h. Resolution Appointing Primary Bank Institution (P )

Transcription

1 AGENDA SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, JUNE 2, :30 P.M. 1. Call to Order /Roll Call /Pledge of Allegiance 2. Approval of Agenda 3. Approval of Minutes a. May 19, 2010 Regular Meeting (P. 1-8) 4. Public Open Forum (Comments Limited to 3 Minutes) 5. Public Hearings 6. Reports /Presentations a. Park Board Report (P. 9) 7. Action Items a. Approve Liquor License Renewals (P. 10) b. Approve 3.2 Beer License Renewals (P. 11) a. Approve Cigarette License Renewals (P. 12) b. Approve Cigarette License Application (P. 13) c. Appoint Hospital Board Member (P ) d. Appoint Review Committee (P. 22) e. Resolution Appointing Election Judges (P ) f. Resolution Approving Plans for 9th Street Sidewalk (P ) g. Resolution Authorizing Sale of Excess Property (P ) h. Resolution Appointing Primary Bank Institution (P ) i. Set Special Meeting with Sauk Centre Public Utility Commission (P. 32) j. Amend Tree Removal Invoice (P. 33) k. EMT Appointment (P. 34) 8. Unfinished Business 9. New Business a. Minnesota Main Street (P. 35) 10. Consent Agenda (P ) a. Schedule of Claims b. Resolution No , Accepting Contributions c. Temporary Extension of Premise Permit (Mustang & Bike Run d. Temporary Extension of Premise Permit (J.T.' s Pub & Grill) Opening /Benefit e. Assembly Permit Application Next Door Bar) Ken Stepan Grand

2 11. Informational Items a. Step Advancement Nelson/VonWahlde (P. 44) b. Application for Hosting a Tournament (P. 45) c. Rescheduled Meeting Reminder (P. 46) 12. Adjourn

3 SAUK CENTRE CITY COUNCIL REGULAR MEETING WEDNESDAY, MAY 19, 2010 I. CALL TO ORDER/ ROLL CALL/ PLEDGE OF ALLEGIANCE The Sauk Centre City Council met in a Regular Meeting on Wednesday, May 19, 2010 at 6:30 p.m. in the City Hall Council Chambers pursuant to due notice being given thereof. Present were Mayor Brad Kirckof, Council Members David Thomas, Keith Johnson, Warren Stone and Al Coenen. Also present were City Administrator Vicki Willer, City Planner Sarah Morton, Public Works Director Wessel, Police Chief Friedrichs, Ambulance Director Struffert and Administrative Assistant Nicki Vogt. Mayor Kirckof presided thereat. 2. APPROVAL OF AGENDA A motion was made by Council Member Coenen and was seconded by Council Member Thmmnc a. Police Chief Friedrichs reported that there were 516 calls in the month of April with 281 ICR's and 235 Warnings. He also reported that he attended the Chief of Police Conference April 12-15, Public Works Director Wessel reported on the May 17, 2010 Airport Commission meeting as follows: A bill for tree removal in the Airport is currently being disputed. Update on T- Hangar construction and T- Hangar rental. Discussion on maintenance of the grass runway. C. The EDA met on Tuesday, May 11, 2010 for a regular meeting. The items on the Agenda include: 1. Report from Chamber by Dennis Heinen 2. Report from Sauk Centre Opportunities by Kevin Uphoff 3. Report from Small Business Development Corporation on Quarterly Activity Page 1 P.1

4 4. Financial Reports for all funds under oversight of EDA 5. Preliminary options to assist existing business to expand or relocate 6. Discussion on grant funds from Klick Foundation. 7. EDA Brochure 8. SBA - ARC Loan availability 9. Update on Guest House International (formerly Palms Motel) Revolving Loan 10. Reviewed various Grant offerings from DEED. 11. Reviewed Sault Centre Opportunities new Brochure 12. Discussed Mainstreet USA kickoff event 7. ACTION ITEMS a. John Olmscheid from the Sault Centre Snow Cleats has requested on behalf of the snowmobile club that the snowmobile trail be extended over Hoboken Hill to allow better snowmobile access for snowmobiles wishing to go southwest of the City past the freeway. The proposed new portion of the trial would travel along 2nd with the Wobegon Trail to the west of the freeway. Street from its intersection Mr. Olmscheid was present and stated that the club obtained landowners signatures in favor of the trail. It was the general consent of the Council to request that the Snow Cleats search for d alternatives from going on 2" Street. City Planner Morton will provide them with a map listing property lines and property owners. A motion was made by Council Member Johnson and was seconded by Council Member Stone to table action on this item. A vote being recorded as follows: For: Council Members Johnson, Stone, Thomas, Coenen and Mayor Kirckof. Against: None. The motion passed. b. The Sauk Centre Police Department proposes to enter into an agreement with the MN Department of Public Safety for the Central MN Reduction of Accidents for Safe. Highways (C.R. A.S. H) Project from October 1, 2010 through September 30, Most of the Police Departments within the County are coordinating the program under one grant application which will be administered by the St. Cloud Police Department. Council Member Stone introduced Resolution No Authorizing Execution of Agreement. The motion was seconded by Council Member Johnson. A vote being recorded as follows: For: Council Members Stone, Johnson, Thomas, Coenen and Mayor Kirckof. Against: None. The motion passed. C. The City Council requested that the Policy Committee work to establish criteria or stipulations to be attached to the proposed sale of the Information Center property. The proposals are as follows: Page 2 j

