8425. On Tues., August 28, 2012, at 7 p.m. Vice Chairperson David Evans called the meeting to order.

Transcription

1 8425. I. CALL TO ORDER REGULAR SESSION On Tues., August 28, 2012, at 7 p.m. Vice Chairperson David Evans called the meeting to order. II. STATEMENT OF ADEQUATE NOTICE In compliance with the Open Public Meetings Act of the state of New Jersey, adequate notice of this regular meeting of the Atlantic Cape Community College Board of Trustees was provided by for posting at J Building main campus, the Charles D. Worthington Atlantic City Campus, the Cape May County Campus and copies were ed to the clerks of Atlantic and Cape May counties and the clerks of the Board of Chosen Freeholders of Atlantic and Cape May counties on August 16, III. FLAG SALUTE Vice Chairperson Evans asked everyone to rise and salute the flag. Everyone rose, saluted the flag and recited the Pledge of Allegiance. IV. ROLL CALL ( ) Board Members College Personnel Thomas J. Dowd Dr. Peter Mora David A. Evans Kathy Corbalis Maria K. Mento Eileen Curristine Donald J. Parker Sean Fischer Eric Reynolds Douglas Hedges Nicole Schoeinstein Dr. Richard Perniciaro Dr. Richard Stepura Carmen Royal Nicholas F. Talvacchia, Esquire Terry Sampson Budd Helen W. Walsh Cathie Skinner, CPA Dr. Art Wexler Maria Ivette Torres (via conference call) BettyAnn Inloes Hines Louis J. Greco, Esquire Others in Attendance Jane Lugo, Atlantic Co. Treasurer & CFO Diane D Amico, The Press of Atlantic City Sandi Greco, Atlantic Cape Employee Caesar Niglio, Atlantic Cape Employee V. CALL TO ORDER EXECUTIVE SESSION Vice Chairperson Evans said there would be an executive session at the end of the regular session. Vice Chairperson Evans introduced alumni representative, Ms. Nicole Schoenstein. He said the Board welcomes her participation and contributions. Ms. Schoenstein thanked the Board and said she appreciated this opportunity. VI. COMMENTS FROM THE PUBLIC ON AGENDA ITEMS None

2 8426. VII. BUDGET REPORT In the absence of Ms. Maria Torres, Treasurer, Ms. Helen Walsh gave the Budget Report. Ms. Walsh brought to the Board s attention that Res. #2, Financial Statement for June 30, 2012, draft as of August 14, 2012, is a preliminary report. It will be finalized once the audit is finished. We will not need all of the fund balance which is an indication of the hard work of the president and senior staff. The committee is very pleased with their efforts, said Ms. Walsh. Ms. Walsh stated that the new fiscal year just started and we are just one month into the new budget. The preliminary Fiscal Year year-to-date data summarized in the Board Summary report for the month ended July 31, 2012, Res. #7, indicates the college has earned 8.30% of budgeted revenues and expended 6.34% of budgeted expenses. The committee is watching to see what happens in terms of enrollments in the fall and the projections for credit hours, said Ms. Walsh. VIII. RESOLUTIONS A. Regular Resolutions Ms. Walsh moved and Mr. Reynolds seconded the acceptance of Res. #2, Financial Statement Executive Summary for June 30, 2012, draft as of August 14, ROLL CALL: AYES, NO NAYS Ms. Walsh moved and Mr. Parker seconded the acceptance of the Financial Statement Executive Summary for July 31, 2012, Res. #7. ROLL CALL: AYES, NO NAYS Mr. Reynolds introduced and read Res. #8A and spoke on behalf of the President Evaluation Committee: Messrs. Dowd; Evans, Chair; Parker; Reynolds and Ms. Long. Mr. Reynolds moved and Mr. Talvacchia seconded the following: WHEREAS, provisions of Dr. Peter L. Mora Sr. s employment contract with the Board of Trustees permit the college s governing body to conduct an annual compensation review and performance evaluation of the President for each academic year, and WHEREAS, a Board Presidential Evaluation Committee has conducted the annual review based upon a summary of the performance ratings completed by the Trustees and the President s Self-Evaluation for , and WHEREAS, the Board Presidential Evaluation Committee has indicated that Dr. Mora Sr. s overall performance has been deemed excellent, and WHEREAS, prevailing economic conditions in the State of New Jersey as well as in the region served by the college have led to uncertainty regarding future funding levels thereby creating a need to carefully address all college expenditures, and

