CITY OF MOUNT DORA, FLORIDA Regular Meeting. MAYOR AND CITY COUNCIL Tuesday, August 6, 2013

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1 CITY OF MOUNT DORA, FLORIDA Regular Meeting MAYOR AND CITY COUNCIL Tuesday, August 6, 2013 M I N U T E S City Hall Board Room Having been duly advertised as required by law, Mayor Thielhelm called the Regular City Council meeting to order at 6:00 p.m. Chaplain Gordon Robinson gave an Invocation and led the Pledge of Allegiance to the Flag. PRESENT : Mayor Bob Thielhelm, Vice-Mayor Ryan Donovan; Council Members Bob Maraio, Michael Tedder; Denny Wood; Ed Rowlett, and Nick Girone ; City Manager Michael Quinn; City Attorney Cliff Shepard and City Clerk Gwen Johns OTHERS PRESENT: Planning & Deve lopment Director Mark Reggentin; Assistant Planning & Deve lopment Director Gus Gianikas; Fire Chief Skip Kerkhof ; Park & Recreation Director Roy Hughes ; Public Works Director Gary Hammond; Deputy Public Works Director John Peters, Police Chief Randy Scoggins ; Deputy Police Chief John O Grady; Special Events Coordinator Chris Carson; Lib rary Dire ctor Stephanie Haimes; Human Resources Director Ken Bloom and Public Communications Officer Kelda Senior PUBLIC APPEARANCES Due to recent Blue Rhino Propane Plant explosions, representatives from Amerigas were asked to be present to answer any questions about their business on Highland Street. Chief Kerkhof said Amerigas does not fill small cylinders like Blue Rhino did at their plant. He said the trucks, yards and dispensing facilities at Amerigas are routinely inspected. Mr. Michael McGuire, District Manager from Orlando, Todd Wardingly, Area Service Manager, Scott Robb, Area Operations Manager, Van Jones, Area Safety Manager and Denise Wilson, Operations Supervisor in Mount Dora, were all present. Ms. Wilson is from the Mount Dora office. There were no questions. Mr. Struble, owner, The Good, The Bad and the Ugly Antiques, thanked City Council for their support during construction. He said it is a challenge to do business during the construction. Mr. Donovan mentioned construction vehicles parked in public parking lots. Mr. Reggentin said that issue has been addressed. Ms. Jamie Mullins, 3080 Ruby Drive, spoke about her concern with regard to school crossings and Lake County Schools elimination of courtesy bus services. Chief Scoggins referred to a meeting that will be held on Tuesday at the Lake County School Board to further discuss the decision to eliminate bus services. The City Council agreed by unanimous consensus to send correspondence to the Lake County School Board pertaining to their decision.

2 CONSENT AGENDA 1. Interlocal Agreement for Lake County Library Impact Fee Fund Application 2. Interlocal Agreement between Lake County and the City of Mount Dora for the Provision of Library Services Special Event: 2013 Mount Dora Scottish Highland Festival 4. Renew Agreement between Babe Ruth and City of Mount Dora Pulled by Mayor Thielhelm 5. Request for Replat (3 lots); Lakes of Mount Dora Phase 3A Lots 523, 524 and 525 (Project Name); located 8784, 8788 and 8792 Bridgeport Bay Circle; Medallion Home at Mount Dora, LLC 6. Accept State of Florida matching grant funds for LifePaks 7. City Council Budget Meeting Minutes dated July 9, City Council Special Meeting Minutes dated July 16, City Council Meeting Minutes dated July 16, 2013 Mr. Maraio moved to approve consent agenda items 1-3 and 5-9. Mr. Donovan seconded the motion. The motion was approved unanimously. Mayor Thielhelm asked Mr. Roy Hughes, Parks & Recreation Director, to introduce the Babe Ruth Coach, Jason Short. Mr. Short thanked the City Council for continued support to the Babe Ruth Program. He introduced the girls youth softball team and there was time allowed for photographs. Mr. Donovan moved to approve renewal of the Agreement, consent agenda item 3. Mr. Maraio seconded the motion. The motion was approved unanimously. PUBLIC HEARING RESOLUTIONS 1. Approval of Resolution , adopting an inventory list identifying City property deemed appropriate for use as potential affordable housing Mr. Shepard read Resolution by title only. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNT DORA, FLORIDA, ADOPTING AN INVENTORY LIST IDENTIFYING CITY PROPERTY DEEMED APPROPRIATE FOR City Council Aug 6, 2013 Page 2 of 7

