PUBLIC COMMENTS It is requested that comment time be limited to three (3) minutes.

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1 City Council Meeting April 4, :00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE State of Michigan Pledge: I pledge allegiance to the flag of Michigan, and to the state for which it stands, two beautiful peninsulas united by a bridge of steel, where equal opportunity and justice to all is our ideal. ROLL CALL I. APPROVAL OF AGENDA II. III. PUBLIC COMMENTS It is requested that comment time be limited to three (3) minutes. CONSENT AGENDA All items listed on the consent agenda are considered routine and will be enacted by one motion with roll call vote. There will be no separate discussion of these items unless a Council Member so requests it, in which event the item(s) will be removed from the consent agenda and discussed separately. III.A. Minutes From The Regular Meeting Held On March 21, Documents: MINUTES MARCH 21, 2016.PDF IV. PUBLIC HEARINGS IV.A. Public Hearing - Industrial Facilities Tax (IFT) Exemption Application - Wyoming Warehouse, LLC Public hearing to consider a request from Wyoming Warehouse, LLC for an Industrial Facilities Tax Exemption Certificate in the amount of $959,900. Documents: WYOMING WAREHOUSE2.PDF V. CITY MANAGER'S REPORT V.A. City Of Cadillac/Heritage Plaza Project Pass Through Fund Agreement. V.B. Bids And Recommendation Regarding Elk Avenue Utility Relocation Site Work. V.C. Bids And Recommendation Regarding Tandem Axle Plow Truck. Documents: COUNCIL COMMUNICATION - PLOW TRUCK 2016.PDF V.D. Bids And Recommendation Regarding Dump Body And Winter Maintenance Equipment For Tandem Axle Plow Truck. Documents: COUNCIL COMMUNICATION - DUMP BODY AND WINTER MAINTENANCE EQUIPMENT 2016.PDF

2 V.E. V.F. Schedule A Public Hearing For April 18, 2016 To Discuss The 2016/2017 Annual Operating Budget. Schedule A Public Hearing For April 18, 2016 To Discuss The 2016/2021 Capital Improvement Program. VI. VII. VIII. PUBLIC COMMENTS It is requested that comment time be limited to three (3) minutes. GOOD OF THE ORDER CLOSED SESSION Adjourn to closed session per (c) of the Open Meetings Act regarding the International Association of Fire Fighters Local Union No. 704 Collective Bargaining Agreement. IX. ADJOURNMENT Core Values (R.I.T.E.) Respect Integrity Trust Excellence Guiding Behaviors We support each other in serving our community. We communicate openly, honestly, respectfully, and directly. We are fully present. We are all accountable. We trust and assume goodness in intentions. We are continuous learners.

3 CITY COUNCIL MEETING MINUTES 6:00 PM March 21, 2016 Cadillac City Hall 200 N. Lake St. - Cadillac, Michigan CALL TO ORDER Mayor Filkins called the City Council meeting to order at approximately 6:00 pm. PLEDGE OF ALLEGIANCE OATH OF OFFICE Keri Lanning, Deputy City Clerk, administered the Oath of Office to Council Member John Meinhardt. He will represent Ward Four and his term will expire on December 31, ROLL CALL Council Present: Council Absent: Staff Present: Wohlfeill, Schippers, Spoelman, Meinhardt, Mayor Filkins None Peccia, Roberts, Golnick, Wallace, Dietlin, Coy, Osborn, Veddler, Genovich, Lanning APPROVAL OF AGENDA Peccia stated it is being requested to amend the agenda to add City Council Member Appointment to the Board of Review under Item VIII Appointments after Public Hearings and to remove Item XIV Closed Session from the agenda Approve agenda as amended. Motion was made by Schippers and supported by Wohlfeill to approve the agenda as amended. Motion unanimously approved. PUBLIC COMMENTS Bill Barnett expressed opposition to the manner in which the City handled the recent change to the CCTV contract. Bo McCurdy discussed the signs for the Lincoln Area Watch program and noted the upcoming meetings. Eric Seitter discussed the CCTV contract and requested it be re-evaluated. Kelly Seitter expressed opposition to the manner in which the City handled the recent change to the CCTV contract. 1