3 8427. WHEREAS, notwithstanding the excellent performance rating, both the Board President Evaluation Committee and Dr. Mora Sr. have agreed that it is in the best economic interests of the college to make no change in the President s level of compensation under these economic conditions. THEREFORE BE IT RESOLVED by the Atlantic Cape Community College Board of Trustees that the amount of compensation and benefits for Dr. Peter L. Mora Sr. for the academic year shall remain unchanged from that provided for the academic year. ROLL CALL: ALL AYES, NO NAYS Dr. Mora needs to be commended for not receiving a raise for three years. This is admirable from a leadership point-of-view and he set a standard and a challenge for the college and for the rest of the state. His evaluations are the highest we can give coming from all of the members in unison, said Mr. Parker. Mr. Evans said Dr. Mora is evaluated in five areas leadership, team building, communication, finance and technology. In all areas, Dr. Mora s performance was rendered as excellent. Ms. Walsh thanked the committee for completing the evaluation in a timely fashion. ROLL CALL: ALL AYES, NO NAYS B. Consent Resolutions Vice Chairperson Evans asked if there were any resolutions to be removed from the consent resolutions for further discussion Res. #6, Res. #8, Res. #9, Res. #9A and Res. #10 before being considered for adoption. Res. #6 Mr. Reynolds moved and Ms. Mento seconded the consent resolutions. Vice Chairperson Evans asked Secretary Hines to read the consent resolutions as follows: July 24, 2012, Regular Session Minutes Secretary s Note: The July 24, 2012, executive session minutes are being held by the Board. Res. #8 It is respectfully recommended, by the President, that the Board approve the following: Appointment Otto Hernandez, Department Chair, Information Systems and Aviation Studies effective August 27, 2012 at an annual stipend of $6,749. Res. #9 It is respectfully recommended that the Board of Trustees approve the following:

4 Bid 1766 Bid Ex. 641 Bid Ex. 642 Bid Ex. 643 RFP158 Res. #9A Science Supplies, (FY13 Science Operational) Bio Corporation $2, Alexandria, MN Frey Scientific $3, Nashua, NH Science Kit & Boreal Labs $5, Tonawanda, NY Sargent Welch $5, Arlington Heights, IL RSR Electronics $ Rahway, NJ Adult Basics Skills Contract Pleasantville Public Schools $79, Pleasantville, NJ Literacy Volunteers Association Cape-Atlantic $69, Pleasantville, NJ Cape May County Technical School $177, Cape May Court House, NJ Nursing Assessment Program, (FY 13 Nursing Operational/*Perkins) Assessment Technologies Institute Overland Park, KS Professional Services, State Contract, PBX Technician, (FY13/14 Information Technology Services/Facilities Fee $15,000 Adjustment to current contract ITS Budget $75,000 New Contract October September 2013 ITS Budget $40,000 Test and Map Fibers Mays Landing Facilities Fee $12,000 Test and Map Fibers Atlantic City Facilities Fee Tricomm Services Hammonton, NJ Professional Services Specialized Testing and Inspection, (Hospitality Wing Construction Budget) Craig Testing Mays Landing, NJ $18, $326, $50, $142, Per Price List $65, (approximately) RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR PROFESSIONAL SERVICES RT Environmental Services, Inc. King of Prussia, PA Bid Exempt 645 WHEREAS, under New Jersey Community College Contract Law a Contract for Professional Services may be negotiated or awarded without public advertising for Bids, and WHEREAS, as required by Play-To-Play law a Business Disclosure Entity Certification is on file, and WHEREAS, there is a need for Environmental Engineering Services to meet New Jersey Department of Environmental Protections Requirements during the construction of the of Caesars Entertainment Wing (see attached), and

