this award, if any. The Dan Mills Award and Chapter Program Star Award previously was reviewed with recommendations passed to combine and update those awards. The Donald A Siller Refrigeration Award has not yet been reviewed for recommendations and is needed to widen the avenue for more candidates. Moved by John Constatntinide Seconded by Mohammed Al Tassi Vote Count: Passed unanimously, chair not voting. Fiscal Impact: None. Agenda Item 6: New Business DL comments training for DL s and CTTC s. The point tally s need to be simplified, Biggest points for frustration for the DL s. Originally changed from each category valued at 25 points each, to weight the points based on importance. Form is filled out incorrectly i.e. all 15 s resulting in lower score accompanied by comments that the presentation was of excellent quality. Propose a motion that the current evaluation so that all categories are worth 25 points for a total of 100 points. The entire DL section will also be reviewed. Revised document will be uploaded to the CTTC Resource Page. Moved by Thursten Simonsen Seconded by Chris Phelan Vote Count: Passed unanimously, chair not voting. Fiscal Impact: None. There was a recommendation to create an adhoc to review and simplify the DL evaluation to make it easy to utilize and report results for a quick turnaround to the speaker, so that they can make timely

30 adjustments for the next DL visit. It was also suggested to DL s to the adhoc. To make easy to utilize and report results for quick turnaround to the speaker. David Ballard will chair the adhoc. John Constantinide, Chris Phelan, Daniel Robert volunteered. Recommendations to the Development Committee: 1. To fund small, remote Chapter programs costs for DL speakers who don t have the resources to pay for hotel, meals, local transportation. Agenda Item 7: DL Guest Forum (4:30) The Members Services Subcommittee Meeting invited Distinguished Lecturers to come in to voice what they feel works for the program and suggest ideas where the program can be approved. The comments are listed below: Comments: Victor Goldschmidt: staff is tremendous, like serving as a DL, hosts vary in their quality, did not have someone pick him up at the airport, small chapters cannot afford it (development committee?), why are there DL s who are not ASHRAE members or Chapter members. DL Julia Keen: some chapters want to give gifts that the presenter cannot take with her. Perhaps ask to not give gifts. Chris Mathis: chapters are very gracious and appreciative. Has provided about 20 comments in writing (Attachment). Some RVC s or CTTC s are more experienced but some are not. What can DL s do to make the program better. DL talks need to be heard by AIA, Code officials, etc, and expand the audience through local community outreach. Chuck Gulledge: Engagement beyond regular chapter members i.e. student members. Pam Duffy: first year as a DL; topics are non-technical regarding YEA, suggest 30 minute webinar about the forms and requirements. Paulo Ita [sic] - from Italy TC2.4 topics, never invited by US chapter, impossible to participate in chapter activity, but with new Region XIV may change a bit. More focused talks are not in demand, chapter may not be inclined to invite DL who has to travel very far due to the cost. Randy Zimmerman: His company covers his cost, good experience. Walter from Brazil chapter: now have 7 student chapters in Brazil and emphasizes reaching out to student chapters. Dru Crawley: Loves meeting ASHRAE members; encourage meeting student chapters. Was surprised to learn that he had 6 hours of their day. Chapter CTTC needs to be clear on format and length of presentation. Ross Montgomery: loves being a DL, encourage meeting student chapters and other groups. Peter Simmonds: DL for 7 years. 2 levels of DL talks. Need more coordination and level of expectation from the chapter on length and number of presentations. AIA liaison important, advertise with AIA.