4 CONSENT AGENDA Approve consent agenda as presented. Motion was made by Schippers and supported by Wohlfeill to approve the consent agenda as presented. Motion unanimously approved. COMMUNITY SPOTLIGHT A. Mayor s Youth Council. Cecilia Dubravec, Mayor of the Mayor s Youth Council, discussed the recent project entitled Sticker Shock. She also discussed upcoming projects including contributing to new park benches and the Heritage Park/Plaza project. She noted the group recently visited Lansing with the Cadillac Jaycees. Kaitlyn Dietlin and Virginia Donley discussed the recent trip to Lansing including the opportunity to participate in the Model Legislature. Cecilia Dubravec noted that the Mayor s Youth Council is still seeking new members. B. Adopt a Garden project. Linda Anderson described the Adopt a Garden project. She noted ten (10) garden locations have been identified and added that sign-up sheets will be available at the City offices. Al Dumond, Parks Superintendent, stated the Parks Clean-Up Day will be held on May 7, He discussed the various materials available for the Adopt a Garden project and noted that he fully supports the project. C. Wexford-Missaukee Child Protection Council. PROCLAMATION Karen Staub, Prevention Coordinator, noted that April is Child Abuse Prevention Month, Month of the Young Child, and Sexual Assault Awareness Month. She stated the Wexford-Missaukee Child Protection Council is the local Council for the State of Michigan s Children s Trust Fund and nationally for Prevent Child Abuse America. She noted their focus is on primary prevention of child abuse and neglect and mentioned some of the awareness and education programs that are utilized. She noted the Pinwheels for Prevention event will be held on April 5, 2016 at 9:00 a.m. A. Proclamation declaring April as Month of the Young Child. Mayor Filkins presented a proclamation declaring April as Month of the Young Child to Karen Staub. 2

5 PUBLIC HEARINGS A. Public hearing to consider approval of a resolution to adopt Ordinance Amending the City Zoning Map. John Wallace, Community Development Director, presented information regarding the proposed ordinance and associated sketch plan. Mayor Filkins opened the public hearing. Nate Swiger expressed opposition to the proposed development. Mayme Guthrie expressed support for the proposed development. Randy Heeres expressed opposition to the proposed development. Haley Swiger asked Council to give careful consideration to the proposed development. Bob Swiger questioned the current appeal and the potential impact on the development. Jim VanderLaan, TeriDee LLC, discussed the litigation process and noted there are no outstanding appeals. Mayor Filkins closed the public hearing. Wallace reviewed a number of conditions listed in the resolution to adopt Ordinance Spoelman asked about varying the size of the vegetation. Wallace stated it would be addressed during the final site plan approval process. Wohlfeill asked about buffers for the subdivision on the north side of M-55. Jim VanderLaan noted they are willing to provide and plant up to six (6) eight (8) foot evergreen trees for each of the six (6) residences directly in front of the commercial area of the development. Schippers noted the importance of including lighting requirements in the conditions. Spoelman suggested the following statement be included in the conditions: The Planning Commission shall review the lighting design for each phase of the development to help 3