5 I. Property to be marketed for Retail Commercial purposes only. 2. Development of the property to begin within one year of closing. 3. Must be completed and open within two years of closing date of sale. (May be adjusted with Council approval). 4. Developer to donate to Chamber and Sinclair Lewis Foundation for relocation costs. 5. Stipulations will transfer to new owner if sold prior to development. 6. City retain.5 acres for right of way purposes. Following adoption of the Resolution the property can then be advertised for sale. As discussed, the property will initially be marketed on the DEED website. Council Member Coenen stated that he feels the sale of the Interpretive Center property should be voted on by the citizens of Sauk Centre. The Council discussed that they would like to change No. 4 to read as follows: Developer to consider assisting the Chamber and Sinclair Lewis Foundation for relocation costs ", Council Member Stone introduced Resolution No Establishing Criteria for Sale of Property with the above noted changes. The motion was seconded by Council Member Thomas. A vote being recorded as follows: For: Council Members Stone, Thomas, Johnson and Mayor Kirckof. Against: Council Member Coenen. The motion passed. d. Requests from Melanie Roering, dba: M & M's Corner Bar and Ruth Elfering, dba: Sportsman's Bar for a Temporary Extension of Out -Door Liquor License Permit for an outdoor event with a DJ and bean bag tournament on Saturday, June 19, 2010 from 8 a.m. until 1:00 a.m. Ms. Roering and Ms. Elfering propose to fence an area behind M & M's Corner Bar to behind Sportsman's bar to provide a secure area for the event. They each will have 2 security personnel on hand to insure liquor does not leave the fenced area. Neighboring business owners Sauk Centre Herald and Kyle Wolbeck have been informed of the event with no objection. The following requested items have been provided: Temporary Extension of Out -Door Liquor Permit Application and the $50.00 Application Fee was paid. Recommended conditions are: 1. Liquor Liability Coverage that extends outside to the proposed area behind the bars and a signed agreement from Kyle Wolbeck and Sauk Centre Herald. 2. Alcoholic beverages to be dispensed in non -glass containers. 3. Area to be completely fenced with no alcohol outside the fenced area. 4. Debris on street and related areas to be cleaned up. 5. Sidewalk to remain one half open during permitted hours. 6. Outside music to be turned off at 12:30 a.m. on Sunday morning. P.3 Page 3

6 A motion was rnade by Council Member Thomas and was seconded by Council Member Stone to approve the 2 Temporary Extensions of Premise Permits for June 19, A vote being recorded as follows: For: Council Members Thomas, Stone, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed. e. A request was received from the downtown bars for a Temporary Extension of Premise Permit and road closure for a Sinclair Lewis Days Street Dance on July 17, The road closure request is a one block area from Main Street (stoplights) to Oak Street. The bars plan to close the road at 5:00 P.M. for set -up and re -open at 2:00 A.M. following clean -up. The fenced area will be from the east side of the Red Carpet across to Main Street Drug and at the intersection of Oak Street. The following requested items were provided: Out -Door Liquor Permit Application, Proof of Liability Insurance coverage that extends unto the street (Sinclair Lewis Avenue) and the $50.00 fee was paid. Recommended conditions are: 1. Street dance is limited to ages 18 and above. 2. Alcoholic beverages to be dispensed in non -glass containers. 3. The area of the event to be completely fenced with no alcohol permitted outside of the fenced area. 4. Appropriate receptacles for rubbish, garbage, cigarette paraphernalia, etc. must be provided. Debris within the designated area shall be cleaned within one hour after the closing of the area, and all debris located within that area, or debris located adjacent to the area but originating from the designated outside area, shall be picked up and removed within that time period. 5. Sufficient bathroom facilities. 6. Four security personnel will be provided (one at each end at street entrance points and two roving). A motion was made by Council Member Johnson and was seconded by Council Member Stone to approve the Temporary Extension of Premise Permit and road closure from 5:00 p.m. to 2:00 a.m. on July 17, 2010 with the above noted conditions. A vote being recorded as follows: For: Council Members Johnson, Stone, Thomas, Coenen and Mayor Kirckof. Against: None. The motion passed. The Street Dance /Road Closure Permit Application will be sent to Jodi Teich at Stearns County for their approval. A request was received from the downtown bars for a Temporary Extension of Premise Permit and road closure for the All School Reunion Street Dance on August 14, The road closure request is a one block area from Main Street (stoplights) to Oak Street. The bars plan to close the road at 5:00 P.M. for set -up and re -open at 2:00 A.M. following clean -tip. The fenced area will be from the east side of the Red Carpet across to Main Street Drug and at the intersection of Oak Street. The following requested items are being provided: Out -Door Liquor Permit Application and the $50.00 fee was paid. P,4 Page 4

7 Recommended conditions are: 1. Proof of Liability Insurance coverage that extends unto the street (Sinclair Lewis Avenue). 2. Street dance is limited to ages 18 and above. 3. Alcoholic beverages to be dispensed in non -glass containers. 4. The area of the event to be completely fenced with no alcohol permitted outside of the fenced area. 5. Appropriate receptacles for rubbish, garbage, cigarette paraphernalia, etc. must be provided. Debris within the designated area shall be cleaned within one hour after the closing of the area, and all debris located within that area, or debris located adjacent to the area but originating from the designated outside area, shall be picked up and removed within that time period. 6. Sufficient bathroom facilities 7. Four security personnel will be provided (one at each end at street entrance points and two roving). A motion was made by Council Member Thomas and was seconded by Council Member Stone to approve the Temporary Extension of Premise Permit and road closure from 5:00 p.m. to 2:00 a.m. on August 14, 2010 with the above conditions. A vote being recorded as follows: For: Council Members Thomas, Stone, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed. The Street Dance /Road Closure Permit Application will be sent to Jodi Teich at Stearns County for their approval. g. At the conclusion of the Special Meeting with the Hospital Board on Wednesday, May 5, 2010, it was understood that a Review Committee would be formed to review all options for a possible restructuring of St. Michaels Hospital and Nursing Home. This Review Committee will be a committee appointed by the City Council and would be established solely for this purpose. The Committee should contain members from each organization and the community and should contain an odd number of five or seven. In addition, it should be determined who will do the Administrative work and who will be responsible for costs. Once this is determined, appointments could be made to the Committee as early as the regular Council meeting on June 2nd. Mayor Kirckof recommended the following: 2 members from the Hospital 2 members from the Clinic 2 members from the Council 4 member at large City Administrator Willer to coordinate and keep the Committee on schedule Committee to provide monthly progress reports to the Council MW Page 5