5 8429. WHEREAS, RT Environmental Services, Inc. is currently the Licensed Site Remediation Professional for the site, and WHEREAS, RT Environmental Services has demonstrated expertise, with the current site remediation project, and WHEREAS, RT Environmental Services has provided a quote for services with a not to exceed dollar amount of $32,410 to perform environmental services as need to facilitate NJDEP certification. THEREFORE, BE IT RESOLVED that the Board of Trustees of Atlantic Cape Community College authorizes a contract with RT Environmental Services as described herein. Res. #10 RESOLVED: At a public meeting of the Board of Trustees to be held on September 25, 2012, that pursuant to Sections 7 and 8 of the "Open Public Meetings Act", the following subject(s) may be discussed in an executive session of the Board of Trustees closed to the public: personnel, litigation, anticipated contracts and matters of attorney-client privilege It is presently anticipated that the items mentioned in this resolution can be disclosed to the public within three months. ROLL CALL: AYES, NO NAYS, ABSTENTION (Dowd from Res. #6 only) IX. PRESIDENT S REPORT Dr. Mora introduced Vice President Art Wexler and Dean Carmen Royal who would be giving a PowerPoint presentation on Enrollment Management & Student Success Cross Functional Committee. This group lead by deans across the college is a core group. It looks at the strengths and activities to increase graduation rates. The core group sends information to the senior staff. This is a college wide group at the center of what is going on now, said Dr. Mora. Co-Chairs: Members: Enrollment Management & Student Success Cross Functional Committee Dean of Students Carmen Royal and Dean of Instruction Ron McArthur Assistant Professor, Social Science Mike Bolicki Executive Director of College Relations Kathy Corbalis Director of Counseling & Support Services Paula Davis Assistant Director, WACC & CMCC Student Services Tammy DeFranco Administrative Assistant, Dean of Students Office Gayle Edwards Specialist Academic Affairs Jennifer Giardina Student Ken Kin Student Stephanie Maruca Assistant Professor, Developmental English Maryann McCall Dean of Academy of Culinary Arts Kelly McClay Director of Student Services, WACC John Mohr Assistant Professor, English Jay Peterson Assistant Dean of Institutional Research & Assessment Paula Pitcher Student Courtney Rice Student Tom Scott Director of Admissions & College Recruitment Regina Skinner Vice President Wexler and Dean Royal explained the history of the group, its new focus relating to student success and outlined its membership, mission and charges.