6 minimize light pollution. Schippers noted the importance of maintaining the buffer area. Wohlfeill asked if the time frame for the sidewalk/trail could correspond with the number of properties that are developed. Spoelman stated she would like to have the sidewalk be part of the project. Rick Liptak, MDOT, noted that pathways and sidewalks are permitted in the right-of-way. He mentioned the current challenge is to pass over the freeway. He noted that an area cannot be designated as a sidewalk/pathway until it meets certain criteria. Laura Genovich, City Attorney, noted it is an application for Leave to Appeal, not a pending appeal, and the Michigan Supreme Court has to decide it wants to hear a case. She added that although there was a stay requested which would halt proceedings the Circuit Court denied that stay so there is nothing holding up the development. At the conclusion of the discussion, the amendments noted were reviewed and confirmed prior to the motion Approve resolution to adopt Ordinance Motion was made by Schippers and supported by Wohlfeill to approve the resolution to adopt Ordinance Amending the City Zoning Map and Approval of the Sketch Plan with the amendments as noted. Motion unanimously approved. B. Public hearing to consider approval of a resolution to adopt Ordinance Amending Section of the Cadillac City Code Regarding Panhandling. Todd Golnick, Police Chief, explained that the Cadillac Police Department conducted a review of local ordinances as a part of the recent crime prevention initiatives. He stated the proposed ordinance is a means to regulate panhandling and the associated activities within the City. These measures allow the community to address concerns of safety, vehicle and pedestrian traffic, protection of businesses and tourism, as well as fraud. Wohlfeill asked if the ordinance would impact the MDA Boot Drive conducted by the Fire Department. Golnick stated the ordinance specifically notes the solicitation of alms which is defined as material, such as money or food, given freely to relieve the poor. He explained there is a difference between a solicitation for the benefit of an organization versus an individual. 4

7 Mayor Filkins opened the public hearing. There were no public comments. Mayor Filkins closed the public hearing Approve resolution to adopt Ordinance Motion was made by Wohlfeill and supported by Meinhardt to approve the resolution to adopt Ordinance Amending Section of the Cadillac City Code Regarding Panhandling. Motion unanimously approved. C. Public hearing to consider approval of a resolution to adopt Ordinance Amending Chapter 42, Article IV, Division 9 Entitled Hauled Waste. Peccia noted the revision will allow for outside waste to be accepted at the waste water treatment plant. He added this will potentially result in an increase in revenues and may also improve the efficiency of the plant. Mayor Filkins opened the public hearing. There were no public comments. Mayor Filkins closed the public hearing Approve resolution to adopt Ordinance Motion was made by Wohlfeill and supported by Spoelman to approve the resolution to adopt Ordinance Amending Chapter 42, Article IV, Division 9 Entitled Hauled Waste. Motion unanimously approved. APPOINTMENTS A. City Council Member Appointment to the Board of Review. Peccia noted Council Member Wohlfeill was appointed as the alternate member. Council Member Meinhardt stated he was willing to serve in this role. Council Member Wohlfeill noted he would coordinate with Council Member Meinhardt to ensure coverage at the Board of Review meetings. 5

8 Appoint City Council Member to Board of Review. Motion was made by Spoelman and supported by Schippers to appoint Council Member John Meinhardt as the regular member to the Board of Review for the term expiring on January 7, Motion unanimously approved. COMMUNICATIONS A. Request to display a banner from April 4, 2016 to April 11, 2016 for the Month of the Young Child Approve banner for Month of the Young Child. Motion was made by Spoelman and supported by Schippers to approve the display of a banner from April 4, 2016 to April 11, 2016 for the Month of the Young Child. Motion unanimously approved. B. Request to display a banner from April 11, 2016 to April 18, 2016 for Wexford County 4-H Approve banner for Wexford County 4-H. Motion was made by Schippers and supported by Wohlfeill to approve the display of a banner from April 11, 2016 to April 18, 2016 for the Wexford County 4-H. Motion unanimously approved. C. Request to display a banner from April 18, 2016 to May 2, 2016 for Sexual Assault Awareness Month Approve banner for Sexual Assault Awareness Month. Motion was made by Wohlfeill and supported by Meinhardt to approve the display of a banner from April 18, 2016 to May 2, 2016 for Sexual Assault Awareness Month. Motion unanimously approved. CITY MANAGER S REPORT A. Request to house chickens. Peccia noted the current City Code requires Council approve requests to house chickens. He added the recommendation by staff is to approve the request to house up to six (6) egg laying chickens in cages within the rear yard of the residence at 528 Aldrich Street with the 6