8 Committee to provide the Council with a decision within 6 months Costs to be shared with all entities involved A motion was made by Council Member Thomas and was seconded by Council Member Stone to form the Review Committee with the above recommendations with appointment to be made at the June 2, 2010 meeting. A vote being recorded as follows: For: Council Members Thomas, Stone, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed. h. Stearns County Assessor Don Ramler has asked if the City Council would consider reopening Board of Review to hear one additional request from Kimberly Sperling. The property owner understood that Ramler would present her case to the Board and Ramler understood the owner would send in a letter of appeal. He spoke to her earlier and she had provided him copies of real estate sales. The property in question is in the Lakeside Oaks plat off of Main Street North. A motion was made by Council Member Stone and was seconded by Council Member Johnson to uphold the evaluation and deny the appeal request of Ms. Sperling. A vote being recorded as follows: For: Council Members Stone, Johnson, Thomas, Coenen and Mayor Kirckof. Against: None. The motion passed. i. City Attorney Mayer prepared Resolution No , Order Directing the Removal of a Hazardous Building and Removal and Fill of a Hazardous Excavation and is recommending its approval. This resolution is for the building located on 606 Birch Street South which was destroyed by a fire on September 14, A motion was made by Council Member Johnson and was seconded by Council Member Coenen to approve Resolution No , Order Directing the Removal of a Hazardous Building and Removal and Fill of a Hazardous Excavation. A vote being recorded as follows: For: Council Members Johnson, Coenen, Stone, Thomas and Mayor Kirckof. Against: None. The motion passed. j. Christine Valdovinoz has submitted her resignation as an EMT with the Sauk Centre Ambulance Service. In addition, two licensed individuals have contacted the service about the possibility of being appointed. This has proven to be a cost effective way of maintaining the size of the crew. Director Struffert has requested to obtain applications from and do background investigations on the individuals for appointment at a future meeting.

9 A motion was made by Council Member Johnson and was seconded by Council Member Thomas to accept the resignation of Christine Valdovinoz and authorize Ambulance Director Struffert to obtain applications and conduct background investigations on interested individuals. A vote being recorded as follows: For: Council members Johnson, Thomas, Stone, Coenen and Mayor Kircko Against: None. The motion passed. S. UNFINISHED BUSINESS None. 9. NEW BUSINESS None. 10. CONSENT AGENDA The Council then considered the following consent agenda: a. Schedule of Claims Total of unpaid claims $71, and paid claims of 12 $3,397. for a total of 78. $74,464. b. List of April checks totaling $724, c. Gambling Application for Exempt Permit request from Knights of Columbus #4863 for Bingo on July 28- August 1, 2010 at the Stearns County Fair. d. Gambling Application for Exempt Permit request from Operation Happy Note for a raffle on August 14, 2010 at Gerard's. City Administrator requested the addition of Woody's Tree Service to the unpaid claims in the amount of $ A motion was made by Council Member Stone and was seconded by Council Member Thomas to approve the Consent Agenda with the addition of Woody's Tree Service in the amount of A vote being recorded as follows: For: Council Members Stone, Thomas, Johnson, Coenen and Mayor Kirckof. Against: None. The motion passed. 11. INFORMATION ITEMS a. The 7 annual Middle Saul', Water Festival was to be held on May 13, 2010 at Saul', River Park in Melrose this year but was moved to the Civic Arena due to rain. Even with the last minute changes, the Festival was a success. There were approximately 360 kids in attendance from the Middle Saul', area. Thanks go out to the Saul', Centre Public Works crew and volunteers for their help in setting up and taking down the tables along with clean -up. Their help was greatly appreciated. b. Chief Friedrichs has submitted an application for a digital in -squad camera. It is anticipated that the existing VHS cameras which have been in service for nearly 10 years will be requiring replacement soon FdWA Page 7

10 12. ADJOURNMENT A motion was made by Council Member Stone and was seconded by Council Member Thomas to adjourn the meeting. A vote being recorded as follows: For: Council Members Stone, Thomas, Johnson, Coenen and Mayor Kircicof. Against: None. The motion passed. With no further business to come before the Council, Mayor Kircicof adjourned the meeting at 7:45 p.m. Respectfully submitted, Mayor Brad A. Kirckof City Administrator Vicki M. Willer am

11 SAUK CENTRE PARK BOARD TUESDAY,,TUNE 1, :00 P.M. CITY HALL COUNCIL CHAMBERS AGENDA 1. Call to Order /Roll Call /Pledge of Allegiance 2. Approval of Agenda 3. Approval of Minutes a. May 4, 2010 (P.1-4) 4. Public Open Forum (comments limited to 3 minutes) 5. Reports /Presentations a. PWD Report (P. 5) b. Campground Manager Report c. Dog Park 6. Action Items a. Mary Fisher Refund Request ( P.6-8) b. Picnic Table Fee (P.9-10) C. Wells (P.11) d. Sprinklers (P.12) 7. Unfinished Business a. East River Blvd. Trees (P.13-14) 8. New Business a. Tree Planting in Conservation Park (P.15) 9. Informational Items a. Middle Saul. Water Festival 2010 (P.16) b. Park Shelter Rentals ( P.17) c. Concert in Park. (P.18) d. Softball Tournament (P.19) e. Seasonal Site Updates (P.20) f. Campground Reservation Policy (P.21) 10. Park Board Comments 11. Adj ournment M