3 USE AS POTENTIAL AFFORDABLE HOUSING PURSUANT TO AND AS MANDATED BY SECTION , FLORIDA STATUTES; PROVIDING FOR AN EFFECTIVE DATE. Mr. Gianikas presented the inventory list of three properties. He said the Resolution is the first step in the process of disposition. Mr. Maraio moved to approve Resolution Mr. Donovan seconded the motion. The motion was approved by roll call vote. Mr. Donovan Mr. Wood Mr. Maraio Mr. Rowlett Mr. Girone Mayor Thielhelm Mr. Tedder ORDINANCES 1. Final reading of Ordinance , Gorham Street Area Administrative Building from R-2 (Duplex Residential) to C-1 (Neighborhood Commercial). Mr. Shepard read Ordinance by title only. ORDINANCE AN ORDINANCE OF THE CITY OF MOUNT DORA, LAKE COUNTY, FLORIDA, ASSIGNING THE C-1 (NEIGHBORHOOD COMMERCIAL ZONING CLASSIFICATION TO PROPERTIES LOCATED ON THE WEST SIDE OF GORHAM STREET BETWEEN LINCOLN AVENUE AND GRANT AVENUE, COMPRISING 2.65 ACRES MORE OR LESS; PROVIDING THAT THE OFFICIAL ZONING MAP BE MODIFIED ACCORDINGLY; PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. Mr. Maraio moved to approve the final reading of Ordinance Mr. Donovan seconded the motion. The motion was approved by roll call vote. Mr. Maraio Mr. Rowlett Mr. Girone Mr. Donovan Mr. Tedder Mayor Thielhelm Mr. Wood 2. Final reading of Ordinance , Code Enforcement Lien Appeals process Mr. Shepard read Ordinance by title only. ORDINANCE City Council Aug 6, 2013 Page 3 of 7

4 AN ORDINANCE OF THE CITY OF MOUNT DORA, LAKE COUNTY, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, PART VIII, BOARDS AND COMMISSIONS, SUBPART 2, CODE ENFORCEMENT BOARD, BY ADDING SECTIONS THROUGH ; PROVIDING FOR ADDITIONAL PROCEDURES RELATED TO IMPOSITION OF CODE ENFORCEMENT LIENS; PROVIDING FOR CONSIDERATION BY CITY COUNCIL OF REQUESTS FOR REDUCTION OF CODE ENFORCEMENT LIENS; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. Mr. Tedder moved to approve the final reading of Ordinance Mr. Maraio seconded the motion. The motion was approved by roll call vote. Mr. Girone Mr. Donovan Mr. Tedder Mr. Maraio Mr. Wood Mayor Thielhelm Mr. Rowlett 3. Final Reading of Ordinance , Amending the General Employee Pension Plan Mr. Shepard read Ordinance by title only. ORDINANCE AN ORDINANCE AMENDING CHAPTER 70, PART IV, GENERAL EMPLOYEES RETIREMENT SYSTEEM, OF THE CODE OF ORDINANCES OF THE CITY OF MOUNT DORA; AMENDING SECTION , DEFINITIONS; AMENDING SECTION , FINANCES AND FUND MANAGEMENT; AMENDING SECTION , MAXIMUM PENSION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Mr. Donovan moved to approve the final reading of Ordinance Mr. Maraio seconded the motion. The motion was approved by roll call vote. Mr. Tedder Mr. Maraio Mr. Wood Mr. Girone Mr. Rowlett Mayor Thielhelm Mr. Donovan City Council Aug 6, 2013 Page 4 of 7

5 4. First Reading of Ordinance , amending the Police Pension Plan to comply with Internal Revenue Service (IRS) Requirements Mr. Shepard read Ordinance by title only. ORDINANCE AN ORDINANCE OF THE CITY OF MOUNT DORA, AMENDING CHAPTER 70, PERSONNEL, PART II, POLICE OFFICERS PENSION AND RETIREMENT SYSTEM, OF THE CITY OF MOUNT DORA CODE OF ORDINANCES; AMENDING SECTION , DEFINITIONS; AMENDING SECTION , FINANCES AND FUND MANAGEMENT; AMENDING SECTION , MAXIMUM PENSION; PROVIDING FOR SEVERABILITY OF PROVISIONS; PROVIDING FOR ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR AN EFFECTIVE DATE. Mr. Donovan moved to approve the first reading of Ordinance Mr. Tedder seconded the motion. The motion was approved by roll call vote. Mr. Rowlett Mr. Tedder Mr. Donovan Mr. Wood Mr. Maraio Mayor Thielhelm Mr. Girone COUNCIL CONSIDERATION/DISCUSSION OF DEPARTMENTAL TOPICS CITY MANAGER PARKS AND RECREATION 1. Approval of Special Event 2013 Mount Dora Half Marathon Scheduled for Sunday, December 15, 2013 from 6:30 a.m. to 10:30 a.m. Mr. Chris Carson, Cultural and Special Events Coordinator, presented the half marathon for consideration by City Council. He has met with Ms. Steuben- Blate and has also spoken with representative from local churches with regard to improvements necessary to make the marathon work. Since the event being requested is a half marathon, it will not take as long from start to finish. Mr. Maraio expressed his appreciation to Mr. Carson for contacting local churches. Mr. Donovan moved to approve the 2013 Mount Dora Half Marathon. Mr. Wood seconded the motion. The motion was approved unanimously. BOARD APPOINTMENTS 1. Public Arts Commission Mr. Denny Wood will have someone to appoint at the August 20, 2013 meeting. City Council Aug 6, 2013 Page 5 of 7