9 condition that no rooster will be permitted. Schippers requested the City Code be reviewed regarding the housing of egg laying chickens and rabbits. Renae Miller noted she will select specific breeds and her yard is large enough to house the chickens. She noted the environment will be kept clean and they will not disturb the neighbors Approve request to house chickens. Motion was made by Schippers and supported by Meinhardt to allow Renae Miller to keep up to six (6) egg laying chickens in cages within the rear yard of their residence at 528 Aldrich Street subject to the condition noted. Motion unanimously approved. B. Recommendation regarding Road Salt. Peccia noted the City expects to need approximately 1,500 tons of road salt to cover the entire winter season. He added, depending on the final bid award, annual costs are expected to total approximately $100,000. It is being recommended the City participate in the State of Michigan MiDEAL competitive bidding process Approve recommendation regarding Road Salt. Motion was made by Spoelman and supported by Schippers to authorize the City to participate in the MiDEAL competitive bidding process and approve the commitment to purchase up to 1,500 tons of seasonal road salt through the resulting State of Michigan contract at the unit cost bid approved by the State of Michigan. Motion unanimously approved. C. Bids and recommendation regarding 2016 West Division Water Main Project. Peccia noted three (3) bids were received for the 2016 West Division Water Main Project. It is being recommended the contract be awarded to Dunbar Excavating in the amount of $71,170 with a 10% contingency in the amount of $7, Award contract for 2016 West Division Water Main Project. Motion was made by Spoelman and supported by Meinhardt to award the contract for the 2016 West Division Water Main Project to Dunbar Excavating in the amount of $71,170 with a 10% contingency of $7,117. 7

10 Motion unanimously approved. D. Schedule Budget Work Session Schedule Budget Work Session for April 14, 2016 at 5:00 pm. Motion was made Schippers and supported by Meinhardt to schedule a Budget Work Session for Thursday, April 14, 2016 at 5:00 pm. Motion unanimously approved. ADOPTION OF ORDINANCES AND RESOLUTIONS A. Adopt resolution and set a public hearing for April 4, 2016 to consider a request from Wyoming Warehouse, LLC for an Industrial Facilities Tax Exemption Certificate in the amount of $959,900. Peccia noted the IFT will create four (4) positions. Owen Roberts, Director of Finance, stated the personal property tax reform eliminated taxes on eligible manufacturing personal property. He added this is commercial property located within the IFT district with an amount over $80, Set public hearing for Wyoming Warehouse IFT. Motion was made by Schippers and supported by Spoelman to adopt the resolution and set a public hearing for April 4, 2016 to consider a request from Wyoming Warehouse, LLC for an Industrial Facilities Tax Exemption Certificate in the amount of $959,900. Motion unanimously approved. B. Adopt Resolution of Support White Pine Trail Extension & Trailhead. Peccia stated the City is in the process of applying for two (2) grants. He added that under the grant application requirements resolutions are needed from the local governing board (City Council). There was a brief discussion regarding the local match requirement of $91,773 for this project Adopt Resolution of Support White Pine Trail Extension & Trailhead. Motion was made by Spoelman and supported by Wohlfeill to adopt the Resolution of Support White Pine Trail Extension & Trailhead. Motion unanimously approved. 8

11 C. Adopt Resolution of Support Kenwood Beach, Boat Launch, Pavilion, Playground Restroom. Peccia noted the local match for this project is $80, Adopt Resolution of Support Kenwood Beach, Boat Launch, Pavilion, Playground Restroom. Motion was made by Wohlfeill and supported by Meinhardt to adopt the Resolution of Support Kenwood Beach, Boat Launch, Pavilion, Playground Restroom. Motion unanimously approved. MINUTES OF BOARDS AND COMMISSIONS A. The minutes of the Planning Commission meeting held on February 3, 2016 were presented for information only. B. The minutes of the Downtown Development Authority meeting held on January 27, 2016 were presented for information only. C. The minutes of the Courthouse Hill Historic District Commission meeting held on February 9, 2016 were presented for information only. D. The minutes of the Wexford County Airport Authority meeting held on March were presented for information only. E. The minutes of the Dog Park Advisory Committee meeting held on February 10, 2016 were presented for information only.. PUBLIC COMMENTS There were no public comments. GOOD OF THE ORDER Spoelman thanked Linda Anderson for developing the idea for the Adopt a Garden project. She noted she is looking forward to attending the Michigan Municipal League Legislative Conference to be held in Lansing on March 22-23, She stated she is also planning to attend the Michigan Municipal Water Infrastructure Policy Choices and Issues Conference being held by MSU and several other universities. She read the Ten Commandments for Open Meetings that recently appeared in the Cadillac News. Peccia noted there is a new website entitled which provides data regarding finances within the State of Michigan. 9