12 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Liquor Licenses Renewal 7a Description /Summary Every year by June 30th, Liquor Licenses are up for renewal. To date, all of the applicants have the appropriate paperwork (Application, Liquor Liability and Workman's Comp) completed and the fee paid. Listed below are the Liquor Licensees and License Number that the City has assigned: LICENSEE Next Door Bar & Lounge (On -Sale, Off -Sale & Sunday) Sportsman's Bar (On -Sale, Off -Sale & Sunday) The Palmer House (On -Sale & Sunday) West Side Liquor (Off -Sale) American Legion Post 67 (Club & Sunday) Sauk Centre Country Club (Club & Sunday) The Moonshine Shoppe (Off -Sale) River's Edge Dining & Lounge (On -Sale & Sunday) Gerard's Restaurant & Banquet (On -Sale & Sunday) Bear Trap (On -Sale, Off -Sale & Sunday) Mustang Bar (On-Sale, Off -Sale & Sunday) Red Carpet Bar & Grill (On -Sale, Off -Sale & Sunday) M & M's Corner Bar (On -Sale, Off -Sale & Sunday) Wal -Mart Stores, Inc. (Off -Sale) J.T.' s Pub and Grill (On -Sale, Off -Sale & Sunday) LICENSE # Action Requested: Approve the renewal of the Liquor Licenses effective July 1, 2010 and expiring June 30, Action Taken Motion: Second: P.10

13 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: 3.2 Beer Licenses Renewal 7b Description /Summary Every year by June 30th, On /Off Sale 3.2 Beer Licenses are up for renewal. To date, all of the applicants have the appropriate paperwork (Application and Workman's Comp) completed and the fee paid. Listed below are the On /Off Sale 3.2 Beer Licensees and License Number: LICENSEE LICENSE # Pizza Hut Jitters Java Cafe (3.2 Beer & Wine) Coborn's Action Requested: Approve the renewal of the On /Off Sale 3.2 Beer Licenses effective July 1, 2010 and expiring June 30, Action Taken Motion: Second: P.11

14 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Cigarette Licenses Renewal 7c Description /Summary Every year by June 30th, Cigarette Licenses are up for renewal. To date, all of the applicants have the appropriate paperwork (Application and Workman's Comp) completed and the fee paid. Listed below are the Cigarette Licensees and License Number that the City has: LICENSEE LICENSE # Next Door Bar & Lounge West Side Liquor The Moonshine Shoppe Bear Trap Mustang Bar M & M's Corner Bar Coborn's Sauk Centre Fleet Supply Schaefer's Market Holiday /Kranz Super Stop Casey's General Store NorthStar of Sauk Centre Wal -Mart Stores, Inc Truckers Inn J.T.' s Pub and Grill Action Requested: Approve the renewal of the Cigarette Licenses effective July 1, 2010 and expiring June 30, Action Taken Motion: Second: P.12

15 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Cigarette License Application 7d Description /Summary See attachment 7d- application submitted by Gas Mart of Sauk Centre to sell Cigarettes. Gas Mart has the appropriate paperwork (Application and Workman's Comp) completed and the fee paid. Gas Mart purchased Food -N -Fuel who previously held a cigarette license. Cigarette licenses do not transfer, therefore this is considered a new licence. Action Requested: Approve Cigarette License for Gas Mart. Action Taken: Motion: Second; P.13

16 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Hospital Board Appointment 7e Description /Summary See Attachment 47 & -- Nominations for the remaining term of the Hospital Board position left by Dr. Keith Olson. Dr. Olson's term will expire on December 31, The Council to consider the Hospital Board appointment: The Mayor has reviewed each of the applications and will present his recommendations at the meeting. The following have submitted nominations: Dr. Mari Thomas Dr. Diane Kelly Jody LaVoi Lois Pelkey Dr. Jim Sayovitz Darlene Dols Jamie Shoutz Applications are attached. Attachments available for review at City Hall. Action Requested: The Council to appoint one member for the Hospital Board for the remaining term left by Dr. Keith Olson, effective June 2, 2010 and expiring December 31, Action Taken Motion: Second: P.14

17 CITY OF SAUK CENTRE REQU1ST FOR NOMINATION CONSIDERATION TO: THE SAUK CENTRE CITY COUNCIL NANIE: L c ADDRESS: PHONE: Please consider my request for appointment to the Sauk Centre -- years or to complete the unexpired to for a period of State reasons for desiring to serve on this Board /Commission: of D.C s 3 ars remaining. Prior &- perience working with governmental units, organizations or other non - profit groups: Signature 1""" P.15

18 CITY OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION TO: THE SAUK CENTRE' CITY COUNCIL NAME: Lo 7 N J`1 ADDRESS: / c, J '' ' f So Sruk r/a - ' c: 3 PHONE: t 0 - Please consider niy request for appointment to the Sauli Centre GS'` * for a period of / years or to complete the unexpired term of _ years remaining. State reasons for desiring to serve on this Board /Commission: f` /11f/ KP / L31 Civtu' nnart it2} v'! / / t a! f egi' t c7 L' fjzrt J Y Prior experience working with governmental units, organizations or other non - profit groups: A-;' 71 - Q IL. n" LUrti'? ry., c, 6 f p 1 n f / G1 I/ Signature Date

19 r CITY OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION TO: THE SAUK CENTRE CITY COUNCIL NAME: 0 D y Lm- Vo ADDRESS: Iq_D - S LlY1 '6 5 P_z Te L sawk,nl M t PHONE: 32-e). z cl o. Please consider my request for appointment to the Sauk Centre Vr'1;>& 6a T 3c) - a'ed for a period of _ years or to complete the unexpired term of years remaining, State reasons for desiring to serve on this Board /Commission: T2I-p- n V_ sf P 0f!Ip If (-) d_ Prior experience -working with governmental units, organizations or other non - profit groups: 23 l U D ate P.17

20 CITY OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION TO: THE SAUK CENTRE CITY COUNCIL NAME: ADDRE SS:l cli'' PRONE: 1 ;? D Please consider my request for appointment to the Sauk Centre for a period of Ii years or to complete the unexpired term f years remaining. State reasons for desiring to serve on this Board /Con fission: e 1 r tm ucu u.l o Prior experienceworkina with g6venninental units, organ or other non - profit groups. v ignature Vte

