CMS/NEPN Code: BEA. 1.All meetings of the Board and its committees will be held in compliance with the North Carolina Open Meetings Law.

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1 I. General Considerations A. North Carolina Open Meetings Law A, BEC 1.All meetings of the Board and its committees will be held in compliance with the North Carolina Open Meetings Law. B. Robert s Rules of Order BEDD, BEDA 1.Except as otherwise set forth in the Board s bylaws, all Board meetings will be conducted in accordance with Robert s Rules of Order. 2.The General Counsel will serve as parliamentarian. C. Meetings Televised 1.Regular meetings will be televised whenever possible. 2.The decision to televise a meeting will be made by the Superintendent in consultation with the Board Chair. II. Regular Meetings A. Date and Time 1. Regular meetings will be held twice monthly on the 2 nd and 4 th Tuesdays of every month except for July, November, and December, when the Board will have only one regular meeting. 2. Unless otherwise noticed, regularly scheduled meetings will be scheduled to start at 4:30 p.m. with closed session, if necessary, and at 6:00 p.m. with the regular meeting agenda in open session. 3. In December of each year or at such other time designated by the Board, the Board will approve an annual calendar of regular meetings. -PCA v1

2 B. Agenda BEDB 1.The Board Chair and Superintendent will develop the proposed agenda for regular meetings. 2. If an individual Board member desires to add an item to the proposed agenda prior to a regular meeting, he or she may do so by following the procedure set forth below: a. No less than six (6) business days prior to the regular meeting, the Board member will submit in writing to the Board Chair and the Superintendent, a request to add an item to the proposed agenda. The proposed item should include background information sufficient to provide a reasonable understanding of the matter to the Superintendent and Board members. b. The Board member s request to add an item to the agenda must be accompanied by the express written support of at least two (2) other Board members. 3. Proposed agenda items arising out of the work of the Board s standing committees will be automatically added to the proposed agenda at the request of the committee chair, but such items may be deferred to another regular meeting in the discretion of the Board Chair. 4. If a Board member desires to add an item to the proposed agenda at a regular Board meeting, he or she may do so at the time of the adoption of the agenda if a majority of the Board approves a properly seconded motion to add the requested item to the agenda. 5. If a Board member desires to add an item to the agenda after the agenda has been adopted, he or she may do so if six (6) or more Board members approve a properly seconded motion to add the requested item to the agenda. -PCA v1

3 C. Public Participation in Board Meetings BEDH 1. Requests from the Public a. At least once per month at a regular board meeting, the Board will afford members of the public an opportunity to address the Board. b. To be eligible to speak, speakers must register with the Board Clerk using one of the following methods: i. By telephone, no later than 12:00 pm on the day of the meeting; ii. By no later than 12:00 pm on the day of the meeting; or iii. In-person at the meeting, no later than fifteen (15) minutes prior to the announced starting time of the meeting. Deleted: than 5:45 pm. c. Speakers will have up to three (3) minutes to address the Board. The actual time afforded to each speaker may be reduced by the Board Chair based on number of speakers or the length of the Board s agenda. d. Speakers may address any topic of their choice, provided that personal or individual matters may not be discussed. e. No personal or individual matters may be discussed. f. No personal attacks on any individual are permitted. g. No profane or similarly inappropriate language is permitted to be used. 2. Public Hearings a. Public hearings are designated opportunities set aside by the Board to hear from members of the public about a specific topic (e.g. a new Board policy). -PCA v1

4 b. To be eligible to speak at a public hearing, speakers must register with the Board Clerk either by telephone, , or at a meeting at least fifteen (15) minutes prior to the announced starting time of the meeting. c. Speakers will have up to three (3) minutes to address the Board. The actual time afforded to each speaker may be reduced by the Board Chair based on number of speakers or the length of the Board s agenda. Deleted: ten Deleted: 0 Deleted: call to order d. Speakers may only address the specific topic for which the public hearing has been called. e. No personal or individual matters may be discussed. f. No personal attacks on any individual are permitted. g. No profane or similarly inappropriate language is permitted be used. III. Special Meetings BEB A. Special meetings of the Board may be called by the Board Chair, either upon request of five (5) members of the Board or upon request of the Superintendent. B. Special meetings may be held for any lawful purpose. C. No business will be transacted at any special meeting of the Board that does not pertain to the purposes for which the meeting was called unless at least five (5) Board vote to permit the consideration of the additional items. IV. Quorum & Voting BEDC A. Unless otherwise specified by law, Board bylaw, or Robert s Rules of Order, all Board and Board committee meetings will require the physical presence of a majority of the Board or Board committee to conduct business. Deleted: <#>General Formatted Deleted: <#>at least five (5) members -PCA v1

5 B. Unless otherwise specified by law, Board bylaw, or Robert s Rules of Order, a majority of Board members present and voting will be required for the passage of any item requiring Board or Board committee action. C. For Board committees, if a majority of committee members are physically present for a committee meeting, then the remaining members of the committee may fully participate in the meeting, including voting, by telephone or any other electronic means acceptable to the committee. Deleted: Formatted Formatted: List Paragraph, No bullets or numbering Formatted -PCA v1

6 KEY Bylaw: Regular Board Meetings Bylaw: A Public Sessions Bylaw: BEB Special Board Meetings Bylaw: BEC Closed Sessions/Open Meetings Policy Code: BEDA Notice of Bylaw: BEDB Agenda Bylaw: BEDC Quorum Bylaw: BEDD Parliamentary Procedure Bylaw: BEDDA Parliamentarian Policy Code: BEDH Public Participation in Board Meetings Policy Code: BEDI News Media Services at Board Meetings A BEB BEC BEDA BEDB BEDC BEDD BEDDA BEDH BEDI Deleted: <#>Standing Committee Meetings A majority of the total number of committee members will constitute quorum for the transaction of business for the Board s standing committees. Committee members who are not physically located at the site of the committee meeting shall be counted as present (allowing them to vote and count toward establishing quorum) if all of the following conditions are met: There is at least one (1) committee member physically located at the meeting site. The means of communication used are sufficient for all committee members to hear and be heard by each other and, except for any properly called closed sessions, to be heard by members of the public in attendance at the meeting site. The committee meeting complies with the requirements of North Carolina's Open Meetings Law. All voting shall be by those committee members present at their committee meeting. Unless otherwise specified by law, Board bylaw, or Robert s Rules of Order, a majority of committee members present and voting will be required for the passage of any item requiring committee action Page Break Formatted: Body-Just Deleted: Bylaw: BED Bylaws BED -PCA v1