12 Mayor Filkins welcomed Council Member Meinhardt. Council Member Meinhardt stated he hopes to serve the City of Cadillac well. Council Member Meinhardt made a motion to add revisiting the issue of CCTV to the April 4, 2016 agenda to allow for additional public input. There was no support for the motion made by Council Member Meinhardt. Peccia noted the agreement executed by City Council regarding the transition of CCTV is already in place. Schippers noted the goal of the transition was to involve students, not to privatize CCTV. Mayor Filkins stated the City had the opportunity to give this back to students through the ISD. Wohlfeill stated he is comfortable with the action taken regarding CCTV and felt it is a win-win situation for the City and the students. ADJOURNMENT Respectfully submitted, Carla J. Filkins, Mayor Sandra L. Wasson, City Clerk 10

13 City Council 200 North Lake Street Cadillac, Michigan Phone (231) Fax (231) Mayor Carla J. Filkins Mayor Pro Tem Shari Spoelman Councilmembers Tiyi Schippers Matt Wohlfeill John P. Meinhardt RESOLUTION NO. RESOLUTION APPROVING APPLICATION FOR INDUSTRIAL FACILITIES TAX EXEMPTION CERTIFICATE FOR WYOMING WAREHOUSE, LLC FOR REAL PROPERTY LOCATED AT 103 TENTH STREET, CADILLAC, MICHIGAN. At a regular meeting of the City Council of the City of Cadillac, Wexford County, Michigan, held in the Council Chambers, Cadillac Municipal Complex, 200 North Lake Street, Cadillac, Michigan, on the 4th day of April, 2016, at 6:00 p.m. PRESENT: ABSENT: The following preamble and resolution was offered by and seconded by. WHEREAS, pursuant to the Plant Rehabilitation and Industrial Development Districts Act, Public Act 198 of 1974, MCL et seq., as amended (the "Act"), the City Council established Cadillac Industrial Development District No. 6 (the "District") by resolution on July 16, 1979; and WHEREAS, Wyoming Warehouse, LLC (the "Applicant"), a Michigan corporation whose registered office address is th Ave, Nunica, MI 49448, operates an industrial facility located at 103 Tenth Street, Cadillac, Michigan (the "Facility"), which is located within the District; and

14 City of Cadillac Resolution No. Page 2 of 4 WHEREAS, the Applicant filed with the City Clerk an application for an Industrial Facilities Tax Exemption Certificate ("Application") on or about February 11, 2016, which is attached as Exhibit A; and WHEREAS, the Application provides that the Applicant intends to make certain real property improvements and acquire certain new equipment for use at the Facility; and WHEREAS, the Application provides that the cost of the real property improvements is $148,576 and that the cost of the personal property improvements is $811,324, for a total cost of $959,900; and WHEREAS, in accordance with Section 5 of the Act, the Applicant, the City Assessor, and the legislative body of each taxing unit that levies ad valorem property taxes in the City were given notice of the hearing and were afforded an opportunity to be heard on the Application; and WHEREAS, the real property improvements had not begun earlier than six (6) months before February 11, 2016, the date of acceptance of the Application for the Industrial Facilities Tax Exemption Certificate; and WHEREAS, completion of the improvements is calculated to and will at the time of the issuance of the certificate have the reasonable likelihood to retain, create, or prevent the loss of employment in the City; and WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the City, after granting this certificate, will not exceed 5% of an amount equal to the sum of the SEV of the City, plus the SEV of personal and real property thus exempted; and