21 CITE' OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION TO: THE SAUK CINTRE CITY COUNCIL NAME: - ADDRESS: T PHONE: Please consider my request for appointment to the Sauk Centre 6rah / 6y o. c? for a period of years or' to complete the unexpired term of years remaining. State reasons for desiring to serve on this Board /Commission: S v ` Y/ ( 1/ Y SCI ( V1 IA it Lisa l G % %+ 1 O.y/ Prior experienceworking with governmental units, organizations or other non- profit groups: C' Signature D ate P.19

22 TO: THE SAUK CITY OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION CI'; NTRE COUNCIL ADDRESS: S' ^ ti Z < J PHONE: J i on % 7 Please consider my request for appointment to the Sauk Centre for a period of years or to complete the unexpired term of yeas remaining. State reasons for desiring to serve on this Board /Commission: y Prior experience working with governmental units, organizations or other non - profit groups: r o v D ate P.20

23 CITY OF SAUK CENTRE REQUEST FOR NOMINATION CONSIDERATION TO: THE SAUK CENTRE CITY COUNCIL NAME: a m e BSI -bix 7- ADDRESS: ' 1)qUsp V)w PHONE: 1 l PT - [ `7 S:u, k Ce r. r e. MN 5(u3 79' Please consider my request for appointment to the Sauk Centre for a period of years or to complete the unexpired term o fa.. L ( years remaining. State reasons for desiring to serve on this Board /Commission: f Prior experience working with governmental units, organizations or other non - profit groups: Rd Cn'1 a WS+ me Date P.21

24 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Review Committee Appointments 7f Description /Summary The following individuals are recommended to serve on the Review Committee established to consider all possible ideas for re- organization of St. Michaels Hospital and Nursing Home and report back to the City Council within 180 days. 1. Council Designee 2. Council Designee 3. Hospital Designee 4. Hospital Designee 5. Clinic Designee 6. Clinic Designee 7. At -Large Designee Action Requested: Appoint listed individuals to serve on the Review Committee. Action Taken Motion; Second: P.22

25 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Resolution No , Resolution Appointing 2010 Primary and General Election Judges 7g Description /Summary See attachment 7g proposed Resolution No , Resolution Appointing 2010 Primary and General Election Judges. The Primary Election is to be held at the City Hall on Tuesday, August 10, 2010 and the General Election to be held at the City Hall on Tuesday, November 2, Election judges will be attending various training in conjunction with Stearns County. In addition, the pay rate for the judges needs to be established. The 2008 rate was $8.00 per hour. Judges may serve without pay. Those who wish to serve without pay must notify the Clerk (Vicki) in writing ten days prior to the election. Mileage is paid at the established IRS reimbursement rate of.50 /mile. This is for miles driven to training. Car pooling is highly recommended. Action Requested: Approve Resolution Appointing 2010 Primary and General Election Judges And Approve 2010 Election Judge pay rate at $8.00 per hour. Action Taken Motion: Second: P.23

26 RESOLUTION NO RESOLUTION APPOINTING 2010 PRIMARY AND GENERAL ELECTION JUDGES WHEREAS, Minnesota Statute #204B.21 requires each municipality to appoint election judges at least twenty -five (25) days before each primary and general election, and; WHEREAS, a state -wide Primary Election will be conducted on Tuesday, August 10, 2010, and; WHEREAS, a state -wide General Election will be conducted on Tuesday, November 2, 2010, and; WHEREAS, the City of Sauk Centre has a current precinct roster of eligible qualified judges for conducting the 2010 Primary and General Election, including names of potential judges submitted by party designation to serve in such capacity: NOW THEREFOR1, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA: That the following named individuals shall hereby be appointed to work and properly document the vote tally for the August 10, 2010, Primary Election and the November 2, 2010, General Election: Leah Becker Roxann Behnen Diane Bosl Wendy Drobny Sandy Friedrichs Anita Hellie Charles Hellie Claren Kane Alice Karakas Melissa Kleinschnidt Lucille Kortan Jane Meyer Sarah Morton Delores Orth Alice Peters Marilyn Schwegman Nicki Vogt Dorothy Wiener Vicki Willer Marcella Wolter Adopted this 2nd day of June, Mayor Brad A. Kirckof ATTEST: City Administrator Vicki M. Willer P.24

27 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Resolution Approving Plans for 9th Street Sidewalk 7h Description /Summary On April 7, 2010, the City Council authorized City Engineer Keith Yapp to prepare the plans and specs forthe re- construction of the sidewalk adjacent to 9th Street South from Ash Street to the school. A copy of the plans have been forwarded to the adjacent property owners for comment. It is anticipated that the driveway at St. S. where the large tree will be taken out of the boulevard will be widened. The Public Utility is looking at the possibility of moving one power pole that is for a single service at 831 Ash. The Bid Form and Agreement have been prepared for distibution to bidders. Although this project does not meet the threshold of requiring sealed bids it is recommended that the City solicit sealed quotes to be opened on June 16 at 12:00 p.m. with the intention of awarding the quote at the June 23 council meeting. Action Requested: Approve Resolution Approving Plans for the Reconstruction of the 9th Street Sidewalk and Authorizing Soliciation of Quotes. Action Taken: Motion; Second: P.25

28 1 I S1N3W3/,ONdWI a350d011d ONtl SNOLLIONO ]%NI151X3 S1N3WIAOddWI JIltlM30I5 S 133illS H16 32llN3D )4nys _ ip e e F + U QOa e _ dlosdnniw `Dd- LNDD>Invs al I z 11 // S. } I zr s t ru to E'I 1 I I -- ( - G Ln H LU it w `! n w z If I V i' Ln ai U 1.' N LU Ln O 7 w I ooh! j " e + j I - i ' r 6- I I ' Ra IaaaaS ysy i la@jis ysb < W s I P.26