6 8430. Dean Royal shared some of the group s strategic priorities and accomplishments during the past year. Dr. Wexler outlined its connection to the college s new Achieving the Dream participation, noting that all efforts undertaken will be measured and evaluated in terms of outcomes. Dr. Mora said there would be additional strategies, probably four to six that will be emerging. They will affect overall things because increased graduation rates are ongoing, said Dr. Mora. The Board Activity Calendar (below) placed in the Board s pad folios. SCHEDULE OF EVENTS Date Time Event Location Notes 9/24 5:00 pm NJCCC Trustee Seminar Forsgate CC 9/24 6:00 pm NJCCC Council Meeting Forsgate CC 10/4 6:30 pm 100 th Birthday Party for the Knife & Fork (Capital & Scholarship Campaign Fundraiser) Knife & Fork Restaurant, Atlantic City, NJ 10/10- Annual ACCT Congress Boston, MA 10/12 10/ pm Scramble Fore Scholarships Cape May National Golf Club/Chalfonte Hotel 10/16 4:00 pm NJCCC Trustee Ambassador Call 10/24 4:00 pm Women of Wonder League (Capital & Scholarship Campaign Fundraiser) Super Secret Location 11/8 Annual NJCCC Trustee Retreat Middlesex Co. College 11/26 5:00 pm NJCCC Trustee Seminar Forsgate CC 11/26 6:00 pm NJCCC Trustee Seminar Forsgate CC X. COMMITTEE REPORTS: DISCUSSION/QUESTIONS Contact Dr. Gentile for details Contact Dr. Gentile for details Contact Dr. Gentile for details Ms. Walsh stated that the Long-Range Planning and Capital Projects Committee asked Dean Perniciaro to give a summary of the BluePrint 2020: Five Year Review (PowerPoint presentation). Dr. Perniciaro said, With eight years remaining, substantial progress has been made on the projects outlined in the master plan. In addition to upgrades to the gymnasium, including a new fitness center, the college is ready to begin construction this fall on a hospitality wing at WACC and a Science Technology Engineering and Math Building on the main campus {Handout of BluePrint 2020: Five Year Review Project & Sources and Chapter 12: Repair and Renewal, (M = millions)}. TIMELINE: August 2007: BluePrint 2020 Board Resolution March 2008: Kimball Initial Report June 2008: Atlantic County Resolution, $18M match August 2008: Initial Project and Plan revision, Athletic/Fitness Ctr. FY 08, 10, 12 & 13: Chapter 12 funding for STEM Building 2009: CRDA Approves Hospitality Center Project 2010: USEDA Final $2M Commitment Fall 2012: Rutgers Opens Spring 2014: Expected Construction, Academic Buildings A, H & K Buildings

7 8431. RESULTS: $17.6M in external funding secured $15.6M in Atlantic County funds contributed $33.1M of expected $40M program secured to date.... Seven years to completion NEXT STEPS: Major Projects Remaining: Student Center, Roadway realignment Funding: 2014 NJ bond Issue ($7M), Chapter 12, The Rutgers at Atlantic Cape building on the main campus, envisioned as a university center in the master plan, is complete and will open for fall classes, said Dr. Perniciaro. Once the STEM building is finished, the college will renovate academic space in buildings A, H and K in spring Dr. Mora commented on how this fits in our strategic plan that ends in Vice Chairperson Evans thanked Ms. Walsh for the Long-Range Planning and Capital Projects committee report. XI. OTHER BUSINESS None XII. COMMENTS FROM THE PUBLIC Ms. Sandi Greco, Atlantic Cape Education Association Umbrella President, spoke about the bargaining units efforts to support Atlantic Cape students success. She handed out lanyards with flash drives that were provided to new students to hold their ID cards and save their work. She said the bargaining units also would run an activity to raise money for the ACCEA Scholarship funds at the upcoming Buccaneer Day. Ms. Lugo informed the Board the county was unable to sell any bonds this month. There is an issue with the state and they had not yet approved the $1.5 million for SFY She noted that if not approved the county would hold them until She said that she explained to the State that the college was planning to award of construction contract at the September meeting. Ms. Lugo stated she had three more days on the job before retirement. Ms. Bonnie Lindaw is the new Atlantic County, CFO/Treasurer. She thanked Dr. Mora, the Board, Dean Skinner and Terry Sampson Budd who were very cooperative. Also thanking Dr. Perniciaro for his help with the Preliminary Official Statement for the bond sale. It was a pleasure working with everyone, said Ms. Lugo. The Board and attendees applauded.

8 8432. XIII. ADJOURNMENT On motion of Dr. Stepura and second by Mr. Parker, the regular session adjourned at 8:05 p.m. in the Board Room, J-202, 5100 Black Horse Pike, Mays Landing, NJ. Respectfully submitted, BettyAnn Inloes Hines Atlantic Cape Board Secretary Attachments: Academic & Student Affairs Committee Meeting Minutes, August 22, 2012 Atlantic Cape Foundation Board Report, August 2012 Budget, Finance & Audit Committee Minutes, August 21, 2012 Long-Range Planning & Capital Projects Committee Minutes, August 21, 2012 Personnel & Board Development Committee Minutes, August 22, 2012