15 City of Cadillac Resolution No. Page 3 of 4 WHEREAS, pursuant to Section 22 of the Act, the City has negotiated the terms of a proposed Letter of Agreement with Applicant, which has been signed by an authorized representative of Applicant. A copy of the proposed Letter of Agreement is attached as Exhibit B; and WHEREAS, the City Council has reviewed the terms and conditions of the proposed Letter of Agreement and has determined that it is in the best interests of the City and its residents to enter into the Letter of Agreement. NOW, THEREFORE, the City Council of the City of Cadillac, Wexford County, Michigan, resolves as follows: 1. The City Council finds and determines that the granting of the Industrial Facilities Exemption Certificate, considered together with the aggregate amount of certificates previously granted and currently in force under Public Act 198 of 1974 and Public Act 255 of 1978, shall not have the effect of substantially impeding the operation of the City or impairing the financial soundness of a taxing unit which levies ad valorem property taxes in the City. 2. The Application is hereby approved. 3. The Industrial Facilities Tax Exemption Certificate when issued shall be and remain in force for a period of 12 years after completion. 4. The City Council hereby approves the terms of the proposed Letter of Agreement in the form attached as Exhibit B, and made a part hereof, and does hereby authorize and direct the City Mayor to execute the same on behalf of the City.

16 City of Cadillac Resolution No. Page 4 of 4 5. Any and all resolutions that are in conflict with this Resolution are hereby repealed upon the effective date of the Ordinance to the extent necessary to give this Resolution full force and effect. YEAS: NAYS: STATE OF MICHIGAN ) ) COUNTY OF WEXFORD ) I, Sandra Wasson, City Clerk of the City of Cadillac, hereby certify this to be a true and complete copy of Resolution No., duly adopted at a regular meeting of the City Council held on the 4th day of April, Sandra Wasson Cadillac City Clerk

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28 INDUSTRIAL FACILITIES TAX EXEMPTION LETTER OF AGREEMENT City of Cadillac, Michigan, and Wyoming Warehouse, LLC This Agreement between the City of Cadillac, Wexford County, Michigan, a Michigan municipal corporation (the "City"), and Wyoming Warehouse LLC, a Michigan LLC, whose registered office address th Ave, Nunica, MI (the "Applicant"), is entered into by and between the parties to comply with the provisions of the Plant Rehabilitation and Industrial Development Districts Act, Public Act 198 of 1974, MCL et seq., as amended (the "Act"). The City, by resolution adopted April 4, 2016, approved the granting of a twelve (12) year Industrial Facilities Tax Exemption Certificate to the Applicant for real and personal property improvements at the Applicant's Cadillac Facility, which is identified with particularity in its Application for Industrial Facilities Tax Exemption Certificate, attached as Exhibit A, and incorporated by reference subject to the terms and conditions of this Agreement. By accepting the Industrial Facilities Tax Exemption Certificate, the Applicant agrees to the following terms and conditions: IMPROVEMENTS: INVESTMENT COSTS TO PROPERTY The Applicant shall invest a sum not less than Nine Hundred Fifty Nine Thousand Nine Hundred Dollars ($959,900) for certain real and personal property improvements at the Cadillac Facility, also more particularly described in Exhibit A. IMPROVEMENTS: COMPLIANCE The City shall have the right to withdraw from this Agreement if the Applicant fails to complete the real and personal property improvements on the schedule described in Exhibit A. Within six (6) months following the completion of the real and personal property improvements as set forth in Exhibit A, the Applicant shall provide the City Assessor's Office with proof of the actual costs of the improvements. If the costs associated with the real and personal property improvements identified in Exhibit A are less than the amounts set forth therein, the City may revoke or alter the terms of the Industrial Facilities Tax Exemption Certificate after a hearing and in accordance with the provisions of the Act. JOB RETENTION The Applicant shall retain all existing jobs and shall maintain the positions for the entire abatement period. Demonstration by the Applicant of the need for reduction of jobs due to non controllable economic or casualty conditions may be considered an exception from this requirement subject to provisions found in the "Periodic Review/Non Compliance Hearing" section of this Agreement.