29 RESOLUTION NO RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING SOLICITATION OF QUOTES WHEREAS, the consulting engineers for the City have prepared plans and specifications for the reconstruction of the sidewalk adjacent to 9`' Street S from Ash Street S to the Public School, and such plans and specifications have been presented to this Council for approval; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Sauk Centre, Minnesota: 1. Such plans and specifications are hereby approved and ordered placed on file in the Office of the City Administrator. 2. The City Administrator shall prepare and cause to be inserted in the official Sauk Centre Herald newspaper an advertisement for quotes upon the making of such improvements under such approved plans and specifications. The advertisement shall be published at least once, shall specify the work to be done, shall state that quotes will be publicly opened on June 16, 2010, at 12:00 p.m. at City Hall in said City.. d Adopted this 2" day of June, Mayor Brad A. Kirckof SEAL ATTEST: City Administrator Vicki M. Willer P.27

30 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Authorization to Sell Forfeited and Excess Property T Description /Summary The Sauk Centre Police Department has inventoried forfeited and excess property in its care and is seeking authorization to sell. Because the excess property is firearms, the procedure is different than it would be for vehicles or other types of property. The firearms must be sold or traded to a federally licensed firearms dealer. (FFL) Sale can be made by direct negotiation. Chief Friedrichs has been working with the General Store in Osakis to determine values of each item offered and desires to sell the property (trade) for ammunition or other inventory used by the Department. Attached is a listing of the property. Action Requested; Approve Resolution Declaring Property as Excess and Authorizing its Sale. Action Taken Motion; Second. N

31 RESOLUTION DECLARING PROPERTY AS EXCESS AND AUTHORIZING THAT IT BE SOLD WHEREAS, The City of Sauk Centre Police Department has in its possession property legally forfeited which time frames for retention have been met and also excess unclaimed and abandoned property, and WHEREAS, such forfeiture and abandonment has resulted in equipment not being used or needed by the department, and WHEREAS, the Police Department desires to sell the excess forfeited and unclaimed property. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAUK CENTRE THAT the following property is hereby declared excess and shall be sold by direct negotiation with a duly licensed dealer as required by MN in the case of forfeited property and by MN in the case of abandoned or excess property: Hi -Point C9 Luger, 9mm Browning (FN) Baby 22 cal. Steven's cal Savage w scope / Daisy Powerline 856 BB Sharps & Co. 22 cal, 4 barrel H &R 22 cal revolver /holster M49, 22 cal lever action S &W 469 "mim" 9mm Winchester cal. EAA Saiga 7.62X39 mm Winchester 30/30 lever Crosman Quest C Cal Auto Handgun Ruger M77-22 bolt w scope / S &W Sigma SW9V 9mm Marlin 25 MN 22 cal. Bolt Mossberg 500A 12 ga slug Glenfield 25 Marlin 22 cal New Haven (Mossberg) 20 ga Taurus.22 Cal semi auto J22 Jennings 22 cal. Semi J22 BE IT FURTHER RESOLVED that the Chief of Police and City Administrator negotiate the sale on behalf of the City and distribute the funds pursuant to MN d Approved by the Sauk Centre City Council this 2" day of June, By Brad A. Kirckof Its Mayor Attest: Vicki M. Willer Its City Administrator P.29

32 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Primary Financial Institution 7j Description /Summary The City Council previously authorized the solictation of proposals from the three local financial institutions for providing primary financial servcies to the City. This would include the City's operating checking and savings accounts. Sealed proposals were accepted through June 25 and were reviewed by the Finance Committee on June 27. Issues considers include fees charged, services offered, rates offered, and the cost to the City in staff time to implement. The Committee will have a recommendation at the meeting. Action Requested: Approve Resolution Selecting Primary Financial Institution. Action Taken: Motion: Second: P.30

33 RESOLUTION SELECTING PRIMARY FINANCIAL INSTITUTION BE IT HEREBY RESOLVED BY THE SAUK CENTRE CITY COUNCIL, that the following institution be named the Primary Financial Institution for the City by maintaining the City's Operating Checking and Savings Accounts And, BE IT FURTHER RESOLVED, that staff take steps necessary to consummate the change by Adopted this 2 a day of June, Mayor Brad A. Kirckof ATTEST: City Administrator Vicki M. Willer P.31

34 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Special Meetings ( SCPUC) 7k Description /Summary The PUC requested that the City Council conduct a special meeting to approve the financing package for the wastewater treatment plant. The effect of the approval will lock in the interest rate. This will not be a joint meeting. Mayor Kirckof has called the Special Meeting for June 11, 2010 at 3:00 p.m. In addition the Commission has requested that the City reshedule the previously set joint meeting with the SCPUC to either June 30 or July 7. (was tentatively scheduled for June 16). Action Requested: Set a Special Joint Meeting with the PUC for at 5:00 p.m. Action Taken Motion: Second: P.32

35 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Tree Removal Invoice 7L Description /Summary The City was invoiced for tree removal work done at the Airport. by Woody's Tree Removal and Landscaping Service. Due to change orders that occurred the bill was significantly higher than originally quoted. The Airport Commission recommended payment of the initial amount and disputed a portion of the added costs. They recommend payment of an adjusted amount. The adjusted amount is presented tonight with the concurrence of the Finance Committee. Base Quote $ Billed Amount $ 2, Paid $ Outstanding $ 1, Recommended Pmt $ 1, Difference $ The amount disputed was for the rate and hours charged for use of the boom truck to remove the top of a poplar tree. The billed amount was $1,150 (for a half day). In conference with Mr. Rutten he stated he based that bill on four hours work at the rate Hoffman charged for work in the campground plus cleanup. Hoffman's bucket truck rate in the campground was $145 per hour so payment is recommended at $580 (4 X $145) plus $250 for cleanup. This would result in a reduction in the invoice of $ Mr. Rutten has agreed to the adjusted amount. Action Requested: Approve Payment of 75 $1,581. as full and final payment to Woody's Tree Service and Landscaping for invoiced work at Airport. Action Taken Motion: Second: P.33