6 CITY ATTORNEY INFORMATION / REPORTS 1. Review of Final Report pertaining to The Pulte Group/Centex Homes Mr. Shepard offered to answer questions pertaining to the final report. The main issues expressed by City Council were with regard to the seemingly lack of communication among staff members. Mr. Maraio was appreciative for the thoroughness of the report and stated the report answers questions pertaining to what happened and what could have been done to prevent the incident. Most importantly, Mr. Maraio said the process seems to be excessive and should be looked at for streamlining. Mr. Tedder said it is important for departments to be communicating. He said no matter what policy changes are made, inter-departmental communication is most important. Mr. Donovan would like to implement a policy of accepting no more pre-paid fees in the future. Mr. Quinn said that policy has been instituted administratively and he has discussed it with staff. Mr. Rowlett said lack of communication between departments should not be tolerated. He said the report eludes to departments slipping papers under doorways due to conflicts between those departments. He said this is not acceptable practice. Mr. Quinn stated his management has had discussions with staff and there is a clear uunderstanding that an under door exchange of information is not acceptable. In addition, this issue was eight years ago and many of the individuals who were in the two departments are no longer employed by the City. Mr. Maraio explained his disappointment with the fact that the intent was for Sullivan Ranch to be annexed but there was no follow-through. He said if another similar opportunity should present, staff and City Council will need to ensure a concurrent agreement for annexation of the property as soon as it abuts City property. Mr. Shepard said what would have happened concurrently with the agreement would have been a covenant to annex which would not have required individual property owners consent to annex. Mr. Girone asked if the contract with Sullivan Ranch included the annexation and Mr. Shepard said in the recitals, annexation was intended. More than the recitals would be required to make the contract for annexation binding. Mr. Wood pointed out his dissatisfaction with City Management. He said an error such as the one at hand makes it very difficult to trust management form his perspective. Mr. Wood does not understand why there were no inspections administered by the City of Mount Dora. He further stated that there is a problem with leadership and management given the fact the Building Department and the Customer Service Department failed to communicate. He named upper management and asked why there are not more departmental visits overlooking how City processes work. City Council Aug 6, 2013 Page 6 of 7

7 Mayor Thielhelm directed attention to a section of the report pertaining to reimbursement. He had a problem with how it was handled in that three requests were prepared, one of them requiring department manager signature because it was less than $3,000, but he said there were others that were ultimately paid without appropriate signatures from upper management. Mr. Quinn said to his knowledge there are no other prepayment situations and all procedures have been corrected and communicated to staff. An agreement has been signed to recover impact fees and to set a standard for the future in this Centex Homes situation. Mr. Shepard pointed out that when he conducted interviews, he asked why there were no policies and the answer was universally that allowing prepayments had never been done prior to Sullivan Ranch. Mayor Thielhelm recognized City employee Toni Deland for pointing out the issue. Mr. Quinn stated staff has already met with regard to reclaimed water issues to prepare for a meeting with Centex Homes, per their request. Mr. Shepard extended his appreciation to employees who were cooperative during the process. OTHER BUSINESS The City Council discussed having all of council s incoming s routed through the City Clerk s inbox. Mr. Maraio moved to have all s rerouted. unanimously. The motion was seconded and approved Mr. Girone was unanimously reappointed to be the City Council Liaison to the Lake Community Action Agency. Mr. Thielhelm extended a thank you to everyone who contributed to the Back to School event. Chaplain Gordon Robinson paid a complement to City Council. ADJOURNMENT The meeting was adjourned at approximately 7:30 p.m. Robert Thielhelm, Mayor Gwen Keough-Johns, MMC, City Clerk City Council Aug 6, 2013 Page 7 of 7