29 LOCATION OF FACILITY The Applicant shall maintain its facility within the boundaries of the City during the entire abatement period. Should the Applicant fail to do so, the Applicant shall pay the taxing units affected by the Industrial Facilities Tax Exemption Certificate an amount equal to the sum abated under the terms of the Certificate, as well as any required administrative fees. VALUATIONS BY THE CITY ASSESSOR'S OFFICE The Applicant shall not appeal the valuations placed by the City on the real property owned by the Applicant at the Cadillac Facility that is the subject of this Agreement, provided that the City applies Michigan State Tax Commission Personal Property Multipliers to the respective acquisition costs of the property. PERIODIC REVIEW/NON COMPLIANCE HEARING The City shall have the right to periodically review the business and facilities of the Applicant to assure compliance with the terms of this Agreement. Should any review identify non compliance with the terms of this Agreement, the City reserves the right to amend the Industrial Facilities Tax Exemption Certificate and/or this Agreement, or revoke it in its entirety after a hearing is conducted. The hearing will provide an opportunity to explain why there may be non compliance with the terms of this Agreement. AFFIDAVIT OF FEES The City and the Applicant swear and affirm by their signatures below that no payment of any kind in excess of the fee allowed by Public Act 198 of 1974, as amended by Public Act 323 of 1996, has been made or promised in exchange for favorable consideration of the exemption certificate application. It is agreed by and between the parties that the above conditions shall remain in effect for the life of the Industrial Facilities Tax Exemption Certificate. IN WITNESS WHEREOF, the parties have caused this Agreement to be properly executed as of the day of April, [SIGNATURES FOLLOW] 2

30 CITY OF CADILLAC By: Its: Mayor WYOMING WAREHOUSE, LLC By: Its: By: Its: 3

31 April 4, 2016 Council Communication Re: Tandem Axle Plow Truck On March 15, 2016 the City of Cadillac held a bid opening on the above referenced purchase. The following bids were received: Vendor GT Diesel Service Traverse City, Michigan Freightliner Grand Rapids, Michigan Bid $119,500 $107,986 In reviewing the bids, there were several issues noted on the Freightliner bid submission that did not fully meet the City s desired specifications. In addition, the bid from GT Diesel Service included the purchase of an optional extended warranty, which was in excess of specifications. Several important issues were noted by the Department of Public Works staff and are an important part of this recommendation. These issues are identified in the summary attached to this communication. Because of these issues, the most advantageous bid for the City in accordance with Section of the Cadillac City Code is the bid from GT Diesel Service. The optional warranty offered by GT Diesel Service in the amount of $6,391 may or may not be purchased at this time. Recommended Action It is recommended that the purchase of one tandem axle plow truck be awarded to GT Diesel Service in accordance with their bid. Funds are available in the Stores and Garage Fund.

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35 April 4, 2016 Council Communication Re: Dump Body and Winter Maintenance Equipment for Tandem Axle Plow Truck On March 15, 2016 the City of Cadillac held a bid opening on the above referenced purchase. The following bids were received: Vendor Truck and Trailer Specialties Boyne Falls, Michigan Heights Machinery Williamsburg, Michigan Bid $103,640 $99,756 In reviewing the bids, there were several issues noted on the Heights Machinery bid submission that caused some concern for Department of Public Works staff and are an important part of this recommendation. These issues are identified in the summary attached to this communication. Because of these issues, the most advantageous bid for the City in accordance with Section of the Cadillac City Code is the bid from Truck and Trailer Specialties. Recommended Action It is recommended that the purchase of a dump body and winter maintenance equipment for a tandem axle plow truck be awarded to Truck and Trailer Specialties in accordance with their bid. Funds are available in the Stores and Garage Fund.

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