36 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: EMT Appointment 7m Description /Summary Ambulance Director Kathy Struffert is recommending that Nicole Westbrock a be appointed to EMT Probationary status effective June 3, 2010 and pending successful passage of driving test and final background. Action Requested: Appoint Nicole Westbrock as a Probationary EMT effective June 3, 2010 contingent upon final background report and passage of testing. Action Taken Motion: Second: P.34

37 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Agenda Item: Minnesota Main Street 9a Description /Summar The Minnesota Main Street program through the Preservation Alliance recently kicked off the new Minnesota Main Street program. This program previously existed in the State until its funding was discontinued approximately fifteen years ago. Sauk Centre was involved at that time. The new Minnesota Main Street program differs from the original program in that it offers more flexibility for Cities will fewer requirements. Applications are currently being accepted for Citys wishing to apply to be selected as a Designated City. Five cities will be selected in Organized groups can apply. In the case of the City, if we were to apply, it is recommened that the Economic Development Authority be the applicant. There is a 2,000 fee if selected. Funding of this $2,000 amount could be by the EDA or through a grant. A grant to fund this has been informally offered. If the City applies, a formal request will be completed. Benefits to the City in becoming a Designated City include technical assistance and training in developing Ordinances and implementing a program along with design services. The Federal and State Tax Credits that would be available to business owners is what makes this program attractive with combines credits up to 40 %. This along with the City's Downtown Development Dollars could put the City in a good position to help revitalize and restore downtown. Action Requested: Information Purposes or Send to Committee or EDA. Action Taken Motion: Second: P.35

38 City of Sauk Centre Staff Report Meeting Date: June 2, 2010 Subject: Consent Agenda Agenda Item: 10a -e Description /Summary The Council to consider the following Consent Agenda Items: a. Schedule of Claims - Total of unpaid claims $40, and paid claims 2, for a Total of $42, See attachment 10a. b. See attachment 10b - Resolution No , Resolution Accepting Contributions The contribution totaled $ from the Men's Card Playing Group to be used for the Senior Center and $ from the Sauk Centre Lions Club to be used for Outdoor Skating Rink Gas /Heat and Phone Service. It is recommended that the City acknowledge the contributions received and commend the Men's Card Playing Group and the Sauk Centre Lions Club. c. Requests from Tina Rohde, dba: Mustang Bar and Eric Hellermann, dba: Next Door Bar & Lounge VII, LLC for a Temporary Extension of Premise Permit for a fundraising benefit for Ken Stepan on July 18, d Request from Jeff Thang, dba: J.T.' s Pub & Grill for a Temporary Extension of Premise Permit for a grand opening and benefit for Norgren on July 10, e. An Assembly Permit request from Father James Statz for a Corpus Christi Procession to be held on June 6, 2010 at Our Lady of Angels. About people are expected to attend. The procession will be from Our Lady of Angels Church down Ash Street to St. Paul's Church and back down Birch Street. Action Requested: Approval of Consent Agenda presented. Action Taken Motion: Second: P.36

39 Schedule of Claims City of Sauk Centre 1 st Mtg - June 2010 Date of Meeting: 6/02/ 10; date prepared: 5/28/ 10 Vendor Dept. I Purpose Amount Alexandria Technical College Police Registration: Basic firearms training ElkRiver, May 3-7) American Legion Post 67 Street 3x5 nylon US flags (20) Bound Tree Medical Ambulance Gauze sponges, latex gloves, ekg paper CenterPoint Energy Various Monthly gas bills (3 of 6) Centre Jobbing Various Liquid soap, trash bags, paper towels Cuyuna Regional Med Center Ambulance ==4 CPR cards for trainees East Side Oil Waste Oil Disposal chgs: Used filters ER Auto Clinic Police Replace tire on squad # Fleet Services Division Police Vehicle lease chgs: 2 squads (Apr 2010) 2, Friedrichs, Bryon Police Reimb: 1/2 POST license renewal Haynes Window Cleaning Svc City Hall Wash all City Hall windows: Inside & out ING Consulting Group Inc GnGvt Remit''Yz Fed Excise Tax refund: , Jim's Wholesale InfoCtr /Lib /Chall Kleenex, bath tissue, paper towels Jim's Wholesale Cmpg /Park Paper towels, liquid soap 2, Kallstrom, Mary Ambulance Refund patient account overpayment Lakes Area Paving & Striping Inc Street 2.99 ton blacktop material Marco Inc GnGvt Monthly copier maintenance to Med Compass Fire Annual med exams for 29 firefighters 1,700. Midwest Machinery Street Parts, supplies - 3 invoices MN Dept of Health Arena /Cmpg /SrCtr Annual state hospitality fee, $35 /ea Monson Corporation CMpg Paving contract: Asphalt driveway into 6 new lots , Monson Corporation Street Asphalt patching material Neenah Foundry Street Grates, plates for street maintenance 1, Petty Cash (restore fund back to Various Police /USPS: Postage - mdse return - $ ) Tran sit/cohorns: Zi plok bags 9 for tokens 367. Cm P9 /W almart Router or internet setup P m/u S PS. e mds retu 6 Postage, P 9 $ 14.7 Total to replenish Petty Cash Rutten,Brett, dba Woodys Tree Airport Balance of disputed invoice for tree removal 1, airport (deducted $341.00) Sauk Centre Arts Council Gn /CultureProg Donation 2010: "Concert in the Park" series Sauk Centre Convention & Visitors Bureau GnCVB /Cmpg Remit 95% lodging tax for April , Sauk Centre Public Utilities Info Ctr Flood lites (30) for museum display area Sauk Centre Public Utilities Fire Reimb: % cost of gas monitor & regulator shared with PUC Sauk Centre PUC Various Utility charges: 4/6-5/5/ 10 9, St. Cloud Technical College Fire Balance due for 1st responder training - Jan - 1, Mar 2010 (med voucher not honored) Star Claims Ambulance Billing charges for April 2010 Steiner Lumber Co. Various Materials, op supplies: May Struffert, Kathryn Ambulance Mileage reimb: Todd Co. Amb Directors Mtg Bertha 4/22/ 10 Univar Street 112 bags calcium chloride for dust control 1, Various Vogt, Sally A. Cleaning: May 1-15 (CtyHall, InfoCtr, FireHall, & SrCtr (20 $18.50/ Hr) Willer, Vicki City Hall Reimb: Pots (Big Lots) & flowers (Tree Top) for downstairs & outside City Hall nwn nwn nn 5128/ :02 PM X:1FI n ance%c1a ims 10.x15 %C1aims P.37

40 nimc nnirl altar Mav meetina for aooroval: Vendor Dept IDescription I AFLAC Payroll IAflac ins prems: May 2010 Chase Card Services Various PZ/StearnsCo GIS chgs: Apr 2010 $3.30 Clearwire: Cmpg /Internet modem $ C learwire: Cm pg / 1 st month's internet service beg. 5/05/ $ Police: CellPhoneShop - 3 cell phone holsters Nextel Communications StreetlPk/Cmpg Monthly cell phone chgs to Qwest Library/Transit Monthly phone chgs: elev & burglar alarm line to Sorenson, Keith W. Park(Arena) Police 9.16 Amount I Date Pd Ck No I CountNInn &Suites: Police /3 rites EIkRwe r M odenhauer I pistol P I traini n 9 MayY 3 May 7 $ E`l Total Paid to Chase Card Services /22/ 82 Clothing allowance reimb: wk shoes Monthly in -car modem sery to Sprint Telrite Corp Various Monthly LID phone sery & chgs to Schneider, Elizabeth Ann City Hall June 1st loan payment (lot purchase) r vta ru vau uo w / :02 PM X:Tinance \Claims 10.xis \Claims P.38

41 RESOLUTION NO RESOLUTION ACCEP'T' ING CONTRIBUTION WHEREAS, a contribution of $ was received by the City from the Men's Card Playing Group, and WHEREAS, the Men's Card Playing Group has requested that the City allocate the contribution to the Sauk Centre Senior Center. WHEREAS, a contribution of $ was received by the City from the Sault Centre Lions Club. WHEREAS, the Sault Centre Lions Club have requested that the City allocate the contribution to Outdoor Skating Rink Gas /Heat and Phone Service. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAUK CENTRE, MINNESOTA that the City accept the contribution received and commend the Men's Card Playing Group and the Sauk Centre Lions Club for their generosity. d Adopted by the Sauk Centre City Council this 2" day of June, Mayor Brad A. Kirckof ATTEST: City Administrator Vicki M. Willer P.39

42 C> Lel CITY OF SAUK CENTRE TEMPORARY EXTENSION OF OUT-DOOR LIQUOR PERMIT APPLICATION Date(s) of Event: Applicant: License #: Contact Person: Phone Number. Address: Type /Reason for Event.. Beginning /Ending Time Estimated Number of P Describe Area Involved. Z Attach site map of area involved. e Neighbors. ( of Event s 11 g appro n... tifoed o. aftachsi Number will be on hand. of se! t rit personnel'that val) Signature of Applicant L ecns<,' hò \;er) Date Requirements /Remarks: For Office Use Only* 1) Proof of Liquor Liability Coverage that extends to the area where event is beinq held listing the CitV as additional insured 2) 18+ allowed inside fenced area. 3) Event Area to be contained by contiguous fencing 4) Alcohol must be dispensed in plastic containers 5) Securitypersonnel shall be provided by the applicant; a sworn Peace Officer is required for events with over 1,000 participants. - 6)_ Noise to cease at 1030 p. m, (Sunday Thursday_) & a.m. (Friday & Saturday) Fee Required: $ QC RCOV. A -?y7(( Date Approved by Council: P.40

43 o. o: CITY OF SAUK CENTRE TEMPORARY EXTENSION OF OUT -DOOR LIQUOR PERMIT APPLICATION Date(s) of Event, A G Applicant: - n y1) P &V ( Z-ckQ Q License #; Contact Person: Phone Number; Address; 0 Type /Reason for Event: Beginning /Ending Time of Event; Estimated Number of Participants:' Describe Area Involved: Attach site map of area involved. Neighbors notified of Event(s) attach ( signed approval) Number of security personnel that will be on hand. Signature of Applicant Date For Office Use Only* Requirements /Remarks: 1) Proof of Liquor Liability Coverage that extends to the area where event is being held listing the City as additional insured O 2) 18+ allowed inside fenced area. 3) Event Area to be contained by contiquous fencing 4) Alcohol must be dispensed in plastic containers 5) Security personnel shall be provided by the applicant; a sworn Peace Officer is required for events with over 1,000 participants 6)_ Noise to cease at 1030 p.m, (Sunday - Thursday ) & 12:30 a.m. (Friday & Saturday) Fee Required: $ Date Approved by Council; P.41

44 O: CITY OF SAUK CENTRE TEMPORARY EXTENSION OF OUT-DOOR LIQUOR PERMIT APPLICATION Date(s) of Event: Applicant: zbl License #: L Contact Person: Phone Number: Address: Type /Reason for Beginning Ending / Estimated Number of Participants: Describe Area Involved: 71 1S, c T - - C E-1 site map of area involved. j; 3Neighbors notified of Events) (attach signed approval) i'" Number of security personnel that will be on hand. t -- _ - ` ' 1 j t 1 s Signsure of Applicant Date Requirements /Remarks: For Office Use Only* 1) Proof of Liquor Liability Coverage that extends to the area where event is being held listing the City as additional insured 2) 18+ allowed inside fenced area. 3) Event Area to be contained by contiguous fencing 4) Alcohol must be dispensed in plastic containers 5) Security personnel shall be provided by the applicant; a sworn Peace Officer is required for events with over 1,000 participants 6) Noise to cease at 1030 p. m. (Sunday - Thursday ) & 12:30 a.m. (Friday & Saturday) Fee Required: $ Q Date Approved by Council: P.42